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Human Resources College Intern
$15.00 - $25.00 Hourly
Temporary Part-Time

Choose Morgan Hill: The City of Morgan Hill is the best community for people to live, work, visit, and operate their businesses.

The City of Morgan Hill is recruiting a college intern to work in the Human Resources Division. The intern will participate and work with Human Resources team on a variety of tasks.

Salary: $15.00 - $25.00 per hour up to 25 hours per week. This is a temporary part-time position without benefits

Deadline to apply: This position closes Friday, March 27, 2020.

Length of Internship: May/June - August/September, 2020 (three months may vary depending on school schedule).

Work Schedule:  Applicants must be able to commit to approximately 25 hours per week between the hours of Monday - Friday, 8:00 a.m. - 5:00 p.m. Schedule is flexible.

IDEAL CANDIDATE:

• Excellent written and oral communication skills
• Strong computer skills are required
• Strong customer service skills
• Able to multitask, take direction and take initiative with assigned projects
• Understands the importance of confidentiality in the human resources function
• A quick learner who is energetic and organized to successfully perform the work as described below

SELECTION PROCESS
Only completed application packets will be screened and those applicants who possess the minimum qualifications will be invited to an oral interview. This position closes on Friday, March 27, 2020.

EXAMPLES OF DUTIES:

SPECIFIC PROJECTS MAY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Support the City of Morgan Hill recruitment function by assisting with various tasks such us preparing job flyers, screening applications, contacting job applicants, organizing interviews, scan recruitment files, etc.
• Assist with the logistics and planning of annual Health and Wellness Fair.
• Assist in creating and organizing personnel/medical files.
• Other project work duties as assigned.

QUALIFICATION REQUIREMENTS:

MINIMUM QUALIFICATIONS

• A current college student in a degree program in a related field of study.
• A current college student in a graduate program or entering a graduate program in a related field of study.
• A college graduate who has obtained a Bachelor's Degree (within the last year) in a related field of study.
• Ideally, a student of Human Resources, Business or related majors would be an appropriate fit for this particular internship.
   

THE POSITION

Under general supervision, provides a variety of routine to complex clerical support services within assigned police areas, including but not limited to: typing, word processing, transcription of detailed and confidential material, record keeping and filing. Performs related work as assigned.
 

ESSENTIAL DUTIES:

Duties may include but are not limited to the following:

• Types correspondence, reports, and specialized documents related to the functions of the police unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor.
• Proofreads and edits as necessary typed and other materials for accuracy, completeness, compliance with departmental policies and correct English usage, including grammar, punctuation, and spelling.
• Enters and retrieves data and prepares reports from an on-line or personal computer system, following established formats.
• Prepares and updates a variety of reports which may require the use of arithmetic calculations.
• Maintains records and processes forms such as payroll records, purchase requisitions and orders, and others specific to the organizational unit.
• Establishes and maintains office files; researches and compiles information from such files.
• Provides factual information regarding City or unit activities and functions.
• Accesses confidential local, state and federal databases
• Views and handles confidential backgrounds and personnel files of prospective and future employees
• Reviews computer produced reports for accuracy and makes corrections as required.

• Operates standard office equipment and performs such office support activities as opening and distributing mail; processing outgoing mail, erasing dictation tapes and ordering supplies.
• Issues and maintains identification files; seals juvenile and adult arrest records.
• Receives subpoenas, notifies appropriate parties and maintains subpoena files.
• Handles confidential information, including case files, criminal information bulletins, fingerprints and other related material.
• Ability to process Department’s payroll and time sheets as a primary or support function.

THE COMMUNITY

Located nearly halfway between San Francisco and Sacramento, Suisun City is a hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail stop at the Train Depot, right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for the myriad of outdoor activities, dining choices and lunch hour strolls.

THE DEPARTMENT

The Administrative Services Department is responsible for the financial and administrative functions of the City, including budgeting, accounting, accounts payable/receivable, payroll, utility billing & collections, risk management, human resources and information technology.  The Department is organized into three divisions: Accounting Services, Budget & Human Resources and Information Technology.

The City of Belmont Public Works Department is recruiting for the position of Administrative Assistant.

Recruitment will close by Friday, March 13, 2020 @ 5 p.m. or upon receipt of the first 50 applications and supplemental questionnaires, whichever occurs first.

The Administrative Assistant performs a variety of confidential, responsible, and complex administrative, secretarial, and clerical duties for an assigned department and department head, coordinates and participates in office functions in support of the department's goals and objectives, provides information and assistance to employees and the public regarding departmental policies and procedures, provides work direction, review and training to office support staff as assigned, and performs a variety of duties relative to assigned area of responsibility. The Administrative Assistant receives direction from higher level management staff and may exercise technical and functional supervision over lower level clerical staff.   The current vacancy is in the Public Works Department.

