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THE POSITION

Tri-City is looking for one (1) special individual to serve as a Program Support for the Medical Records/Front Office Department but will be located within our Children’s Clinic.   This position will be responsible for administrative/program support, clerical, and office work.  This position will report to a Program Support Supervisor and Support Systems Manager.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Greet and provide general information to clients, visitors, vendors and staff, in person and on the telephone in a professional manner.
   

• Assist clients and utilize de-escalation and basic customer service techniques.  Attend, practice and apply agency wide trainings provided in working with consumers.  

• Assist clients by referring them to sources of information, handing out standard forms and explaining how to complete them, and answering requests for factual information by consulting various available sources.

• Input, update, track and extract information into appropriate databases such as Welligent Electronic Health Record billing system (EHR) and LADMH IS system and files; search records and files for data where judgment and discrimination are required in selecting or abstracting material.

• Maintain records, logs, files, and other forms of information, including various demographic reports, room schedules and leased equipment usage, etc.; and perform other duties as assigned.

THE POSITION

Tri-City is looking for one (1) special individual to serve as a Community Capacity Organizer for the MHSA Department.   This position will provide advocacy, feedback, outreach and support to help communities access and work effectively with the systems involved.  This position will report to a Program Supervisor.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• This position is responsible for collaborating with local Tri-Cities community members; engaging and organizing a wide range of community groups;

• Identify and evaluate strategies that promote and effect mental health well-being, and to plan ways to expand and sustain these community efforts; assist in required quarterly reports, annual updates, and other analyses and evaluations for assigned MHSA programs;

• Collaborate with Tri-City staff to insure that principles of the Agency’s MHSA PEI Plan are adhered to in the community organizing process; effectively translate communities’ activities and goals into coherent actions steps that can be evaluated and duplicated;

• Responsible for developing and coordinating trainings (for MHSA staff, as well as community stakeholders) and arranging meetings; Function as liaison representative to other departments, community groups, agencies and stakeholders;

• Maintain records and documentation of assigned MHSA/PEI program activities and events;

• Ensure confidentiality and integrity of Protected Health Information (PHI) of clients served by Center to comply with all Health Insurance Portability and Accountability (HIPAA) regulations and other duties as assigned.

A complete job description is available upon request.

Date Posted:            October 14, 2019

Classification:          COORDINATOR, EARLY LEARNING QUALITY IMPROVEMENT
                                   (Pending Personnel Commission approval)
                                   Open recruitment

Work Schedule:       8 hours per day (8:30AM – 5:30PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                starting             6 mos          18 mos           30 mos          42 mos
                                 $10,013         $10,588          $11,197          $11,842        $12,523

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,025.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Instructional Services Division; Early Learning Support Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, November 1, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Administrator, Early Learning Support Services department, manage, plan, organize, and coordinate the operations and activities of early learning quality initiative programs for the County.

Essential Job Functions:              

• Ensure quality preschool services for all children by implementing project objectives that promote significant improvement in school readiness and achievement of children of color, children living in poverty, and English learners
• Implement and manage the quality rating improvement systems, grants, and partners with community agencies
• Partner with the ELSS Administrator in managing initiatives, including budget development, compliance monitoring, data and fiscal reporting
• Plan, organize, and coordinate the timely and effective implementation of initiative’s operations and activities, including services provided by subcontractors and consultants
• Work with staff and partner agencies to implement and refine initiative goals and objectives; coordinate the development of policies, procedures, and plans for human and resource allocations
• Participate in developing subcontract documents, and serve as lead for subcontractor and consultant agreements needed to implement initiatives
• Provide leadership, coordinate and facilitate communications, meetings, reporting functions, partnerships and information
• Provide consultation and technical assistance to subcontractors, administrators, and personnel and outside agencies; respond to inquiries, assure proper and timely resolution of issues or concerns related to initiatives policies and procedures, and modify services to ensure compliance with required standards
• Research information and prepare project funding proposals; develop, write and review agreements with outside service providers; participate in contract monitoring procedures and ensure subcontractor compliance with project policies and procedures
• Prepare and maintain a variety of records, reports and files related to financial activity, budgets, grants, contracts, meetings, and assigned duties; assure mandated reports are submitted to appropriate administrator, funding agency or governmental organization in accordance with established time lines and requirements
• Establish, develop and maintain partnerships with community resources and outside agencies to facilitate and enhance support for Quality Improvement Initiatives and related goals and objectives
• Plan, schedule, coordinate and arrange meetings according to established time lines and requirements; prepare and develop meeting agendas; assure proper recording of meeting minutes; attend and participate in meetings related to Quality Improvement Initiatives; present materials, data, research and information related to needs, issues, operations and activities
• Participate in developing annual preliminary budgets for Quality Improvement Initiatives; analyze financial data and reports and authorize expenditures
• Provide consultation and technical assistance to contractors, personnel, administrators, outside agencies and others concerning Quality Initiatives’ services; respond to inquiries and provide detailed and technical information
• Monitor the quality of preschool programs participating in Quality Initiatives to assure compliance with established standards, requirements and contract specifications; visit preschool sites to observe classroom activities, confer with assigned consultants and staff, provide technical support, review documentation and assure child development needs are being met; identify and assure proper and timely resolution of compliance issues
• Develop, implement and conduct staff development, and public information activities concerning The Quality Improvement Initiatives; prepare and deliver oral and written presentations using a variety of media, to explain related principles, theories, standards, guidelines, requirements, practices, procedures and techniques
• Maintain current knowledge of educational methods, research, practices and standards related to quality early childhood education and related laws, codes, and regulations
• Participate in a variety of community outreach activities to facilitate and enhance community awareness of and participation in Quality Improvement Initiatives; prepare and distribute a variety of promotional and informational materials
• Act as project liaison within the community representing the County Office of Education
• Supervise and evaluate the performance of assigned personnel
• Other duties as assigned

