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Salary Ranges:
Child Support Assistant I - $15.49-$18.84 per hour
Child Support Assistant II - $16.31-$19.83 per hour
Child Support Assistant III - $18.01-$21.89 per hour

Applies Federal, State and local codes, procedures, and rules to assist Child Support Specialists in securing current and delinquent child support payments; and performs related work as required.

Working under close supervision, Child Support Assistant I is the entry/trainee level in the Child support Assistant class series.  Employees in this class receive in-service training, and are given detailed instructions in the performance of routine duties related to assisting Child Support Specialists in securing delinquent child support payments.  As requisite skills and knowledge are developed, greater independence and the full scope of responsibility are exercised.  Employees are expected to promote to Child Support Assistant II after one year of satisfactory performance at the trainee level.
 

• Assists Child Support Specialists in processing cases and preparing cases for court action according to established routine and procedures.
• Operates and uses an automated system to input and extract information and generate reports and documents.
• Develops, organizes and distributes documents for child support cases.
• Establishes and maintains child support files.
• Interviews individuals to obtain pertinent information related to child support cases.
• Responds to general inquires from the public.
• Contacts and retrieves relevant information from other jurisdictions.
• Processes and distributes incoming correspondence, redirecting complex mail and/or transactions to other staff.
• Assists with the location of parents and the establishment of parent's support capability.
• Performs related duties as assigned.

The County of Yuba is currently recruiting for the position of Health & Human Services Aide in the Public Health Division within the Health and Human Services Department. Under general supervision, the incumbent provides routine and structured office and field support to a variety of social service and human services programs, normally under the direct supervision of a professional or technical staff member. Responsibilities include acting as a liaison between the client and the County, ensuring that the client obtains the necessary services and support. 

About Health and Human Services: The Yuba County Health and Human Services Department provides a wide array of services through a diverse system of holistic programs. Employees, numbering about 300, are responsible for planning, managing, coordinating, and delivering a continuum of these services in a manner that is responsive to the needs of the community. There are several major divisions within the department including: Adult Services; Child Welfare Services; Public Assistance; Employment Services; Housing and Integrated Services; Public Health; Veterans Services; and Finance and Administration.  The department is committed to its vision of a healthy and thriving community by improving the overall well-being of our residents, valuing employees and encouraging a healthy work/life balance. The Health and Human Services Department offers flexible work schedules.

THE POSITION

Under the general direction of the Chief of Police, the Police Captain plans, directs, manages, and coordinates the personnel and activities of a major division within the Police Department. The Police Captain assists in the development and implementation of department goals, objectives, policies, and priorities. 

Reporting directly to the Chief of Police, the Captain will:

• Oversee a division of the Police Department (Operations or Support Services) with rotation opportunities determined by the needs of the organization.
• Provide direction on policy matters, identify crime trends, and deploy strategies to prevent crime and disorder, and serve victims of crime through thorough investigations and unwavering efforts to hold responsible parties accountable.
• Support efforts to foster relationships between the community and the police.
• Serve as a key contributor to the morale of the organization, and is expected to both understand the temperature of the membership and partner with formal and informal leaders in the organization to quickly address issues.
• Collaborate with other city departments on shared city goals and objectives.

View the full job description here.

THE IDEAL CANDIDATE

The City of Rocklin seeks a Captain who is passionate about developing and mentoring their team by inspirational and innovative leadership. 

An ideal candidate will:

• Have a proven track record of success and strong community relationships, while providing a high level of customer service.
• Have a genuine interest in enhancing the quality of life for the residents of Rocklin and those that travel through it.
• Be an excellent communicator, very skilled at working under pressure and handling significant problems as well as tasks that arise simultaneously and/or unexpectedly.
• Demonstrate excellent writing and research skills and will display an innovative approach to problem solving.
• Be a high energy professional with outstanding community engagement skills and embraces a community-oriented policing philosophy.
• Possess a diverse and impressive history of problem-solving success in a broad range of public safety and quality of life issues.
• Demonstrate an adaptive nature and an aptitude for quickly building credibility and trust with the City’s numerous stakeholders including other City departments, elected officials, business owners, and members of the community
• Will not be constrained by traditional approaches to public safety, but will approach with critical thinking. With that, the ideal candidate will be comfortable with healthy debates and passionate discussions around issues as creative solutions are discovered.
• Possess outstanding interpersonal skills and the ability to easily develop rapport and build relationships.
• Have experience supporting and developing an evolving workforce and will provide hands-on leadership to encourage and motivate their staff. They will be an exceptional mentor who is energized by the opportunity to develop team members. They will take pride in helping others build their own careers with focused attention to those who are relatively new in rank or position or seeking professional development.

