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DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments.  Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).
 

REQUIRED QUALIFICATIONS:

EDUCATION
Possession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.
AND
EXPERIENCE
Two (2) years of professional accounting experience, preferably in a governmental or public agency.
 

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits. 

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.
 

APPLICATION PROCESS:

Applicants must submit the following:
1.  CITY OF BERKELEY EMPLOYMENT APPLICATION
2.  RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3.  RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofberkeley.info/hr/

2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, CA 94704
(510) 981-6800
(510) 981-6806
hr@CityofBerkeley.info

SACRAMENTO PUBLIC LIBRARY
TSAKOPOULOS LIBRARY GALLERIA
EVENT DUTY (ON CALL POSITION) - WEEKEND HOURS (Days and Evenings)
$15.15 per hour

Apply by 5pm on Friday, April 5, 2019

The Sacramento Public Library's Tsakopoulos Library Galleria is seeking candidates to fill several on-call Event Duty positions.  This position works as needed, based on events scheduled in the Tsakopoulos Library Galleria.   The Tsakopoulos Library Galleria is attached to the Sacramento Public Library's Central library (downtown) located at 828 I Street in Sacramento.

If you have at least six (6) months of experience overseeing various functions of events for a banquet, conference or other public use facility, we encourage you to apply!

The ideal candidate has excellent customer skills and experience managing events, such as weddings, proms, professional meetings, job fairs, trade shows, etc.  He/she must have the ability to interact tactfully with clients, vendors and prospects; must be able to effectively enforce health, safety and other facility policies and regulations; is adept at Microsoft Office products and is familiar with a variety of audio/visual equipment.  

Notes:
1.The Library does not hire temporary/on-call staff who are members of CalPERS; e.g.    
  currently working for a CalPERS employer, or have contributions or service on account
  that has not been refunded. 
 

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BASIC FUNCTION
Set- up, monitor and break down events in the Tsakopoulos Library Galleria.

MAJOR DUTIES AND RESPONSIBLITIES
(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
•Set up furniture, microphones, conference phones; etc.;
•Put out signage;
•Greet clients,
•Connect lap-tops to projectors;
•Coordinate vendor set ups;
•Re-stock paper products in restrooms;
•Ensure vendors and clients are complying with Galleria policies;
•Assist at the end of the events with stacking chairs and putting chair covers on, setting out additional tables & chairs;
•Take notes during the events;
•Ensure caterers clean their areas and remove garbage;
•Secure the Galleria and library at the end of events;
•Respond quickly to emails and send follow-up reports, and
•Perform other related duties as assigned.

QUALIFICATIONS: 
Knowledge of:
1.Basic principles and techniques in overseeing a variety of events,;
 
Ability to:
1.Work cooperatively with others;
2.Work with vendors during event;
3.Operate a variety of audiovisual equipment, identifying event problems and handling them efficiently;
4.Communicate Galleria policies and procedures to existing and prospective clients;
5.Understand and follow oral and written instructions;
6.Ability to work independently;
7.Resolve conflicts with tact and diplomacy;
8.Read, write and communicate in English.

EXPERIENCE
 Six months experience overseeing various event functions for a banquet hall, conference center, or other public use facility. 

EDUCATION
No education required.

Other
The hours will vary between less than 10 to 40 hours in a two week pay period and are not guaranteed. This is limited to on-call assignments that do not exceed 1040 hours per year.

The on call position is scheduled a month at a time but is adjusted accordingly as events are booked and/or cancelled.  The position requires flexibility events begin as early as 7 AM and end as late as midnight. Events are scheduled seven days per week.

WORKING CONDITIONS
Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position will primarily be an indoor environment.

Physical Abilities:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to:
•Lift heavy objects up to 25 lbs;
•Lift, carry, push and/or pull items with a strength factor of medium work;
•Hear and speak to exchange information in person and on the telephone;
•See to read a variety of materials;
•Possess dexterity of hands and fingers to operate equipment;
•Stand and walk;
•Bend at the waist, kneel or crouch;
•Sit or stand for extended periods of time;
•Climb a step stool/ladder and reach above shoulders.

 

Please see the job description and announcement below. 

Please view the job announcement and  description below. 

The City of Sunnyvale’s Office of the City Manager – City Clerk Division is seeking a highly energetic and organized individual to serve as the Deputy City Clerk.  Become part of a hardworking and dynamic team of quality and high performing employees.

The City Clerk Division maintains an automated agenda management system, manages Boards and Commissions throughout the City and serves as a resource to represented departments.  In addition, the Clerk’s office is responsible for records management, notary services, FFPC/conflict of interest and elections.

The Deputy City Clerk provides administrative support to the City Clerk, including system administration of electronic systems, preparation of City Council minutes, and attendance at City Council meetings as needed.  The position supports the records management program and provides training and support to Boards and Commissions program staff and members.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is April 1, 2019 at 5:00 pm. or upon receipt of 100 complete and qualified applications. For complete information regarding this current opportunity, please visit: https://Sunnyvale.ca.gov and click on JOBS.

Pay Rate:  $36.40 - $46.45 Hourly

The Program Coordinator - Facilities will assist with the timely processing of rental applications and the smooth operation of facility rentals. This position requires a high level of customer service, attention to detail, marketing prowess, and event management expertise. Please note: this position requires a Saturday through Monday work schedule. 

EXAMPLES ESSENTIAL DUTIES

• Program Coordinator may have a specific focus in a program area or area(s), including, but not limited to facility management.
• Facilitates recreation activities, specifically enrichment, for specific youth age groups with part-time staff, independent contractors, and volunteers (groups and individuals).
• Organizes, implements, directs, supervises and/or promotes specific programs, activities and special events.
• Implements the Recreation Department’s programming at off and on-site locations and develops new programming and curriculum in partnership with the community. 
• Participates in the preparation and administration of assigned program budget.
• Works with local organizations, businesses, school personnel, parents and community members in developing and providing programs and activities through rentals.
• Communicates clearly and concisely, both orally and in writing.
• Creates flyers, brochures, and other materials related to programs and events, as directed.
• Provides customer service to applicants, participants, and the general public.
• Monitors the day-to-day operations of the rentals, programs, and special events, including handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required setups, materials and supplies.
• Assists in the evaluation of programming including conducting customer satisfaction surveys and analyzing reports on rental program effectiveness.
• Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes. 
• Creation and development of new events, as needed.

*Please note that this is a part-time permanent position (25 hours a week or .625 FTE). The salary listed above is the .625 FTE equivalent salary. Benefits are prorated accordingly as well. Additional part-time hours may be agreed upon with the Director of Recreation filling an additional role/position but benefits will continue to be calculated at the .625 FTE proration.

To view the Job Announcement please click on the link provided below.