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JOB TYPE

Part-Time, Temporary/Seasonal (no more than 20-35 hours per week)

THE POSITION

The City of Dublin is currently accepting applications for seasonal employment at The Wave at Emerald Glen Park.  For information, call the Parks and Community Services Department at (925) 574-4800.

Under the supervision of the Recreation Coordinator and Head Swim Coach, provides instruction to swimmers, attend practices and swim meets and assist with swim meet preparation event scheduling for Green Gator and Junior Green Gator swim teams.

EXAMPLES OF DUTIES

• Assist with creating lesson plans for team practices including the preparation of work-out schedules for all ages and ability levels on the team
• Attend all scheduled swim meets for the swim team.
• Assist with assigning swimmers’ events, preparing swimmers prior to swim events, and distribute awards following the swim meet
• Instruct and evaluate swim team members in important competitive swimming elements and techniques
• Act as a reference and role model for swim team members
• Cultivate and maintain good public relations with parent committee, parents, swimmers and the community
• Attend all coaches’ meetings and additional staff trainings as scheduled
• Other related duties as assigned

JOB TYPE

Part-Time, Temporary/Seasonal

THE POSITION

Under the supervision of the Recreation Coordinator, provides instruction to swimmers, attend practices and swim meets and prepare swim meet event scheduling.

EXAMPLES OF DUTIES

The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Create lesson plans for team practices including the preparation of work-out schedules for all age and ability levels on the team
• Organize and attend all swim meets on Saturday mornings for the swim team including assigning swimmers’ events, prepare swimmers prior to swim events, and distribute awards following the swim meet
• Instruct and evaluate swim team members in important competitive swimming elements and techniques
• Act as a reference and role model for swim team members
• Complete all records and reports including accidents, control and discipline, time slips, and leaves of absence
• Cultivate and maintain good public relations with parent committee, parents, swimmers and the community
• Attend all coaches’ meetings and additional staff trainings as scheduled

Applications accepted until Monday, April 22, 2019

Interviews: TBA

Resumes are not accepted in lieu of completing a city application.

DEFINITION

Under the direction of the Director of Finance, the Information Services Manager plans, directs, manages, and coordinates the City’s Information Services Division in order to meet the technological needs of the organization.  Essential job functions include but are not limited to directing and performing the operations and activities of the Information Services Division, including network administration, systems analyses, programming, needs assessment, equipment acquisitions, telephone systems management, cost benefit analysis, and needs forecasting.

EXAMPLES OF DUTIES

Coordinate all data processing functions of the City, including systems management, applications development, hardware/software support, PC and communications network support and training, troubleshooting, Geographic Information System development, and staff services.  Develop long-range planning, coordination, security and quality assurance efforts to integrate, coordinate and support all data systems and services within the City, and establish Division goals and objectives.  Evaluate technological and informational needs of the organization, make recommendations, and develop services to accommodate such needs.  Assist in selecting the developing and supervise subordinates.  Review and evaluate employees’ job performance and recommend effective personnel action.  Develop and implement training and customer service programs to effectively and efficiently integrate, coordinate, and support information services activities with other City divisions.  Prepare and administer the Information Services Division budget.  Provide assistance on information services budgetary issues to other impacted divisions.  Prepare effective written reports and oral presentations.  Work with all levels of City employees, City Council members and the public.  Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:  Contemporary information services environments, hardware platforms and operating systems, including personal computers, networks, file servers, geographic information systems, and system integration; principles of management, supervision and training.

Ability to:  Stimulate professional growth and development of Information Systems employees.  Maintain a progressive atmosphere, allowing maximum utilization of technology.  Foster teamwork.  Build consensus and act as a facilitator.  Develop and maintain positive and effective interpersonal working relationships.  Plan, organize, and prioritize projects.  Analyze, interpret, summarize, and present administrative and technical information and date in an effective and understandable manner.  Analyze trends and problems and develop long-range plans.  Prepare effective written reports and oral presentations.  Apply common sense and logic in decision making.  Effectively supervise subordinates.  Interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis

Experience:  Six years progressively responsible administration or managerial experience in a data processing or information services environment.

