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Would you like to join the team that is on the rise in the County of San Mateo? Do you want to enhance your already-proven contract, budget, and performance management skills and elevate your career path to new heights?  If so, this unique opportunity is for you!

We are seeking a candidate for the position of Management Analyst/Associate Management Analyst to join our team. This position will support three amazing departments, Real Property, Procurement, and Revenue Services, providing fiscal support, performance management, contract management, and administrative support.

The Management Analysts will conduct research, provide complex analysis on critical issues, and evaluate program effectiveness within all three departments. Management Analysts play a key role in merging the County's vision of serving the community and providing superior customer service to our clients with the day-to-day management and operations of County programs and services.

THE THREE DEPARTMENTS
Real Property provides a wide range of real estate services to the County Manager's Office, the Board of Supervisors, and all County departments. The department operates under the County Manager's Office and oversees all County owned properties as well as all properties leased by the County for use by the various County departments. Responsibilities include the payment of rent and reconciliation of operating costs related to leasing. In addition to oversight of those responsibilities, the Management Analyst will assist with managing contracts with outside service providers, coordinating human resources issues, and assisting with budget projections and accountability.  

Procurement acts as the County's centralized purchasing for all County departments. This department is responsible for providing countywide procurement and contract services to ensure County departments obtain a maximum value for each dollar spent and maintain compliance with all relevant County, State, and Federal laws, ordinances, and policies.

Revenue Services supports outside agencies and departments within the County in their efforts to recover revenues by providing centralized collections services and serving our clients and customers with the utmost respect, compassion, and customer service in helping individuals clear their financial obligations.  Support to this department will include fiscal, budgeting, contracts, and administrative services.

There is currently one vacancy.  This is a full-time permanent position.  The position could be filled at the more experienced Management Analyst level, or at the first-level Associate Management Analyst level.
 
The salary range for the Management Analyst classification is $96,782 - $120,994 annually.
The salary range for the Associate Management Analyst classification is $83,637 - $104,541 annually.

The Ideal Candidate is:

• Knowledgeable of advanced principles and practices of public administration, fiscal management, and program management
• An effective collaborator who interacts well with diverse personalities, management, colleagues, and the public
• Knowledgeable in evaluating programs for effectiveness and providing recommendations for improvement
• A superior communicator who excels orally and in writing
• Experienced in preparing and monitoring budgets
• A politically astute, critical thinker and planner
• A tactful leader with excellent facilitation skills
• Able to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them
• Able to develop and persuasively communicate to diverse audiences an innovative vision and to motivate others to achieve that vision
• Open minded, creative, and comfortable with change
• Firm, fair, and a responsive consensus builder
• A quick learner who can work independently
• Self-motivated and a positive thinker
• Sincere, confident, and honest

QUALIFICATIONS

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• The equivalent of a bachelor's degree from an accredited college or university in political science, business, or public administration or a related field plus two years of journey level analyst experience, or a master's degree from an accredited college or university in political science, business, or public administration or a related field plus one year of journey level analyst experience. 

Knowledge of/Experience with:

• Basic principles and practices of local government administration and organization
• Development or management of project or program budgets
• Principles of financial administration, including public budgeting and reporting
• Principles and practices of organizational analysis and management

 
Skill/Ability to:

• Learn the Federal, State, and local regulations and guidelines related to assigned duties
• Analyze a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations
• Prepare clear and compelling staff reports and make presentations
• Use the County's budget and accounting systems to perform financial analysis and reporting at the department and countywide levels
• Provide instruction and guidance to departmental staff on budget development and management and collaborate effectively across departments to implement processes and resolve issues.
• Perform the full range of the assigned duties under minimal supervision

An offer to a candidate for Management Analyst or Associate Management Analyst will depend, in part, upon the level of prior budget experience.

FINAL FILING DATE:                        Open Until Filled  First cut-off is Friday, March 20, 2020.       

