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The County of Yuba is currently recruiting for an Administration & Accounting Supervisor in the Community Development Services Agency (CDSA).  This position will supervise front counter staff and interact with clients.  Under general direction the incumbent will plan, organize, coordinate, supervise and review technical and specialized accounting, financial, budgetary, statistical, and office support activities; perform a variety of technical tasks relative to assigned area of responsibility; perform difficult, complex and specialized accounting and administrative activities and perform other duties as assigned.   This is the first full supervisory administrative support level in the accounting office support series.  This is a county wide classification.  Therefore, the employment list established from this recruitment may be utilized to fill other vacancies within the same classification.

About CDSA:

The Community Development and Services Agency (CDSA) strives to improve the overall quality of life for our residents and fiscal health of our businesses by coordinating the orderly growth and development of the County. We accomplish this by providing proper implementation of related regulations, providing community services, and by providing operation, maintenance, and expansion of Public Works infrastructure.

Date Posted:            September 17, 2020

Classification:          COORDINATOR, EARLY LEARNING QUALITY AND INCLUSION
                                   Open recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:          Step A                   Step B                   Step C                  Step D                 Step E
(monthly)               starting                   6 mos                  18 mos                 30 mos               42 mos
                                $10,313                $10,906                 $11,533               $12,197               $12,899

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Educational Services Division; Early Learning Support Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, October 2, 2020     (application and supplemental application must be received online, or in the Personnel Office by 4:00PM)

Job Summary:  Under the direction of the Executive Director of Early Learning Support Services (ELSS), plan, organize and manage the operations and activities of early learning quality improvement initiatives with a focus on supporting children with special needs and disabilities; provide leadership and coordinate communications, meetings, budgets, grants, data collection, and project reporting requirements, collaborate with program staff, schools, and community partners in project planning, implementation and project evaluation activities; serve as a technical resource and liaison to staff and community partners on early learning initiatives; supervise and evaluate the performance of assigned personnel.

Essential Job Functions:              

• Ensure quality preschool services for all children by implementing project objectives that promote significant improvement in school readiness and achievement of children of color, children living in poverty, English learners and children with special needs and disabilities
• Work with the ELSS Executive Director in managing the initiatives, including budget development, compliance monitoring, data and fiscal reporting
• Plan, organize, and manage the timely and effective implementation of initiative’s operations and activities including services provided by subcontractors and consultants
• Work with staff and partner agencies to implement and refine initiative goals and objectives; coordinate the development of policies, procedures, and plans for human and resource allocations
• Develop subcontract documents and serve as lead for subcontractor and consultant agreements needed to implement the initiatives
• Provide leadership, coordinate and facilitate communications, meetings, reporting functions, partnerships and information
• Provide consultation and technical assistance to subcontractors, administrators, and personnel and outside agencies; respond to inquiries, assure proper and timely resolution of issues or concerns related to initiatives policies and procedures, and modify services to ensure compliance with required standards
• Research information and prepare project funding proposals; develop, write and review agreements with outside service providers; participate in contract monitoring procedures and ensure subcontractor compliance with project policies and procedures
• Prepare and maintain a variety of records, reports and files related to financial activity, budgets, grants, contracts, meetings, and assigned duties; assure mandated reports are submitted to appropriate administrator, funding agency or governmental organization in accordance with established time lines and requirements
• Establish, develop and maintain partnerships with community resources and outside agencies to facilitate and enhance support the Early Learning field
• Plan, schedule, coordinate and arrange meetings according to established time lines and requirements; prepare and develop meeting agendas; assure proper recording of meeting minutes; attend and participate in The Big Lift and other meetings related to Quality Improvement Initiatives; present materials, data, research and information related to needs, issues, operations and activities
• Develop annual preliminary budgets for Quality Improvement Initiative contracts; analyze financial data and reports and authorize expenditures
• Provide consultation and technical assistance to contractors, personnel, administrators, outside agencies and others relating to Early Learning quality initiatives’ services; respond to inquiries and provide detailed and technical information
• Monitor the quality of preschool programs participating in Quality Initiatives to assure compliance with established standards, requirements and contract specifications; visit preschool sites to observe classroom activities, confer with assigned consultants and staff, provide technical support, review documentation and assure child development needs are being met; identify and assure proper and timely resolution of compliance issues
• Develop, implement and conduct staff development, and public information activities concerning Early Learning Quality Improvement Initiatives; prepare and deliver oral and written presentations using a variety of media, to explain related principles, theories, standards, guidelines, requirements, practices, procedures and techniques
• Maintain current knowledge of educational methods, research, practices and standards related to quality early childhood education and related laws, codes, and regulations
• Participate in a variety of community outreach activities to facilitate and enhance community awareness of Early Learning Quality Improvement Initiatives; prepare and distribute a variety of promotional and informational materials
• Manage assigned contracts and grants and budgets and reports to funders on contract deliverables
• Act as project liaison within the community representing both the County Office of Education and Big Lift program
• Supervise and evaluate the performance of assigned personnel