Education:  A Bachelors degree in Information Systems, Computer Science, Business Administration, or a related field.  A Masters degree is desirable.  An equivalent combination of experience, education, and/or training may substitute for the listed minimum requirements.

License:   Valid Class C California Driver’s License.

Please see the job description and announcement below.

• Lifeguards, supervises and ensures patron safety at all times, including clearly and professionally conveying rules to patrons and enforcing facility regulations.
• Administers first aid and provides emergency care as required, maintains a safe aquatic environment and facility.
• Greets the public, responds to patrons' questions and inquiries.
• Assists with the Swim Lesson program.
• Keeps records and reports.
• Attends mandatory trainings and meetings.
• Assists senior staff and supervisors as directed.
• Follows the City and Parks and Community Services Department policies and procedures.
• Assists with cleaning and routine maintenance of the aquatic facility, including locker rooms, guard office, pool surfaces, and other facility-related duties as assigned.
• Presents and maintains a professional appearance and demeanor, including wearing appropriate uniform or attire for the position and exhibiting respect and enthusiasm as duties and responsibilities are carried out.
• Assists and teaches swim lessons.
• Facilitates recreation activities according to prepared curriculum.
• Provides feedback regarding program goals, objectives, and activity schedules to the public, participants or supervisors.
• Provides leadership for staff and volunteers and supervision for participants in program areas.
• Lifeguards the waterslide.

• Assesses and tests swim lesson participants.
• Assists the Lead Pool Manager with the Junior Lifeguard and Start Guard Aquatic camps.
• Dispatches participants using the waterslide.
• Acts as a Lead Lifeguard during Recreation Swim.
• Conducts daily shift trainings.
• Acts as a Team Leader during All Staff trainings.
• Inspects equipment, waterslide, and play structure.
• Conducts internal audits.
• Ensures swim lesson report cards are completed correctly and on time.
• Performs other duties as assigned.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 973-2508.

The County of San Mateo's Information Services Department is seeking
a creative and highly motivated individual for the position of 
Executive Secretary – Confidential.

The Executive Secretary plays a key role in the department, and will perform varied, complex and often confidential secretarial and office administrative support tasks in support of the Chief Information officer (CIO)/Director and other associated management, supervisory and professional staff.   

What will help you succeed in this position:

• Passion for public service and Commitment to our values. Not only are we are a trusted technology partner for all County departments, but we are also committed to government transparency and working with residents to ensure everyone receive the highest quality service possible. Your interest in local government and in helping our partners and underserved community will enable you to thrive in this role.
• A love of Technology and Writing. You will be writing, editing, and proofreading a wide variety of documents, including crafting the department's newsletter and creating  dynamic and engaging content for presentations. You must be tech savvy and comfortable with writing, editing, and tight deadlines.
• Extraordinary organizational and interpersonal skills. As a key partner to the CIO's office, you will be instrumental to the success and efficiency of the department. Exceptional organizational skills and a positive attitude are must-have's as is being flexible, adaptive, and responsive in a fast-paced and engaging team environment.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Provide support to the CIO/Director with calendaring, agendas, rosters and minutes for various committees. 
• Schedule, set up, and clerk internal and committee meetings. 
• Create newsletter and dynamic presentations for high-level technology conferences and speaking engagements for the CIO/Director, including innovative information and graphical content.
• Receive and screen visitors and telephone calls; provide information and resolve complaints which regularly require the use of judgment and the interpretation and application of policies and procedures. 
• Research and compile a variety of informational or statistical material from sources both inside and outside the office; summarize such information as necessary. 
• Type drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; may use word processing equipment and input or retrieve data and prepare reports from an on-line or personal computer system. 
• Compile and process confidential materials related to labor and employee relations. 
• Initiate correspondence independently for signature by appropriate management staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. 
• Organize and maintain various administrative, reference, and follow-up files; purge files as required. 
• Organize meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings and prepare minutes, or may represent the manager at such meetings. 
• Relieve director and managers of certain administrative matters by following up on projects, transmitting information, and keeping informed of department activities. 
• Make appointments and maintain a calendar; schedule and arrange for meetings and make travel arrangements. 
• Review expense claims for accuracy and required backup materials. 
• Sort mail and obtain related backup materials. 
• Assist with the development and analysis of data; may prepare or maintain statistical information. 
• Organize own work, set priorities and meet critical deadlines; ensure that such deadlines are met by other staff. 
• Manage the workflow of agency reports to the Board of Supervisors. 
• Provide backup support for other administrative support staff and front desk reception.
• Perform related duties as assigned.