• Have a reputation for maintaining a cohesive, open, and positive work environment and developing high performing teams with a commitment to managing resources and budgets responsibly.

MINIMUM REQUIREMENTS

A combination of education and experience which would provide the required knowledge and abilities is qualifying. Note: education may not fully substitute for the required experience unless expressly stated herein.

Equivalent to a bachelor's degree from an accredited four-year college or university with major coursework in criminal justice, law enforcement, police science, public or business administration, or a closely related field;

AND

Eight (8) years of increasingly responsible supervisory and administrative experience as a sworn law enforcement officer, including at least two (2) years at the rank of lieutenant or above.

Licenses and Certifications

• Possession of, or ability to obtain and maintain, a valid California Class C Driver License and a satisfactory driving record is required. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
• Possession of a California Peace Officer Standards and Training (POST) Management Certificate.

Working Conditions

Must be 21 years of age at time of appointment. Must be a United States citizen or a permanent resident alien who is eligible for and has applied for citizenship. Incumbents must pass a thorough background investigation.

Must be willing to work emergencies as well as evenings, weekends, and holidays. Must meet physical, psychological, and background standards established by POST as well as ongoing peace officer requirements pursuant to federal, state, and local legislation. This classification functions as a peace officer within the authority and limits of California Penal Code Sections 830.1(a) and 832.

The County of Yuba is currently accepting Full-Time and Extra-Help employment applications for the position of Office Assistant. Under close supervision, incumbent provides a limited spectrum of office support activities which may include word processing, data entry and organization, reprographics, telephone and counter reception, scheduling, updating websites, maintaining records, and filing; create routine forms, memoranda, correspondence, and/or reports; perform routine operation of equipment; provides information and assistance to staff and the general public; and performs related duties as assigned. This is the entry-level class in the office support series.

Note: Office Assistant is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments including law enforcement departments such as Sheriff and Probation if they arise during the life of the Employment List.

TYPING CERTIFICATE REQUIRED W/ APPLICATION:

• Minimum Net 40 words per minute.
• Must indicate results from a 5 min. test, testing agency, and no more than 12 months old  (internet and/or online tests are NOT accepted).  
• Local applicants may contact Sutter or Yuba County One Stop to schedule a free exam.

The County is currently accepting Full-Time and Extra-Help employment applications for the position of Office Specialist. Under general supervision, incumbents perform a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough knowledge of the assigned department, division, or program, its procedures and operational details; provides administrative support to various department staff; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, telephone and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; provides information to the public and County staff; and performs related duties as assigned. This is the fully qualified journey level class in the office support series.

Note: Office Specialist is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments including law enforcement departments such as Sheriff and Probation if they arise during the life of the Employment List.

TYPING CERTIFICATE REQUIRED W/ APPLICATION:

• Minimum Net 40 words per minute.
• Must indicate results from a 5 min. test, testing agency, and no more than 12 months old  (internet and/or online tests are NOT accepted).  
• Local applicants may contact Sutter or Yuba County One Stop to schedule a free exam.