Qualifications:         Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Bachelor’s degree in Early Childhood Education, Human Development, Social Science or a related field

EXPERIENCE:  Three (3) to four (4) years of professional-level experience in an organization serving young children including responsibility for program coordination, project planning and management, fiscal oversight, and project evaluation.  Two (2) years of experience managing personnel, contracts and budgets.

LICENSE:         Possession of/or ability to attain a valid California Driver’s License

Specialized Skills and Knowledge:     

Knowledge of:

• Administration and Management - Program planning, project management, budget  management and development, fiscal accountability, compliance monitoring, supervision and staff development, performance evaluation; fundraising and grant writing; project recordkeeping and reporting
• Professional Development - Coaching/mentoring strategies; training techniques; training content development; meeting facilitation
• Early Learning Educational Practices - Research and best practices in early learning and the childcare landscape in California including licensing requirements; education alignment strategies within the pre-K learning environment; CA Preschool Learning Foundations and Curriculum Frameworks; state and federal subsidy programs, and existing quality improvement systems and programs
• Educational and Programmatic Assessment – Methods of child screening, observation and assessment including the California Desired Results Developmental Profile System, and methods of early learning program improvement including Quality Rating and Improvement System (QRIS) frameworks
• Program Evaluation – Current research tools and standards for measuring quality in early learning programs and services; data systems, data collection, analysis and reporting
• Collective Impact - Collaborative partnership development strategies
• Communications - Communication and information dissemination strategies techniques. Written, oral, social and visual media options

Skills/Abilities to:

• Project Management – Develop scope of work to meet initiative goals and objectives; establish service activity timelines and measurable outcomes; establish collaborative partnerships with community agencies
• Active Listening/Learning – Give full attention to what other people are saying, taking time to understand points being made and asking questions as appropriate; understand implications of new information for both current and future problem-solving and decision-making
• Training/Coaching - Identify the developmental/coaching needs of others; develop training programs or classes; deliver instruction to improve knowledge and skills; motivate, develop and direct people as they work
• Organizing/Planning/Problem Solving - Develop project goals and objectives; organize and prioritize project activities to accomplish objectives; analyze information, evaluate results and choose the best solution and solve problems; meet schedules and time lines
• Group Process – Facilitate group strategy and decision-making meetings; lead collective impact group participants to achieve desired results and outcomes
• Oral/Written Expression - Express complex information in an understandable and effective way; make public presentations and present seminars to small and large groups of people; write clearly, accurately and effectively
• Interpersonal - Establish rapport and maintain effective work relationships with diverse groups of people including children and families; work collaboratively and communicate effectively exhibiting tact and patience; navigate differences of opinion and resolve conflicts
• Technical - Manage data and create presentations using MS word, Excel, and PowerPoint software
• Supervision – Perform effective staff supervision, performance management and employee development