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and full-time position of ERP Business Analyst II in the Finance Department.  The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of the Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; act as liaison between functional users and technical groups in the configuration, modification and testing of the ERP system to meet changing business requirements.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the ERP Business Analyst II series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management or supervisory personnel. May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Provide internal support on business processes and transactions including understanding integration between an ERP system and external systems ensuring issues resolution.
• Collaborate with Information Technology staff to identify and test quarterly patches, service requests and assess impacts to functionality, resolving issues and identifying solutions to the impacted areas through completion.
• Maintain and modify system table configurations in the various ERP modules, including, but not limited to Finance, Budget, Human Resources and Payroll to support on-going business needs.
• Design, develop, and modify custom reports using ERP tools as required by City Council, management, staff, external systems, and outside agencies.
• Lead and participate in projects to examine, define and modify business processes; serve as technical resource for the planning and execution of projects; plan and participate in business requirements gathering and hands on functional and technical testing of new or modified systems.
• Provide technical support to user groups and identify system enhancements, business process reengineering and recommend system changes to improve efficiencies across the City as a whole.
• Responsible for evaluation of business processes for inefficiencies and matching business needs with ERP System capabilities; recommend best practices and provide support in the building, development, testing of new functionality.
• Perform financial analyses and reconciliation and assist with general accounting duties including balancing financial transactions, assisting with reconfiguration, reporting, month end close, and year end close in performing data collection for the production of financial reports including regulatory and compliance reporting.
• Establish and enforce standards for all documentation of application changes and updates to configuration, process and procedures; update training content by working in conjunction with the business owners of the applicable modules; provide support and training to end users.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation, including Microsoft Office suite.
• Automated accounting and information systems.
• Statistical research and analysis techniques.
• Data analysis and research methods.
• Reporting tools and practices.
• Principles of data management.
• Methods for financial recordkeeping and general ledger reconciliation.
• Principles and practices of generally accepted accounting and reporting activities
• Troubleshooting techniques as it relates to enterprise business applications.
• Principles and practices of project management.
• Principles and practices of business analysis including requirements analysis and solutions assessment.
• Methods and techniques for application development and integration.
• Principles of data retrieval and reporting.

Ability to:

• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Learn specialized business unit work processes.
• Apply accounting principles to the analysis of financial and accounting transactions and audit of financial records.
• Support all current and future system and/or process improvements for Finance, Human Resources, Payroll, and Budget.
• Use automated accounting and information systems.
• Research, analyze and resolve technical administrative issues.
• Analyze large and complex sets of data.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform professional duties in the analysis of accounting and financial business processes and maintenance and testing of enterprise application systems.
• Analyze, evaluate and integrate business and/or systems processes and procedures to improve current practices and develop effective solutions.

EXPERIENCE AND TRAINING

Experience:

Two years of professional experience performing duties similar to that of an ERP Business Analyst I with the City of Roseville (performing complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of the Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; acting as liaison between functional users and technical groups in the configuration, modification and testing of the ERP system to meet changing business requirements).

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, computer science, finance, accounting, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of professional experience do you have performing complex analytical, administrative, financial, and technical duties in support of implementation, administration, and operation of an Enterprise Resource Planning (ERP) system to improve and enhance business systems and applications; acting as liaison between functional users and technical groups in the configuration, modification and testing of an ERP system to meet changing business requirements?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years

4. Please describe your experience implementing and/or maintaining an ERP system.

5. Please identify the products and modules you worked on including any configuration experience.

6. What was the most complex project you worked on and what was your role?

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The City of San Mateo Community Development Department is accepting applications for a

Plan Checker I/II/Engineer

You’ll be joining a team of talented professionals in a dynamic, collaborative work environment dedicated to serving the San Mateo community. You will work alongside a team of focused and highly motivated professionals who use their talent to provide essential development review and inspection services to our residents and businesses on a daily basis. The Plan Checker I/II/Engineer is an exciting opportunity for a talented professional to join a great organization and make a valuable contribution to the Building Division within the Community Development Department. You can review the detailed job description for Plan Checker I/II/Engineer on the City’s website.