Administrative Technician

SALARY:                                          $4,610 to $6,487 monthly (26 pay periods annually)

FINAL FILING DATE:                      We are accepting applications until closing at 5 pm, February 1, 2022

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the citywide classification of Administrative Technician. The employment list that will be established from this recruitment may be utilized to fill future regular, limited-term and temporary vacancies. There is a current vacancy in the Wastewater division within the Environmental Utilities Department. The normal work schedule is Monday through Friday; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community. 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform technical level administrative duties in support of a City department or program; to research, collect, and analyze data and prepare draft reports; to track and report operational statistics; and to provide technical assistance to management.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned supervisory personnel.
• May exercise direct supervision over administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Develop, coordinate, and implement program activities of a technical area of assignment related to department activities and programs.
• Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
• Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
• Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection, research and analysis; prepare draft reports and technical documents; provide project oversight for the less complex or political projects.
• Assist with the development of Requests for Proposals and contract administration.
• Plan, prioritize, assign, supervise and review the work of administrative support staff involved in duties related to area of assignment.
• Establish and maintain systems related to assigned technical area of responsibility; monitor area activities and report progress

as required.

• Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any

irregularities in compliance.

• Review, verify and process documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties prepare and type correspondence and compile and type reports.
• Compile and develop information for special studies and reports from a variety of resources; collect, compile and report findings and recommendations.
• Assist with the testing, implementation and maintenance of new/upgraded software technologies and systems; maintain a variety of databases.
• Assist supervisor and managers with a variety of administrative operations; prepare, recommend and implement procedural modifications.
• Coordinate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and classify expenditures; track and reconcile bills; produce budget reports; research and resolve discrepancies.
• Independently respond to letters, e-mail and general correspondence based on areas of assignment.
• Coordinate, compile and draft City Council communications, as requested.
• May perform a wide variety of complex, responsible, secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of administrative and/or technical area to which assigned.
• Principles and practices of intermediate analytical research and project coordination.
• Modern office equipment, methods, procedures, and computer hardware and software.
• Principles of budget monitoring.
• Techniques and principles of effective interpersonal communication.
• Principles and methods of business letter and report writing.
• Principles and practices of safety management.
• Pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• General functions and objectives of municipal government.
• Research methods and techniques.
• Computer software, including word processing, database, spreadsheet and accounting applications.
• English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
• Report writing techniques.

Ability to:

• Independently perform a variety of technical duties including research, compilation and report development in support of assigned department or program.
• On a continuous basis, sit at a desk. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Operate a personal computer utilizing spreadsheet, word processing and database software at an intermediate to advanced level.
• Collect, compile, analyze and present a variety of data in a meaningful way.
• Develop and implement various data collection and reporting systems.
• Interpret, apply and explain laws, rules, code and City policies and procedures.
• Review budget submissions and revisions for mathematical and accounting accuracy.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods.
• Supervise, train and evaluate assigned administrative support staff.
• Understand and interpret complex policies, procedures and regulations.
• Review documents and operational procedures; interpret, identify, explain and problem solve issues and recommend corrective action.
• Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
• Understand the organization and operations of the City and of outside agencies as necessary to assume assigned technical responsibilities.
• Coordinate the development and monitoring of an assigned program project budget; project, track and reconcile expenses.
• Compose professional quality correspondence and letters; write highly technical, detailed and analytical reports.
• Maintain a high level of confidentiality of a wide range of sensitive information when involved with human resource, payroll or other confidential issues.
• Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintenance of safe housekeeping in personal and common workspaces.
• Be an integral team player, which involves flexibility, cooperation and communication.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EXPERIENCE AND TRAINING

Experience:

• Three years of responsible administrative support or technical experience preferably in the subject area to which assigned. One year of lead supervisory experience is highly desirable.

Training:

• An Associate's degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education  from an accredited college, preferably with course work in public administration, business administration, accounting, industrial relations or a related field based on area of assignment. Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of responsible administrative and/or analytical support work experience do you have? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than 3 years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6-7 Years
• 7+ Years

4. Do you wish to be considered for an Associate’s degree equivalency (60 semester units, including 18 units in a major field of study and 21 units in general education)? If you wish to be considered for this equivalency, please attach a copy of your college transcripts to your application. If you have already obtained an AA/AS degree and have noted this under the application education section, OR, you wish to be considered for the two year work experience substitution, you are not required to upload your transcripts. Please see Experience and Training section of the job announcement for additional information.