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   Bachelor’s degree in Early Childhood Education, Human Development, Social Science or related field.  A special education degree or specialization, and a CA Child Development permit are preferred.

EXPERIENCE:   Three to four years of professional-level experience in an organization serving at-risk families with young children including responsibility for program coordination, project planning and management, fiscal oversight, grants management, and project evaluation.

LICENSE:         Possession of/or ability to attain a valid California Driver’s License

Specialized Skills and Knowledge:     

Knowledge of:

• Administration and Management - Program planning, project management, budget development, fiscal accountability, compliance monitoring, supervision and staff development, performance evaluation; fundraising and grant writing; project recordkeeping and reporting
• Professional Development - Coaching/mentoring strategies; training techniques; training content development; meeting facilitation
• Early Learning Educational Practices - Research and best practices in early learning and the childcare landscape in California including licensing requirements; education alignment strategies within the pre-K learning environment; CA Preschool Learning Foundations and Curriculum Frameworks; state and federal subsidy programs, and existing quality improvement systems and programs
• Educational and Programmatic Assessment – Methods of child screening, observation and assessment including the California Desired Results Developmental Profile System, and methods of early learning program improvement including Quality Rating and Improvement System (QRIS) frameworks
• Program Evaluation – Current research tools and standards for measuring quality in early learning programs and services; data systems, data collection, analysis and reporting
• Collective Impact - Collaborative partnership development strategies
• Communications - Communication and information dissemination strategies techniques. Written, oral, social and visual media options

Skill/Ability to:

• Project Coordination – Develop scope of work to meet initiative goals and objectives; establish service activity timelines and measurable outcomes; establish collaborative partnerships with community agencies
• Active Listening/Learning – Give full attention to what other people are saying, taking time to understand points being made and asking questions as appropriate; understand implications of new information for both current and future problem-solving and decision-making
• Training/Coaching - Identify the developmental/coaching needs of others; develop training programs or classes; deliver instruction to improve knowledge and skills; motivate, develop and direct people as they work
• Organizing/Planning/Problem Solving - Develop project goals and objectives; organize and prioritize project activities to accomplish objectives; analyze information, evaluate results and choose the best solution and solve problems; meet schedules and time lines
• Group Process – Facilitate group strategy and decision-making meetings; lead collective impact group participants to achieve desired results and outcomes
• Oral/Written Expression - Express complex information in an understandable and effective way; make public presentations and present seminars to small and large groups of people; write clearly, accurately and effectively
• Interpersonal - Establish rapport and maintain effective work relationships with diverse groups of people including children and families; work collaboratively and communicate effectively exhibiting tact and patience; navigate differences of opinion and resolve conflicts
• Technical - Manage data and create presentations using MS word, Excel, and PowerPoint software
• Supervision – Perform effective staff supervision, performance management and employee development

