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The City of Live Oak, California is recruiting for an enthusiastic person to manage the typical functional areas of the City Clerk such as Agenda Management, Records Management, Elections, and Political Compliance programs of the City and any others that fall within the City Clerk’s responsibility.

OPEN UNTIL FILLED

FIRST REVIEW OF APPLICATIONS: August 15, 2019

SALARY: DOE

DEFINITION
Under administrative direction of the City Manager, performs a wide variety of professional administrative, confidential duties related to the role of a Certified Municipal Clerk.

CLASS CHARACTERISTICS
The City Clerk is a mid-management position that is responsible for performing, overseeing and supervising the functional operations of the Agenda Management, Records Management, Elections, and Political Compliance programs of the City, as well as the operations of all areas within City Clerks responsibility. Works independently while using tact and discretion. This position requires a flexible schedule for evening work at two (2) regular City Council meetings per month, as well as Special City Council meetings as assigned.

EXAMPLES OF DUTIES
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

1. Prepare and distribute agendas and minutes for City Council, Planning Commission, and all committee meetings, ensuring agendas and required related notices are prepared, posted and published in accordance with applicable laws and statutes.
2. Attend City Council meetings and records all official proceedings; prepare minutes and other documentation of actions taken; direct the publication, filing, and safekeeping of all proceedings of the Council.
3. Administer democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public while adhering to the Political Reform Act, the Brown Act, and the Public Records Act.
4. File campaign statements and Statements of Economic Interests required by Council members, designated City employees and advisory body members to meet legal requirements; monitor filing of financial reporting statement for elected officials, candidates and committees as required.
5. Capture and maintain City Council, Planning Commission, and committee meeting minutes, official City records and legal documents in accordance with legal requirements; certify documents; and process and file sensitive information and legislative documents following Council meeting action, as well as noticing public meetings.
6. Maintain custody of official records and archives of the City, including ordinances, resolutions, contracts, agreements, deeds, insurance and bond certificates, and minutes; certify copies of official records as required; attest, publish and file ordinances and resolutions; execute official City documents; maintain custody of City Seal, administers and files Oaths of Office.
7. Coordinate responses to requests for City records covered under the Public Records Act.
8. Act as the liaison between the public, City Departments and Council; coordinating ceremonial and official functions/special events.
9. Coordinate and track all mandatory trainings for employees, as well as elected and appointed City officials.
10. Process, record and maintain City contracts and agreements.
11. Manage the codification of City ordinances into the municipal code.
12. Coordinate opening of City bids and certifies results of each bid.
13. Act as the Custodian of Records.
14. Perform general administrative work as required related to the duties of the City Clerk.
15. Continuously monitor and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement; directs the implementation of changes.

MINIMUM QUALIFICATIONS
Education and/or Experience:
Any combination of education, training and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the knowledge and skills required for this classification is:

Experience
Five years of progressively responsible experience performing tasks common to programs carried out by a City Clerk, with experience working in a government setting or working for boards or commissions desired.

Education/Training
Equivalent to a high school diploma supplemented by administrative support courses. An AA degree in business or a related field and a Certified Municipal Clerk is desired.

Knowledge of:
City organization and departmental relationships, programs, services and other functions; government codes, city policies and procedures, ordinances, laws and other applicable governing documents; modern office practices and procedures; and data processing methods and procedures including proficiency with software applications, and operation of standard office equipment.

Physical Demands:
Requires the ability to sit for long periods of time throughout the workday; manual dexterity and vision sufficient to operate standard office equipment for potentially long periods of time without experiencing abnormal hand, wrist or eye strain; mobility to work in a standard office environment, and use standard office equipment; hearing and speech sufficient to communicate and understand conversations, both in person and on the telephone; ability to lift objects up to 25 pounds without assistance.

Ability to:
Plan, organize, direct and monitor the activities of the City Clerk’s department, supervise and evaluate administrative support staff; engage in highly confidential and sensitive work activities which require timely action; exercise sound judgment, tact, resourcefulness and leadership in dealing with the public, City officials, commissions and committee members, outside agencies and other City departments; develop and maintain harmonious relations with superiors, supervisors, employees, other agencies and the general public; prepare correspondence and reports on various subjects in a clear and concise manner; understand and interpret a wide variety of written ordinances, laws, policies, regulations, and related documents. Independently initiate, prioritize, preform or solve problems related to deviations in work assignments in order to meet fixed or fluctuating deadlines. Communicate effectively both orally and in and establish effective working relationships within the employing department and with other departments.

Special Requirements: Must possess a valid California driver's license. A Notary Public commission is required within one year from the date of appointment.

THE POSITION

Tri-City is looking for one creative and project-oriented individual to serve as a Mental Health Services Act (MHSA) Program Coordinator for the Innovation Program. The MHSA Program Coordinator will appeal to those who are passionate about project design, implementation and management and has the ability to work independently with limited oversight.  This position will be responsible for implementing Tri-City’s current Innovation project, The Tech Suite, consisting of web-based platforms and mobile therapy applications. The MHSA Program Coordinator will report to the MHSA Projects Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Responsible for collaborating with supervision on the development, implementation and management of Innovation projects;
   
• Responsible for all required project reports, annual updates, and other analyses and evaluations for assigned MHSA Programs;
   
• Responsible for developing and coordinating meetings and trainings in relation to the Innovation projects;
   
• Function as a liaison representative to other departments, community groups, agencies and stakeholders and making presentations to various groups;
   
• Maintain up-to-date on MHSA regulations, policies and procedures that govern program operations; disseminate knowledge to staff and ensure compliance on a continuous basis;

• Maintain records and documentation of assigned MHSA program activities and events; ensure and comply with PHI and HIPAA requirements; perform other duties as assigned, etc.

