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About the Positions

The Assistant General Managers (AGMs) will oversee one of two District business lines, Planning and Project Delivery or Visitor and Field Services. Both positions are appointed by and report to the District’s General Manager (GM), and are an integral part of the executive management team, and may act as GM in her absence. The AGMs help oversee and guide Department implementation of the goals, objectives, priorities, policies, and other Board and GM directives. While supporting the GM, the AGMs work collaboratively with each other and with the Chief Financial Officer/Administrative Services Director to guide the development of and oversee the implementation of the annual work plans and budgets. These two organizational leaders provide direction and support to Department Managers in the identification and completion of service and project delivery improvements. 

Responsibilities also include overseeing requests to use District lands for special purposes and events; participating in negotiation and implementation of labor contracts; and serving on interagency and organizational committees relating to District management and program matters. AGMs also provide timely responses to public, media, Board, and GM inquiries. 

In light of the significant growth and organizational restructuring that the District has experienced since 2014, the AGMs will value the agency’s recent changes and the need for additional internal operational improvements. The AGMs will work closely with the GM to implement new operational systems District-wide as needed. The AGMs will be able to champion and communicate the benefits of centralized business systems and innovative business solutions, and have experience successfully leading employees through process changes while maintaining a strong, cohesive culture of internal collaboration and support.

About the District and the Department

The District owns and manages over 63,000 acres of open space, and has 175 employees including real estate agents, planners, engineers, scientists, rangers, maintenance workers, and one represented employee group.  The General Counsel’s Office does very little litigation in-house, contracting with outside special counsel as needed.  In 2014, the voters passed a bond measure allowing the District to implement $300 million worth of acquisition and public access projects over the next 30 years.   The pace of planning and delivering these projects is exciting and the organization is fiscally stable. For more information scroll down our Employment Opportunities page to our Working for Midpen video.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

HOW TO APPLY: Interested candidates should apply by submitting a compelling cover letter of interest and comprehensive resume to apply@ralphandersen.com no later than Friday, September 14, 2018. This is a confidential process and no references will be contacted until mutual interest has been established. Interviews are anticipated to be held on Friday, October 12, 2018. Start date is anticipated to be in November 2018 (or as mutually agreed). Direct confidential inquiries to Ms. Heather Renschler, Ralph Andersen & Associates at (916) 630-4900. We recommend that applicants hold their schedules open for these dates.

Direct confidential inquiries regarding the process or positions to: Recruiter Heather Renschler, with Ralph Andersen & Associates at (916) 630-4900.

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department.

Put your passion for Open Space to work!

Ross Valley Sanitary District Invites Applications for the Position of

Limited Term Business and Administrative Coordinator

$30.09 - $38.40 PER HOUR

 40 Hours/Week plus an Excellent Benefits Package

ABOUT THE POSITION:

Under general supervision of a department manager, department analyst, or the General Manager, the Business and Administrative Coordinator provides varied administrative office support work; coordinates a program and/or business processes; facilitates interdepartmental information flow and communication, and administers a variety of projects. In addition, the incumbent will perform a wide variety of complex tasks and professional interactions with independence and confidentiality. The Business and Administrative Coordinator will work 40 per week.

TYPICAL DUTIES MAY INCLUDE:

• Provide customer service by telephone, email and/or counter service; attend to District customers or refer them to other District staff as appropriate; provide factual information that may require judgment and discretion as well as interpretation of policies and procedures.
• Review plans to calculate permit fees, receive payments, issue permits and schedule inspections.
• Process applications and assist in the administration of the Districts grant, loan and rebate programs.
• Coordinate and administer established District policies and procedures, including insurance claims processing, procurement processing, and contract administration processing.
• Compose and edit a wide variety of correspondence, reports and other District documents, including publishing updates to the District website.
• Research and assemble information, verify that information or data is complete, accurate, and consistent; assist in the preparation of regularly scheduled reports.
• Develop, organize and maintain accurate filing systems using best business practice record keeping procedures (electronic and paper copies).
• Create templates and forms, and perform data entry using word processing, spreadsheets, and database tools.
• Schedule internal and external meetings, coordinate food and beverage for meeting attendees, prepare meeting agendas, take and transcribe accurate meeting minutes.
• Print, copy collate documents; open, sort and distribute mail and other deliveries.
• Coordinate facilities management, including communicating with the janitor, building maintenance and/or landscape services for routine and special requests.
• Inventory, review, and order needed office supplies, research saving opportunities, and recommended suppliers.
• Assist the finance division in performing specialized and technical functions, research, and projects as needed.
• Support the engineering department and operations department with research and projects as needed.
• Serve as notary public for the District as needed.
• Serve as back up to the Clerk of the Board and attend occasional evening meetings as needed.
• Perform other duties as assigned. 

   

REQUIRED QUALIFICATIONS INCLUDE:

Education, Training, and Experience

Any combination of education and experience that provides the knowledge, skills, and abilities required for this position. A typical way of obtaining the required qualifications is to possess the equivalent of:

• Completion of Associate’s Degree, or its equivalent (60 semester units), preferably in Business Administration, or Public Administration, or related field.
• Two years of increasingly responsible experience in office administration.
• Experience working in public agencies is desirable.

