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The Public Works Department is recruiting for an Administrative Assistant I, II or III to perform a full range of administrative support duties to the Public Works Department which includes the research of specialized topics, customer service, scheduling meetings, preparation of reports, assisting the department with compliance of the City’s Record Retention and Destruction Policy, and organization of departmental project files and legal documents, and provide wide-ranging administrative support functions department-wide.  The level at which an individual is hired will be dependent on their qualifications and relevant experience to the position.

The ideal candidate will be independent, highly motivated, organized, have a positive attitude and will be an effective team player who is able to multi-task in a fast-paced work environment.  The level at which an individual is hired is based on their level of experience.

EDUCATION AND/OR EXPERIENCE:

The Administrative Assistant I is the entry level class in the Administrative Assistant series that allows the incumbent to develop journey level knowledge and abilities. 

• Two years of significant, directly related and progressive clerical experience related to municipal government  and a high school diploma or equivalent is desired.

The Administrative Assistant II is the full working level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties.

• Two years of experience equivalent to that of an Administrative Assistant I with the City of Lathrop, and a high school diploma or equivalent.

The Administrative Assistant III is an advanced level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties conforming to policy and requirements. Incumbents perform a full range of office and administrative support duties, preparation of reports, and preparing responses to public inquiries with a high level of administrative detail.

• Four years of significant, directly related and progressive clerical experience related to municipal government  and a high school diploma or equivalent is desired.

ESSENTIAL FUNCTIONS

• Performs routine and complex tasks and duties by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed.
• Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files. 
• Types or drafts a wide variety of finished documents from verbal and brief written instructions; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, drafts reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/or budget systems; maintains a variety of files and records. 
• Assists the Department with proper compliance of the City’s Record Retention and Destruction Policy; initiates and maintains a variety of files and records; ensures proper filing of documents in departmental or central files; and proper organization of electronic documents. 
• Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints. 
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

Job Descriptions:

Administrative Assistant I/II

Administrative Assistant III

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Sonoma-Marin Area Rail Transit is seeking a customer focused, self-motivated, organized and detail-oriented person to join our staff as an Administrative Assistant. 

This position will be assigned to the Front Desk Reception at the SMART Administrative Office located in Petaluma. The Administrative Assistant will provide clerical and administrative support to division management and provide customer service to the public, including Clipper sales. This position provides information to the public via the phone and in person regarding SMART's fares, services and schedules. Candidates should have knowledge of standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment. Knowledge of computer operation and standard office software packages required. Must have the ability to produce a variety of material to include graphs, charts, reports and standardized forms.

Under general supervision, the position will perform administrative and/or technical functions and provide office assistance in support of administrative and business functions; performs related work as assigned. While the primary work is administrative in nature, positions in this class apply knowledge of District policies and procedures to the work of the assigned department. Incumbents assist the professional level staff with assignments and projects in support of the overall goals and activities of the department.

This is a full-time, non-exempt position. Hours are Monday - Friday, from 8 am to 5 pm. 

Duties and Responsibilities include, but are not limited to:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class.  Specifications are not intended to reflect all duties performed within the job.  SMART reserves the right to determine and amend job responsibilities.

• Assists staff in a variety of professional and administrative duties.
• Provides independent administrative work to support business operations.
• Processes appropriate paperwork/forms related to services.
• Answers phones and routes calls as applicable.
• Sets up and maintains financial, statistical and operational records.
• Maintains inventory and office supplies; prepares purchase orders.
• Assists with meeting and event planning and implementation.
• Conducts Internet research as requested.
• Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs
• Routes outgoing materials.
• Inputs information into on-line computer systems; operates standard office equipment.
• Creates and maintains various electronic databases.
• Provides standardized response to public emails.
• Data entry.
• Uses specialized knowledge to respond to inquiries received from vendors, customers, and other department personnel.
• Monitors office processes/activities; processes financial, personnel and payroll transactions requiring qualitative or technical review.
• Prepares written and statistical reports as requested.
• Operates modern office equipment.
• Uses specialized software to create reports, drawings, maps, forms, etc. for assigned department, including Microsoft Word, Excel and PowerPoint.
• Performs other related work as required by the assigned department.

