Search Jobs

Open until filled

RESUME NOT ACCEPTED IN LIEU OF APPLICATION 

COMPLETED  SUPPLEMENTAL QUESTIONNAIRE REQUIRED

POSITION SUMMARY

Under supervision (Account Clerk I) or general supervision (Account Clerk II), performs a wide variety of responsible clerical and technical accounting work involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management; provides information and assistance to the general public and City departments; maintains file and records; and performs a variety of clerical tasks relative to assigned area of responsibility.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS

Account Clerk I - This is the entry-level class in the Account Clerk series performing the more routine and less complex clerical accounting support and customer service assignments while learning City policies and procedures. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Account Clerk II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. This classification is flexibly staffed with Account Clerk II. Advancement to the “II” level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff.

Account Clerk II - This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of clerical accounting support duties as assigned including performing the full scope of clerical financial record keeping transactions, customer service functions, and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are generally filled by advancement from the “I” level, or when filled from the outside, require prior experience. Advancement to the “II” level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties. This classification is distinguished from the Senior Account Clerk in that the latter is responsible for the more complex and difficult technical duties within the area of assignment and may provide lead direction to other Account Clerk positions.

EXAMPLE OF ESSENTIAL DUTIES – For a complete job description, visit www.ci.ceres.ca.us.

1.       Perform a variety of responsible clerical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management.

2.       Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

3.       Perform data entry; post receipts and other information to various city accounts and funds.

4.       Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; assist other accounting staff and departmental management in the preparation of reports; gather and organize data.

5.       Prepare daily City deposits and post appropriate journal entries.

6.       Prepare and submit all warrants and warrant list for review and approval.

7.       Perform a full range of customer service duties related to area of assignment; provide information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures.

DEPUTY CITY CLERK II

SALARY:                                              $3,392 to $4,772 monthly (26 pay periods annually)

FINAL FILING DATE:                        We are accepting applications until closing at 5 pm, November 1, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Deputy City Clerk II in the City Clerk Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community. 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members,  notarizing documents;  processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Deputy City Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Assistant City Clerk.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Administer the release of various City held securities and maintain associated database.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process.
• File and process Preliminary Notices and Stop Notices.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process.
• Assist with the recruiting and coordinate the training of city board and commission members.
• Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

In addition to requirements for the Deputy City Clerk I:

Knowledge of:

• City and outside agency services provided.
• Pertinent local, state and federal regulations related to the retention and release of documents.

Ability to:

• Interpret, apply and explain City policies and procedures related to the maintenance and release of records.
• Respond to and assist in the resolution of inquiries and complaints.
• Obtain a Notary Certificate and Passport Certificate.
• Independently prepare correspondence and memorandums.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

EXPERIENCE AND TRAINING

Experience:

• Two years of responsible experience performing duties similar to that of a Deputy City Clerk I with the City of Roseville.

AND

Training:

• Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. 

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
• Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of clerical and administrative support experience do you have?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Describe your knowledge of the operations of City government.

5. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position.

6. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience.

7. How do you handle competing demands for your time when deadlines are involved? Please provide some examples.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

DEPUTY CITY CLERK I

SALARY:                                              $3,083 to $4,338 monthly (26 pay periods annually)

FINAL FILING DATE:                        We are accepting applications until closing at 5 pm, November 1, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Deputy City Clerk I in the City Clerk Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community. 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members,  notarizing documents;  processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Deputy City Clerk series.  Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.  The Deputy City Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from the Assistant City Clerk.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Administer the release of various City held securities and maintain associated database.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process.
• File and process Preliminary Notices and Stop Notices.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process.
• Assist with the recruiting and coordinate the training of city board and commission members.
• Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.
• Business letter writing and report preparation.

Ability to:

• Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less.
• Analyze situations carefully and adopt effective courses of action.
• Conduct routine analytical studies; problem solve.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EXPERIENCE AND TRAINING

Experience:

• Two years of increasingly responsible clerical and administrative support experience.

AND

Training:

• Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. 

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
• Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of clerical and administrative support experience do you have?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Describe your knowledge of the operations of City government.

5. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position.

6. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience.

7. How do you handle competing demands for your time when deadlines are involved? Please provide some examples.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

POLICE RECORDS CLERK II

SALARY:  $3,606 to $5,074 monthly (26 pay periods annually)

FINAL FILING DATE:  This position is open until filled.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list.  The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Police Records Supervisor.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections.
• Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases.
• Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney’s Office for case review purposes.
• Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel.
• Query and print criminal histories and driver’s license records; complete Department of Justice disposition forms necessary for submission to the District Attorney’s Office.
• Review records for compliance with the records retention policy; purge and prepare documents for destruction as required.
• Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes.
• Receive and process requests for local background checks.
• Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations.
• Compile and organize Uniform Crime reports; create and maintain administration security login accounts.
• Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations.
• Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority.
• Implement both internal and external audit findings, as directed.
• Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor.
• Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit.
• Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.
• Local and State laws governing the release and distribution of law enforcement records.
• Proper use of various law enforcement databases and software.

Ability to:

• Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports.
• Intermittently review documents related to department operations; observe, identify and
• problem solve procedural issues.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less.
• Maintain the confidentiality of records.
• Receive, research and resolve questions from the public, outside agencies and other City departments.
• Analyze situations carefully and adopt effective courses of action.
• Conduct research.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Independently receive, review and process police reports, records and related documents, ensuring compliance with the Public Records Act.
• Read, interpret and apply laws, rules and directions.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.
• Effectively resolve the more difficult customer service issues.

EXPERIENCE AND TRAINING

Experience:

• Two years of responsible experience performing duties similar to that of a Police Records Clerk I with the City of Roseville (performing responsible administrative duties in support of Police Department activities including data entry, processing and releasing records; receiving and responding to questions from the public and outside agencies; review requests for reports and make determination regarding the release of information).

Training:

• Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-9, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of workplace experience do you have performing responsible administrative duties in support of Police Department activities?  These activities include data entry, processing and releasing records, receiving and responding to questions from the public and outside agencies, and reviewing requests for reports and making determination regarding the release of information.

• Less than 2 years
• 2-4 Years
• 4-6 Years
• 6+ Years

4. Please rate your skill and proficiency with Microsoft Office Word.

• None
• Basic (ability to perform daily/standard word processing tasks)
• Intermediate (ability to create, use and manage a variety of templates, complex tables and data)
• Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements)

5. List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above.

6. Please rate your skill and proficiency with Microsoft Office Excel.  

• None
• Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print)
• Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data)
• Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications)

7. List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above.

8. Please rate your skill and proficiency with Adobe Acrobat Pro.

• None
• Basic (ability to open and browse a PDF; create and save a PDF from an existing document)
• Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files)
• Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks)

9. List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above.

10. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

CODE ENFORCEMENT SECRETARY 

Bilingual Preferred with a 2.5% pay incentive

Closes on October 25, 2021

Summary Description

Under general supervision, performs a wide variety of responsible and difficult clerical and secretarial duties and activities of a general and specialized nature in support of the assigned department, division, or program area; performs a range of office and administrative support functions; and prepares and edits a wide range of documents and reports ranging from general correspondence to technical reports.

Distinguishing Characteristics

The Secretary classification is distinguished from the Administrative Clerk I/II class in that incumbents in the Secretary class perform significant technical and specialized administrative and office support functions with minimal direction and supervision, in addition to providing general clerical support. Incumbents in the Secretary classification perform difficult, responsible, and specialized office and administrative support functions requiring a thorough knowledge of regulations, policies, and procedures related to assigned area. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, interacting with and handling complaints from customers, parties of interest, and the public, and in solving non-routine problems based on knowledge gained through experience.