Depending upon class level and assignment, duties may include, but are not limited to, the following:

• Review and examine construction documents, plans and specifications for one and two family, and multi-family residential, and basic commercial and industrial projects.
• Conduct plan checks on commercial and residential building structures; review structural calculations, fire resistance requirements, earthquake resistance and soils engineering. Conducts plan checks for commercial buildings to be remodeled and/or altered.
• Confer over the phone or in person with homeowners, builders, engineers, contractors, architects and the public to give information and interpret building codes and regulations and permit requirements; recommends necessary changes to obtain compliance with applicable building and zoning codes and regulations.
• Review corrected plans for conformity with requirements; ensures that proper building permit requirements are met.
• Receive and assess fees for new development and construction projects.  Issue and process building permit applications.
• Maintain records of incoming plans and those completed.
• Conduct field inspections as required. Make on‑site construction inspections on occasion, when required to confirm that construction complies with approved plans and specifications.
• Coordinate plan check activities with other City departments and with outside agencies.
• Initiate appropriate action to enforce code compliance.
• Prepare reports and written correspondence to architects, engineers, contractors and others related to the correction of plans and engineering detail.
• Confer with building inspectors on building‑related problems arising in the field during construction.
• Coordinate construction plans examination processes with those of other City departments and units.
• Monitor changes and legislation pertaining to assigned work; investigate new materials and substitute materials, and new methods of structural design; recommend appropriate changes in the building codes and regulations to the Deputy Building Official.
• Assist in staffing the public counter; issue building permits as required.  Maintain accurate records and write reports regarding the work as required.

FINAL FILING DATE:                        Open Until Filled  First cut-off is Thursday, March 12, 2020.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Accountant II in the Finance Department. The current opening is a limited term, benefitted and full-time position in the General Accounting division, but the list may be utilized to fill future regular and full-time vacancies for the duration of the list.  The term length for the current vacancy is not guaranteed but cannot exceed 36 months. The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available. 

DEFINITION

To perform a variety of professional accounting duties related to preparing financial statements, reviewing fiscal records, and monitoring financial transactions in accordance with prescribed accounting systems and generally accepted principles of accounting and auditing.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Accountant series and is distinguished from the I level by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from the Accounting Supervisor.
• May exercise technical and functional supervision over professional, technical, and support staff as appropriate.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts; review and post all utility billing journal entries and reconcile related revenue; analyze and review accrued/deferred assets and liabilities.
• Assist in the preparation, analysis and review of estimated revenues, reimbursements, expenditures, fund balances or other proprietary and budgetary accounts.
• Maintain and update records for the City’s fixed assets in accordance with Governmental Accounting Standards Board (GASB) valuation, quality assessment, and reporting requirements.
• Process and monitor State and Federal grants; coordinate the Single Audit with City’s independent auditors; maintain records of grant-related financial transactions; update and administer the City’s grant policy.
• Assist in the preparation of annual financial reports including but not limited to prepare graphics and statistical data for the City’s Comprehensive Annual Financial Report (CAFR) and other financial reports; review, reconcile, and prepare notes to the financial statements, audit spreadsheets, reports and journal entries; coordinate audits with external auditors and other governmental agencies.
• Examine accounting transactions to ensure accuracy; correct financial records as necessary; analyze, verify, and prepare various financial reports and statements; assist in monitoring various accounts and verify availability of funds and accurate coding and classification of revenues and expenditures; research and analyze transactions to resolve problems.
• Monitor, reconcile, and oversee the petty cash program including maintaining appropriate forms with the appropriate custodian information and performing petty cash counts.
• Assist in processing and monitoring transfers and interfund loans between City funds.
• Recommend or implement changes in accounting systems and procedures; participate in operating a variety of automated office and computerized financial information systems and test various budgetary accounting programs.
• Answer questions and provide information to the public and City departments; research requested information and make recommendations appropriate to resolving inquiries and/or complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of generally accepted accounting practices including generally accepted accounting principles, governmental accounting standards board standards, and grant guidelines.
• Modern office equipment and methods including use of computer applications in word processing, spreadsheet, database, and graphic presentation.
• Principles and practices of governmental accounting, auditing, and financial reporting including generally accepted accounting principles, governmental accounting standards board standards, and grant guidelines.
• Pertinent local, State and Federal laws, rules and regulations, especially as related to accounting, auditing, and grants.