A thorough background check will be required including but not limited to current and past employers, personal references and education verification. A credit report will be required for positions covered under Labor Code 1024.5. A pre-employment physical including a urinalysis drug screen will be required.

Sonoma-Marin Area Rail Transit is an equal opportunity employer.

We will open up the recruitment for Firefighter 1/30/2020 at 9:00 am

Are you looking for an exciting career in Fire Service? The Menlo Park Fire Protection District will be accepting applications starting Thursday, January 30th at 9:00 am for entry level Firefighter EMT and Paramedic positions. The EMT recruitment will be limited to the first 100 applicants. If you meet the minimum qualifications listed below and want to apply, you will need to have (or create) a Personal Profile on www.CalOpps.org (this may be done prior to the posting date).

Minimum Qualifications:
• Possession of a valid class C or higher California driver’s license; and a safe driving record
• Must have a valid EMT or Paramedics License (National Registry or California)
• Must have a Fire Fighter 1 Certification; completion from an accredited college academy (or proof of planned graduation by July 2020)
• Possession of, or the ability to obtain by written exam date, a valid CPAT certificate

*Please note you will need to provide license numbers at the time of submitting your application.

When you join Menlo Park Fire, you will be joining a family of employees that work together as a team and serve our community. Our Mission is to protect and preserve life and property from the impact of fire, disaster, injury and illness. We hope that you will consider a rewarding career with us.

The District’s population is estimated around 90,000 and is primarily a residential suburb that has some industrial areas on the easternmost part. We cover the communities of Atherton, Menlo Park and East Palo Alto, plus some of the unincorporated areas of San Mateo County. The District has seven stations that are strategically placed to provide the most efficient response times. We respond to approximately 8,500 emergencies a year with about 60% of them being emergency medical incidents.

Menlo Park Fire is an equal opportunity employer, providing equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, military/veteran status, disability, religious or political affiliation, age or sexual orientation. We offer well-paying careers and opportunities for advancement.

Tentative Schedule:
Written Exam: late February
Interviews: mid-March

Start date: Fall 2020

The City of Hayward is excited to announce its recruitment for the position of Management Analyst I/II. Under general supervision, this position performs administrative, budgetary, and statistical analysis including coordinating and conducting special studies, developing departmental procedures, methods and systems, implementing and administering projects, and administering contracts and budgets. The Management Analyst I/II is a flexibly staffed Citywide classification; current vacancies exist in the Fire Department and Public Works & Utilities Department.

The Fire Department’s ideal candidate will be a strategic thinker and independently lead and manage projects; review qualitative and quantitative data to develop and present recommendations; and display confidence working with senior command staff. The ideal candidate will also have some experience or knowledge of a Local Hazard Mitigation Plan (LHMP); program accreditation at the national or international level; and/or development of a municipal budget or grant for a public agency.

The Public Works & Utilities Department’s ideal candidate will be a versatile analyst and confident communicator, with the ability to write clear and concise reports; develop and deliver presentations to various groups; and take the lead in cross-divisional and departmental projects. The ideal candidate will also be comfortable with municipal budgeting processes and will preferably have some experience with the development of a Capital Improvement Program (CIP) for a government agency.

DEADLINE TO APPLY: February 3, 2020

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

Description

City of Half Moon Bay
Social Media Intern – Communications / City Clerk Department

Salary: $13.00- $25.00/hour

The City of Half Moon Bay will host an internship position within the Communications / City Clerk Department.

About the City

The City of Half Moon Bay is a Bay Area coastal community of approximately 12,500 residents and is located 25 miles south of San Francisco. The City is governed by a five-member elected City Council and utilizes the council-manager form of government. The City Council appoints a City Manager who is responsible for the oversight of daily operations and provides leadership for the City’s programs. The City currently employs 40 full-time employees in the following departments: City Manager’s Office, Communications / City Clerk, Administrative Services, Community Development, and Public Works. The City contracts Public Safety with the San Mateo County Sheriff's Department.

The City and surrounding Coastside are a thriving agricultural, fishing, tourism, and recreational destination. There is a rich culture of diverse traditions and multi-generational families who have lived in Half Moon Bay for well over 100 years. In any given neighborhood, you will find farmers, high-tech entrepreneurs, and artists living amongst each other as one community.

