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TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The salary range for Senior Analyst is $88,088.00 - $107,328.00 annually with the actual salary determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

The Senior Analyst will be responsible for developing a world class training and development program for external contractors and internal staff to ensure that the City’s nearly $4 billion capital improvement program is delivered in a sustainable and effective manner in partnership with our community. Responsibilities of the Development/ Training Senior Analyst include, but are not limited to:

• • Oversee the Public Works Academy, a program that establishes relationships with, and provides training to, the private construction community as well as provides for an in-house training program for the City’s capital improvement program staff;
  • Develop, implement, lead and coordinate a concerted effort to develop & train staff to manage and deliver an ongoing capital program.
  • Build partnerships and innovative programs with regional colleges, high schools, and trade schools.
  • Coordinate with department managers to identify and develop talent pools to ensure successful succession planning.
  • Develop and present trainings to PWD staff. Continue to build on and improve the existing cross-training and rotation programs.
  • Collect and analysis of data to make informed decisions regarding process and policy enhancements in the management of the city’s capital improvement program.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

AC Transit is currently seeking experienced candidates for the position of Administrative Specialist. Under general supervision of the District Secretary, provides professional-level, administrative and support duties for the District Secretary and the Board of Directors. The classification independently performs a wide variety of complex, technical, and time-sensitive administrative duties and assumes the responsibilities for the Assistant District Secretary in his/her absence. This classification is distinguished from other administrative support classifications by its frequent contact with the District's leadership team, Board Members and the public. Incumbents frequently work with and maintain confidential information pertaining to financial, political, and personnel matters having District-wide impact. This classification is unrepresented at-will and reports directly to the District Secretary.

This is a wonderful opportunity for career growth and an opportunity to work at one of largest bus agencies in California. In addition to being a premier public transit agency, AC Transit has excellent benefits that include pension, medical, dental, vision, vacation, sick leave and 457 deferred compensation.

REPRESENTATIVE FUNCTIONS:

• Serves as the primary administrative support to the District Secretary.
• Prepares, edits, proofreads, and processes a variety of routine to complex documents and correspondence including forms, memos, financial and staff reports; completes critical, time-sensitive, and/or confidential documentation for internal and external stakeholders; may certify a variety of documents on behalf of the District Secretary.
• Provides logistical support for Board of Director's and Committee meetings, including, but not limited to organization, equipment testing, meeting set-up and clean-up, meals, and distribution of information; attends meetings and public hearings as required.
• Distributes the agenda to outside agencies/organizations; prepares minute orders from the official minutes of Board and Committee meetings for all agenda items.
• Assists in the implementation of the records management and retention program within the District Secretary's Office.
• Prepares resolutions and ordinances adopted by the Board for signature.
• Maintains the District Secretary's Master Outlook Calendar of Board meetings and individual Board member meetings; schedules meetings as requested and accepts meetings into the calendar.
• Utilizes the District Secretary's agenda management software to calendar all Board and Committee meetings and reviews and may approve routine reports on behalf of the District Secretary.
• Sets up new users in the agenda management system and assigns user access at the direction of the District Secretary or the Assistant District Secretary; directs new users to training resources; may troubleshoot user issues as needed and stays abreast of new system features and requirements.
• Maintains the District Secretary and Board of Directors intranet pages; updates Board information and policies; posts new content on the District's website as needed.
• Assists Board members with issues pertaining to routine use of smartphones, tablet devices, and applications; interfaces with the Department of Innovation and Technology when required to troubleshoot technology related problems and service issues.
• Serves as the primary point of contact in processing tort claims, summons and complaint, and small claims filings.
• Processes assuming and leaving office Statement of Economic Interest forms and related filings.
• Monitors budget expenditures calculates monthly reconciliations, and prepares Board payroll and other financial documentation.
• Tracks customer complaints and follows-up with appropriate staff to ensure timely response.
• Coordinates all travel arrangements for the Board and District Secretary's Office, including itineraries, and prepares quarterly travel reports for Board members and Officers; prepares and processes cash advances and expense claims.
• Monitors electronic correspondence and responds to requests as directed.
• Opens, scans, and distributes incoming mail; uploads and indexes electronic documents.
• Prepares check requests, special requisitions, petty cash reimbursements, purchase order payments; verifies the accuracy of vendor invoices and processes payments.
• Orders and maintains an inventory of office and meeting supplies.
• Coordinates or assists in the coordination of special administrative projects.
• May assist in the preparation of agendas and minutes as needed.
• May prepare transcripts of testimony given at Board meetings or public hearings or recorded testimony or comments received.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a closely related field.