• Yes
• No

5. How many years of collective work experience do you have performing complex analytical, administrative, financial, and technical duties in support of a department or group as it relates specifically to Program Management, Grant management, Contract management, Accounts Payable/Receivable, and Invoicing? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

6. How many years of administrative and/or technical work experience do you have analyzing, monitoring, and reconciling general ledger and project ledger activities? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

7. How many years of collective administrative and/or technical work experience do you have with tracking multiple budgets for a division, developing Request for Proposals (RFPs), Requests for Quotes (RFQs) and/or contracts? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

8. How many years of collective administrative and/or technical work experience do you have with an Enterprise Resource Planning system, software implementation or migration, system administration, training and procedure documentation? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

9. How many years of collective administrative and/or technical work experience do you have with hiring and payroll? Relevant work experience must be described on your application in order for your selection to be considered

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

10. How many years of administrative and/or technical work experience do you have with collecting, interpreting, analyzing and reporting data? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

11. Please describe your administrative and/or technical work experience supporting the engineering, project management, procurement, or finance functions of an organization

12. Please use this section to highlight any additional skills, experience, programs and/or tools used you would like to share that are applicable to the supplemental questions you have answered.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The County of Yuba is currently recruiting for the position of Administrative Technician. Currently there are two vacancies that exist in the following County departments: Yuba County Sheriff’s Department and Health and Human Services Department. Under general supervision the Administrative Technician performs technical level administrative, operational, procedural, and/or program related duties in assistance to a County department; researches, collects, and analyzes data and prepares draft reports; performs administrative and technical work of assigned program area; and provides responsible administrative and technical assistance to management; coordinates program activities, assisting with process improvement efforts, preparing a variety of correspondence and reports and performs other duties as assigned. This is the journey para-professional level in the administrative/analytical series. This position reports directly to supervisory professional or managerial staff. As this is a countywide classification, the eligible list established from this recruitment may be used to fill additional vacancies for this classification that may come available in other departments  or divisions during the duration of this list.  

Example Of Duties:

• Develops, coordinates, and implements program activities of a technical area of assignment related to department activities; prepares technical documents.
• Reviews, verifies, and processes documents related to program activities including budgets, contracts, grants, legislation, and other specialized documents based on area of assignment.
• Establishes and maintains a wide variety of filing and reporting systems; develops record keeping procedures; provides information to parties as requested.
• Analyzes alternatives and makes recommendations regarding such matters as budget development, administrative policies, staffing, facilities, productivity, permitting processes and procedure development and implementation.
• Assists with performing and conducting studies, special projects, administrative, operational, and other informational research projects; performs data collection and analysis; documents processes; prepares draft reports and technical documents; develops processes and procedures to improve efficiency.

About the Agriculture Weights & Measures Department:

The Yuba County Department of Agriculture - Weights and Measures works in cooperation with the California Department of Food and Agriculture and the California Department of Pesticide Regulation to administer at the local level a number of statewide enforcement programs which protect the agricultural industry; the environment; public health, safety and welfare; business trade and commerce; and the consumer. 

About the Health & Human Services Department: 

The Yuba County Health and Human Services Department provides a wide array of services through a diverse system of holistic programs. It is responsible for planning, managing, coordinating, and delivering a continuum of these services in a manner that is responsive to the needs of the community. The department is committed to promoting a safe, healthy and self-sufficient environment and investing in the Yuba County community to improve the overall well-being of our residents. There are several major Divisions within the Department including: Adult Services; Child Welfare Services; Public Assistance; Employment Services; Housing and Integrated Services; Public Health; Veterans Services; and Finance and Administration.

About the Yuba County Sheriff's Office:

The Yuba County Sheriff's Office is comprised of multiple functions within the Operations Division including Valley and Foothill Patrol, Investigations, Narcotics Task Force, Gang Enforcement, Marijuana Eradication Team, Coroner, Crime Prevention, Crisis Negotiation Team, SWAT, Canine Program, Field Training Officer, Aero Squadron, and Marine Enforcement. The department is committed to working in partnership with the community to identify and resolve public safety and quality of live issues, consistent with it’s core values. The Sheriff's Office provides a full range of services to an estimated population of about 70,000.  The Sheriff’s Department is located in the City of Marysville with a substation in Brownsville.