About the Department

The Communications / City Clerk Department is seeking an enthusiastic, highly motivated, and innovative individual interested in sharpening their communications skills in a municipal government setting. This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in city administration, local government, and community engagement. The successful candidate will have the opportunity to assist in outreach, digital media, and other communications initiatives. Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of ongoing assignments to help develop their knowledge and skills. Some of the various projects and responsibilities may include but are not limited to:

• Assist with Social Media content and monitoring
• Assist in the development of community outreach programs and events
• Assist with elections and district election community meetings (planning and outreach)
• Support the Communications Director /City Clerk and Communications Program Manager on numerous interdepartmental projects

Minimum Qualifications

This position is an internship meant for current or recently graduated college students. Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be some completed college coursework with a major in Public Administration, Communications, Public Policy, or Business Administration.

Knowledge of:

• Social Media Applications (Facebook, Instagram, Nextdoor, Twitter)
• Microsoft Office software (Microsoft Excel, Outlook, Word, and PowerPoint)
• Adobe software (Adobe Acrobat, InDesign, and Photoshop)
• Local government operations

Why Apply?

• Growth – we are committed to exposing you to a work environment that will sharpen your writing, presentation, research, analysis, and critical thinking skills.
• Training – this internship experience will provide real-world experience and training toward an entry-level professional position within a city government.
• Mentoring – the selected intern will be mentored by city staff.
• Networking – access to a network of professionals in the field of local government.

Ideal Candidate

The ideal candidate will have a strong interest in pursuing a career in local government communications. The candidate will be self-motivated, detail-oriented, reliable, punctual, and honest. The candidate will also have the ability to learn new processes quickly and efficiently, as well as a desire to provide services to the community.

Benefits

Temporary position - no benefits

Recruitment Contact

Contact phone: 

(650) 712-1786

Contact email:  

cbutler@hmbcity.com

The City of Rocklin is now accepting applications for a Senior Office Assistant to perform a variety of complex and responsible clerical and administrative tasks within the Permit Center of the Community Development  Department. Duties will include, but are not limited to greeting customers and assisting them with the building permit in-take processes for commercial, multi-family and residential projects; organizing and routing work to the appropriate team member; reviewing building plan resubmittals and field revisions for completeness; collecting data and preparing and distributing monthly and weekly building reports; routing building plans to plan reviewers and consultants, including calculating the consultant’s plan check fees; assisting with the calculation of commercial and multi-family building fee estimates; training new employees on City processes, procedures and computer software programs; providing administrative support to staff related to the City’s permitting system, including updating fees, creating new permit types, and troubleshooting issues with the permitting system; tracking building permits that have expired, sending out correspondence, and working with the applicants to obtain the reissued building permits.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of San Mateo Police Department is Looking for a Police Records Supervisor

Why Join our Department?

The Police Records Supervisor is a vital position in the San Mateo Police Department and we are seeking a candidate to join our diverse and outstanding group of men and women who are dedicated to providing exceptional public service.  The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity and excellence.  We strive to be the model police agency that others will emulate and a leader in the County and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need.  We will continue to do this through cutting-edge technology, creative solutions to problems, by respecting individual rights, conducting fair and non-biased policing, and good, old-fashioned police work.

Look to some of the reasons why the City of San Mateo is a great place to work: https://youtu.be/XNAF7GZUNl8

What You’ll Do

The Police Records Supervisor plans, organizes, and supervises the activities of the Records Bureau of the Police Department and provides administrative and technical staff assistance.  The Police Records Supervisor receives general direction from a manager, Police Lieutenant, or higher level department personnel and exercises direct supervision over Police Records Specialists.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

Distinguishing Characteristics:

The Firefighter is a journey level class within the Fire Department responsible for performing a variety of duties and responsibilities in support of the department’s fire prevention and suppression responsibility.  This classification is distinguished from the next higher classification of Engineer in that the Engineer is responsible for operating and maintaining a variety of fire equipment and apparatus. 

