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DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments.  Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).
 

REQUIRED QUALIFICATIONS:

EDUCATION
Possession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.
AND
EXPERIENCE
Two (2) years of professional accounting experience, preferably in a governmental or public agency.
 

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits. 

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.
 

APPLICATION PROCESS:

Applicants must submit the following:
1.  CITY OF BERKELEY EMPLOYMENT APPLICATION
2.  RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
3.  RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

1. Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
2. Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofberkeley.info/hr/

2180 Milvia Street (1st floor)
Human Resources Department
Berkeley, CA 94704
(510) 981-6800
(510) 981-6806
hr@CityofBerkeley.info

The County Manager's Office is seeking well-qualified candidates for the position of Director of Project Development.

The Director of Project Development will plan, organize, and direct all activities and resources of the County's capital program and projects, construction, and contracts, and will oversee the total development of major, complex, high-cost projects from program planning through final acceptance of construction and warranty period. The Director will also supervise professional, technical, and support staff involved in major capital project planning, design, and "ground up" (green field) construction. In addition, the Director will develop, implement, and evaluate goals, objectives, policies, and priorities for the department, and will provide highly complex staff assistance to the County Manager's Office and Board of Supervisors.

This is a department-head level position and receives administrative direction from the County Manager. The annual salary range for this position is $175,531 – $219,419. 

The Project Development Unit (PDU), organized under the County Manager's Office, provides construction services for all new ground-up capital construction projects for the County of San Mateo. PDU pursues excellence by delivering buildings and other County infrastructure that are functional, aesthetically appropriate, cost-effective, sustainable, inspiring, and compatible with the County of San Mateo mission and policies. The unit explores and adopts the most effective project delivery method foreach project, and leverages consultant expertise to expedite project delivery on time and within budget.

PDU is staffed with up to eight regular positions and is supported by contract consultants when appropriate. The unit is responsible for several projects currently "in the works" including the Public Safety Regional Operations Center, a new County Center Office Building, a new Parking Structure, the Cordilleras Mental Health Facility, the San Mateo County Health Campus, the Lathrop House Relocation, the South San Francisco Campus Project, the Sanchez-Adobe Visitor Center, the Skylonda Fire Department, the La Honda Firehouse 57 Remodel and Waterline, and the County of San Mateo Animal Shelter. Project funding totals approximately $700 million.

Duties

Duties may include, but are not limited to, the following:

• Develop, plan, and implement goals and objectives for the Project Development Unit; and develop and administer policies and operational procedures
• Oversee the Unit's resource management; monitor the progress of project schedules, budgets, cost, and ensure overall quality objectives are met across a diverse range of capital projects
• Plan and direct construction project management activities for new and large-scale capital improvement projects, including the review of drawings, specifications, designs, estimates, and schedules; coordinate inspections and project monitoring programs; supervise and prepare construction progress reports
• Direct and administer operations, activities, and programs in compliance with federal, state, and municipal standards governing building construction, waterworks construction, and engineering surveying
• Work with contractors, engineers, consultants, architects, and others regarding unusual construction and compliance problems; complete design reviews and constructability reviews; forecast project resources needed including cost, labor, and construction duration
• Ensure the maintenance of detailed records of assigned activities and results
• Manage staff and resources based on current project needs; work with staff to ensure a high-performance work environment that supports achieving the unit and County's mission and objectives
• Provide professional advice to management on capital projects and construction compliance issues
• Coordinate Unit activities with those of other departments and outside agencies and organizations; provide technical and staff assistance to the County Manager and his staff; and research, prepare, and present related technical, fiscal, and administrative reports, studies, and correspondence as needed
• Select, supervise, and evaluate professional, technical, and clerical subordinates; insure provision of staff training; direct personnel actions
• Supervise and participate in the development and administration of department budget; direct maintenance of fiscal controls, records, procurement, and supply activities; direct the forecast of additional funds needed for projects, staffing, equipment, materials, and supplies; monitor and approve expenditures; and ensure accomplishment of unit objectives within budgetary constraints
• Represent the Unit to Board of Supervisors, County Manager, and outside agencies, groups, and organizations; participate in community and professional groups and committees; and provide technical assistance as necessary
• Perform related duties as assigned

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.

• A typical way to qualify is graduation from an accredited college or university with a major in architectural design, architectural engineering, construction management, or a closely related field, and five years of increasingly responsible experience in capital improvement projects management or comparable architectural engineering, including three years of supervisory responsibility.

