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THE POSITION

Under general direction from the City Engineer, or designee, the Associate Engineer will perform moderately complex, professional engineering work, and serve as project manager for capital improvement projects under the guidance/direction of the City Engineer, or designee. Work involves responsibility for complex engineering duties associated with the planning, design, construction, inspection, and coordination of civil engineering and public works projects. This position may also exercise indirect supervision over professional and technical staff. The ideal candidate will possess strong ethics, be a problem solver with a service focus and highly responsive. They will thrive in and foster a team-oriented and collaborative environment. 

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following:

• Prepare all phases of engineering design, plans, and specifications and estimates for the construction of public works projects under the guidance/direction of the City Engineer.
• Inspect project sites to assist in the solution of difficult problems; interpret plans, specifications, City policy and prepare change orders.
• Review engineering calculations, plans, and specified materials for accuracy and compliance with regulations.
• Perform a variety of engineering calculations for hydraulics, street design, right-of-way, and grading.
• Provide information to the public on department operations and current and proposed projects.
• Conduct traffic and transportation studies; design, develop, and implement traffic signal timing systems; perform system analysis and provide recommendations to improve signal system effectiveness under the guidance/direction of the Transportation Manager and/or City Engineer or designee.
• Review and update City standard plans and specifications.
• Review plans, specifications, and engineering calculations for accuracy of design and completeness; review and recommend engineering requirements for minor subdivisions, commercial buildings, and residential projects; check traffic signal plans, lighting, and striping plans; oversee right-of-way engineering work; conduct final inspection of site improvements and public improvements for compliance with City specifications.
• Review and make recommendations on technical reports and studies.
• Coordinate engineering-related activities with other City departments, divisions, and outside agencies.
• Prepare preliminary and final cost estimates; assists in the preparation of the capital improvement budget and program; administer agreements and contracts for capital improvement projects; review payment requests; coordinate change orders and field directives under the direction of the City Engineer or designee.
• Preside over bid openings and pre-construction meetings with contractors and design firms; coordinate engineering work with other departments, consultants, public utilities, developers, and property owners; confer with City, State, and other officials to resolve problems involving engineering projects; resolve and assist others in the resolution of disputes between the City and contractors concerning plans, specifications, and extra work.
• Attend engineering meetings and conferences to keep abreast of current municipal engineering techniques.
• Perform related duties as assigned.

QUALIFICATIONS

Knowledge of

• Principles and practices of engineering.
• Modern methods, materials, and techniques used in the design and construction of a wide variety of public works engineering projects.
• Applicable local, State, and Federal laws, regulations, ordinances, and engineering standards pertaining to the design and construction of public works and traffic control systems.
• Construction contract administration and estimating of construction work.

Ability to

• Make complex engineering computations and to check, design, and supervise the construction of a wide variety of public and private facilities.
• Communicate clearly and concisely, orally and in writing.
• Use computers to perform engineering calculations and designs.
• Read, evaluate, and interpret moderately complex plans, specifications, technical reports and electronic/electrical schematics.
• Prepare accurate plans, layouts, specifications, cost estimates, and engineering reports under the direction of the City Engineer or designee.

EXPERIENCE AND EDUCATION

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

• Experience: Four years of responsible and relative experience in professional engineering work, including project design and project management experience.
• Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in civil engineering or a closely related field.

LICENSE OR CERTIFICATE

 Possession of a certificate of registration as a professional engineer in the state of California. Possession of an appropriate California driver's license and ability to maintain a satisfactory driving record. 

COMPENSATION & BENEFITS

The City of Pleasant Hill offers a comprehensive compensation and benefits program. The monthly salary range is $9,673 - $12,514, and appointment will be based on the qualifications and experience of the selected applicant. Effective 11/1/2024: 3.25% COLA and Step G added to pay schedule ($9,987 to $13,244/month). Effective 11/1/2025: 3.5% COLA ($10,337 to $13,708/month). For detailed benefit information, please review the Memorandum of Understanding between the City and Professional & Confidential Employees Association.  