Ability to:

• Learn to apply accounting principles to accounting transactions and financial reports.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze financial data, workpapers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn to use automated financial management systems.
• Learn governmental accounting principles and practices, including fund accounting.
• Learn applicable local, State, and Federal laws, rules and regulations, especially as related to accounting and auditing.
• Examine and verify a wide variety of financial documents and reports.
• Prepare a variety of financial statements, reports, and analyses.
• Use a variety of personal computer applications in word processing, spreadsheet, database, and graphic presentation.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently apply accounting principles accounting transactions and financial reports.
• On a continuous basis, know and understand all aspects of the job; analyze financial data, workpapers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Use automated office and computerized financial information systems.
• Monitor accounting activities relative to compliance with local, State, and Federal requirements and professional standards.
• Assist in the review and implementation of new Governmental Accounting Standard Boards Standards.
• Understand and ensure proper governmental accounting principles and practices, including fund accounting.
• Review and ensure compliance with applicable local, State, and Federal laws, rules and regulations, especially as related to accounting and auditing.

Experience and Training

Experience:

Two years of professional experience performing duties similar to that of an Accountant I with the City of Roseville (performing a variety of professional accounting duties related to preparing financial statements, reviewing fiscal records, and monitoring financial transactions in accordance with prescribed accounting systems and generally accepted principles of accounting and auditing).

AND

Training:

A Bachelor’s degree from an accredited college or university, preferably in accounting, finance or a related field.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of an active Certified Public Accountant (CPA) license is desirable.

SUPPLEMENTAL QUESTIONNAIRE

1.  Your response to questions 3-4, the applicant’s experience and training, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No
   

2.  Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.
 

3.  Do you possess a California Certified Public Accountant license (if yes, please attach a copy to your application in the space provided)?

• Yes
• No

4.  How many years of experience do you have of governmental accounting or auditing?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years
   

5.  Please describe your experience with governmental accounting or auditing.
 

6.  Please describe your experience analyzing, monitoring, and reconciling general ledger and project ledger activity.

7.  Please describe your experience preparing complex journal entries.

8.  Please describe your experience in preparing audit schedules and/or CAFR disclosures and tables.
 
 

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and training will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The City of Redwood City Invites Applications for:

Account Clerk I/II

#20A-17

The City of Redwood City seeks an energetic, self-motivated person to fill the full-time position of Account Clerk I/II for the Administrative Services Department, Revenue Services Division.  This is an excellent opportunity to join the public finance profession and learn this industry from the ground floor!  A passion to succeed, excellent customer service skills, and attention to detail are sought after attributes.

Account Clerk I: This is the entry level class in the Account Clerk series and is distinguished from the II level by the inability to perform the full range of duties assigned to the Account Clerk II class. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job skills.

Account Clerk II: This is the journey level class in the Account Clerk series and is distinguished from the I level by the ability to perform the full range of duties as assigned with only occasional instruction or assistance. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. The Account Clerk II class is distinguished from the Accounting Technician I class in that more complex and specialized duties and responsibilities are assigned to the Accounting Technician I.

Typical tasks include, but are not limited to:

• A variety of customer service, entering, reviewing and processing payments.
• Processing utility bills.
• Receiving and coding payments.
• Preparing or verifying bank deposits.
• Entering billing adjustments.
• Handling a cash drawer.
• Analyzing balance sheet accounts.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education & Experience

Account Clerk I:

Equivalent to completion of the twelfth grade supplemented by business accounting courses. One year in a general clerical or accounting clerical position.