QUALIFICATIONS 
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is two years of secretarial experience which has included providing office and administrative support to management staff.

Knowledge of: Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and personal or on-line computer; basic organization and function of public agencies, including the role of an elected Board of Supervisors and appointed boards and commissions; record keeping, report preparation, filing methods and records management techniques; correct English usage, including spelling, grammar, punctuation, and vocabulary; standard business arithmetic, including percentages and decimals; basic supervisory principles and practices; and basic budgeting principles and practices.

Skill/Ability to:  Provide varied, responsible, and often confidential secretarial and office administrative assistance to high-level management and other associated supervisory and professional staff; plan, direct and review the work of assigned staff, and instruct staff in work procedures; interpret, apply and explain complex policies and procedures using tact, discretion, initiative and independent judgment within established guidelines; analyze and resolve office administrative situations and problems; research, compile, and summarize a variety of informational materials; compose correspondence independently or from brief instructions; establish and maintain effective working relationships; and organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction.

APPLICATION/EXAMINATION 
Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. 

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. 

The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening (weight: pass/fail) will be invited to a panel interview (weight: 100%), which may include a written or computer exercise. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date:  April 2, 2019 
Application Screening:  April 4, 2019
Combined Civil Service and Departmental Panel Interviews: April 17 and/or 18, 2019

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer.
 

HR Analyst: Lucy Fung (032019) (Executive Secretary-Confidential – E476)

City of San Mateo/Aquatics Program

SUMMER 2019

PER DIEM LIFEGUARD / SWIM INSTRUCTOR 

Rate of Pay:  $16.16/hour with Lifesaving Certification

$16.95/hour with Lifesaving and WSI Certifications

Closing Date: April 29, 2019 @ 5:00 P.M. OR the first 100 applications received, whichever occurs first.

Qualifications:

Must be at least 15 years old and have the ability to obtain a work permit, if under the age of 18.  Applicants must have completed and passed the Lifeguard Training class that includes CPR, FPR, and AED by June 1, 2019. WSI (water safety instructor) is highly recommended. 

Interviews:

Interviews will be held in April.

Schedule:

In-Service Training:                June 8 (new hires only), June 10 – June 14   

Summer Session:                    June 15 – September 2

Weekly In-Service:                 Every Friday from June 21 – August 9, 10:00am-12:00pm

Daily Hours: (scheduled shifts during these hours)

                        M-F     9:45am-8:15pm

                        S/S       9:45am-5:15pm

Lifeguard Job Responsibilities:

• The primary responsibility of a lifeguard is to protect lives by using his or her skills to prevent injury among patrons.  This duty does not only include rescuing drowning victims or administering CPR and first aid.  Being alert and proactive also helps to prevent dangerous situations from ever occurring in the first place.
• Enforcing the rules fairly and consistently is a close second major duty and could even be considered to be a part of patron surveillance.  Help the patrons to keep themselves safe by monitoring and putting an end to dangerous behaviors.  These can include running on slippery surfaces or roughhousing around the pool area.
• Maintenance and cleaning tasks are also part of the lifeguard duties.  These can include monitoring chemical levels in the pool, picking up trash and organizing equipment, or inspecting the facility for unsafe conditions.