The Engineer is the journey level class responsible for the operation and general maintenance of firefighting apparatus, equipment, vehicles and tools. This classification is distinguished from the next lower classification of Firefighter by the driving of fire apparatus and vehicles and the operation of apparatus, equipment, and tools at an emergency scene; serve as Fire Captain as assigned.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Perform a variety of fire prevention and fire suppression duties and responsibilities at a fire scene such as responding to alarms, hooking lines to hydrants, laying lines of hose, conducting initial attacks on fires, directing streams of water, carrying and setting up ladders, ventilating buildings, performing search and rescue, administering first aid, sweeping, and cleaning after fires, as well as performing salvage and overhaul.
• Perform medical emergency duties such as performing CPR, giving oxygen, hooking up monitors, and stripping IVs.
• Maintain firefighting equipment which may include washing, polishing and servicing fire apparatus and equipment; test, wash and hang hose.
• Participate in drills and training exercises with engine company employees; attend special training sessions on firefighting and prevention techniques.
• Study and learn City layout and water systems.
• Participate in engine company fire prevention inspections of local businesses and companies. 
• May participate in fire investigations as to the cause and origin.
• Demonstrate a general understanding of applicable policies, procedures and work methods associated with assigned duties.
• Respond to questions and concerns from the general public; provide information as is appropriate and resolve complaints.
• Participate in public education programs in the areas of fire suppression and fire prevention.
• Work Monday-Friday, times to be to determined; be available for calls when off duty at time and a half.
• Extinguish fires and take proper precautions to prevent rekindle thereof.
• Respond, as designated, with their units to all alarms and emergency calls, and perform duties as required.
• Keep the apparatus, equipment, tools and station premises neat, clean and in good order.
• Perform related work as their superior officer may require.
• For expedience in response to alarms they shall acquaint themselves with the streets, topography, physical conditions and other matters affecting response in the Fire Department.
• They shall, under supervision of their superior officers, be responsible for the condition and operation of apparatus to which they are assigned and are held accountable for its readiness for service.
• They shall be continually familiar with practices and procedures relative to water supply, hydrants, fire streams, pump capacities and other operations which will enable them to perform their duties efficiently.
• They shall work as a company unit under the command of their company officer while at fires or other emergencies unless ordered otherwise.
• They shall follow the chain of command in all communications regarding Department business.
• All inquiries from the press shall be referred to the incident commander
• Perform other related duties as required.

Working Conditions:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required.  Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot, and cold. The incumbent may work around or in contact with hazardous materials, blood products and other potentially toxic substances.  Incumbent may be subject to physical threats, verbal abuse, or other stressful situations.  During fire suppression activities, incumbent wears self-contained breathing apparatus and enters smoke filled buildings.

License/Certificate:

• Possession of a valid Class ‘C’ California driver's license and no more than 2-points on driving record.

Qualifications:

FIREFIGHTER

Education and/or Experience:

Any combination of education and experience that has provided the necessary knowledge, skills, and abilities necessary for a Firefighter. A typical way of obtaining the required qualifications is to possess the equivalent of a high school diploma. Equivalent of one years of municipal fire suppression experience (preferred).

License/Certificate:

• Possession of a valid Class ‘C’ California driver's license and no more than 2-points on driving record
• California State Certificate Firefighter I
• California State EMT Certificate and National Registry EMT Card (desired)
• American Heart Association (AHA) Basic Life Support (BLS) Cardiopulmonary Resuscitation (CPR) Certification

ENGINEER

Education and/or Experience:

Any combination of education and experience that has provided the necessary knowledge, skills, and abilities necessary for a Firefighter. A typical way of obtaining the required qualifications is to possess the equivalent of a high school diploma. Equivalent of three years of municipal fire suppression experience.

License/Certificate:

• California State Certificate Firefighter I.
• Possession of a valid California Class B driver’s license or Firefighters Class B driver’s license and a satisfactory driving record.
• California State EMT Certificate and National Registry EMT Card.
• American Heart Association (AHA) Basic Life Support (BLS) Cardiopulmonary Resuscitation (CPR) Certification.
• Possession of Associate of Arts/Science degree (desirable).

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the Firefighter & Engineer positions.)

