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Grants Program Manager

Pay Range/Annual: $89,981 - $112,375 (plus full benefits including CalPERS pension)

Application Deadline: February 17, 2020 at 5:00 p.m.

                                                                                                                                      ____________

If you are a bright, curious and energetic professional with a passion for protecting and preserving the environment and proven experience in grant program management, the Grants Program Manager opportunity at Midpeninsula Regional Open Space District is an excellent opportunity for your next career move!

About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of nearly 65,000 acres of land in 26 extraordinary open space preserves, permanently protected for public enjoyment and recreation. Midpen is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  We invite you to view our Working for Midpen video on our Employment Opportunities page.

About the Position:  The District’s Grants Program has been in place since 2017, with a primary focus on augmenting internal funding with state and local sources. The Grants Program Manager is part of a two-person team, currently managing about $8 million in grant revenue. The Grants Program Manager is responsible for managing and scaling the Program; primary functions include finding, evaluating, and applying for grant opportunities, advancing the District’s funding interests through state advocacy, and ongoing compliance and administration of grant funding already received.

Further, the Grants Program Manager oversees ongoing program administration, including development and management of grant-related systems, processes, maintains a program budget, and manages program contracts. In addition, the Grants Program also manages a $250,000 grantmaking program to support local non-profit and government organizations that align with the District’s mission. The Grants Program Manager is responsible for coordinating and administering this program with support from the rest of the organization.

This position offers the opportunity to advance your professional grant program management skills while you work with an innovative, highly skilled and growing workforce. The ideal candidate will be an organized, analytical, and strategic thinker who will cull grant making opportunities and match them to Midpen needs. He or she will also be a collaborative self-starter with excellent communication skills to represent Midpen with grantmakers, while simultaneously enjoying program administration and strategic program development. The Grants Program Manager will supervise a half-time Grants and Procurement Technician, who provides program-related support.

The Grants Program Manager works closely with Midpen departments to coordinate grant writing, compliance monitoring, and reporting functions. The position will also write Board reports to request approval for all aspects of grant applications and award processes, and provide presentations to senior management, the Board of Directors, Board Committees, and constituents at public meetings. Occasional field travel and trips to Sacramento are required. To learn more about this outstanding opportunity, visit our Job Descriptions page.

Work Environment:  The Grants Program Manager is part of the Administrative Services Department at the District’s offices in Los Altos, California, reporting directly to the Chief Financial Officer/Director of Administrative Services. Presentations at public meetings will require travel to District outposts or other locations, which may require driving in remote areas on rough roads. Ideal candidates will be comfortable driving to and working in outpost offices and other locations, as well as the urban office location.

Education and Experience:  Any combination of training and years of work experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, non-profit management, natural resources, or a related field, and at least three (3) years of experience in grant writing, grant administration, and/or compliance monitoring for grant programs.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on Midpen’s website for details.

How to Apply: Apply online at CalOpps.org.  The application deadline is February 17, 2020 at 5:00 p.m.  CalOpps is unable to accept applications once the application window has closed.

Apply online via CalOpps.org. 

The following application items are required:

1. Fully completed CalOpps employment application* 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete applications will not be considered for the position.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

Recruitment Timeline: We recommend applicants’ schedules be open during this timeframe for panel interviews.

Midpen is unable to accommodate individual schedules.

First Interview: February 25, 2020

Final Interview/Written Exercise at our Los Altos Office: February 28, 2020

Estimated Start Date: March/April 2020

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at 650-691-1200   

Put your passion for Open Space to work!

ABOUT THE POSITION: Sacramento Public Library is seeking an emotionally intelligent, inspirational and strong team leader to reinvent and manage our Communications Department. The Communications Manager is responsible for working closely with managers and staff and will lead the vision for strengthening the Library’s brand and messaging.

The Communications Manager will plan, direct and manage activities and operations of the Library’s Communications and Marketing Department; work closely with executive team and managers to develop public relations, branding and messaging; manage the Library’s web, social media and intranet platforms and provide leadership in development of system-wide plans, policies and procedures.

The position requires creativity, dedication, flexibility and passion for public service and a desire to strengthen the role libraries plan in the 21st Century. Do you have a passion for storytelling and strengthening our role in the community? Do you possess excellent verbal and written communications skills? Are you willing to speak up for what you believe and help us move the organization forward? Can you disagree and commit if another decision is made? Do you believe in the strength of a team? Then you may be the right fit for Sacramento Public Library!