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time while on school site visits, conducting meetings, and delivering seminars
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- November 14, 2019)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The Department of Parks, Recreation, and Neighborhood Services Department (PRNS) is looking to hire individuals who want to impact the lives of San José’s youngest learners. The San José Recreation Preschool program offers children, ages 3 to 5 years old, and their families educational and recreational experiences that support their imaginative, physical, cognitive, social and emotional development. Children will prepare for kindergarten success in a fun, safe and welcoming environment.  Class Instructors are responsible for selecting developmentally appropriate activities for participants, creating engaging environments and quality learning experiences, and working collaboratively with City staff by practicing Department and City values daily. 
Class Instructor duties include:

• Planning, preparing, and conducting classes for a diverse population
• Providing direction to other staff and volunteers
• Completing routine safety checks
• Maintaining effective relationships with staff and the public
• Completing all required trainings including CPR, AED, First Aid, Child Abuse Prevention, and Department Emergency Response and Procedure

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:
 
JOB EXPERTISE: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. 
- Experience in teaching or formal training in subject matter 
- Ability to teach and provide physical demonstration and instruction in a class setting, which includes basic understanding of a specific subject and strong communication and presentation skills 
- Certification/License for a subject matter relevant to the type of instruction provided 
- Knowledge of required subject matter equipment/materials and safety procedures 
- Knowledge of general record keeping 
- Ability to produce and program age appropriate class curriculum with lesson plan for enrolled participants 
- Ability to understand and follow oral and written instructions, policies and procedures 

LEADERSHIP: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction

DECISION MAKING:  Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
 
CONFLICT MANAGEMENT: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, by presenting the facts, analysis, and conclusions or solutions that show command of content and perspectives and interests of the audience.

CUSTOMER SERVICE: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful, and friendly manner.

COMMUNICATION SKILLS:  Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility.
 
TEAM WORK & INTERPERSONAL SKILLS: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills

INITIATIVE: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
 
THIS CLASSIFICATION IS COVERED BY THE LIVING WAGE POLICY AND HOURLY PAY STARTS AT $23.93 AN HOUR INSTEAD OF THE POSTED $15.11 AMOUNT. 

This position is part-time un-benefited, with a limit of less than 20 hours per week, or less than 1,040 hours per year. Assignments are either seasonal or per session (often with breaks between sessions). 

To learn more about San Jose Recreation Preschool and the City of San Jose, please visit our website:  www.sanjoseca.gov/prns
 
Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and answers to the job-specific questions.  

Only those candidates whose backgrounds best match the positions will be forwarded to the interview phase of the selection process, (interview phase may also include additional components such as writing exercise, work performance exercise, etc.).  

You will be prompted to answer the following required to answer the following job-specific questions during the online application process:

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 
 
1.   Describe the class(es) you have experience in teaching, number of months/years you have taught class(es), where you have taught class(es) including the demographic and age group served.

2.  Describe your experience working with customers and provide an example of a time when you gave excellent customer service.
 
3.  Describe your classroom management techniques and how you have implemented them in a classroom setting.
 
NOTE: You must answer all job-specific questions be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 
  
 

Date Posted:            October 9, 2019

Classification:          COORDINATOR, CHILD CARE PARTNERSHIP COUNCIL (50%)
                                   Open recruitment

Work Schedule:       4 hours per day (9:00AM – 1:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range (50%):     Step A          Step B          Step C          Step D          Step E
(monthly)                     starting          6 mos        18 mos         30 mos         42 mos
                                       $5,007         $5,294          $5,599          $5,921         $6,262

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,025.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Instructional Services Division; Early Learning Support Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, October 25, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Administrator of the Early Learning Support Services (ELSS) department, provide leadership and coordinate communications, meetings, budgets, grants, reporting functions, partnerships and information in support of the Local Child Care Planning Council (LCCPC); serve as a technical resource and liaison concerning LCCPC and related child care functions.

Essential Job Functions:              