Licensing, Certification, and Registration

• Possession of the following licensure is desirable:

• Must possess a valid California Driver’s License Class “C”, have a satisfactory driving record, and continue to meet the District’s insurance company’s driving standards; failure to maintain these standards may result in loss of employment.
• As assigned, must possess a valid California Notary Public license or have the ability to obtain within six (6) months of hire.

Knowledge of:

• State and Federal laws, District standards, and regulations applicable to District standards, and regulations applicable to District programs and projects.
• Basic knowledge of practices and methodologies for administrative support, research, prioritization, records management, and customer service operations.
• Use and maintenance of standard office equipment, computer hardware, and software.

Skills and Abilities in:

• Communicating clearly and effectively in English, both orally and in writing.
• Read, understand, and interpret documents, job-related policies, and procedures.
• Present information and respond to the request from staff, department managers, other government agency representatives, and the public.
• Proficient use of office equipment, Microsoft Office software, and other information systems as required.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Attention to detail, problem solve, and basic project coordination skills.
• Organize and maintain neat and orderly working environments.
• Work independently with minimal supervision, using good judgment as to when assistance is required for unusual situations or request.
• Conduct District business in a professional and diplomatic manner.
• Collaborative problem identification and solution development.
• Communication that maintains productive working relationships and facilitates a useful exchange of information.

DEADLINE TO APPLY: September 10, 2018.

All required applications materials must be submitted and received in order to be considered as a qualified applicant. Inquiries may be directed to jdelacruz@rvsd.org .

NOTE: A comprehensive job description can be found on the Ross Valley Sanitary District’s website at RVSD.org.

Ross Valley Sanitary District is responsible for the failure of Internet forms or email in submitting your application.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I/III

ASCSA I: $11.80 - $14.34/hr.     

ASCSA III: $15.79 - $19.19/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11 am – 6 pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR THURSDAY, AUGUST 30, 2018.

DESIRED EXPERIENCE FOR ASCSA I:

• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  ASCSA I – A minimum of six (6) months organized recreation, school aged child care, or teaching. ASCSA III – A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.  All positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

On Behalf of The San Mateo County Harbor District

Regional Government Services (RGS) is conducting a recruitment for the position

of

SENIOR ADMINISTRATIVE ANALYST

Annual Salary Range:  $76,190 - $102,170 annually.

Final Filing Date:  September 7, 2018

 
The Position:
The San Mateo County Harbor District seeks a creative and motivated individual to perform high-level and complex administrative, program, project, and budgetary support to the Administrative Services department.  Ideal candidates are multi-talented management professionals who are creative, energetic, politically astute, technology savvy and capable of working in a high production environment, while maintaining attention to detail and producing accurate and quality work.  Successful candidates will have excellent communications and presentation skills with the ability to communicate clearly, both verbally and in writing.  They will also be able to effectively supervise and manage individuals, projects and processes. This is an exempt and unrepresented position.

The ideal candidate has at least three years’ experience in public agency operations and administration: human resources (employee benefits, recruitment and selection, risk management; and labor negotiation support), budget and financial analysis, and information technology including phone and web services; and the ability to coordinate services; is adept at complex research and analysis in order to understand difficult issues, including recommending and implementing solutions; has excellent communications and interpersonal skills; is committed to principles and practices of public administration, including governmental transparency; has strong experience and/or interest in change management, and is motivated by the great professional growth and satisfaction that comes from working in an environment ripe with challenge and possibility.

Essential Functions and Responsibilites:  Essential functions may include, but are not limited to, the following: 
• Performs professional activities related to human resources/functions such as classification, recruitment, benefits, etc.
• Provides confidential information, as necessary, to management during labor negotiations
• Assists in preparing budgets and financial analysis by coordinating and compiling data, creating charts and graphs and power point presentations.
• Supervises administrative staff 
• Ensures a well-organized system for maintaining personnel files and other human resource related functions
• Assists in the research, analysis, development, maintenance and administration of policies, practices and procedures.  
• Evaluates policies and procedures and recommends and implements changes to improve efficiencies or ensure compliance with guidelines, laws or regulations. 
• Conducts special research projects, including gathering, compiling and analyzing information; provides alternatives and makes recommendations on courses of action.
• Prepares complex reports, manuals, requests for proposals and other documents for special projects, programs and research.
• Compiles information and maintains complex databases for tracking information for reporting purposes.
• Prepares and administers contracts for projects and programs including determining sources and vendors, coordinating activities and tracking expenditures.
• Provides information, analysis, and surveys for salaries and benefits.  
• Interprets and explains District policies, memoranda of understanding, resolutions and personnel rules and regulations to managers and employees.
• Performs professional analytical activities and participates in the administration and analysis of the District's benefits programs.  
• Coordinates the purchase, delivery, and ongoing servicing of the District’s phone, internet, and computer software and hardware systems. 
• Attendance and punctuality that is observant of scheduled hours on a regular basis.

ABOUT THE DISTRICT:
The San Mateo County Harbor District is governed by a five member Board of Harbor Commissioners, who are elected County-wide for staggered four-year terms. Mission Statement:  To assure the public is provided with clean, safe, well-managed, financially sound and environmentally pleasant marinas. 

THE SAN MATEO COUNTY HARBOR DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB URL' OR 'JOB PDF ' BELOW