Join our award-winning library system and make us greater!

ABOUT THE LIBRARY: The Sacramento Public Library is the fourth largest library system in California, serving more than 1.4 million residents in Sacramento County, including the incorporated cities of Citrus Heights, Elk Grove, Galt, Isleton, Rancho Cordova and Sacramento.  The system is a Joint Powers Authority, governed by a 15-member board comprised of elected officials from each of the member jurisdictions, with representation based on each jurisdiction’s population.  The Authority operates 28 libraries, including the Central Library in downtown Sacramento, has 300 FTE staff members, a collection of 1.5 million volumes and an annual budget of $48 million. Nearly 800,000 residents have library cards and 8 million items are circulated annually. The Library welcomes more than 4 million visitors annually.  

EDUCATION AND EXPERIENCE: Any combination of equivalent education and experience that could likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required would be: Bachelor’s degree from an accredited college or university in communications, marketing, public relations or a related field is required. Master’s degree in Communications, marketing Public Administration or Library and Information Science from an American Library Association (ALA) accredited college or university is preferred. Five (5) years’ experience in communications, public relations or marketing with two (2) years at the supervisory or managerial level. Experience in public libraries, nonprofits or government agencies preferred.

The Library provides an excellent benefits package which includes: competitive salary, generous leave, car allowance and the option to participate in the Library’s 401 and 457 plans. This position is covered by an unrepresented personnel resolution and the salary is within the management broadband.

The hiring range for this position is $85,170 to $96,000 depending on qualifications.

THE POSITION

Tri-City is looking to fill one exciting part-time position to serve as a Community Garden Farmer for the Therapeutic Community Garden. The Community Garden Farmer position will appeal to individuals who love to work outdoors and are passionate about teaching and mentoring individuals with behavioral health needs about gardening.  The Community Garden Farmer will report to the Clinical Program Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Maintain and care for the garden, teaching and mentoring Tri-City staff and program participants about gardening;

• Maintain produce logs/reports, conduct horticulture research to manage plants, irrigation systems and pest control;

• Form beds for planting; create planting schedule;

• Select seeds or plants for planting; cultivate and prepare soil for planting;

• Sow seeds or alternative germination techniques; weed; and prepare and conduct composting;

• Assemble and maintain irrigation systems, in addition to manually watering crops, plants and trees;

• Plan plant production to ensure ample harvest will be available for marketing and distribution;

• Assist team in developing group curriculum that integrates horticulture skills;

• Participate in community events and presentations to promote the garden and other duties as assigned.

The City of Rocklin is now accepting applications for an Information Technology Analyst for the IT Division to perform technology infrastructure maintenance, administration, and support.  Responsibilities include, but are not limited to, participating in the design of technology infrastructure solutions; configuring,  troubleshooting and performing maintenance on server and disk storage systems, routers, switches, and firewalls; performing monthly VDI base image updates and administering virtual desktop pools; administering the VMware vSphere environment and performing vCenter and ESXi host updates and upgrades as needed; administering Windows server infrastructure services including Active Directory, DNS, DFS, and DHCP; managing Active Directory users and groups, logon/logoff/startup/shutdown scripts, group policies, file shares and access permissions; performing basic Microsoft Exchange server administration tasks such as creating mailboxes, contacts, and distribution groups; administering print servers and multifunction print devices; and automating tasks and processes whenever possible through advanced scripting techniques and group policy management.

This is a journey level class with responsibility for the full range of technical and professional functions necessary to accomplish the tasks and duties in the assigned area with minimal direction or assistance.  The Information Technology Analyst reports to the Information Technology Manager or designee, and may provide technical direction or functional supervision over support staff as needed.

The Department of Finance has one vacant Senior Analyst position, in the Administration Division. The Senior Analyst position in the fiscal management section of Administration includes one direct report (analyst) and one indirect report (senior account clerk). Responsibilities of this position include but are not limited to the following:

• High level of fiscal coordination with other City departments and other divisions within the Finance Department.
   

• Benchmarking of performance measures and fiscal and accounting activities of the Department's expenditures.
   