Account Clerk II:

Equivalent to completion of the twelfth grade supplemented by specialized training in accounting and fiscal processes. Two years responsible experience in the maintenance of financial, fiscal, and related statistical records.  Direct public contact experience is desirable.

Knowledge of:

• Principles and strategies of effective customer service.
• Principles and practices of financial record keeping.
• Basic accounting principles.
• Modern office procedures and equipment, including computer-based accounting systems.
• Use of equipment such as scanners, calculators and personal computers, including related software such as MS Word and MS Excel.

Ability to:

• Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting functions.
• Prepare financial reports and maintain ledgers and journals.
• Analyze data and draw sound conclusions.
• Reconcile bank statements.
• Communicate clearly and concisely both orally and in writing.
• Use a computer-based accounting system.
• Operate a 10-key calculator by touch.
• Follow verbal and written instructions.
• Work in a team-based environment.
• Work effectively with the public.
• Handle cash transactions accurately.
• Analyze data and draw sound conclusions.
• Reconcile bank statements.
• Speak fluently in both English and Spanish (highly desired).

Selection Process

Oral Board Interview Tentatively scheduled for Friday, April 17, 2020

All applications, including supplemental questionnaire, will be reviewed for neatness, accuracy, completion, relevant education, experience, training and other job related qualifications. Those who best meet the stated qualifications and requirements for the position will be invited to participate in the testing process, which will consist of an oral board interview.

Candidates with a disability, which may require special assistance in any phase of the application or selection process, should advise the Human Resources Division upon submittal of application.

CITY VALUES

Our Core Purpose:  Build a Great Community Together

     The values that guide us are:

• EXCELLENCE: Passion to do our best in each moment.
• INTEGRITY: Do the right thing, not the easy thing.
• SERVICE: We care and it makes a difference.
• CREATIVITY: Freedom to imagine and courage to act.

The City of Brisbane is currently recruiting for an Accounting Assistant I/II. Under general supervision, provides responsible technical and office support related to the processing of financial transactions and the preparation and reconciliation of financial and accounting records and reports; and performs related work as required. Please see the full job classification for details. Available positions can be filled at either level depending on experience, needs of the department and budget authorization.

EXAMPLE OF DUTIES:

· Reviews payroll records for completeness and accuracy; resolves problems and enters data into the payroll system to produce the City’s payroll.

· Processes accounts payable; assigns purchase order and vendor numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment; enters data into the accounts payable system to produce payment.

· Prepares and distributes payroll tax forms and 1099’s on an annual basis.

· Records and verifies a variety of financial transactions; prepares and maintains records and a variety of periodic and special financial, accounting and statistical reports.

· Enters and retrieves information using standard word processing and spreadsheet software.

· Answers questions, provides information regarding procedures and regulations and assists the public at a counter and over the telephone.

· Receives mail and direct payments from the public and funds from other City departments; balances monies received and prepares receipts and bank deposits.

· Posts receipts, encumbrances and expenditures to various accounts; reconciles accounts and prepares general ledger entries.

· Provides information to business owners regarding business license requirements and fees; processes license applications and renewals; receives and receipts payments and prepares license certificates; maintains utility billing ledgers; inputs meter readings into the system and produces billing statements.

· Prepares and distributes billings for money owed to the City for fees and services.

· Performs general office support duties such as opening and routing mail, preparing correspondence, maintaining an inventory of office supplies and stationery, and duplicating and distributing various written materials.

Qualifications:

Experience:

Experience in local government payroll procedures and practices is preferred.

Accounting Assistant I - One year of increasing responsible experience in performing general office support work or in processing payroll documents and maintaining payroll and financial records.

Accounting Assistant II - In addition to the above, two years of experience in performing payroll and financial document processing and record keeping at a level equivalent to the City’s class of Accounting Assistant I.

Education:

Equivalent to graduation from high school, supplemented by course work related bookkeeping, basic accounting and/or related computer applications.