• Provide leadership and coordinate communications, meetings, budgets, grants, reporting functions, partnerships and information in support of the Local Child Care Planning Council (LCCPC); monitor, evaluate and adjust Council activities in response to community child care needs; implement LCCPC programs, services, goals, objectives and initiatives in accordance with established priorities, standards and requirements
• Participate in researching, obtaining and maintaining grants and other funding sources for the LCCPC and related services; assist in assuring compliance with grant and contract specifications and requirements; initiate, develop and prepare contracts, and grant and other funding proposals; administer LCCPC contracts and grants and the disbursement of related funds
• Serve as a technical resource to Council members, child care providers, personnel, families, outside agencies and others concerning LCCPC and related child care functions; respond to inquiries and provide detailed and technical information concerning related standards, guidelines, requirements, initiatives, issues, practices, techniques, laws, codes, regulations, policies and procedures
• Prepare and maintain a variety of records, reports and files related to LCCPC, child care needs, financial activity, budgets, grants, contracts, meetings, AB1326, child development and assigned duties; assure mandated reports are submitted to appropriate administrator, funding agency or governmental organization in accordance with established time lines and requirements
• Collaborate with LCCPC members in developing and implementing a comprehensive County-wide child care plan to encourage public and private resources to assist with meeting identified child care needs; establish, develop and maintain partnerships with community resources and outside agencies to facilitate and enhance support for the LCCPC and related goals and objectives
• Serve as a liaison and coordinate LCCPC communications, services and information between Council members, staff, administrators, parents, providers, outside agencies and the community; collaborate with other early childhood programs and projects in identifying and meeting community child care needs; assure proper and timely resolution of related issues and conflicts
• Plan, schedule, coordinate and arrange Council meetings according to established time lines and requirements; prepare and develop meeting agendas; assure proper recording of meeting minutes; attend and participate in LCCPC and other child care-related meetings; present materials and information related to community child care and related needs, issues, operations and activities
• Develop and prepare the annual preliminary budgets for the LCCPC, Child Care Retention Program and related functions; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations
• Develop the annual California School Age Families Education program plan and submit related documents and information to the California Department of Education as directed
• Research, assemble, compile and analyze a variety of technical data and information related to the LCCPC and related child care functions; develop, prepare and distribute related informational materials and correspondence
• Communicate with administrators, personnel and outside agencies to exchange information, coordinate activities and programs and resolve issues or concerns
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software; drive a vehicle to conduct work
• Develop, implement and conduct training seminars as required; represent the LCCPC on various committees as directed

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Bachelor’s degree in early childhood education, public administration or related field

EXPERIENCE:  Three (3) years of experience working in an early childhood education or closely related program including work with grant writing, budget development and public relations

LICENSE:         Possession of/or ability to attain a valid California Driver’s License

Specialized Skills and Knowledge:     

• Knowledge of principles, practices and procedures involved in providing care and learning activities to preschool-age children
• Ability to collaborate with others in developing and implementing a comprehensive County-wide child care plan to encourage public and private resources to assist with meeting identified child care needs
• Knowledge of principles of child development and early childhood education
• Knowledge of educational programs, services, standards, requirements and procedures related to the Local Child Care Planning Council (LCCPC) and early childhood education
• Ability to provide leadership and coordinate communications, meetings, budgets, grants, reporting functions, partnerships and information in support of the LCCPC
• Ability to establish, develop and maintain partnerships with community resources and outside agencies to facilitate and enhance support for the LCCPC and related goals and objectives
• Ability to serve as a technical resource and liaison concerning LCCPC and related child care functions
• Ability to plan, schedule, coordinate and arrange Council meetings
• Ability to monitor, evaluate and adjust Council activities in response to community child care needs
• Knowledge of practices, procedures and techniques involved in obtaining and maintaining grants and other funding sources and the preparation and development of related proposals and contracts
• Ability to participate in researching, obtaining and maintaining grants and other funding sources for the LCCPC and related services
• Ability to initiate, develop and prepare contracts, and grant and other funding proposals
• Knowledge of local, State and Federal standards and requirements governing the LCCPC and related programs
• Knowledge of County and State child care subsidy delivery and education systems
• Knowledge of family need and child care provider issues in local early education and child care systems
• Knowledge of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of San Mateo County children
• Ability to work collaboratively with individuals and groups from diverse ethnic, racial, linguistic and social backgrounds
• Knowledge of policies and objectives of assigned programs and activities
• Ability to facilitate groups in planning, problem-solving and decision-making
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Ability to interpret, apply and explain applicable laws, codes, regulations, policies and procedures
• Knowledge of budget preparation and control
• Knowledge of record-keeping and report preparation techniques
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of operation of a computer and assigned software
• Ability to operate a computer and assigned software
• Ability to work varied hours (evening meetings, highly compacted work schedules, etc)
• Ability to meet schedules and time lines
• Ability to analyze situations accurately and adopt an effective course of action
• Ability to plan and organize work
• Ability to prepare and maintain various records and reports related to assigned activities

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- November 12, 2019)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Candidates who pass the oral board exam are ranked on an eligibility list according to their exam score(s).  Selection for positions will be made from among the top three ranks of candidates.  The job eligibility list will be active for one (1) year unless it is abolished because of an insufficient number of available candidates.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The City of Marysville is excited to recruit for the Fire Administrative Assistant position!  Below is the job description for a better understanding of the position and the skill set desired.                                                                                        

JOB SUMMARY

Under limited direction, the Fire Administrative Assistant performs a variety of responsible, confidential, and complex administrative support duties for a department head; completes technical and functional duties of a clerical nature; interacts frequently with the public and provides information or directs questions and requests to the appropriate staff; and performs a variety of administrative support functions for the fire department as required.