Swim Instructor Job Responsibilities:

• The swim instructor is responsible for instructing all swim lesson participants
• This position is also responsible for the safety of the participant in their own class
• Work hours as scheduled which includes beginning and ending class on time; remaining after class to answer participant and/or parent questions as needed, and clean up supplies.
• Instructs and evaluates students participating in swim lessons
• Submits completed report cards, skills sheets and attendance information on time 

How to Apply: 

Submit an official City of San Mateo application by April 29, 2019   on-line on CalOpps.org

or

Submit an official City of San Mateo application by April 29, 2019, to the San Mateo Senior Center  2645 Alameda de las Pulgas, San Mateo, CA 94403

Closing Date: April 29, 2019 @ 5:00 P.M. OR the first 100 applications received, whichever occurs first.

For additional information:  Contact Carolyn Shavel at 650 522-7495 or by email at:  shavel@cityofsanmateo.org

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

The City of Mill Valley is seeking a self-directed problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service and program development.

Under the direction of the Recreation Supervisor, the Recreation Coordinator – Aquatics manages the City’s aquatics programming which includes swim lessons, lap swim, water-walking, fitness classes, etc. This position also supervises all lifeguards, teachers, aides, and instructors and provides key assistance to the Recreation Supervisor on all related matters. 

ESSENTIAL DUTIES:

• Recruit, hire, manage, train, schedule, audit, discipline and evaluate staff, contractors, interns and volunteers.
• Schedule and provide regular in-service training for aquatics staff.
• Schedule and provide regular class and certification offerings necessary to staff for the proper operation of a public pool facility.
• Manage and develop the swim lesson program to balance and meet the needs of the community and the goals of the Department.
• Plan, develop and implement programs and events.
• Evaluate the progress and effectiveness of scheduling and programming utilizing measurable outcomes.
• Coordinate with local police and fire agencies for emergency response protocols.
• Assist in the development of policies, procedures, contracts, and manuals for facility users and staff.
• Work with local organizations, businesses, school personnel, parents and community members in developing recreational programs and activities.
• Maintain all personal certifications and be available to occasionally lifeguard, teach swim lessons, and otherwise supplement line staff when needed.
• Provide assistance and guidance to facility users, anticipate and resolve problems, provide quality customer service.
• Perform related duties and responsibilities as required.

*Please review Job Description for a complete list of duties.

The City of Brisbane is currently recruiting certified Head Lifeguards for our beautiful year-round outdoor aquatic facility.  The Head Lifeguard oversees the daily operations of the swim center by assisting in the planning, direction, leadership and staffing of swim center programs, performing a variety of lifeguard tasks, clerical duties, and assisting with aquatic and recreational citywide special events.  A full job description is available at www.calopp.org

QUALIFICATIONS:

Education:  Equivalent to graduation from high school. 

Experience: Minimum of two (2) years/seasons of experience as a Lifeguard or Swim Instructor.  Previous supervisory experience is desirable.

Licenses/Certificates: Lifeguard Training, Water Safety Instructor (WSI), First Aid and Safety, Cardiopulmonary Resuscitation for the Profession Rescuer and Oxygen Administration certification are required.

Knowledge of: principles, methods, and practices for organized aquatic and recreation programs; scheduling techniques for swim programs and use of recreation facilities; principles of effective supervision; psychology as it relates to the instruction of children and adults; standard office practices and procedures and the use of standard office equipment; techniques for effectively dealing with the public, both in person and over the telephone; rules and regulations applicable to swim center facilities; water filtration and chemistry.

Skill in: planning, organizing, directing and supervising swim center programs and staff; effectively supervising personnel; applying effective instruction techniques; performing standard office clerical work and basic accounting; interpreting and implementing policies and procedures; counting money; learning and adapting to changing priorities and multiple demands; effectively communicating; displaying outstanding customer service skills by providing information and assistance to customers in an effective manner; and effectively handling problems associated with the mechanical operation of the pool.

Physical Demands: The mobility to perform water rescues and swim instruction, and to work in a standard office setting and to use standard office equipment; vision to see swimming pool and surrounding area, including underwater, and vision to read printed materials and computer screen; and hearing and speech to communicate in person and over the telephone.

SALARY AND HOURS:

$18.45 - $19.37 - $20.34 - $21.36 - $22.42 per hour.  Part-time position paid sick leave benefit available. Initial appointments are generally made at the first step of this five-step scale.  Hours will range from 15-27 hours per week.  Candidates that make the eligibility list may be selected for various shifts as needed throughout the year.  Must be able to work flexible hours, including evenings, weekends, and holidays throughout the entire year.