The responsibilities and duties of the Administrative Assistant may include, but are not limited to, the following:

• Provide responsible and highly complex administrative support to an assigned department and department head; recommend improvements in work flow, procedures and use of equipment and forms.
• Screen office and telephone callers; provide front counter assistance including information to the general public regarding assigned area of responsibility; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents.
• Research, compile, analyze and summarize a variety of informational materials; assist in the design and production of technical information, facilitates processing of contracts and develops handouts.
• Assists in the maintenance of website content and links for department website pages.
• Operate a variety of office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain document storage and filing.
• Type, word process and proofread a wide variety of reports, letters, memoranda and statistical charts; type from notes and media recording, verbal instruction or prior materials; independently compose correspondence, letters, memoranda, resolutions and staff reports as assigned.
• Review finished materials for completeness, accuracy, format, compliance with policies and procedures and appropriate grammar.
• Process all department invoices and purchases; verify and assign account numbers for department invoices.
• Receive, sort, open and distribute department mail to appropriate staff as required; maintain logs of mail received.
• Provide support in the preparation and administration of the assigned department budget; monitor expenditures including reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments as appropriate.
• Perform various personnel functions including maintaining departmental personnel files and timesheet information; purge personnel files according to established procedures.
• Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; disseminate information as appropriate.
• Maintain, develop and implement filing systems and records; modify systems as appropriate.
• Maintain a calendar of activities, meetings and various events for the assigned department; coordinate activities with other City departments, the public and outside agencies.
• Organize meetings by notifying participants, making room arrangements and preparing required information and materials.
• Respond to requests and inquiries from the general public and other departments; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• As assigned, receive applications, facility reservations, registrations and fees for assigned department functions.
• As assigned, coordinate all phases of the pre-employment hiring process for applicants.
• As assigned, serve as administrative recorder to various committees, commissions and boards; take and transcribe minutes and record information.

To review the complete job description, visit www.belmont.gov

The City of Sunnyvale is seeking a Housing Programs Technician to join the Housing Division of the Community Development Department. Under direction of the Affordable Housing Manager, the Housing Programs Technician assists in the coordination and implementation of various Affordable Housing Programs as well as performs administrative duties for the Division. Duties may include conducting homeowner and rental program audits, reviewing affordable housing applications and preparing various regulatory documents. Additionally, the Housing Programs Technician will serve as the lead answer point for the division, including providing customer service via telephone, email, and face-to-face appointments (scheduled and unscheduled), while also providing general office support. The Housing Programs Technician may be required to participate in offsite meetings at housing developments and attend meetings with program applicants, property management staff, or real estate professionals. Additionally, the Housing Programs Technician will prepare housing-related outreach and education materials and conduct workshops to groups of 50 or more.

The Housing Division is a passionate and hardworking group of professionals dedicated to meeting the housing and human service needs of the community. We work collaboratively to achieve our housing goals and foster an innovative and team focused work environment. The City continues to be a leader in supporting affordable housing and implementing dynamic housing programs, with a robust ownership and rental housing program. Since the 1980's, the City has awarded more than $50 million in City housing funds towards developing or preserving affordable housing, and awards over $1 million in federal funds annually to our non-profit partners.

The minimum qualifications for this position are graduation from high school or tested equivalent; AND

Two years of increasingly responsible housing, property management, non-profit administration, mortgage banking, real estate or loan related administrative experience

An Associate’s degree from an accredited college or university may be substituted for one year of experience.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire.  The position opens Friday, February 14, 2019 and final filing date is Monday, March 16, 2019 at 5:00 pm. For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click on JOBS.

Salary: $36.21 - $46.22 Hourly

TO VIEW JOB ANNOUNCEMENT, CLICK JOB ANNOUNCEMENT URL BELOW.

THE POSITION

Under the direction of the Economic and Community Development Director, manages the technical, fiscal, and policy aspects of affordable housing projects and programs; implements and administers varied City and grant funded programs related to the development, redevelopment and preservation of community housing resources and public services; provides professional and technical assistance to departmental and City staff in the assigned areas of responsibility; supervises Community Development staff engaged in implementing the affordable housing program; and performs related work as required. 

ESSENTIAL DUTIES

Duties may include but are not limited to the following: 

• Plans, organizes, reviews, evaluates, and personally performs activities to implement a variety of housing and community improvement programs such as, but not limited to:  

  • Community Development Block Grants –includes obtaining and managing available funds, promoting citizen involvement, monitoring sub grantees, and ensuring compliance with program requirements.  

  • Rehabilitation Loan/Grant Program –includes marketing the housing and rehabilitation program, obtaining qualified applicants, working with County and bank officials to ensure underwriting for loans, coordinating with the Alameda County rehabilitation program and performing loan and grant servicing duties. 

  • Public Services – Coordinates and oversees the public service provider selection process and the provision of contractual services, prepares contracts with public service providers, manages funding and ensures compliance with program requirements. 