Knowledge of:

• Principles, practices, theories, and techniques of construction management including management of all phases of project delivery from project planning to post-construction
• Principles and practices of project planning development and administration
• Project construction scheduling control methods, project construction cost-control methods, and construction dispute resolution
• Trends, approaches, and problem-solving techniques used in construction engineering and inspection and compliance processes
• Modern methods, techniques, equipment, and practices of design, construction, contract ad- ministration, and project/program management used in the design, construction, and maintenance of a wide variety of capital projects
• Pertinent local, state, and federal laws, rules, regulations, and enforcement procedures
• Principles and practices of budget preparation, administration, and control; and state and federal assistance programs for park acquisition and development
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs
• Principles and procedures of personnel management such as supervision, training, and performance evaluation, including public budgeting and reporting

Skill/Ability to:

• Organize, direct, and coordinate the activities of a large capital projects department
• Develop and implement departmental policies and procedures
• Develop, control, and administer departmental budget and expenditures
• Interpret accurately and make decisions in accordance with appropriate laws, regulations, and policies
• Explore and adopt the most effective project delivery method for each project; leverage consultant expertise to expedite project delivery on time and within budget
• Analyze situations and problems accurately, identify alternative solutions, project consequence of proposed actions, and implement effective course of action in support of solution
• Communicate effectively both orally and in writing
• Gain cooperation through discussion and persuasion
• Select, supervise, train, and evaluate managerial, professional, technical, and clerical staff
• Maintain liaison with various private and public agencies, and deal successfully with the public and other interested groups
• Work cooperatively and effectively with Board of Supervisors, County Manager, other departments and officials, and others contacted in course of performing assigned duties
• Climb, walk, stand, stoop, and crouch for extended periods of time
• Keep informed and up to date on current capital construction techniques, changes in codes and regulations, new materials, and methods; represents the section/department with other divisions, departments, utilities, and agencies; respond to inquiries and complaints from the public

The City of Mill Valley is seeking a self-directed problem-solver with high standards for quality and a solid commitment to public service.

Under limited supervision, the Project Manager performs a wide range of management functions to deliver assigned projects. Typical functions include, but are not limited to planning, development, scheduling, budgeting and implementation of assigned projects. The position plans, coordinates, administers and manages multiple Capital Improvement Projects (CIP), complex specialized projects or programs as assigned. This position also provides administrative, professional and technical assistance to the director, staff and members of the public as required.

Typical project assignments may include:

·         Streets and Sanitary Sewers Rehabilitation Program

·         City parks and facility restoration/rebuilding projects

·         Corridor and Traffic control plan

·         Landslide Repairs Program

·         Curb, gutter, sidewalk and curb-ramp rehabilitation

This position is open until filled. The primary filing deadline/first review is 11:59 P.M. Sunday, April 7, 2019. *Applications will continue to be received and accepted after this date.

Please be sure to upload your Cover Letter and Resume when you apply, this is a requirement.

The City of Livermore is currently recruiting to fill a Management Analyst position in the Finance Division of the Administrative Services Department.  For more information, please please refer to the job announcement.

Apply online at www.cityoflivermore.net/jobs by 5 p.m. on March 22, 2019.

The Finance Division

The Finance Division manages the fiscal operations of the City and maintains financial records in conformance with Generally Accepted Accounting Principles and in compliance with State and Federal laws.  All of the work done in the Finance Division is implemented with view toward compliance and safeguarding the City assets.  In particular, Finance is responsible for the City’s financial planning (budgeting); accounting of the City’s resources; fair and accurate reporting of the City’s financial position; management and control of all of the City’s financial activities; and the management of the utility billing and business licensing functions. The Finance Division has a budget of over $2.6 million and 17.5 FTEs.

The services provided by the Finance Division to the public and other City departments include accounting, auditing, budgeting, financial and compliance reporting, accounts payable, procurement, payroll, accounts receivable, cash receipting, grant management, treasury/cash management, utilities billing, business and animal licensing, and debt management.  Additionally, the Finance Division provides data and analysis to assist the City Manager and City Council in formulating strategies and policies.

The Position

Under administrative direction, a Management Analyst performs a variety of analytical and professional tasks involving management support of a wide range of municipal programs, operations, services, and policies.  The current position in the Finance Division will have the following responsibilities:

• Assists in developing and evaluating accounting and fiscal practices
• Recommends changes in Finance Division work methods and practices
• Provides assistance in implementing new accounting standards and compliance requirements
• Develops financial forecasting and models, prepares financial projections, and assists in the preparation of the City’s operating and capital improvement budget
• Performs professional level accounting duties including recording, reporting and analysis of financial transactions
• Participates in the preparation of periodic and annual financial statements and other reports for City management and other agencies
• Provides technical advice and assistance to other departments
• Reviews financial and fee analyses developed by consultants, departments or other agencies to verify their completeness and accuracy
• May supervise or provide lead direction to staff
• Perform work on special projects and other related duties, as assigned

Please see the job description and announcement below. 

Please view the job announcement and  description below. 

The City of Sunnyvale’s Office of the City Manager – City Clerk Division is seeking a highly energetic and organized individual to serve as the Deputy City Clerk.  Become part of a hardworking and dynamic team of quality and high performing employees.

The City Clerk Division maintains an automated agenda management system, manages Boards and Commissions throughout the City and serves as a resource to represented departments.  In addition, the Clerk’s office is responsible for records management, notary services, FFPC/conflict of interest and elections.

The Deputy City Clerk provides administrative support to the City Clerk, including system administration of electronic systems, preparation of City Council minutes, and attendance at City Council meetings as needed.  The position supports the records management program and provides training and support to Boards and Commissions program staff and members.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is April 1, 2019 at 5:00 pm. or upon receipt of 100 complete and qualified applications. For complete information regarding this current opportunity, please visit: https://Sunnyvale.ca.gov and click on JOBS.

Pay Rate:  $36.40 - $46.45 Hourly