Experience: Equivalent to five (5) years of increasingly responsible administrative support experience for management personnel involving frequent public contact; including (3) years in a public or governmental agency that operates under the Brown Act at the level-of an executive assistant, senior administrative assistant, administrative coordinator, deputy city clerk, or equivalent.

ADDITIONAL INFORMATION:

Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment. Must possess the mobility necessary to transport oneself to other locations within the District in order to attend meetings.

THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION

To apply, visit: https://apptrkr.com/1574021

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I/II/III

ASCSA I: $12.36 - $15.02/hr.

ASCSA II: $13.84 - $16.82/hr.

ASCSA III: $15.79 - $19.19/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11 am – 6 pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR THURSDAY, SEPTEMBER 12, 2019.

DESIRED EXPERIENCE FOR ASCSA I:

• A minimum of six (6) months organized recreation, school aged child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA II:

• A minimum of one (1) year organized recreation, child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.  
• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  In addition to the required minimum experience, all positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

Financial Management Analyst

Open to all applicants

Salary:  $9,430  per month to $11,463 per month

Posted: 8/12/2019 

Filing Deadline: Wednesday, 09/04/2019 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions      

Tentative Recruitment Timeline*

Event and Tentative Date

Oral Board

 Between 09/16/19 – 09/20/19

Final Interview

Between 09/23/19 – 09/30/19

* Dates are subject to change

Position Description

The District has one open, full-time position for Financial Management Analyst in the Administrative Services Division. Interested persons must submit a completed District application and supplemental questionnaire responses to the Human Resources Department no later than the filing deadline.

Definition                                                                       

Under general direction of the Finance Manager, the Financial Management Analyst is responsible for providing and responding to technical inquiries and information requests related to the financial operations and processes of the District, performs research and analysis, and complex budgeting functions including: assisting with intra-district department changes in finance processes, procedures and policies; provides training and guidance on budget preparation, monitors, reconciles, and highlights areas of concern; conducts financial, statistical, and analytical studies; prepares and assists in the preparation of budget, financial reports, and statements; treasury management functions; develops integrated revenue/expense analyses, projections, and reports; performs financial forecasting and reconciliation of fund balances; performs related duties as required. 

Distinguishing Characteristics

The Financial Management Analyst is a professional, senior-level position of the Finance Department under the Administrative Services Division. This is a single incumbent, mid-management classification characterized by the performance of a full range of professional and technical support, consultation, and complex analysis of budgetary and financial transactions. This position exercises judgment in the interpretation and application of related laws, regulations, practices and procedures.

This position differs from the Finance Analyst by its technical and specialized knowledge in finance and budget and by the assignment of supervision over technical or professional staff and lead responsibilities, if required.  Incumbents may also be requested to act in the absence of the Finance Manager when needed.  In addition, this position will support district-wide insurance review as needed.

In addition, this position will perform district-wide insurance review to evaluate different insurance policies to determine the associated risks involved in the District’s contracts and agreements.  This includes collecting and analyzing all the necessary insurance certificates and endorsements prior to issuing purchase orders to vendors.  Experience in this area is preferred, but not necessarily required as required training will be provided. However, strong analytical and problem-solving skills are required.

Examples of Duties

Duties may include, but are not limited to the following:

• Serves as a liaison to all other departments and management by providing professional and technical expertise required to manage fiscal resources appropriately.
• Prepares and maintains a wide variety of financial records and information; ensures compliance with the Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). Regularly analyzes the District’s budget and financial information, and reports to Finance Manager areas of concern and recommended actions to address these areas of concern.
• Assists Finance Manager in assessing and processing financial transactions and managing financial operations within the District; recommends process improvements to ensure integrity and timeliness of financial transactions.
• In the absence of the Finance Manager, may assume responsibility of the Finance Manager if required.
• Coordinates and assists with the development, preparation and implementation of the two-year operating and capital budgets by performing statistical analysis of cash flow; monitoring and evaluating budgets and cash flow for appropriateness to ensure fiscal solvency and accountability.
• Assists with the annual financial and grant audit, and preparation of Comprehensive Annual Financial Report (CAFR) to comply with legal obligations of the Finance Department.
• Assists with preparation of the annual State Controller’s Financial Transaction Reports and the Statement of Indebtedness to comply with California State regulation.
• Analyzes financial system needs and identifies methods to manage information and procedures with greater efficiency and reliability. Analyzes the flow of information system data and develops internal procedures for staff to facilitate the timely and accurate entry of financial records.
• Participates in strategizing systems solutions and provides on-going technical guidance in the general use of reporting using the financial system.
• Assists with analyzing operational cash flow management, including forecasting cash needs and  daily cash management.
• Maintains effective communication with staff regarding financial matters; provides information and technical support in the development and revision of policies and regulations; assists in the development of procedures; reviews proposed contracts for adherence to District policy, state laws and regulations.
• Provides support to District staff as a fiscal advisor when necessary. May train, coordinate, and or review the work of staff and provide recommendations to the Finance Manager, if needed.
• Researches and analyzes financial data as requested by the Finance Manager; reconciles and identifies financial discrepancies; resolves financial inquiries from District staff and recommends solutions.
• Prepare, collect and update data needed to renew the District’s annual insurance policies.
• Review and evaluate insurance requirements for contracts and agreements; and
• Performs other related duties as required.

QUALIFICATIONS FOR EMPLOYMENT

Knowledge of:

•      Budgetary principles;

•      Financial accounting systems and principles and practices;

•      Applicable Federal, State, and local laws, rules, and regulations;

•      Mathematical principles;

•      Financial control practices and procedures;

•      Automated budgeting and financial systems;

•      Financial reporting methods;

•      Fund accounting principles and practices;

•      Advanced research methods and techniques, report writing, basic statistics and development of oral            presentations based on research;

•      Principles of and practices of public administration and organization applicable to public agencies;

•      Basic principles and practices related to supervision, training, and performance evaluations;

•      Proper spelling, grammar, punctuation and writing practices;

•      Public funds administration principles and practices;

•      Generally Accepted Accounting Principles (GAAP);

•      Governmental Accounting Standard Board (GASB) principles.

Ability to:

•      Effectively problem solve, analyze information and present sound recommendations;

•      Perform complex mathematical and analytical calculations;

•      Prepare and maintain critical financial records;

•      Interpret and apply laws, rules, and regulations;

•      Research and resolve financial discrepancies;

•      Prepare reports and conduct presentations for a variety of audiences;

•      Communicate complex and detailed reports and information;

•      Analyze statistical and financial relationships in data;

•      Prepare budget documents;

•      Handle multiple priorities simultaneously;

•      Prioritize workload and meet critical deadlines;

•      Represent the District in meeting with other agencies and the public;

•      Provide lead direction and technical support to staff when required;

•      Exercise sound judgment within established policies and procedures;

•      Interpret and apply accounting procedures and principles;

•      Analyze complex financial information;

•      Record, analyze, verify, reconcile, and report financial transactions;

•      Work effectively with District staff and stakeholders;

•      Utilize computer technology for communication, data gathering and reporting;

•      Communicate clearly and concisely, both orally and in writing;

•      Establish and maintain effective working relationships with those contacted in the course of work;

•      Travel to off-site work locations and off-site meetings depending upon job assignment.

TRAINING AND EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and abilities would be:

•      Bachelor’s degree from an accredited college or university with major in Accounting, Economics, Finance, or closely-related field of study required,

and;

•      Four (4) to Five (5) years of related experience in budget/accounting/finance/analysis and/or any combination of education and training which demonstrates ability to perform the duties as described,

and;

•      Demonstrated increasingly responsible experience in budgetary analysis and complex accounting procedures,

and;

•      Prior successful experience working in public accounting and/or public agencies.

and;

•      One year of lead or supervisory experience in public accounting and/or public agencies is desired.

• Experience and/or familiarity with insurance requirements pertaining to contracts and agreements

        is desired.

OTHER REQUIREMENTS

Per California Government Code, Title 1, Division 4, Chapter 8, Section 3100 “all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.”

LICENSES AND/OR CERTIFICATIONS

•      Possession of or the ability to obtain an appropriate California driver’s license issued by the State         Department of Motor Vehicles and satisfactory driving record.