• Managing the development and monitoring of the Department's budget of $18.million and citywide budget totaling $31.4 million.
   

• Preparing reports and memos.
   

• Drafting and monitoring consultant contracts.
   

• Managing the development, distribution, and review of Request for Proposals for the Finance Department.
   

• Providing assistance to areas throughout the Department, especially related to special projects
   

• Supervising an Analyst and Senior Account Clerk position.

Senior Analyst Salary Range: $88,088.00-$107,328.00.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The City of San José Finance Department currently has one vacant Analyst I/II position in the Treasury & Banking division.  The following is a description for the Analyst I/II position:

This full-time position is dedicated to financing future debt, assisting in long-term capital planning, and monitoring the current outstanding debt portfolio of the City, including General Obligation, Lease Revenue, Airport, Commercial Paper, Direct Placements, Multifamily Housing and Tax Allocation Bonds, including debt for other citywide projects. 

Duties include:

• Monitor contracts and draft when contract is expiring for municipal advisors and other debt consultant services

• Assist in the research of initial preparation of Council memos/reports

• Assist in review of bond documents and follow-up

• A back-up person for Debt Administrator and Financial Analysts for meetings and conference calls

• Assist in arbitrage and rebate compliance monitoring for obligations in the City’s debt portfolio 

• Assist in continuing disclosure and annual reporting

• Assist in the City’s annual insurance renewal for assets as collateral for lease revenue and commercial paper obligations

• Assist in the development, distribution, and review of Request for Proposals

• Process invoices related to the City’s debt portfolio

• Assist with bonds disbursement request

• Assist in other monthly/quarterly miscellaneous debt related items

• Give support to the Debt Management program as necessary on all City debt-related issues

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Analyst I  Salary Range: $69,139.20 - $84,073.60

Analyst II Salary Range: $75,462.40 - $91,707.20

In addition to the salary above, you will receive a 5% ongoing non-pensionable general wage increase.

About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County.  The Town's 8,300 residents take great pride in the natural beauty of the Town.  Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan.   The 2019-20 budget totals $17.1M, which $13.5 is the General Fund.  With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services.  Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.   

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization.  In addition, the department manages contracts that provide information technology support and facilities management.  The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

Position Description:

Under the supervision of the Administrative Services Director, performs a wide variety of accounting and statistical record keeping assignments in connection with processing and maintaining accurate financial records.  Possible tasks and support will be accounts receivable, accounts payable, payroll and customer service.  Experience in Government Accounting is highly desirable.

Example of Duties

• Understanding of Accounts Payable and the process.
• Assist in fiscal recordkeeping oversight, such as for payroll, accounts payable, purchase orders, accounts receivable, bank reconciliation, journal entries, month end entries, budget, and audit.
• Perform and maintain accurate payroll records and assist in HR functions.
• Record and maintain statistical and financial reports.
• Assist in monthly, quarterly, and annual financial reporting; coordinate and provide assistance to internal and external auditors.

Knowledge of:

• Generally accepted accounting principles, practices, and procedures.
• Debits, Credits and Journal Entries.
• Microsoft Office Suite programs.
• Budget process and monitoring.
• Modern office practices and procedures.

THE POSITION

Tri-City is actively recruiting for one part-time Clinical Wellness Advocate I/II/III for the Transitional Age Youth/Full Service Partnership (TAY/FSP) Program.  The Clinical Wellness Advocate I/II/III position will appeal to individuals with ‘lived experience’ who are passionate about working with young adults with severe behavioral health concerns providing support and advocacy.  The Clinical Wellness Advocate I/II/III will report to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide advocacy, guidance, outreach, feedback and support to young adult clients and their families to access and work more efficiently toward recovery;

• Assist clients with basic forms, mentoring and coaching;

• Attend and participate in meetings, attend intakes and other appointment to strengthen and support recovery;

• Perform wellness checks, documentation of outreach and services;

• Ensure that documentation is updated in Electronic Health Record (EHR) regularly and provide case management services;

• May be required to transport client(s) in his/her own vehicle and/or a Tri-City vehicle and other duties as assigned, etc.