• Health/Medical Benefit: Choice of coverage with Kaiser or Blue Shield. The City pays 75% of the Kaiser monthly premium at each coverage level. In lieu of medical coverage, the employee may elect to receive $400 (employee only coverage) or $500 (employee + 1 coverage) or $600 (family coverage) in cash or a pre-tax contribution into a MissionSquare Retirement 457 deferred compensation plan.
• Dental & Vision Coverage: City-paid for employee and eligible dependents.
• CalPERS Retirement: Enrollment in either 2%@60 (Classic Member) or 2%@62 (PEPRA New Member).
• MissionSquare Retirement 457 Deferred Compensation & Roth IRA Plans: Voluntary plans available to all employees.
• Retirement Health Savings Program: City contributes $75/month.
• Life Insurance: City provided life insurance coverage ($50,000).
• Long Term Disability: City-paid long-term disability coverage.
• Medicare: Employees contribute 1.45% to Medicare with employer match.
• Flexible Spending Account (Section 125 Plan): Dependent care and out-of-pocket medical costs may be paid on a pre-tax basis.
• Holidays: City recognizes 14 paid holidays per year.
• Sick Leave:  Earned at the rate of one day per month.
• Vacation: Earned at the rate of 12 days per year, increasing with service years.
• Personal Leave: One day per year to take off as a personal leave day.
• Telework: The City offers up to two days of remote work per week.
• The City does not participate in Social Security.

APPLICATION & SELECTION

A completed application and supplemental questionnaire must be submitted online at CalOpps.org. Deadline to apply is 5:00 p.m. on November 8, 2024.  Resumes are not accepted in lieu of the City application. 

The most qualified candidates will be invited for an oral board interview, based on background and experience as evidenced by their application. A written exam may be administered. To be placed on an eligibility list, an applicant must receive a passing score of 70 or more from each member of the oral board panel and on the written exam. 

EMPLOYMENT INFORMATION 

Employment offers are contingent upon successful completion of a pre-employment physical exam and background check, including fingerprinting.

IMMIGRATION REFORM AND CONTROL ACT

To comply with the Immigration Reform and Control Act, all new employees are required to provide proof of U.S. citizenship or authorization to work in the United States on their first day of employment.

EQUAL OPPORTUNITY EMPLOYER

The City of Pleasant Hill is an Equal Opportunity Employer. In accordance with the Americans with Disabilities Act of 1990 (ADA), requests for special accommodations during any stage of the examination process should be made in advance to the Human Resources Department.

The City of San Mateo is hiring!

ADMINISTRATIVE ASSISTANT (PER DIEM)

City Manager's Office

Position:          Per Diem Administrative Assistant

Salary:             $36.47 - $43.50 hourly (depending on experience)

Job Type:        Temporary (up to 1,000 hours per fiscal year)

                         Part-time 30 hours per week with limited benefits

Location:         City Hall 330 W 20th Ave, San Mateo, CA 94403

Hours:             Flexible from 8:00 a.m. – 5:00 p.m., Monday through Friday

Application:    Application process is open until filled

EXAMPLES OF WORK PERFORMED:

• Provide customer service to the public in-person and answer the City's main telephone line
• Perform a variety of general administrative clerical duties for the City Manager's Office
• Refer in-person inquiries, emails, and phone calls to appropriate department personnel
• Respond to basic City Manger’s Office inquiries
• Sort, file and scan documents and records
• Prepare/review internal and external documents such as letters, flyers, and procedures documents
• Support facilities procurement and event planning
• Monitor and order department office supplies
• Provide other general administrative and office duties as assigned
• Effective communication and prioritization skills are highly desirable and bonus points for a positive attitude!

MINIMUM QUALIFICATIONS:

Any combination of experience and training that would likely provide the required knowledge 
and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

    Experience:

•     One year of general clerical experience comparable to that of a journey level clerical class in 

    the City of San Mateo.

    Education:

•     Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.

ADA Special Requirement:
Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment.
 

HOW TO APPLY: Interested candidates should submit an online City of San Mateo employment application at www.calopps.org

All applications will be reviewed in detail and the most qualified applicants will be invited to interview. The most successful applicants will be hired pending all necessary paperwork, DMV, and work history check. On the first day of employment, individuals will be required to provide documentation for proof of authorization to work in the United States.

Should you have questions regarding this position, please contact Christina Horrisberger at (650) 522-7210 or email chorrisberger@cityofsanmateo.org and expect a response on or after November 1, 2024.

Note: The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from: sanmateo@CalOpps.org.

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify lcoles@cityofsanmateo.org or (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations. Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

This position is located in the Clerk-Recorder Office and performs a wide variety of specialized technical duties including providing information and assistance to the public regarding departmental policies, procedures and laws. The Office Technician II position is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. The position is scheduled for forty (40) hours per week. 
 