PHYSICAL DEMANDS AND WORKING CONDITIONS

During the course of performing job duties the employee will need the mobility to work in a standard office setting, use standard office equipment such as a personal computer, word processing and data base software, calculator, a copy and/or fax machine; enter and retrieve data from personal computers and terminals via keyboards which is often performed while sitting for extended periods of time; operate office equipment requiring repetitive arm/hand movement and/or the coordinated movement of more than one limb simultaneously. The employee frequently stands, walks, bends at neck and waist, twists at neck and waist, uses repetitive hand movement, uses simple and power grasping with both hands, uses fine manipulation of both hands and fingers, and may require use of the arms above shoulder level, climb or balance; stoop, kneel or crouch. This position requires that the employee demonstrate adequate hearing and speech to converse in person and over the telephone, and vision to read printed materials and use a computer screen. The employee is occasionally required to lift and carry short distances objects such as reams of copier paper, office supplies, files, books, printed materials and other packages weighing up to 10 to 25 pounds.

The noise level in the work environment is quiet to moderate noise. The employee is exposed to outdoor temperature, humidity, wetness and dust. The position may require the ability to work overtime and weekends as needed.

Employees who drive on District business to carry out job-related duties must possess a California driver’s license for the class of vehicle driven and meet automobile insurability requirements of the District including review of a recent DMV history. In order to drive, individuals must be physically capable of operating the vehicles and equipment safely.

To be successful in this job, an individual must be able to satisfactorily perform each of the listed duties. These duties are representative of the knowledge, skill and/or ability required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of the position. Requests for reasonable accommodation should be directed to the Human Resources Manager.

The North Coast County Water District is currently seeking an experienced, energetic, resourceful municipal executive to become the District’s next General Manager.

Reporting to and under policy direction from the elected Board of Directors, the General Manager oversees the administrative, financial, operations and maintenance activities of the District. In consideration of Board-established organizational goals and priorities, the General Manager provides strategic leadership and manages overall functions to fulfill the District’s mission. The incumbent serves as the principal District representative communicating and implementing Board policy with District employees, other governmental, legislative and regulatory bodies, consultants, media, community organizations and the general public.

The ideal candidate will have broad and extensive work experience in a management position in a public agency, with responsibility for the formulation and implementation of programs, budgets, and administrative operations with ten years of experience. A bachelor’s degree in Public or Business Administration, Civil or Mechanical Engineering or closely related field is required. An advanced degree, California professional registration and/or water treatment/distribution certification are desirable.

Submittal of a District job application, cover letter and resume are required. Application packets are due by 5:00 p.m. Monday, September 9, 2019 and must be submitted either by email to gmrecruit@nccwd.com or by mail to: NCCWD, Attn: GM Recruitment, PO Box 1039, Pacifica, CA 94044. Confidential inquiries are welcomed to David Boesch, Interim General Manager at (650) 355-3462.

Closing Date: September 9, 2019
 

Ross Valley Sanitary District Invites Applications for the Position of

ACCOUNTANT I/II/SENIOR -- DOE  

(Exempt; Confidential)

$6,014 – $9,773 PER MONTH - 40 hours per week

Plus an excellent benefits package

ABOUT THE POSITION

Under general direction of the Administrative Services Manager, this position performs professional and technical work of a confidential nature in the areas of payroll administration, general accounting, public employee retirement (CalPERS) reporting, workers’ compensation, and benefits administration. This position assists with the day-to-day accounting and financial operations of the District, including accounts payable functions, bank reconciliations and deposits, maintenance of accounting and payroll records, and other tasks as assigned.

TYPICAL DUTIES

• Manage, prepare, process and maintain records for bi-weekly payroll; prepare quarterly and annual tax reports and returns; confirm compliance with applicable Federal, State, and local law, rules, and regulations.
• Prepare and maintain a variety of ledgers, reports, salary and other pay schedules; process accounts receivables/payables, prepare bank deposits, credit card and bank account reconciliations, and purchase orders.
• Examine and explore technical transactions to resolve questions and confirm data; guarantee fiscal accountability and fund integrity for transaction and supporting documentation.
• Interpret, explain, and apply general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of special districts; provide guidance to other staff in District administrative processes and procedures.
• Process health, life, and disability insurance enrollments and other benefit payments, and communicate with service providers concerning routine administration of programs.
• Prepare and update employment records related to hiring, transferring, promoting, and separating; explain human resource policies, procedures, laws, and standards to new and existing employees; ensure new hire paperwork is completed and processed; maintain personnel files in compliance with applicable legal requirements.
• Assist in hiring process by preparing job postings, reviewing resumes, and coordinating interviews and reference checks.
• Assist internal and external customers, provide information that may require judgment and discretion as well as interpretation of policies and procedures, request assistance for unusual situations or requests.
• Assist with closing of year-end books in preparation for annual audit, including the coordination of audit schedules and reports for external auditors, and supporting the Finance Supervisor and Administrative Services Manager during the annual audit process.
• Assist with preparation of a variety of financial statements and reports, including the State Controller’s Financial Transactions Report, Government Compensation report, and Comprehensive Annual Financial Report (CAFR).
• Prepare workers’ compensation quarterly reports.
• Prepare retirement contribution worksheets and submit to CalPERS (California Public Employee Retirement System).
• Prepare contribution reports for 457 deferred compensation plans.
• Assist the Finance Supervisor with sewer service charge billings.
• Provide support and coverage for other finance and administrative staff when needed.
• Implement and maintain accurate record keeping practices and systems; maintain working files (electronic and hardcopy).

