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DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments.  Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).
 

REQUIRED QUALIFICATIONS:

EDUCATION
Possession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.
AND
EXPERIENCE
Two (2) years of professional accounting experience, preferably in a governmental or public agency.
 

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits. 

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.
 

APPLICATION PROCESS:

Applicants must submit the following:
1.  CITY OF BERKELEY EMPLOYMENT APPLICATION
2.  RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3.  RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofberkeley.info/hr/

2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, CA 94704
(510) 981-6800
(510) 981-6806
hr@CityofBerkeley.info

Are you a bright, motivated, and skilled Management Analyst professional who values the preservation of open space and public access to preserves?  Midpeninsula Regional Open Space District is recruiting a highly qualified Management Analyst II to bring finance, purchasing, policy, project tracking and budget expertise to support Midpen’s mission of open space preservation, natural resource protection, and ecologically-sensitive public access.  This position will support Midpen’s Land and Facilities Services Department by providing day-to-day finance, purchasing, policy, fleet management, project tracking and budgetary support.  These critical functions comprise the working title “Support Services Analyst” in the Land and Facilities Services Department.

About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  It’s an exciting time to be part of the District’s team!  If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position.  To learn more about the District, visit our website, OpenSpace.org, and view our “Working for Midpen” video on our Jobs page.

About the Position:  The ideal candidate has solid public sector finance, budget, policy, purchasing, project tracking, and asset management experience; possesses excellent judgment, curiosity, and proactive problem solving skills; and has the ability to successfully coordinate and accomplish professional-level administrative and program work. The successful candidate is detail-oriented, yet can see the broader perspective; has a proven ability to build positive and productive relationships; possesses excellent communication and interpersonal skills; and provides excellent customer service.  Flexibility and the capacity to comfortably adapt to and manage change in an evolving workplace are a must.

This position provides administrative, budgetary, and work-flow support to the Land and Facilities Services Department projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records, including tracking of departmental project status; fosters cooperative working relationships among District departments and acts as liaison with various community, public, and regulatory agencies. Coordinates and performs professional-level administrative and programmatic work in such areas as, purchasing, database management, contract administration, public information, and program evaluation.  Plans, organizes, and reviews the work of contractors and assigned staff performing operational activities within the Land and Facilities Services Department including coordination of the procurement of capital equipment, maintenance of radio communication systems, and fleet management. 

Work Environment: This is primarily a sedentary office classification.  Must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Some fieldwork may be required, which involves the ability to walk for short distances over rough terrain, drive vehicles over unimproved roads, and stand for extended periods. 

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration or a related field, and three (3) years of professional analytical experience, or two (2) years of experience equivalent to Management Analyst I at the District.  Public sector experience is preferred.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:  Midpen provides a comprehensive benefits package including paid leave, insurance and CalPERS pension.

How to Apply:  Apply online at CalOpps.org.  Application deadline is April 21, 2019 at 5:00 p.m.

The CalOpps system will only accept fully completed applications submitted by 5:00 p.m. on April 21st.  The District will not accept applications not fully completed by this deadline.

The following four (4) application items are required:

(1) A fully completed CalOpps employment application

(2) Cover Letter

(3) Resume

(4) Supplemental question responses.

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline: We recommend applicants be available for panel interviews on the following dates:

First Interview: April 30, 2019

Second Interview/Written Exercise in person at our office in Los Altos (no exceptions):  May 7, 2019

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at (650) 691-1200

Put your passion for Open Space to work!

Please see the job description and announcement below. 

Please view the job announcement and  description below. 

The City of Sunnyvale’s Office of the City Manager – City Clerk Division is seeking a highly energetic and organized individual to serve as the Deputy City Clerk.  Become part of a hardworking and dynamic team of quality and high performing employees.

The City Clerk Division maintains an automated agenda management system, manages Boards and Commissions throughout the City and serves as a resource to represented departments.  In addition, the Clerk’s office is responsible for records management, notary services, FFPC/conflict of interest and elections.

The Deputy City Clerk provides administrative support to the City Clerk, including system administration of electronic systems, preparation of City Council minutes, and attendance at City Council meetings as needed.  The position supports the records management program and provides training and support to Boards and Commissions program staff and members.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is April 1, 2019 at 5:00 pm. or upon receipt of 100 complete and qualified applications. For complete information regarding this current opportunity, please visit: https://Sunnyvale.ca.gov and click on JOBS.

Pay Rate:  $36.40 - $46.45 Hourly

On behalf of the City of Sebastopol, Regional Government Services (RGS) is pleased to recruit for the exciting full-time position of:

ACCOUNTING SUPERVISOR

This is a regular, full-time, benefitted position.