The County of Yuba is currently recruiting for the position of Legal Services Specialist in the County Counsel’s Office. Under general supervision, the incumbent performs varied and specialized confidential legal support duties, requiring thorough knowledge of the assigned department, division, or program, its procedures, and operational details; provides administrative support to legal staff; assists with calendaring and scheduling; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, recordkeeping, statistical and technical report preparation, and filing; prepares legal documents; assists in case coordination and filing of documents in a timely manner; and performs related duties as assigned. The Legal Services Specialist is a County wide classification.  The employment list established from this recruitment may be used to fill additional vacancies in other departments.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

THE POSITION

The City of Dublin is seeking an Assistant to the City Manager to plan, direct and oversee complex administrative programs within the City Manager’s Office, which include contract administration, disaster preparedness, legislative analysis, fiscal analysis, and animal control and provide highly complex staff assistance to the City Manager and Assistant City Manager.

EXAMPLES OF DUTIES

• As assigned to program area, responsible for the design, implementation, administration, monitoring and evaluation of various City programs in the areas of contract administration, disaster preparedness, legislative analysis, fiscal analysis, and animal control services.
• Undertake studies to determine the financial and operational feasibility and desirability of providing municipal services and programs.
• Develop and implement divisional goals, objectives, policies and procedures.
• Direct, oversee and participate in the development of Program and/or Division work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Prepare the Program and/or Division budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget; may prepare Capital Improvement Project/Program budgets as related to areas of assignment.
• Represent the City in a variety of community outreach activities and public education programs including participating as a contributing member of designated community organizations, committees/project teams and work groups.
• Represent the Program and/or Division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Develop and conduct studies, needs assessment, research and financial analyses; research and analyze contracts and program of assigned area.
• Create, coordinate and/or contribute to a variety of written publications such as the City Newsletter, Department brochures, fact sheets and other publications.
• Maintain assigned program content on City’s website.
• Coordinate design and implement campaigns to promote assigned programs and City services, activities, and assigned special events.
• Prepare grant applications; write articles and develop other methods for the City to receive regional, State and national recognition for assigned programs and service areas.
• Serve as City’s Emergency Operations Center (EOC) Manager and/or official during emergency operations.
• Direct, oversee and coordinate multiple projects and meet critical deadlines.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Description

THE POSITION

The City of Hayward is excited to announce its recruitment to fill the Deputy City Clerk position. Reporting to and receiving direction from the City Clerk, the Deputy City Clerk provides highly responsible administrative and technical assistance involving maintenance of official City documents and records and execution of official functions and activities. Because this position provides information to members of the City Council, public, and City staff, superior customer service and communication skills are paramount to success in this role. The Deputy City Clerk also plays a central role assisting in problem solving and developing organizational priorities and objectives.  This position supervises three staff members and oversees the internship program. The successful candidate will embody the City values of openness, caring and integrity and this will show in their actions and achievements.

The City Clerk's Office enjoys a great deal of appreciation for the work it does. Because it is a small department, the Deputy City Clerk will have the opportunity to interact with various stakeholders. The City culture offers strong support for new ideas and room for innovation. 

APPLICATION AND SELECTION PROCEDURE
To be considered for this exceptional career opportunity, submit your application that includes resume, cover letter, a list of six work-related references (two supervisors, two direct reports and two colleagues) by the final filing date of Friday, August 9, 2019. Resume should reflect years and months of employment, beginning/ending dates as well as size of staff you have managed.

Review the full brochure (Download PDF reader) and submit your application materials directly at: https://secure.cpshr.us/escandidate/JobDetail?ID=479 

Community Energy is seeking one (1) full-time Analyst I/II to assist the Contract Management and Administrative Services division. The ideal candidate is a confident self-starter with a background in human resources and/or contract development and management.

The Analyst I/II will serve as employee services liaison, managing recruitments, analyzing employment data, conducting internal audits, and providing general administrative support to the department. This position will also work closely with numerous City Administrative partners (e.g., Purchasing, the City Attorney’s Office, the City Manager’s Office, and Employee Relations) in order to develop and execute a variety of contracts and related documents.

 
A dedicated, organized, and professional individual is needed to creatively offer their support by: 

• Tracking and monitoring contracts and related documents (e.g., memos, service orders);
• Generating contract status reports;
• Facilitating the procurement process (e.g., RFP/RFQ);
• Providing strategic support for the Risk Oversight Committee;
• Overseeing the department's on-boarding process;
• Producing a variety of administrative reports;
• Supporting positions and class audits;
• Coordinating the Management and Non-Management Performance Appraisal process;
• Serving as the Safety and Worker's Compensation liaison;
• Overseeing the FMLA and Leave of Absence process;
• Actively supporting employee recognition and engagement; and
• Assisting with other duties as assigned.

This recruitment may be used to fill multiple positions in this department.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Salary Information

• The current salary range for Analyst I is: $69,139.20 - $84,073.60
• The current salary range for Analyst II is: $75,462.40 - $91,707.20

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Analyst I/II classification shall also receive an approximate five percent (5%) ongoing, non-pensionable, compensation pay.

Competencies

The ideal candidate will possess the following competencies,a s demonstrated in past and current employment history. Desirable competencies for this position include:

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Thinking – Approaching a problem or situation by using a logical, systematic, sequential approach.
• Continuous Improvement - Actively identifies new areas for learning and regularly creates and takes advantage of learning opportunities.
• Customer Service – Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Fiscal Management – Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Reliability – Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.