REQUIRED QUALIFICATIONS INCLUDE

Education, Training, and Experience

Any combination of education and experience that provides the knowledge, skills, and abilities required for this position. A typical way of obtaining the required qualifications is to possess the equivalent of:

• Associate or Bachelor’s Degree from an accredited college or university with major coursework in Accounting, Finance, Business Administration, Public Administration, or related field.
• Experience working in public agencies is desirable.

To be considered for the Accountant II level classification, the candidate will have an Associate degree or higher (or equivalent) and a minimum of two years of increasingly responsible accounting experience in governmental finance work.

To be considered for the Senior Accountant level classification, the candidate will have a Bachelor's degree or higher (or equivalent) and a minimum of five years of increasingly responsible accounting experience in governmental finance work.

Licensing, Certification, and Registration

• Must possess a valid California Driver’s License Class “C”, with a satisfactory driving record.

Date Posted:           July 22, 2019

Classification:          ALTERNATIVE MEDIA SPECIALIST (50%)
                                   Open recruitment

Work Schedule:       4 hours per day (8:00AM – 12:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year

Salary Range:          Step A            Step B            Step C            Step D            Step E
(monthly)               starting            6 mos          18 mos           30 mos          42 mos
                                 $2,142            $2,249           $2,362            $2,480           $2,604

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,025.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Department;
                                   Related Services Program
                                   65 Tower Road; San Mateo, CA  94402

Application Deadline:          Open Until Filled

Job Summary:  Under the direction of Visually Impaired teachers, coordinate, and arrange for the adaptation of a wide variety of instructional and student services related materials for students with visual impairments. Materials may be adapted into a variety of formats including, but not limited to braille, tactile graphics, large print, and electronic files, using online alternative media sources and automated translation software.  Support organization and distribution of materials.

Essential Job Functions:              

• Transcribe a variety of instructional materials into an appropriate media such as Braille, raised-line drawings and large type print; determine appropriate format for visually impaired students; assure materials are prepared in accordance with student needs and established time lines
• Transcribe a variety of special materials such as menus, train and bus schedules, diplomas, agenda items, and Individual Education Plans (IEP), into Braille and other media as directed
• Utilize a computer and various specialized software and peripherals to scan, import, transcribe and adapt a variety of documents into Braille such as math, chemistry, foreign language, tests and other instructional materials according to Braille guidelines; emboss, collate and bind Braille materials
• Operate adaptive instructional software programs and other technology for use in the visually impaired program
• Proofread, edit and verify accuracy of transcribed materials; type instructional materials, lessons and other documents in large type print for partially sighted students; utilize a copier to enlarge documents to appropriate size
• Maintain records of transcription work and archive braille and tactile graphics produced for the San Mateo County Office of Education (SMCOE)
• Monitor and maintain student memberships in institutional alternative media accounts, e.g. Learning Ally, Bookshare, American Printing House and software licenses; maintain file folder of memberships
• Confer with teachers and other personnel concerning instructional materials and student needs; monitor and assess student needs to determine equipment and material requirements; modify instructional materials to meet the individual needs of students as appropriate
• Receive, process, and distribute a variety of books and instructional materials for the visually impaired; notify instructors of new books and materials; apply bar codes to new items and input related information into assigned computer system
• Utilize the internet, State-wide lists, and other resources to research, obtain and confer with others concerning Braille and instructional materials for the visually impaired; recommend the purchase of textbooks and instructional materials as appropriate
• Communicate with County Office personnel and outside agencies to exchange information and resolve issues or concerns; clarify illustrations, special directions, graphs and other materials for students as needed
• Maintain various records related to instructional materials, books and assigned activities
• Organize Visual Impaired (VI) Library office supplies and maintain inventory
• Determine availability of braille, large print, electronic and other source materials from various suppliers and publishers; evaluate and order appropriate materials as requested; maintain database of source material providers
• Maintain records of all materials borrowed from entities other than SMCOE and help ensure timely return; ship requested materials to other school districts
• Catalog and maintain SMCOE’s library of large-print and Braille books and other materials; check materials in and out of the library as needed; assist with locating specialized instructional material for the visually impaired when needed
• Pick up and deliver instructional materials and other documents to and from various County Office, school district and community locations; visit public libraries to check out materials for transcription
• Assist staff with operating computers, die-cuts, laminators and bindery machines as needed
• Attend and participate in various workshops and conferences as directed