Important: All applicants interested in employment at the Yuba County Sheriff’s Office will have to complete a Personal History Statement and successfully pass additional background processes.

THE POSITION

Join Team Rocklin as our Deputy Fire Chief (Fire Marsal). This position will be responsible for the department’s fire prevention program as well as administrative duties such as oversight of department contracts, development of city ordinances, and assisting the leadership team with oversight of the City’s Emergency Operations Center. A full job description can be reviewed here.

The Ideal Candidate

The City of Rocklin is seeking a candidate with a strong background in Fire Prevention and Fire Code enforcement. The ideal candidate will also possess Fire Suppression experience, a commitment to staff development and team building, and demonstrate a strong commitment to public service. The ideal candidate must continually display only the highest level of respect and professionalism and demonstrate a commitment to continuous growth and improvement for the department.

An example of duties:

• Assists the Fire Chief in managing and directing the Fire Department.
• Assists in planning, organizing, and supervising all services and activities of the Operations, Training, Administration, or Prevention Divisions of the Fire Department, including fire suppression, emergency preparedness, community risk reduction, fire investigation, public services, programs, training, and administration.
• Manages the development and implementation of goals, objectives, administrative/standard operating guidelines, and standards of safety to ensure compliance with applicable laws and regulations.
• Participates in the development and administration of the department budget.
• Interprets and applies provisions of laws, rules, and regulations related to Fire Department matters.
• Trains employees in work procedures, standards, and safety practices, and reviews work in progress or upon completion for compliance with standards.
• Interviews and recommends selection of job applicants, appraises employee performance, conducts informal counseling on work issues, prepares documentation and improvement plans for deficiencies, and recommends disciplinary action.
• Reviews and approves employee work schedules, overtime, vacation, sick leave, and time cards.
• Conducts staff and safety meetings.
• Coordinates the department’s work plan; meets with other management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; assists with division scheduling as needed.
• Confers with citizens and City officials on fire-related problems; assists in the development of innovative fire-related programs, policies and practices.
• Supervises the delivery of emergency services; responds to alarms as necessary, makes technical decisions as to the best methods of extinguishing fires, and assumes command of emergency operations.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; recommends and directs the implementation of changes.
• Oversees the maintenance and repair of department vehicles, apparatus, equipment and facilities; coordinates annual apparatus service testing; ensures equipment is maintained in a constant state of readiness for emergency operations; conducts safety inspections; selects, recommends, and purchases equipment and vehicles as needed.
• Attends and/or makes presentations at council, interagency, committee, and other meetings and conferences.
• Represents the Fire Department to other City departments, elected officials and outside agencies; explains and supports Fire Department programs, policies, and activities.
• Coordinates department activities with other divisions, departments, governmental  agencies and outside organizations.
• Prepares and maintains a variety of records, reports and correspondence related to program activities.
• Participates in various professional organizations, and serves on various boards, commissions and committees; attends civic and other community organizations to explain and promote the activities and functions of the department and to establish favorable public relations.
• Attends required training courses and seminars to stay abreast of new trends and innovations in the field of fire prevention and suppression, and emergency preparedness.
• Responds to difficult or sensitive complaints and requests for information from the public, news media, and City staff.
• Acts on behalf of the Fire Chief in his/her absence.

MINIMUM QUALIFICATIONS

A combination of education and experience which would provide the required knowledge and abilities is qualifying.  Note: education may not fully substitute for the required experience unless expressly stated herein.

Equivalent to a bachelor's degree from an accredited college or university with major coursework in fire science, fire administration, business or public administration, or a closely related field; 

AND

Eight (8) years of increasingly responsible full-time experience in an organized fire department, including at least two (2) years of full-time experience working as a chief officer, or working in a responsible supervisory position within an organized fire department.

Licenses and Certifications

• State of California Certified Firefighter I & II Certificate, or equivalent.
• Possession of a valid State of California Class C driver license with a satisfactory driving record is required at the time of appointment.
• Possession of a valid EMT certification or paramedic license.
• Possession of a State of California Certified Fire Officer or Company Officer Certificate or equivalent.
• Possession of a State of California Chief Officer Certificate or equivalent (old curriculum), or all coursework completed for the State of California Chief Fire Officer Certificate or equivalent (new curriculum) at time of appointment. 