• Plans, organizes, assigns, supervises, reviews, and evaluates the work of assigned staff. 

• Recommends selection of staff; provides for training and development; conducts performance evaluations; and administers discipline, as required. 

• Assists in the development and implementation of goals, objectives, policies, procedures and the biennial budget for the department in assigned areas of responsibility.  

• Prepares state and federal grant applications and assists in locating alternative funding sources. 

• Assists in the preparation and evaluation of project pro formas.  

• Monitors developments related to defined program areas; evaluates their impact upon City operations and recommends policy and procedural improvement.  

• Serves as the technical resource for developers of affordable housing. 

• Manages the sale of deed-restricted Below Market Rate ownership units. 

• Provides support of City’s homelessness programs.  

• Participates in project and loan agreement negotiations. 

• Prepares contracts, resolutions, correspondence and related materials. 

• Maintains detailed records and files; prepares and submits periodic and special reports to ensure compliance with funding agency requirements; prepares a variety of periodic and special reports regarding functional areas of responsibility. 

• Confers with and provides professional assistance to members of City departments on matters related to functional areas of responsibility. 

• Represents the City in meetings with representatives of governmental agencies, financial, bonding and underwriting institutions contractors, property and business owners and the public; explains programs and procedures, obtains information and acts as liaison in difficult situations. 

• Performs related duties, as assigned. 

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under general supervision, performs technical and clerical functions related to the review, processing, and maintenance of building permits and related records; calculates fees, prepares monthly and annual revenue reports, and tracks status of plan checks and inspections; and performs related duties as required.

1. Provides quality customer service to the public at the building counter, over the telephone, and through e-mail.
    
2. Processes building permit applications using the City’s permit tracking software (Accela Automation).
    
3. Responds to inquiries regarding building and plan review, permitting process, and common code enforcement issues and assists with resolving problems or complaints within the issuance process.
    
4. Provides information regarding the division’s procedures, policies, and functions regarding permit and plan check submittals; establishes construction valuations based on industry standards; and verifies City, State, and Federal regulations pertaining to the issuance of permits to licensed contractors and home owners for building and construction projects.
    
5. Maintains permit applications and plans for active plan checks; complies and maintains plan check files and records; ensures accuracy of plan check records; tracks status of plan check and notifies applicant(s) when plans or permits are ready for pick-up or issuance; and provides status updates as required.
    
6. Prepares certificates of Occupancy.
    
7. Processes newly assigned addresses in the City.
    
8. Prepares files for City document archiving program (Laserfiche).
    
9. Schedules inspections within the tracking software.
    
10. Assists in coordinating the plan approval process among various City departments and consultants.
     
11. Serves as a resource to customers directing them as needed to various sources of information including other City departments or outside agencies.
     
12. Performs overview of plans for compliance with established submittal standards and assists others involved in related community development activities.
     
13. Provides a variety of clerical and technical support, including but not limited to:
    • Maintaining department records, files and other reference materials;
    • Gathering, researching and assembling a variety of information and monthly data for the preparation of reports to outside agencies and performs studies on industry standards as needed;
    • Preparing and processing legal notices;
    • Creating and modifying department forms and handouts;
    • Composing a variety of documents including letters, reports and memos;
    • Distributing outgoing mail; opening, processing and distributing incoming mail;
    • Maintaining a calendar;
    • Ordering office supplies; paying incoming invoices using the City’s financial software; and
    • Processing time sheets and preparing time cards.
       
14. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
     

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Physical Demands

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, controls and standard office equipment; and reach with hands and arms. The employee occasionally lifts and carries plans, permits, and other documents typically weighing less than 20 pounds. The employee is occasionally required to stoop, kneel, and crouch. The employee is frequently required to sit, stand, walk, and talk or hear. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public, and occasionally deal with dissatis­fied or quarrelsome individuals.

WORK ENVIRONMENT

The employee works under office conditions involving a public counter and high telephone volume. The noise level is moderately quiet.

SELECTION PROCESS

Interested persons who feel they meet the desirable qualifications should submit a completed City application. Not every applicant is interviewed.  Selected qualified applicants will be selected to interview. 

STATEMENT OF DISCRIMINATION

The City of San Dimas advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age or any non-merit-based factor in admission to, treatment of or employment in its programs and activities.

In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)

ABOUT THE CITY

The City of San Dimas is located midway (about 27 miles) between Los Angeles and San Bernardino at the base of the San Gabriel Mountains.  Superior access to freeways offers a centralized location from which to enjoy southern California’s many excellent cultural and recreational activities.

San Dimas was incorporated in 1960 with a Council-Manager form of government.  Its citizens receive a full range of services through the combined efforts of the City’s five departments (City Manager’s Office, Administrative Services, Parks & Recreation, Public Works and Development Services) and the contract services of Los Angeles County.