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Vision sufficient to read a computer screen and small print in computer manuals
• Hearing sufficient to understand verbal communication over the phone or in person
• Speaking sufficient to communicate information over the phone and to both small and large groups of people
• Dexterity of hands and fingers sufficient to operate a computer keyboard
• Sitting/Standing for extended periods of time while on school site visits, conducting meetings, and delivering seminars

Examination Process:  The examination process for this classification will consist of:

1. Supplemental questionnaire (anticipated date- October 5, 2020)
2. A written examination (anticipated date- October 8, 2020)
3. An oral board examination (anticipated date- October 20, 2020)

Responses to the Supplemental Questionnaire will be scored, and must be completed for the application to be considered.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES.  It is the sole responsibility of the applicant to ensure all attachments have been received by the analyst after submission and prior to the expiration of the deadline date and time. Applicants will not be contacted about missing documentation or attachments.

Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filter and junk email for updates for this recruitment. 

Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.

NOTE:  Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s).  Selection for positions will be made from among the top three ranks of candidates.  The job eligibility list will be active for one (1) year unless it is abolished because of an insufficient number of available candidates.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

https://www.smcoe.org/about/personnel-commission/

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The County Manager's Office (CMO) is seeking qualified applicants for the position of Principal Management Analyst.  This is an excellent opportunity to join a committed team of hard-working, intelligent, and innovative professionals. 

Under the direction of the County Chief Financial Officer and as part of a team of three Principal Management Analysts, one Lead Management Analyst and eight Management Analysts, the Principal Management Analyst assists in the development and production of the County's $3.9 billion budget; assists with the coordination of county-wide budget monitoring and preparation of regular financial performance reports; performs fiscal and policy analysis on issues impacting County departments; leads efforts in policy development, policy compliance reviews, program reviews, countywide studies, and special projects; and makes well-informed written and oral recommendations to the County decision makers.  The Principal Management Analyst oversees the work of the Management Analysts and their assignments to department customers and may be assigned as the budget analyst for a few department customers.

The Principal Management Analyst will play a critical role in the upcoming redesign of the County’s performance management, including training department customers on the use of performance data to effectively manage programs and services; semi-annual reporting to the Board of Supervisors; the implementation of Countywide administrative/fiscal improvements; and the mechanism for providing transparency to the residents of San Mateo County. 
 
This work requires the use of independent judgment and the application of extensive knowledge of government finances, accounting, and government programs and organizations in meeting a wide variety of complex problems involving continual public, intergovernmental, and interdepartmental relations.

Experience and Education: Any combination of experience and education that would likely provide the required knowledge, skills, and abilities is qualifying.  A typical what to qualify is:

• Experience:  Two years of professional experience performing a wide variety of administrative support duties.
• Education: A master's degree from an accredited college or university with major course work in public administration, public policy, business administration, finance, or a closely related discipline is preferred.

Knowledge of:

• Advanced principles and practices of organizational analysis and human resource planning
• Basic principles and practices of the County operations and its administration and organization
• Advanced principles of financial administration, including public budgeting, forecasting, and reporting
• Local and state legislative processes and the key players within those processes
• Principles of effective leadership and group facilitation skills/methods
• Computer systems and applications as used within the Count
• Principles of personnel training, supervision and evaluation

Skill/Ability to:

• Direct and participate in advanced administrative and operational activities related to assigned work section or program area specialty
• Coordinate critical activities with other departments, programs, and/or outside agencies
• Direct and participate in the analysis of a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations
• Interpret policies, guidelines, and procedures
• Develop recommendations and make decisions of considerable impact
• Supervise, evaluate, and train assigned personnel
• Communicate effectively both orally and in writing
• Perform complex mathematical and statistical calculations accurately
• Establish and maintain effective work relationships with those contacted in the performance of required duties
• Effectively articulate the County's position on a wide range of legislative issues before state and local legislative committees and bodies

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

FINAL FILING DATE:                        We are accepting applications until closing at 5:00 pm, September 23, 2020

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and full-time position of Finance Utility Billing Analyst II in the Finance Department.  The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform complex analytical and technical duties in support of utility financial systems including the application of business and technology solutions to improve and enhance business systems and applications; to perform table configuration and maintenance of software systems used to support business application; and to support system upgrades and updates and participate in the testing of such. 