This position performs a variety of work in the monitoring of county, state and federal detainees and maintains the security and safety of inmates and staff.

WHAT YOU’LL DO

• Performs booking procedures, including receiving, booking and assigning prisoners to cells; performing body searches; fingerprinting, and photographing prisoners, etc.
• Maintains custody of prisoners’ private property.
• Maintains the safe and orderly operation of the County jail facility; monitors security cameras and door warning lights; screens and monitors visitors. Inspects all of inmates’ incoming and outgoing mail and telegrams.
• Inspects facilities regularly.
• Monitors the condition and activities of prisoners.
• Prepares prisoners for court appearances; provides transportation as necessary.
• Administers First Aid in emergency situations.
• Performs general office work, including but not limited to entering computer data, copying and filing documents, etc.
• Prepares and submits required records and reports.
• Performs related duties as assigned.

RECORDS SUPERVISOR

SALARY:   $4,457 to $6,272 monthly (26 pay periods annually)

FINAL FILING DATE:  This position is open until filled.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Records Supervisor in the Police Department. The current opening is a Regular, full-time position but the list may be utilized to fill future regular or limited term vacancies in the City for the duration of the list.  The normal work schedule is 4 days per week, 10 hours a day; however, alternate work schedule options include 5 days per week, 8 hours per day, or a 9/80 alternative work schedule. 

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To plan, organize, direct and supervise operations of the records unit within the Police Department; and to perform a variety of technical tasks relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

• Receives general direction from a Police Services Administrator.
• Exercises direct supervision over assigned personnel

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for police records management unit operations; implement policies and procedures.
• Plan, prioritize, assign, supervise and review the work of staff involved in police records management operations.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditure.
• Maintain security and confidentiality of police records; ensure State guidelines are followed regarding release of police records; review the sealing of records; review and respond to routine and non-routine subpoenas and requests for disclosure of public information; receive, prepare, and complete audits with the Department of Justice on data entry and certification of records.
• Oversee record keeping systems and proper classification of police crime reports; ensure accurate and timely preparation of statistical reports such as Uniform Crime Report and monthly arrest and citation register.
• Act as custodian of records in the absence of the Police Services Administrator.
• May testify in court regarding police records.
• Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Answer questions and provide information to the public as appropriate; research questions and recommend corrective action as necessary to resolve issues.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of law enforcement records management.
• Equipment, tools and materials used in modern, automated records storage, retrieval, and processing.
• Principles of supervision, training and performance evaluations.
• Principles of budget monitoring.
• Principles and practices of safety management.
• Modern office procedures, methods and computer equipment.
• Pertinent local, State, and federal rules, regulations and laws, including the California Public Records Act.

Ability to:

• Organize, implement and direct a police records management system.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Interpret and explain pertinent records management unit and department policies and procedures.
• Assist in the development and monitoring of an assigned program budget.
• Develop and recommend policies and procedures related to assigned operations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Supervise, train and evaluate assigned staff.

EXPERIENCE AND TRAINING

Experience:

• Three years of increasingly responsible experience in police records maintenance activities, at least one of which is comparable to that of a Police Records Clerk II with the City of Roseville.

AND

Training:

• Equivalent to completion of the twelfth grade supplemented by college course work in records management or office technology, or completion of a California Peace Officers Standards and Training Commission (P.O.S.T.) certified Public Records Act course.

License or Certificate:

• Possession of a valid California driver’s license.
• Possession of Records Supervisor certificate issued by the California Peace Officers Standards and Training Commission (P.O.S.T.) is highly desirable.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of full-time experience do you have performing police records maintenance duties?

• Less than 3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Please describe your police records maintenance duties, if any.

5. Do you possess any of the following California Peace Officers Standards and Training Commission (P.O.S.T.) certificates? If yes, please attach a copy in the attachments section of your application.

• Public Records Act course
• Records Supervisor certificate
• None

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.