JOB DUTIES

• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency. 
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Performs routine clerical duties as required, including but not limited to typing reports and correspondence, copying and filing documents, retrieving files, entering computer data, completing and processing various forms, maintaining inventory, ordering supplies, assembling materials, faxing information, answering the telephone, greeting and assisting customers / clients, processing mail, etc.

Refer to the job description for a full list of duties.

San Mateo County Health - San Mateo Medical Center is seeking a well-qualified and experienced Materials Management professional for the position of the Director of Materials Management.

Under the direction of the Chief Financial Officer, the Director of Materials Managementwill plan, organize, direct and supervise the operations of the Material Management division for the San Mateo Medical Center including central supply, purchasing and receiving, inventory control, contract coordination, laundry, mailroom, and transportation. The Directorprovides leadership to permanent and temporary employees as well as contractors who provide specific services.

Additionally, the successful hire will assist in the development, implementation and evaluation of goals, objectives, policies and procedures; provide staff support to higher-level management; and select, train, and supervise subordinate professional, technical, and clerical staff. This position exercises direct and indirect supervision over managerial, technical and clerical staff. This level assists in the recommendation and development of goals, objectives, policies, and priorities related to a specialized service or program; and is responsible for implementing these objectives.

Some of the key priorities of the position include:

• Ensure an uninterrupted chain of supplies and services to all users, meeting clinical and financial needs of the organization.
• Provide excellent customer service and excellent cost management.
• Manage a medical supply budget including cost targets, facilitate product standardization and manage supply utilization.
• Lead the administration of San Mateo Medical Center's materials supplies contracts.
• Serve as a point focus for vendor management, supplies and services contracting, and product selection efforts for the medical center.
• Develop supply chain management programs for medical, surgical, laboratory, and other patient care and ancillary departments.
• Develop and monitor inventory management programs for key customers.
• Coordinate value analysis and other end-user and management teams focused on cost management and cost reduction within clinical and support services departments, including cost analysis, communication plans and components, and development of cooperative leadership with County end user management staff.
• Collaborate with nursing and medical staff regarding cost savings opportunities for the hospital and related areas and functions.
• Identify and implement price, utilization, waste management, make vs. buy, and other cost reduction opportunities with respect to supply chain and purchased services activities for the medical center.
• Manage compliance with group purchasing organization (GPO) contracts.
• Drive savings and improve financial performance through contract negotiation, process improvements, strategy recommendations, and the implementation of existing GPO contracts.
• Organize, direct, coordinate, and evaluate the operations of support services departments such as the mailroom, and courier services.
• Develop quality measurement and regulatory compliance programs for assigned areas, with the identification and development of relevant key performance indicators, and improvement processes.
• Participate in LEAN process programs for system-wide and focused performance improvement activities.
• Establish and maintain effective working relationships with staff, other departments, agencies, vendors, and contractors.
• Accurately analyze problems, identify causes and solutions, develop practical recommendations, and take appropriate action to resolve the problems.
• Prepare complex and detailed written reports, procedures, and contracts.
• Communicate effectively with diverse audiences.

Ideal Candidate will have:

• A Bachelor's degree from an accredited college or university with a major in health, public or business administration or a closely related field.
• At least five years of experience in a hospital or medical clinic management involving materials purchasing, receiving, distribution and inventory management.
• At least three years of supervisory experience.
• Strong understanding of supply chain operations, specifically in a hospital and clinic setting.
• Knowledge of the principles and practices of materials management and purchasing, and contracts administration.
• Working knowledge of medical products and equipment, surgical supplies, as well as laboratory and other related products.
• A firm understanding of primary contracting concepts and experience with contract negotiations.
• Success in driving value through rebates and tier level contract negotiation.
• Knowledge and experience with automated systems for purchasing, distribution, contract management, and instrument tracking.
• Comprehensive knowledge of GPO contracting and contract management.
• Experience with maintaining prime distributor relationships.
• Understanding and experience with the management of personnel and budget.
• Up-to-date knowledge in the latest trends in healthcare policy.
• Extensive knowledge of laws, codes and regulations governing community healthcare facilities, including hospital accreditation, and quality management and regulatory compliance principles with respect to supply chain function.
• A customer-centric mindset and a strong focus on service excellence, ensuring that all supply chain and materials management activities enhance the experience and satisfaction of healthcare providers and patients.
• Team orientated, collaborative and cooperative attitude, with the ability to work across departments to support the broader goals of the healthcare organization.
• A commitment for driving continuous process improvement, innovation, and excellence in healthcare supply chain management.
• Excellent problem-solving skills and demonstrated ability to think critically and strategically when addressing complex issues, finding solutions that balance operational efficiency with regulatory compliance.
• Strong Initiative and be a self-starter who takes ownership of tasks, anticipates challenges, and proactively develops solutions.
• Excellent communication skills and be cooperative, with the ability to engage effectively with internal teams, external partners, and executive leadership.