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Finance Utility Billing Analyst series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management or supervisory personnel. May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Maintain and modify system table configurations to support on-going business needs; design and develop customer reports to support and enhance business needs and the use of enterprise applications.
• Lead and participate is projects to examine, define and modify business processes; serve as technical resource for the planning and execution of projects; plan and participate in the testing of new and/or modified systems.
• Troubleshoot and resolve application software problems and issues for business unit applications; collaborate with Information Technology staff on system issues. 
• Identify and recommend opportunities to apply technology to improve and enhance business unit functions and processes.
• Perform financial analyses of utility information; assist with general accounting duties including balancing financial transactions, assisting with budget preparation, and performing data collection for the production of financial reports.
• Design, develop and prepare financial and statistical reports as required by City Council, management and outside agencies.
• Perform financial analysis and provide technical support in the building, development, testing and application of utility rates.
• Provide technical support and training to users; document business application solutions to meet business requirements. 
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation.
• Automated accounting and information systems.
• Statistical research and analysis techniques.
• Data analysis and research methods.
• Principles of data management.
• Methods for financial recordkeeping and general ledger reconciliation.
• Troubleshooting techniques as it relates to enterprise business applications.
• Principles and practices of project management.
• Principles and practices of business analysis including requirements analysis and solutions assessment.
• Methods and techniques for application development and integration.
• Principles of data retrieval and reporting.

Ability to:

• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Learn specialized business unit work processes.
• Apply accounting principles to the analysis of financial and accounting transactions and audit of financial records.
• Use automated accounting and information systems.
• Research, analyze and resolve technical administrative issues.
• Analyze large and complex sets of data.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform professional duties in the analysis of accounting and financial business processes and maintenance and testing of enterprise application systems.
• Analyze, evaluate and integrate business and/or systems processes and procedures to improve current practices and develop effective solutions.

Experience and Training

Experience:

Two years of responsible experience performing duties similar to that of a Finance Utility Billing Analyst I with the City of Roseville (performing complex analytical and technical duties in support of utility financial systems including the application of business and technology solutions to improve and enhance business systems and applications; performing table configuration and maintenance of software systems used to support business application; and supporting system upgrades and updates and participate in the testing of such).

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, public administration, computer science, finance or a related field.

License or Certificate

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing complex analytical and technical duties in support of utility financial systems including the application of business and technology solutions to improve and enhance business systems and applications; performing table configuration and maintenance of software systems used to support business application; and supporting system upgrades and updates and participating in the testing of such)?

• Less than 2 years
• 2-3 Years
• 3+ Years

4. How many years of utility billing experience do you have?

• Less than 1 year
• 1+ Years

5. Please provide information about your education and experience as it relates to the Finance Utility Billing job specification.

6. Please provide your experience supporting front end users and troubleshooting issues.  Including software supported and types of tasks completed.

7. Please provide your experience with any report writing, including any programs or software used.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The City of St. Helena has an exciting opportunity to fill a full-time position in the Public Works Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

The Public Works Administrative Assistant receives general supervision from administrative and/or management staff. May exercise technical and functional supervision over assigned office support staff. 