FINAL FILING DATE:                        We are accepting applications until closing at 5 pm, January 28, 2020.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the classification of Buyer II in the Finance Department.  The current opening is a limited term, benefitted and full-time position in the Purchasing division but the list may be utilized to fill future regular and full-time vacancies in the City for the duration of the list.  The term length for the current vacancy is not guaranteed but cannot exceed 36 months. The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible professional duties related to the procurement of supplies, materials and professional services; to provide technical assistance to City departments regarding procurement policies and procedures; and to interact with vendors regarding pricing and terms.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Buyer series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Purchasing Supervisor.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Prepare Request for Qualifications (RFQ), working collaboratively with end user for the inclusion of technical specifications; contact potential bidders and place advertisements, following City procurement policies and procedures.
• Receive, open and award bid; contact vendors; prepare City Council communication regarding bid award.
• Review Requests for Proposals (RFP) as requested by City departments; provide technical expertise and advice regarding procurement process, ensuring City procurement policies and procedures are adhered to; provide training to end users in the use of automated procurement software.
• Receive and review purchase requests and set up new vendor accounts; review vendor terms and conditions for appropriateness and prepare purchase order and service agreements.
• Receive, research and resolve issues with vendors; process change orders as necessary.
• Oversee the City’s annual open purchase order and service agreement process; coordinate with end user departments for contract adjustments and negotiate terms with vendors.
• Serve as administrator for the City’s credit card program; reset passwords, order new/replacement cards, change credit limits, disable cards and respond to fraud alerts.
• Recommend and participate in implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic accounting procedures and practices.
• Modern office equipment and procedures including use of a variety of software applications.
• Principles and practices of customer service.
• English usage, spelling, grammar and punctuation.
• Business letter writing and report preparation.
• Principles and practices of bid review.
• City policies and procedures related to the procurement of supplies, materials and professional services.

Ability to:

• Learn, interpret, apply and explain City policies and procedures related to the procurement of supplies, materials and professional services.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn to evaluate quality and price of products to judge suitability of goods and alternatives offered.
• Analyze situations carefully and adopt effective courses of action.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Interpret, apply and explain City policies and procedures related to the procurement of supplies, materials and professional services.
• Respond to and assist in the resolution of inquiries and complaints related to the purchasing process.
• Develop new sources of supply.
• Principles of public sector budgeting.
• Negotiate with vendors and contractors.
• Analyze, evaluate and modify purchasing methods and procedures.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

EXPERIENCE AND TRAINING

Experience:

Two years of responsible experience performing duties similar to that of a Buyer I with the City of Roseville (performing responsible professional duties related to the procurement of supplies, materials and professional services; providing technical assistance to City departments regarding procurement policies and procedures; and interacting with vendors regarding pricing and terms).

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, public administration, communications or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1.  Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2.  Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3.  How many years of experience do you have performing responsible professional duties related to the procurement of supplies, materials and professional services; providing technical assistance to City departments regarding procurement policies and procedures; and interacting with vendors regarding pricing and terms?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years

4.  Please list the computer programs with which you are familiar and indicate your experience level (e.g., limited, moderate, extensive).  Describe specific usage of each program you have experience with, including any experience with Enterprise Resource Planning systems.

5.  Please describe your experience with administering, negotiating and managing contracts.

6.  Please describe your experience working in a procurement, legal, financial or accounting business environment.

7.  Please describe in detail your experience in auditing records for compliance to standards or policy.

8.  If available, would you be willing to work in a Limited Term capacity (regular and full-time position not to exceed 36 months)?

• Yes
• No

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

THE POSITION

Tri-City is actively recruiting for two vacancies for part-time Clinical Wellness Advocate I/II/III for the Adult Full Service Partnership (FSP) Program.  The Clinical Wellness Advocate I/II/III position will appeal to individuals with ‘lived experience’ who are passionate about working with individuals with severe behavioral health concerns providing support and advocacy.  The Clinical Wellness Advocate I/II/III will report to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide advocacy, guidance, outreach, feedback and support to clients and families to access and work more efficiently toward recovery;

• Assist clients with basic forms, mentoring and coaching;

• Attend and participate in meetings, attend intakes and other appointment to strengthen and support recovery;
• Perform wellness checks, documentation of outreach and services;

• Ensure that documentation is updated in Electronic Health Record (EHR) regularly and provide case management services;

• May be required to transport client(s) in his/her own vehicle and/or a Tri-City vehicle and other duties as assigned, etc.