APPLICATION PROCESS:

Interested candidates must submit a completed on-line employment application along with a current copy of their non-expired certifications to www.calopps.org/city-of-brisbane.  Resumes in lieu of a completed application will not be accepted.  Applications must be received by Monday, April 8, 2019, at 5:00 PM. Postmarks and faxes will not be accepted. 

SELECTION PROCESS:

Applications will be screened and those applicants who possess the minimum qualifications will be invited to an oral interview with the Aquatics Recreation Coordinator.  A passing score of 70% is required to make the eligibility list.    Recommendations for appointment from this list will be made to the Administrative Services Director, who will make the final decision.  Depending on the number of applicants, this process may be altered. Prior to appointment, a background check, including fingerprinting for submission to the Department of Justice must be completed, as well as TB screening.

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Under general supervision, develop, oversee, implement, and promote aquatics programs and activities. Provide leadership for aquatics programs and safety by hiring, training and supervising aquatics staff, and coordinating other related functions in order to provide high quality service in a responsible manner. Perform a variety of daily routines to difficult clerical support services and related work as required.

The duties of an individual assigned to this class will vary depending on overall department needs. Work involves planning and implementing a variety of aquatics programs activities; office procedures and administrative functions for all age groups.   Additional maintenance and mechanical support is required in support of general aquatics operations.  Incumbents assist with special projects, provide clerical support services, and promote excellence in customer service.  Duties require the exercise of good judgment within defined parameters.  Employee’s work hours will vary to accommodate aquatics and recreation programs being offered.

This is a paraprofessional classification in the Recreation and Community Services Department. Positions in this class typically have specialized aquatics program experience.  The Aquatics Coordinator class is distinguished from the Recreation Coordinator position by the performance of duties directly related to the aquatics programs and activities, maintenance of aquatics equipments, and specific certifications that are required.

Duties may include, but are not limited to, the following:

• Assist in organizing, scheduling, and directing aquatics activities; work effectively with staff and other service providers in planning and coordinating activities.
• Schedule, supervise, train and develop aquatics staff; make hiring and staffing recommendations; assist with scheduling conflicts and approve staff timesheets.
• Assign work, train, motivate, and evaluate assigned volunteers and other seasonal/temporary employees.
• Evaluate the full range of aquatics operations (i.e. lifeguard rotations, rule enforcement, staff performance, signage, café operations, birthday parties, group reservations); compile and analyze aquatics statistics and records; maintain records of participation, supplies, and equipments; being vigilant and aware of safety hazards.
• Perform aquatics skill audits; assure compliance with legal codes and requirements related to lifeguard procedures and emergency operations; monitor safety certificate expiration dates of lifeguard staff.
• Prepare written reports and recommendations on the basis of evaluated data and information; enter and retrieve registration and financial data; perform routine office work including computer data entry, reports, notes, document drafts, or brief instructions.
• Maintain discipline and observance of required safety precautions during activities; communicate plans, policies, and procedures to assigned workers and the general public; monitor activity in the aquatics center to prevent injuries, accidents, or drowning; effectively handle complaints.

• Develop and respond to aquatics emergencies to participate in, support, and/or coordinate responses; rescue swimmers in distress and/or danger of drowning and administer first aid; evaluate medical, rescue and training procedures and policies for quality assurance and safety functions.
• Interact with program participants, volunteers, and other workers to stimulate interest and participation in programs; attend meetings as assigned; work with special community groups; and make public presentations on water safety.
• Assist, teach, and arrange materials for lifeguard training, CPR & First Aid classes; conduct class or activity instruction such as lifeguard or teach swim lessons and water aerobics classes when needed.
• Maintain inventory for procurement of supplies, chemicals, and equipment for the aquatics center, café, and front desk; oversee the maintenance of pools, equipments, and the Silliman Center.
• Assure effective use of facilities & equipments; issue and ensure the return of recreation and other City equipments.
• Provide assistance on special projects as assigned.