Examples of Duties: (include but are not limited to the following)

• Performs a wide variety of routine and complex office, clerical and administrative support tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines; performs a variety of office administrative tasks.
• Demonstrates an understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as appropriate; resolves complaints in an efficient and timely manner; receives visitors and telephone calls, directing them to the appropriate information source; represents the City to all callers and visitors in a professional and customer friendly manner; assists the public in filling out application forms, supplying information concerning fees, permits, legal requirements, procedures and services provided by City departments.
• Uses computers to enter, prepare and proofread drafts, labels, forms, envelopes and a variety of documents, including general correspondence, reports, memos, fliers and statistical charts from rough drafts, recordings or verbal instructions; operates other automated office equipment; types drafts and a wide variety of finished documents from recording devices, notes, brief written or oral instructions; compiles and maintains records and prepares reports, manuals and publications; prepares, posts and distributes agenda materials, draft reports, project management documents, resolutions, ordinances and applications; performs basic contract management including assisting in drafting and monitoring contracts; inputs, retrieves and references various computer data management systems such as permit tracking systems and map inventories; attends meetings and records and transcribes minutes.
• Receives and processes fees, fines or other money; prepares receipts and balances money received.
• Organizes and coordinates work; sets priorities and meets deadlines; orders office and other various supplies.
• Assists with code enforcement for weed abatement, sends letters for non-compliance, and follows up with non-compliance issues; assists with follow up to code violations.
• Schedules meetings and appointments; arranges for City buildings, street lights, water systems and other maintenance and repair needs; schedules events and inspections; arranges travel to meetings and conferences.
• Assists with a variety of programs, presentations and trainings; prepares advertising and announcement materials; acts as primary source of data and information for assigned department and programs.
• Assists with research and/or data gathering activities; reviews and interprets data and prepares reports with recommendations. 
• Picks up, sorts and distributes mail received by departmental staff; attends various meetings, including Planning Commission, and other special meetings; assists with the preparation of packets for various meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
• Will assist the department is issuing Public Works permits.

Knowledge, Abilities, and Skills:

Knowledge of:

Standard office and administrative policies and procedures; City codes and ordinances, including zoning, alcohol and building permit requirements; depending on assignment, knowledge of accounting, clerical, construction, legal and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling  work assignments; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Provide general clerical support to a specialized work unit; read, understand and review documents for accuracy and relevant information; use applicable office terminology, forms, documents and procedures in the course of work; read, understand and explain plans, maps, aerial photos, drawing, reports, applications, construction documents and specifications; learn the policies, procedures and guidelines of the department to which assigned in a timely manner; maintain accurate office files; make accurate arithmetic calculations in the receipt of moneys; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the phone; courteously respond to community issues, concerns and needs; attend evening meetings as required; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze complex issues, and develop and implement appropriate responses; follow written and oral directions; observe safety principles and work in a safe manner; exercise excellent customer service in dealing with the public and other City staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Skill to:

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Public Works Administrative Assistant.  A typical way of obtaining the required qualifications is graduation from High School or possession of a GED , eighteen months of general clerical experience involving extensive customer service, with direct experience in a Public Works function such as recruitment, job safety, compensation and benefits, or training and development.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver’s license.

Employment Opportunity

City of St. Helena, California

Accounting Technician I

(Utility Billing)*

Salary Range: $54,713—$64,453 annually*

The City of St. Helena has an exciting opportunity to fill a position in the Finance Department.  This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:  The Accounting Technician I is the entry level class in the accounting support series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting support and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines.

The Accounting Technician I receives direction from the Director of Finance, or designee.

Examples of Duties: (include but are not limited to the following) 

• Operates cash register, acts as front counter staff.
• Receives the public, answers questions and processes requests; responds to inquiries from customers and others and refers, when necessary, to appropriate persons.
• Prepares, processes, maintains and verifies purchasing, financial and accounting documents and records.
• Performs accounting and financial office support work in areas such as cashiering, accounts receivable, utility billing, fixed assets and business licenses.
• Provides information to the public and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures; processes outgoing mail.
• Receives payments, issues receipts, balances cash and prepares bank deposits.
• Performs data entry and posts receipts to various City accounts and funds.
• Maintains and files various documents and records. May perform a variety of general office support functions, including typing, record keeping, proofreading and forms and report generation.
• Prepares financial, statistical or operational reports as assigned.
• Prepares accounts receivable billings and reconciliation.
• Verifies incoming revenue from various City departments and other agencies.
• Processes all utility billing and utility customer requests.
• Maintains posting of payments.
• Works with the Water Department to process monthly meter reads and customer requests.
• Generates new utility billings and past due notices.
• Prepares monthly utility billing reports and reconciliations.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.

