Date Posted: March 6, 2019
Classification: CREDENTIALS ANALYST
Open and Promotional recruitment
Work Schedule: 8 hours per day (8:00AM – 5:00PM);
5 days per week (Monday – Friday);
12 months per year
Salary Range: Step A Step B Step C Step D Step E
(monthly) starting 6 mos 18 mos 30 mos 42 mos
$4,654 $4,885 $5,130 $5,387 $5,656
Benefits: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $975.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS).
Current Vacancy: Office of the Superintendent;
Human Resources/Teacher and Administrator Development Department;
101 Twin Dolphin Drive; Redwood City, CA 94065
Application Deadline: Friday, March 29, 2019 (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)
Job Summary: Under the direction of the Director, Human Resources, perform a variety of technical duties involved in monitoring, processing, and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials; provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, requirements, and procedures; prepare and maintain related manual and automated records and reports.
Essential Job Functions:
- Perform a variety of technical duties involved in monitoring, processing, and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials; assist in assuring credentialing activities comply with established guidelines, standards, requirements, laws, regulations, policies, and procedures
- Assure teachers and other certificated employees hold proper credentials; assist with and assure proper placement and assignments of certificated staff; monitor expiration date of credentials and assure employees meet current requirements for renewal; notify certificated staff of credential expiration dates and certification issues and problems; arrange renewal appointments
- Review, evaluate, and process credential applications; verify and evaluate applications and related transcripts, records, and documents to determine eligibility for credentials according to established requirements; request additional documentation and follow up on credentials as needed
- Provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, applications, requirements, and procedures; respond to inquiries and provide technical information concerning related standards, practices, time lines, policies, laws, and regulations; resolve credential issues and problems in a proper and timely manner
- Assist staff with obtaining and renewing credentials and changing credential status; monitor and keep staff current concerning progress towards meeting credential requirements; notify individuals of required course work and tests to obtain or clear credential and provide related materials
- Maintain current knowledge of State credential requirements, legislation, laws, regulations, policies and procedures; research and evaluate related manuals, informational guides and information as needed
- Receive and process credentials, permits, and rejection letters from the State; input and process related information and generate and distribute Temporary County Certificates (TCCs), permits, and credentials to appropriate school districts and personnel; provide signature for TCCs
- Input and update credential, application, employee and related data and information in an assigned computer system; establish and maintain automated records and files; initiate queries and assist in the generation of variety of computerized reports and documents; assure accuracy of input and output data
- Prepare and maintain a variety of records, reports and files related to credentials, applications, status, certificated personnel, permits, waivers, errors, rejections, paychecks, issues, problems, clearances, Temporary County Certificates (TCCs), correspondence, applicants and assigned activities
- Communicate with staff, faculty, administrators, school districts, governmental organizations, outside agencies and the public to exchange information, coordinate activities and resolve issues or concerns
- Attend and participate in various meetings, conferences and workshops as assigned
- Compose and distribute a variety of correspondence related to credentialing and assigned activities; duplicate and distribute materials as needed
- Participate in a variety of other assigned activities such as assembling credential application packets, performing back-up receptionist duties and delivering presentations concerning State credentialing
- Operate a variety of office equipment including a copier, fax machine, computer and assigned software
Qualifications: Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to:
EDUCATION: Bachelor’s degree in Human Resources or a related field
EXPERIENCE: One (1) year of human resources experience including work with certificated personnel or credential-related functions
Specialized Skills and Knowledge:
- Knowledge of State credential requirements and procedures
- Knowledge of principles, techniques, procedures, and terminology involved in the credentialing of certificated personnel
- Ability to perform a variety of technical duties involved in monitoring, processing and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials
- Ability to verify and evaluate transcripts, records, and applications to determine eligibility for credentials
- Ability to provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, requirements, and procedures
- Ability to assist staff with obtaining and renewing credentials and changing credential status
- Ability to receive and process credentials, permits, and rejection letters from the State
- Knowledge of operations, policies and objectives relating to certificated staff
- Knowledge of practices and procedures related to certificated personnel
- Ability to assist with and assure proper placement and assignments of certificated staff
- Knowledge of current laws, codes, regulations, policies, and rules related to credentialing
- Ability to interpret, apply and explain laws, codes, rules, regulations, policies, and procedures
- Knowledge of record-keeping and report preparation techniques
- Ability to prepare and maintain a variety of records, reports and files
- Knowledge of interpersonal skills using tact, patience, and courtesy
- Ability to establish and maintain cooperative and effective working relationships with others
- Knowledge of oral and written communication skills
- Ability to communicate effectively both orally and in writing
- Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
- Knowledge of modern office practices, procedures and equipment
- Ability to operate standard office equipment including a computer and assigned software
- Knowledge of operation of a computer and assigned software
- Ability to utilize a computer to input data, maintain automated records, and generate computerized reports
- Ability to work independently with little direction
- Ability to determine appropriate action within clearly defined guidelines
- Ability to meet schedules and time lines
Physical Requirements: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.
- Hearing and speaking to exchange information in person and on the telephone
- Seeing to read a variety of materials
- Dexterity of hands and fingers to operate a computer keyboard
- Sitting or standing for extended periods of time
- Bending at the waist, kneeling, or crouching to file materials
Examination Process: The examination process for this classification will consist of:
- A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
- A written examination (anticipated date- April 9, 2019)
- An oral board examination (anticipated date- April 18, 2019)
Only the highest qualified candidates will be invited to attend the examinations.
Applicants will be notified of screening and examination results by e-mail or letter.
Personnel Commission
101 Twin Dolphin Drive
Redwood City, CA 94065
650-802-5300
classifiedjobs@smcoe.org
http://www.smcoe.org/employees-and-employment/personnel-commission
Proof of citizenship or legal status will be required upon offer of employment.
San Mateo County Office of Education provides equal employment opportunity to all qualified persons. The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.