Receives general or limited supervision from assigned supervisor.  Exercises no direct supervision over staff.  May provide technical and functional supervision to lower level staff.

DISTINGUISHING CHARACTERISTICS

This class is the advanced journey level class of the Administrative classification series that performs the most difficult and responsible types of duties assigned to classes within this series.  Responsibilities include performing specialized and technical office support duties to the assigned department or division(s) to ensure efficient service provision.  Responsibilities require the frequent use of tact, discretion, confidentiality, and independent judgement as well as a knowledge of departmental and City activities.  The work involves frequent contact with the public.  This class distinguished from the Administrative Clerk series by the comprehensiveness of its job functions, and the specialized knowledge exercised in the performance of job duties.

EXAMPLES OF ESSENTIAL FUNCTIONS

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Essential functions may include, but are not limited to, the following:

• Perform a wide variety of routine to complex administrative and clerical duties, and confidential duties for a department head or designee.  Support departmental or divisional operations, including filing, preparing records and monthly reports, accounts payable, ordering and maintaining office and other related supplies.
• Checks and tabulates standard mathematical or statistical data; may summarize such information and prepare periodic reports.
• Responsible for routine purchasing and budget duties; maintain financial, statistical, and/or operational reports and records as applicable.
• Screens calls, visitors, and mail; respond to for information assists and directs the public and callers to appropriate locations/staff; represents the City in a professional and customer friendly manner.
• Create and maintain confidential documents related to operations, personnel and other matters.
• Interpret City policies, rules and regulations related to assigned work.
• Weed abatement and fire prevention administrative duties.
• Prepare comprehensive reports, compile annual budget requests, recommend expenditure requests for designated accounts and monitor as appropriate.
• Perform duties related to department personnel administration including coordinating employee orientation, calculating and tracking time sheets and payroll, coordinating department recruitment activities, and processing Personnel Action Forms.
• Research, compile, and analyze data for special projects and various reports.
• Assist in the support of administration in preparing agenda items, staff reports, assembling background material, attending meetings to take minutes, and typing minutes of meetings as assigned.
• When applicable, provide technical and functional supervision as appropriate to lower level staff; recommend organizational procedural changes concerning clerical activities. 
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment including word processing equipment and use a variety of software programs as appropriate.
• Types, originates, formats, proofreads, and distributes a variety reports, letters, and memoranda, including agenda items, bid documents, and documents associated with departmental projects.  As appropriate, respond to letters and general correspondence of a routine nature.
• Initiate and maintain a variety of files and records.
• Process various business and special use permits and licenses pertaining to the fire department.  
• Assist in the coordination of fire functions for various sanctioned City events.
• Maintains attendance and punctuality that is observant of scheduled hours on a regular basis.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry)

Knowledge of:

• Practices and policies related to personnel record keeping.
• City government organization, functions, policies, rules, and regulations.
• English usage, spelling, grammar, punctuation and basic statistics.
• Modern office methods, procedures, and computer equipment and software.
• Business letter writing and arithmetic.
• Organization, procedures, and operating details of the department assigned.
• Filing and records keeping practices.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:                                                                                                         

• Perform a wide variety of difficult and responsible administrative, secretarial and clerical work with limited supervision.
• Communicate clearly, logically, concisely, and persuasively, both in writing and orally.
• Complete assigned tasks relying on broad descriptions of objectives, rather than on extensive, separate instructions requiring frequent supervision.
• Prioritize workload effectively to meet deadlines under changing conditions.
• Observe, identify and problem solve office operations and procedural issues for the public and with staff.
• Compile and maintain complex and extensive records and reports.
• Maintain confidential data and information.
• Handle multiple projects and meet critical deadlines.
• Exercise a high level of judgment relative to confidential personnel and administrative matters. Exercise discretion and maintain confidentiality.
• Establish, maintain, and foster effective, cooperative working relationships with individuals and groups encountered.
• Use computers and peripherals effectively in the accomplishment of assignments.

MINIMUM QUALIFICATIONS (requirements at entry)

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the job is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education

A high school diploma, or equivalent.