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   Graduation from high school supplemented by specialized course work in Braille

EXPERIENCE:   Experience with braille production, alternative technology databases and equipment sufficient for SMCOE’s Visually Impaired program

LICENSE:         Valid certification as a Braille Transcriber issued by the Library of Congress

Specialized Skills and Knowledge:     

• Knowledge of methods, materials, equipment and techniques used in Braille transcription and the preparation of raised-line drawings and large type print
• Ability to transcribe a variety of instructional materials into an appropriate media such as Braille, raised-line drawings and large type print for visually impaired students
• Ability to prepare raised-line drawings of graphs, maps, charts, diagrams, illustrations and other graphics
• Ability to proofread, edit and verify accuracy of transcribed materials
• Knowledge of braille translation guidelines and related Library of Congress rules and practices
• Ability to catalog, circulate, and maintain library of Braille transcriptions and instructional materials
• Knowledge of proper operation and use of Braille and large print transcription equipment and machines
• Ability to operate a variety of specialized equipment including die-cuts, photocopiers, raised-line machines, Perkins Braillers, embossers, binding machines and laminators
• Knowledge of practices and procedures involved in the instruction of visually impaired students
• Knowledge of visually impaired students’learning abilities
• Ability to monitor and assess student needs to determine material requirements
• Ability to prepare necessary materials for visually impaired students to receive regular school information
• Ability to determine appropriate format of materials for visually impaired students
• Knowledge of basic subjects taught in County Office schools including arithmetic, reading, writing, grammar and spelling
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of operation of a computer and specialized software and peripherals
• Ability to operate a computer and specialized peripherals and software
• Ability to type or input data at an acceptable rate of speed
• Knowledge of record-keeping techniques
• Ability to maintain records related to work performed
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate specialized equipment and a computer keyboard
• Hearing and speaking to exchange information
• Seeing to read a variety of materials
• Lifting and carrying up to 30 pounds and occasionally as much as 50 pounds
• Reaching overhead, above the shoulders and horizontally to file and retrieve materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials
• Ability to operate computers and specialized equipment
• Ability to read and transcribe a variety of materials
• Ability to exchange information with co-workers
• Sitting or standing for extended periods of time

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

We invite applications for the position of:

TEACHER-

BELIEVES PROGRAM

$19.81-24.08 Hourly

Part-time

The mission of the Livermore Area Recreation and Park District is to provide the people of the Livermore area with outstanding recreation programs and a system of parks, trails, recreation areas and facilities that promote enjoyment, lifelong learning and healthy active lifestyles.

Application Start Date: July 12, 2019

Application Deadline: Open until filled

Schedule: Monday, Tuesday, Thursday, Friday 2:00 P.M -6:00 P.M Wednesday 1:30 P.M -6:00 P.M.

Part-time                                                                                              

PROGRAM INFORMATION

The Believes program support the student’s academic day through purposeful enrichment activities including KidzMath, KidzLit, Tribes, STEM, music, cooking, arts and crafts, literature, homework club, and dance.  This is a school year program and not in session during non-student school days, spring and winter breaks, and summer. 

Under the direction of the Youth Services Coordinator, the Teacher will provide academic curriculum and supervise students at an after enrichment school program.  Staff will develop skill building recreation activities with groups of up to 20 students, and provide opportunities for students to develop and strengthen academic and social skills.

APPLICATION PROCEDURE

Please submit a District application and resume online at https://www.calopps.org/livermore-area-recreation-and-park-district.  Applicants who do not submit all required documents may not be considered.