Knowledge of:

• Complex principles, practices and procedures of modern firefighting.Principles and practices involved with the general maintenance of fire fighting vehicles, equipment and apparatus.
• Purposes and uses of a variety of vehicles, equipment, tools, and apparatus used in firefighting, rescue, and medical assistance operations.
• Occupational hazards and standard safety practices.
• Methods and techniques for record keeping.
• Proper English, spelling and grammar.

Ability to:

• Learn and implement firefighting principles and techniques.
• Demonstrate mechanical aptitude as required in the operation of firefighting equipment.
• Work a variety of shifts including weekends, and holidays.
• Understand and follow instructions.
• Work independently.
• Make adjustments to standard operating guidelines at an emergency scene as appropriate.
• Remain calm and implement appropriate responses to emergency scenes.
• Establish and maintain effective working relationships.
• Meet standards for height, weight and physical fitness.
• Attend 66% of Thursday night training drills: 18:00—21:00/22:00 hours (Dinner provided at no charge)
• Attend Fire Department Association events including but not limited to; 4 social dinners, occasional fundraising events, 6 association meetings per year on Thursday evenings.
• Work a minimum of two 8 hour shifts per month at (Firefighter, Step A) $26.65/hr.
• Be available for strike team assignments; up to a 9-day commitment:

* 8 hrs. straight time = $213.20

* 4 hrs. of 1.5 time = $159.90

* 12 hrs. of double time = $639.60

* $1012.70 gross per 24 hour shift

* Portal to Portal for 9 days = Approx. $9,114.30 gross

Skill to:

• Effectively operate firefighting and life safety equipment and tools.
• Effectively operate a motor vehicle on City streets.
• Operate computer and applicable software.
• Follow oral directions in emergency situations.
• Operate mechanical equipment.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Paid Fire Department Training

Tuition and Attendance Time Paid - Urban

• Truck Academy:                            80 hrs
• Rescue Systems 1                        40 hrs
• Rescue Systems 2                        40 hrs
• Driver Operator 1A                      40 hrs
• Driver Operator 1B                      40 hrs
• Confined Space Awareness        16 hrs
• Rapid Intervention Crew             
• Art of Reading Smoke                    8 hrs
• Trench Rescue                              24 hrs
• ICS-200
• ICS-300                                           20 hrs
• Hazmat Awareness

Officer Classes only available upon completion of the above courses

• Company Officer 2A - Human Resources
• Company Officer 2B - General Administration
• Company Officer 2C - Fire Prevention
• Company Officer 2D - All Hazard Command Operations
• Company Officer 2E - Wildland Command Operations
• Instructor I

Tuition Paid Only Classes* (attendance time not paid)

• Firefighter I
• Firefighter II
• EMT

* Any additional course not listed may be paid for by SHFD with Fire Chief's approval.

** Pending approval

*** The online -290 course does not meet the requirements for this position.

Tuition and Attendance Time Paid - Wildland

Wildland Firefighter Type 2 (FFT2) – Required Training:

• Introduction to ICS (I-100)
• NIMS an Introduction (IS-700)
• Firefighter Training (S-130)
• Human Factors on the Fireline (L-180)
• Introduction to Wildland Fire Behavior (S-190)

OR 

• State Fire Marshal (SFM) Wildland Firefighter 1

Wildland Firefighter Type 1 (FFT1) – Required Training:

• Basic ICS (I-200)
• Firefighter Type 1 (S-131)
• Portable Pumps and Water Use (S-211)
• Wildland Fire Chain Saws (S-212)

OR

• State Fire Marshal (SFM) Wildland Firefighter 2**

Engine Boss (ENGB) – Required Training:

• Wildland Training for Structural Firefighters (G-231)

OR

• Fire Operations in the Wildland Urban Interface (S-215)
• Crew Boss (Single Resource) (S-230)
• Engine Boss (Single Resource) (S-231)
• Intermediate Wildland Fire Behavior (S-290)***

Additional All Paid Classes (tuition and attendance):

• Firing Operations (S-219)
• Firing Operations in Wildland Urban Interface (S-215)
• Basic Air Operations (S-270)
• Wildland Fire Chainsaws (S-212)
• Initial Attack Incident Command (S-200)