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• Education: A Bachelor's degree from an accredited college or university with a major in health, public or business administration or a closely related field.
• Experience: Three years of experience in hospital or medical clinic management involving materials purchasing, receiving, distribution and inventory management.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required application materials . Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Wednesday, November 13, 2024 11:59 p.m. PST

Application Screening: Week of November 18, 2024

Panel Interviews: Week of December 9, 2024

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Part Time Office Assistant to join our team. Under general supervision, performs a variety of general clerical duties in support of an assigned department/division.

Currently, we have an opening within our Community Development Department. However, the list established for this recruitment may be used to fill any current or future vacancies accordingly.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.

This is a part-time, at-will, non-benefited position. Hours are limited to less than 1,000 hours per year.

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Performs a variety of office support and general clerical duties.
• Acts as receptionist; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person, and/or provides factual information regarding City and departmental activities and functions.
• Enters, edits, updates, and retrieves data from reports, spreadsheets, and automated systems and prepares periodic or special reports, following established formats and processes.
• Establishes and maintains office files, following an established filing system; research and compiles information from such files; purges files as required.
• Perform related duties as assigned.

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

The City of Burlingame's Public Works Department is accepting applications for the position of Management Analyst

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

For more detailed information regarding the minimum qualifications and essential functions of the position, please review the Management Analyst job description.

Have you ever thought about a career as a Public Works Inspector in Landscape?

• Do you love working outdoors?
• Are you looking for a career where every day is different but the organization is stable?
• Does the idea of inspecting landscape projects interest you?
• Do you work well with others and love challenging assignments?

Then we want to talk to you!

Details:

• This position participates in a 4/10 work schedule.
• Salary range: $31.64 - $40.35 hourly with Excellent Benefits (see below)

Minimum Qualifications for consideration: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: 

Education/Training: Equivalent to the completion of the twelfth grade supplemented by specialized and technical training in the building and construction trades.

Experience: Two years of responsible experience involving the construction and maintenance of public works or water facilities, depending on area of assignment.

For the full job description and minimum qualifications, click on the link below:

The City of Pacifica Invites Applications for the Position of

Operator I / II (Collection)

Operator I (Collection) | $5,950.00 - $8,503.00 Monthly

Operator II (Collection) | $6,524.00 - $8,959 Monthly

- - - -
 

THE OPPORTUNITY

The City of Pacifica is recruiting for the position of Operator I/II (Collection) to join our team. This position will perform a variety of duties in support of the Wastewater Division.
 

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and community members. 
 

If interested, we invite you to explore this opportunity with us. Please note the recruitment closes on Friday, October 31, 2024 by 5:00 PM PDT, so apply today!

- - - -
 

DEFINITION

• OPERATOR I (COLLECTION)
  Under general supervision or direction, the Operator I (Collection) is responsible for the overall operation of the wastewater collections system, which includes the repair and maintenance of the sewer collection system and pump stations.
   
• OPERATOR II (COLLECTION)
  Under general direction, supervises the operation of the Collections System of the Wastewater Treatment Plant on a designated shift to ensure processing and discharge of wastewater which complies with performance standards of State regulatory agencies; perform any combination of tasks involved with inspection, construction, repair, and preventive, corrective and emergency maintenance of sanitary personnel; prepares logs and other records; performs maintenance tasks as required and other related duties as required.
   

ESSENTIAL FUNCTION REQUIREMENTS

For the Collections System, ability to locate, detect cause, and correct sewer stoppages; detect and perform minor repairs and adjustments to sewer equipment; maintain pumps and related mechanical equipment; and report to work at any time during an emergency.  Perform electrical and mechanical repairs, maintenance work and modification to equipment used in a water quality control plant; use various mechanic’s tools with skill and accuracy; available for standby on sewer calls on a rotation basis; follow oral and written directions; maintain working relationships with other employees.  (See Physical Demands section as it relates to Essential Function Requirements.)