SELECTION PROCESS

Based upon on all submitted materials, the applicants presenting the best job-related qualifications will be invited to proceed in the recruitment process. 

POSITION INFORMATION

Under immediate direction, plans and implements curriculum and instructional activities for Youth Services programs; continuously supervises and monitors children to ensure their safety and well-being; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

This classification is responsible for planning and implementing curriculum and instructional activities for Youth Services programs and ensuring a safe environment for participants.  Incumbents in this classification rely on experience and judgment to ensure the efficient and effective functioning of the assigned program area.  Incumbents are responsible for establishing objectives, timelines, and methods to deliver services.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Plans, maintains, and implements a diverse range of curriculum activities, lesson plans, and positive child development strategies for Youth Services to ensure a positive and safe learning environment.
2. Leads and coordinates the work of lower-level staff and volunteers.
3. Prepares and serves snacks based on established guidelines; performs clean-up and food storage duties.
4. Assists with child assessments and environmental rating scales.
5. Provides resource information to participants; receives and responds to questions, concerns, and complaints from parents, public, and school personnel; determines issues and resolves or refers to higher-level staff as appropriate.
6. Opens, secures, and cleans program areas before and after program use; prepares program areas for scheduled activities and events.
7. Monitors equipment and facilities for cleanliness and safety; reports and recommends maintenance and repair as needed.
8. Assists with monitoring inventory and supplies.
9. Performs administrative tasks, such as attending and scheduling meetings, preparing reports, and maintaining records.
10. Assists with staff training; participates in required training sessions, including safety drills and other emergency procedures; performs all work in a safe manner in accordance with policies and procedures.
11. May participate in parent meetings, public relations, outreach, and community education activities.
12. Assists with District special events as needed.
13. Performs other duties as assigned.

ENVIRONMENTAL ELEMENTS

Incumbents work in both indoor and outdoor environments with moderate to loud noise levels.  May work in controlled temperature conditions, cold and hot temperatures, or inclement weather conditions.  May be exposed to communicable illnesses, blood, and body fluids.  Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.

WORKING CONDITIONS

Incumbents may be assigned an irregular work schedule, including early mornings, evenings, and holidays.

PHYSICAL DEMANDS

Must possess:  mobility to perform medium physical work; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone or radio.  The classification supports indoor and outdoor programs requiring frequent walking, running, conducting exercises, and related physical activities.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, or tools and equipment used in assigned program area.  Program activities may require sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movement in the performance of daily duties; the ability to lift, carry, and push tools, equipment, and supplies weighing up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from higher-level supervisory staff and direction from lead staff. Exercises direction over lower-level staff and volunteers.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED, and 12 core units in college level coursework in child development;

AND

• One-year relevant experience working in a childcare facility.

Knowledge of:

• Principles and practices of curriculum planning and development.
• Instructional methods and techniques.
• Principles and practices of child development.
• General early education subject matter areas.
• Safety practices and equipment related to the work.
• Rules, regulations, policies, and procedures.
• Principles and practices of customer service, techniques for providing a high level of customer service.
• Principles and practices of recordkeeping.
• Occupational hazards and standard safety practices.
• Modern office practices, methods, computer equipment, and applications related to the work.

Ability to:

• Plan, organize, and implement early childhood curriculum and age appropriate activities.
• Provide effective leadership in a classroom and childcare setting.
• Effectively provide staff leadership and work direction.
• Monitor and enforce relevant laws, rules, regulations, policies, and procedures.
• Administer first aid, CPR, and AED as needed.
• Maintain order and safety in a crowded and noisy environment.
• Maintain facilities and equipment in a clean, safe, and secure manner.
• Perform work as directed in an efficient, effective, safe, and timely manner.
• Respond appropriately to changing situations.
• Independently organize work, set priorities, meet deadlines, and follow up on assignments.
• Demonstrate strong customer service skills and establish, maintain, and foster positive and effective working relationships.
• Use English effectively to communicate in person, over the telephone, and in writing.

Licenses and Certifications:

• At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
• Completion of American Red Cross First Aid, CPR, and AED training within six months of hire and maintained throughout employment.
• California Child Development Associate Permit is desirable.

REASONABLE ACCOMMODATION

Applicants with disabilities may request reasonable accommodation throughout the selection process.  Request for reasonable accommodation during the selection process may be made by contacting the Human Resources Office prior to the final filing date.

LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization.

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