The Secretary classification is distinguished from the Administrative Secretary class in that incumbents in the Administrative Secretary class perform more difficult and complex administrative assistance in support of a department head. Incumbents in the Administrative Secretary class are assigned significant responsibility for carrying out administrative and office secretarial duties, frequently of a complex, highly sensitive, and confidential nature in an assigned functional area, often in a rapidly changing environment. Incumbents may also lead a small number of staff and perform technical duties in support of assigned operations.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Perform a variety of administrative and responsible and difficult secretarial and clerical duties in support of assigned management and supervisory staff.
2. Type, word process, format, edit, revise, proofread, and process a variety of documents and forms including reports, correspondence, memoranda, agenda items and reports, agreements, technical and statistical charts and tables, and other specialized and technical materials from rough draft dictation, modified standard format, and brief verbal instructions; develop, revise, and maintain standardized and master documents; compose correspondence, report and informational materials; assist in designing and producing informational handouts; copy, disseminate and post documents and information as appropriate.
3. Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other City departments, the public, and outside agencies; coordinate and arrange special events as assigned.
4. Coordinate, make, process, and confirm staffs travel arrangements; arrange for transportation and accommodations for travel, check and processes expense claims.
5. Maintain accurate and up-to-date office files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accurate information including manual and computer logs of documents processed.
6. Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and related documents; create and maintain computer based tracking information and reports including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; verify data for accuracy and completeness.
7. Assist in assembling and preparing the annual budget for area of assignment; monitor expenditures against budget; prepare purchase requisitions and requests for payment.
8. Monitor inventories of supplies and materials; prepares purchase requisitions and requests for payment.
9. Serve as liaison between assigned office and the general public, City staff, and outside groups and agencies; provide information and assistance as appropriate; explain programs, policies, and activities related to specific program area of assignment; receive office and telephone callers; calendar appointments; respond to complaints and requests for information relating to assigned responsibilities; refer callers and/or complaints to appropriate City staff for further assistance as needed and/or take or recommend actions to resolve the complaint.
10. Operate a variety of office equipment including a computer, typewriter, switchboard, copier, facsimile machine, and adding machine; utilize various computer applications and software packages.
11. Participate with special projects as assigned; assist in planning, coordinating and implementing assigned programs and events; assist in monitoring assigned programs.
12. Participate in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to assigned programs; participate in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations.
13. Prepare, process, and maintain time sheets, payroll records, and personnel records for assigned area.
14. May take and prepare meeting minutes as necessary.
15. Perform related duties as required.

The City of Patterson's Fire Department is seeking to fill the position of Fire Division Chief.  The Division Chief may be responsible for any or all divisions within the Fire Department, including Operations, Training, Support Services, and Prevention; other duties will include planning, organizing, and directing activities within these divisions. The Division Chief for the City of Patterson will respond to emergency incidents within the city limits as well as participate in the Stanislaus County Mutual-Aid program and provide overhead duties when requested by other agencies or when delegated by the Fire Chief.

Tentative Recruitment Schedule

Applications Accepted - October 12, 2021 - November 5, 2021
Division Chief Test - November 16, 2021
Simulator Skills Test and Oral Interviews - December 2, 2021
Date of Hire - January, 2022

MANAGEMENT ANALYST - CITY MANAGER'S OFFICE

SALARY:  $6,927.86 to $9,283.96 monthly (26 pay periods annually)

FINAL FILING DATE:  We are accepting applications until closing at 5 pm, November 2, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Management Analyst – City Manager’s Office.  The current opening is a Regular, Full-time position in the City Manager’s Office, but the list may be utilized to fill future regular and limited-term vacancies for the duration of the list.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform a variety of highly responsible administrative support functions in the City Manager’s Office including those requiring a significant level of expertise in a specific area; to manage complex program assignments; and to provides administrative support to the City Manager, Assistant City Manager, City Treasurer/Financial Executive, and Deputy City Manager.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from the City Manager.
• May exercise direct supervision over assigned technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist with the management and oversight of various special projects as assigned, including capital improvement projects, inter-departmental process improvements, and cyclical performance audits of various operations.
• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets.
• Collect, compile and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Plan, prioritize, assign, supervise and review the work of assigned professional, technical and administrative support personnel related to program activities.
• Research, compile and prepare reports and documentation on program activities; analyze program and develop corrective action, maintain records of findings and corrective actions; prepare periodic status reports.
• Negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances; assist with the selection and management of consultants and contractors.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and prepare grant proposals; monitor and administer grants.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of development including urban land use planning, California Environmental Quality Act (CEQA), permitting, and development.
• Principles and practices of performance audits.
• Principles and practices of real property management.
• Principles and practices of budget preparation and monitoring.
• Pertinent local, State and Federal laws, ordinances and rules.
• State and Federal legislative and regulatory processes.
• Principles and practices of grant writing and administration.
• Principles of project management. 
• Methods of negotiation.
• Principles and practices of supervision.
• Principles and practices of marketing, community outreach and public information.
• Principles and practices of public administration and municipal services.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Methods of grant proposal development and monitoring.
• Public relations practices and techniques.
• Principles and practices of organizational analysis and administration.