The County of Yuba is currently recruiting for the position of Accounting Technician in the Auditor-Controller’s Office. Under general supervision, incumbents perform a variety of technical accounting work involving centralized payroll functions, billing claims, accounts payable, tax billing and collection, financial and accounting support; research and compile a variety of statistical reports and submit to appropriate department, County staff or regulatory agency; monitor expenditures as they relate to the management of grants and perform other duties as assigned. Occasional instruction or assistance is provided as new or unusual situations arise, and incumbents are fully aware of the operating procedures and policies of the work unit.  

Note: This is a County-Wide classification. The eligible list established from this recruitment may be used to fill additional vacancies for this classification that may come available in other departments during the duration of this list.

About the Auditor-Controller’s Office

The Auditor-Controller’s Office oversees financial operations for Yuba County by providing clear, accurate, and responsive accounting services to all constituents; provides payroll services for all County departments; prepares the levy for all taxable properties in the County; interacts and, at times provides specific services to various governmental agencies in Yuba County, that range from placing direct assessments on tax rolls to providing a full range of accounting services.

Applications are being accepted for the position of Deputy Finance Director with the City of South San Francisco

DEADLINE TO APPLY: SEPTEMBER 25, 2020 AT 11:59 P.M.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Finance; Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT

The Finance Department provides critical financial services citywide, setting the fiscal accountability and policy controls over the use of City funds. It leads the fiscal accountability efforts and ensures the responsible and legal use of City funds through thoughtful appropriations and implementation and management of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include financial planning and analysis, risk mitigation and strategic consulting.

The City’s total adopted appropriated budget for FY2020-21, excluding transfers between funds, totals $192.8 million. With a staff of 14.5 FTEs, the Finance Department is a strategic business partner to every City department and central to City operations. 

The Department is looking for an experienced Deputy Finance Director whose duties may include:

• Supporting the biennial budget development process, including supervising and mentoring the financial analysts who support effort;
• Leading the annual audit process and ensuring the timely issuance of the CAFR;
• Spearheading the review of the City’s internal controls and providing guidance related to best practices; and
• Assisting on special projects as directed by the Director of Finance, such as an enterprise resources planning system implementation or bond issuance.

The Position

The City of Union City is seeking a highly experienced financial leader to help guide the City during a unique time of challenges and opportunities. Union City, like all communities throughout the country, is facing a substantial impact from the Coronavirus and the new  Assistant City Manager/Chief Financial Officer (ACM/CFO) will be expected to provide strategic leadership guidance, organizational expertise and a high level of financial acumen to help the organization successfully meet those challenges. 

The ACM/CFO is a newly established position created as part of an extensive organizational study completed in 2019.  The expectation is to help implement the City’s ambitious strategic plan, to assist in stabilizing the budget, while focused on building the City’s long-term future. As second in command of city operations, this evolving role will lead all financial and budgetary operations and will oversee the Solid Waste Franchise Agreement and contracted services of the Fire Department and cable TV.  

The City is currently in year two of a biennial budget cycle, which will require immediate attention towards development of the next two-year budget.  Other key priorities relate to a critical upcoming ballot measure, designed to replace an existing revenue measure that “sunsets” in 2021 and the completion of fiscal year 2018/19 and 2019/20 Comprehensive Annual Financial Reports (CAFR).   The City is also working on succession planning strategies that will require the attention of the ACM/CFO.