PHYSICAL DEMANDS (Essential duties require the following physical abilities and work environment)

• Essential duties require the following physical abilities and work environment.
• Must possess sufficient physical ability and mobility to work in standard wastewater treatment plant and related facilities:  strength, stamina and mobility to perform medium to heavy physical work and to work in confined spaces; inspect various commercial sites, including traversing uneven terrain, climbing ladders, stairs and other access points; attend meetings and operate a motor vehicle; vision to read printed materials, a computer screen and make inspections; and hearing and speech to communicate in person, before groups, and over the telephone.
• Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. 
• Positions in this classification require one to bend, stoop, kneel, reach, climb, and stand for long periods of time. 
• Employees must be able to lift, carry, push, and pull materials and objects necessary to perform job functions. 
• Must be able to adapt and workday, swing or graveyard shift.
• Environmental Factors
  • Employees work primarily in the field and are exposed to noise, dust, pollen, grease, smoke, fumes, chemicals, noxious odors, gases, heat, and cold in confined workspaces and in all types of weather conditions. 
  • Employees may interact with upset staff, public and private representatives, and contractors in interpreting and enforcing regulations and departmental policies and procedures.
     

BASIC EXAMPLE OF DUTIES

• OPERATOR I (COLLECTION)
  Duties may include, but are not limited to the following:
  • Performs operation and maintenance on sanitary sewer pump station.
  • Responds to service requests regarding clogged mainline stoppages, mainline breaks, manholes and related structures.
  • Performs mechanical work in repairing and installing equipment.
  • Operates compressor, air gun tamper, backhoe and other related construction tools.
  • May undertake minor carpentry, plumbing, cement work and electrical.
  • Performs general grounds maintenance work, sweeping, sanding, painting.
  • Maintains routine and daily records.
     
• OPERATOR II (COLLECTION)
  Duties may include, but are not limited to the following:
  • Lead a crew in the safe performance of preventive, corrective, and emergency maintenance of sanitary sewers
  • Respond to service requests, unclog mainline stoppages, and keep records on sewer line cleanings and state of existing problems within the Collections System
  • Repair mainline breaks, replace broken pipe and reconnect pipe sections
  • Operate power rodder, jet truck, backhoe and TV equipment
  • Conduct periodic inspections and perform routine maintenance and minor repairs to wastewater pumping stations and equipment
  • Keep daily logs and records on equipment; makes reports to the supervisor
  • Provide technical assistance and prescribe work methods and safety procedures to maintenance workers and utility workers
  • Inspect installation of new sewer lines, laterals and related structures; may study blueprints and specifications preparatory to inspection of construction project
  • Supervises the work of all operating personnel assigned to shift; trains and evaluates performance of shift employees, enforces safety procedures in conformance with policy of plant’s safety program. 

The above duties described in this job announcement for Operator I/II are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

Program Assistant - Receptionist

Salary Range: $18.52 - $30.68/hour, depending on experience.

DEFINITION

Perform a wide variety of general clerical and/or operational support duties at the Danville Community Center and Senior Center, such as serve as a receptionist, operate a telephone system and assist/direct callers and visitors according to established procedures.

• This is a part-time temporary, non-benefitted position.
• 10-20 hours per week; not-to-exceed 950 hours per calendar year.

SUPERVISION

General supervision is received from the Administrative Assistant with indirect supervision from the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned.

ESSENTIAL JOB DUTIES

Essential duties are inclusive of, but not limited to the following:

• Deal directly with the public and internal staff.
• Provide information to the public by email, in person or over the phone. 
• Register participants and support facility reservations using Active Net software. 
• Provide administrative support on special projects, as assigned.

• Assist in proofreading the Activity Guide and other marketing materials.

• Communicate with a variety of programming staff to resolve customer inquiries.

QUALIFICATIONS

Must be able to handle multiple tasks, have strong computer skills and excellent customer service skills. Must be able to work a flexible schedule throughout the year.

Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Modern office methods, procedures and equipment, including office automation hardware and software.
• File management.
• Word processing (Microsoft Word) and data processing systems, including Microsoft Outlook.

Ability to:

• Have attention to detail and accuracy.
• Maintain a welcoming environment in busy office.
• Complete tasks in a timely fashion.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of experience performing standard clerical and secretarial duties. Prior experience as a receptionist in a related field preferred.

Education:

The equivalent of the successful completion of the twelfth grade; some college experience preferred.