Ability to:

• Learn programs, processes and structure of the various City departments.
• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Prepare and present information to City management, City Council, and outside agencies and organizations.
• Effectively  respond  to  requests  from  the  City  Manager’s  Office,  City  Council,  City departments, and other interest groups in a timely manner.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain working relationships with those contacted in the course of work.
• Independently perform professional analytical work in support of the City Manager’s Office and programs.
• Identify, research, and respond to questions from other City departments, outside agencies and the public.
• Prepare and present technical reports, requests for proposal, contracts and agreements.
• Independently analyze situations and data and develop logical conclusions and sound recommendations.
• Analyze financial data, fiscal and actuarial reports.
• Effectively interact with the news media, as assigned.
• Conduct, prepare and present special studies related to assigned operations.
• Supervise, train and evaluate assigned staff

Experience and Training

Experience:

• Three years of increasingly responsible administrative management and/or analytical experience in municipal government operations.

AND

Training:

• A Bachelor’s degree from an accredited college or university, preferably in planning/community development, business administration, public administration, or a related field.  A Master’s degree in planning/community development, business administration, public administration, or a related field may count towards two years of experience.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 3-6, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of work experience do you performing administrative management and/or analytical duties in municipal government operations?

• Less than 3 Years
• 3-5 Years
• 5-7 Years
• 7+ Years

4. Please describe your administrative management and/or analytical duties in municipal government operations.

5. Please indicate how many years of experience you have in performance and project management?

• Less than 2 years
• 2-5 Years
• 5+ Years

6. Please detail your experience in performance and project management. Please include the types of projects, scope of work, your role on the projects and number of employees you were responsible for.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The Department

Working at the Citrus Heights Police Department is all about character. Our reputation and ability to effectively serve is built on the words, actions, and habits of our people. We have deliberately constructed a character-based culture as the foundation of a premier professional police agency. 

At CHPD, we have created something out of the ordinary. The Citrus Heights Police Department is the place for you if you seek a destiny of excellence surrounded by professionals of high character. This is our mission. Do you have what it takes? Then join us … at CHPD, it’s all about character.

The Position
The Code Enforcement Officer I/II position primarily performs field inspections and investigations to ensure compliance with City codes and regulations in the areas of housing, zoning, blight, nuisance abatement, signage, vehicles, and environmental or other neighborhood-related improvement issues.  In addition to interpreting and applying codes and regulations in an enforcement role, the Code Enforcement Officer I/II resolves conflicts, mediates disputes, and problem solves situations that surface as code enforcement issues.  The position demands a commitment to providing quality customer service with the ability to deal professionally with irate or frustrated individuals in sometimes difficult or sensitive situations.  To be successful in the position, candidates should be highly organized and comfortable using a computerized database system, and have the ability to prepare documentation of inspections, investigations, and related circumstances.

Additional Information

For additional information or questions about this recruitment, e-mail joinchpd@citrusheights.net.
 

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

Under close and general supervision, performs a variety of duties involved in receiving, evaluating, prioritizing, and relaying calls for emergency and non‐emergency public safety assistance; dispatches appropriate units and coordinates response of emergency personnel; operates a variety of telecommunications equipment including radio, telephone, and computer aided dispatch systems; performs a wide variety of specialized duties involved in emergency communications; and performs related duties as assigned.