Experience

Three years of increasingly responsible journey level secretarial and clerical experience involving frequent public contact.

PHYSICAL DEMANDS

These functions may be performed with or without reasonable accommodation:

Must possess ability to work in a standard office setting and use standard office equipment, including a computer, vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing in work area and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 10 pounds.

WORK ENVIRONMENT

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Work is frequently disrupted by the need to respond to in-person and telephone inquiries. Employees may interact with upset staff and/or public.  Work days can be stressful based on this being a public safety entity and work product deadlines.

Yuba County is looking for motivated individuals with a heart for Public Health! We are currently recruiting for the position of Health Education Supervisor. Under general supervision, the incumbent plans, organizes, coordinates, and supervises the delivery of Public Health Education programs in specified health services areas, such as oral health, car and pedestrian safety, nutrition and tobacco control; supervise Health Education staff; develops implements, monitors, and evaluates grant programs; assures quality client-centered services in accordance with Public Health Division policies and procedures, and perform related work as assigned. This is the supervisory level in the health education series.

Examples of Job Duties:

· Supervise, review and evaluate the work of staff; organize and assign work, set priorities and follow up to ensure completion.

· Evaluate staff job performance, provide direction and coaching, through regular feedback sessions; create individual development plans with employees, discuss job performance problems .

· Monitor assigned programs, such as oral health, car and pedestrian safety, nutrition, and tobacco control; ensure compliance with departmental mission, funding source regulations and other guidance.

· Prepare grant proposals, including development of work plans, mission statements, goals, and implementation and evaluation strategies.

· Evaluate program effectiveness and attainment of objectives, make recommendations for improvements and implement program changes

 About the Public Health Division:

The Division supports the mission of Health and Human Services by promoting health and wellness in order to be a catalyst for building a healthy and thriving community. We achieve this through ongoing efforts to increase access to needed medical services, promote healthy lifestyle choices, and enhance the quality of life of individuals, families, and the community through education, prevention, and intervention services.

About Yuba County:

Yuba County is situated in the Northern Sacramento Valley, approximately 40 miles north of the State Capitol in Sacramento and two hours away from San Francisco and Lake Tahoe. The boundaries stretch from the farms and orchards of the valley to the timberlands of the Sierras. Yuba County offers its residents the many advantages of a rural lifestyle away from the pressures of the urban areas. The County’s rivers, lakes and outdoor recreation areas provide excellent hunting, fishing, boating and skiing opportunities. Our County vision is to create a “golden” future for Yuba County by inspiring a community of participation, embracing our unique history, and discovering the wealth of our untapped potential.

Please see the job description and announcement below.

HHSA MENTAL HEALTH COUNSELOR, SENIOR I/II
*EXTENDED* CLOSE DATE: Friday, November 1st, 2019

SALARY RANGE:

I –  $26.71-$32.48  Per Hour
II – $29.50-$35.85  Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)
 

INCENTIVE PAY:
Degree: 10% - LCSW or MFT Intern Designation, 15% - LCSW or MFT License.

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, November 1st, 2019
 

THE POSITION
The HHSA Mental Health Counselor, Senior I/II position at the Glenn County Health and Human Services Agency performs a variety of professional duties in the provision of outpatient and crisis mental health services to individuals in the Behavioral Health Division. This position is designed for the Youth & Family Unit and would be working with children, youth, and families in addressing their mental health needs through individual, group, family therapy, and wrap around services. The HHSA Mental Health Counselor, Senior II is distinguished from the HHSA Mental Health Counselor, Senior I by the performance of the full range of duties as assigned, requiring attainment of a Licensed Clinical Social Worker or Marriage Family Therapist License. Bilingual and bicultural individuals are preferred. This recruitment is being used to fill three regular full time positions and multiple part time Public Service Employee positions. This position is scheduled for forty (40) hours per week for the full time position and up to twenty-five (25) hours per week for the part time position. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

TRAINING AND EXPERIENCE
Experience:        

I - Some professional experience in the provision of psychiatric social services, counseling or substance abuse counseling.

II - Two years of professional experience in the provision of psychiatric social services, counseling or substance abuse counseling.

Training:            

I/II - Master’s degree in psychology, behavioral science, social work or related area.

License or Certificate:    

I - Possession of, or ability to obtain, a valid California driver’s license.  Intern number from the Board of Behavioral Science or Board of Psychology as specified in the Business and Professional Code Section 4980.44.

II - Licensed Clinical Social Worker or Marriage, Family, and Child Therapist license.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, November 1, 2019.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.

Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net
RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).