APPLICATION DEADLINE:  FRIDAY, APRIL 5, 2019 at 5 PM

The Position

Under general direction of the Finance Director, the Accounting Supervisor plans, directs, and supervises the Accounting functions of the City, including general accounting, cash management, accounts payable, accounts receivable, payroll and reporting, purchasing, cashiering, utility billing, business license and other systems as assigned. The incumbent will supervise the technical and support staff of the department and perform professional level tasks in all assigned areas of responsibility, as well as provide highly responsible and complex assistance to the Finance Director.

Ideal Candidate Profile

The City of Sebastopol is seeking a candidate with extensive previous experience in public sector finance and leadership. A typical pattern of qualifications may include:  Possession of a Bachelor’s Degree in accounting, finance or closely related field, with three (3) years of progressively responsible accounting work experience.  Experience in municipal or other governmental environment is highly desirable, as is a minimum of one (1) years of work experience in a supervisory capacity.

The ideal candidate will be a proven leader that consistently demonstrates the ability to collaborate, to create and maintain a positive work environment, and to build and maintain cohesive working relationships that serve the goals and objectives of the City. The ideal candidate will exhibit superior analytical skills, sound judgment, attention to detail, and integrity. In addition, the candidate selected will be an outstanding verbal and written communicator who has strong presentation skills.

Examples of Essential Duties include:

1. Supervise, direct, and evaluate the work of Finance Department staff.
2. Manage the day-to-day accounting functions of the City.
3. Perform the City’s financial accounting, cash management, and banking activities in accordance with Generally Accepted Accounting Principles (GAAP)
4. Maintain the general ledger.
5. Reconcile all financial accounts.
6. Perform grant administration, reporting and reimbursement.
7. Develop, implement, and enforce accounting policies, procedures, and standards; recommend changes to accounting procedures as needed.
8. Maintain fiscal integrity of the computerized financial system.  
9. Respond to special requests for financial data and analysis, provide information to other local, state and federal agencies as requested.
10. Develop and recommend policy, procedures, and internal controls for customer service related to utility accounts and collection.
11. Guide staff in the resolution of utility billing discrepancies, clarification of fee structures, or other customer service issues.
12. Oversee contracted services for the City’s IT infrastructure; assist consultant with troubleshooting.

About the City

The City of Sebastopol is a small semi-urban community located in Sonoma County, California. The City, incorporated in 1902, currently has a population of about 7,800 and serves the West County trade area population of about 50,000.

Sebastopol has a Council-Manager form of government, with five Council members elected at-large. The City has its own Police, Fire, and Public Works departments, as well as other City departments. With a very low crime rate, Sebastopol remains among the safest cities in northern California.
 

PUBLIC ADMINISTRATION/HR INTERN

TEMPORARY, PART-TIME, NON-BENEFITED

Hours: Up to 30 hours per week June- September

Salary: $12.00- $15.00 per hour

Application Deadline: Friday, March 29, 2019 at 5:00 p.m.

The City of Campbell has an internship opportunity for an upper class college student, recent college graduate or graduate school student. The intern will have the opportunity to gain insight into local government through placement in the City Manager’s Office which includes the divisions of the City Clerk’s Office and Human Resources. This internship offers valuable, real-world job experience and enables the intern to be exposed to a wide variety of programs and services while enhancing writing, presentation, research and analysis, and critical thinking skills.

TYPICAL DUTIES/PROJECTS

Assist with programs and projects, including, but not limited to, city budgeting, citywide policy development, interdepartmental coordination, intergovernmental relations, city information and outreach, customer service, telecommunications, and a variety of special projects.

Assist with preparing informational materials (including graphics and photography), press releases, proclamations, resolutions, correspondence and presentations.

Conduct surveys and compile data; perform research and statistical analysis and prepare related reports, manuals and policies.

Prepare correspondence and data-gathering from various cities.

Perform a variety of analysis for reports which may include the use of surveys.

Assist with records management which includes utilizing document imaging system, file maintenance, and record distribution.

Other duties may include assisting with Freedom of Information Act compliance which includes logging requests, coordinating and compiling responsive documents, and assisting in the final review process.

File confidential HR paperwork

Update the organizational chart

Create New Hire folders

Assist with recruitments  

Make copies as needed

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

Interest in working in local government.

Knowledge of modern principles of organization, administration and management.

Highly proficient in the use of Microsoft Word, Excel and PowerPoint.

Ability to research, compile, analyze and interpret data.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relation with others and work in a team-oriented environment.

Ability to interface and work in a diverse working environment.

 TRAINING AND EXPERIENCE

Upper class college students, recent college graduates, or graduate school students, with majors in public administration, political science, business administration, human resources or other closely related fields are encouraged to apply.

 How to apply:   City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or on www.calopps.org.  Applications must be received by Friday, March 29, 2019 at 5:00 p.m.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

 Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).