Skill in:

· Performing detailed accounting and financial office support work accurately and in a timely manner.

· Interpreting, applying and explaining policies and procedures.

· Composing correspondence and reports independently or from brief instructions.

· Making accurate arithmetic, financial and statistical computations.

· Establishing, maintaining, and researching files.

· Using English effectively to communicate in person, over the telephone and in writing.

· Using initiative and independent judgment within established procedural guidelines.

· Organizing own work, setting priorities and meeting critical time deadlines.

· Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work.

· Establishing and maintain effective working relationships with those contacted in the course of the work.

Knowledge of:

· Payroll systems and processes.

· Terminology and practices of financial and accounting document processing and record keeping.

· Standard office support practices and procedures, including the use of standard office equipment.

· Computer applications related to the work, including word processing and spreadsheet applications.

· Records management principles and practices.

· Business arithmetic and basic statistical techniques.

· Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.

Physical Demands: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Must be able to lift and carry at least 25 pounds.

SALARY AND HOURS:

Accounting Assistant I:  $24.46 - $25.69 - $26.98 - $28.33 - $29.75 per hour.

Accounting Assistant II: $26.93 - $28.28 - $29.70 - $31.18 - $32.74 per hour. 

Appointment to this classification is normally made at the first step of these five step scales. This is a part-time 20 hours per week position, with paid sick leave benefit available after 90 days of employment. City hall hours are Monday, Tuesday, Thursday 8:00 AM -5:00 PM, Wednesdays 8:00 AM – 8:00 PM and Fridays 8:00 AM -1:00 PM. 

APPLICATION PROCESS: Interested candidates must submit a completed on-line employment application at www.calopps.org.  Resumes in lieu of a completed application will not be accepted. ONLY THE FIRST 100 APPLICATIONS WILL BE ACCEPTED. Applications must be accepted on an ongoing basis, or until the maximum number of applications are received. First review of applications will be on March 17, 2020. Postmarks and faxes will not be accepted. 

SELECTION PROCESS: Applications will be screened and a limited number of the most highly qualified candidates will be invited to the oral panel.  An eligibility list will be established from those who pass the oral panel interview process.  A limited number of eligible candidates from the list will be invited for a Department Head/Manager interview, who will make the final recommendation.  Eligibility lists are good for one year, unless abolished sooner.  After a mutual interest has been established, the final candidate must pass a fingerprint check submitted to the Department of Justice and a thorough background investigation with favorable results. 

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Redwood City’s Summer Internship Program is brought to you by the City of Redwood City in collaboration with the “Two-County Next Generation Committee”. Sponsored by the City/County Managers Associations of San Mateo and Santa Clara Counties, the Committee is chartered to identify programs to address the “retirement wave” of baby-boomer managers and professionals who are exiting local government in the region.  Each year internships are available for university students at the undergraduate and graduate levels in an effort to attract university students to local government careers.

ABOUT THE POSITION

The Finance and Revenue Services Divisions are seeking a value-driven team player to fill the position of Finance/Revenue Intern.  This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in finance, accounting, and office clerical functions.  Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills.  Some of the various projects and responsibilities may include:

• Assist in preparing quarterly financial reports.
• Review and update various procedures and policies
• Process business license applications and renewals
• Assist in preparing Popular Annual Financial Report
• Assist with petty cash audits
• Assist with credit card audits
• Assist with paperless storage in accordance with the City’s record retention policy

Please click on the PDF link below to review the complete job announcement.

The Town if Hillsborough is currently looking for a part-time (4 hrs/day, twice per week) Accounting Clerk to support our Finance & Water Services Department. The incumbent will report to the Assistant Finance Director.

The Accounting Clerk is a part-time position for the Town of Hillsborough and will be designated to help support the water services department. This position functions with general supervision within the department and performs operational duties in the areas of transaction processing and account reconciliation. There could also be special seasonal projects where the Accounting Clerk could be tasked with duties related to business license processing, retention records, general office, and other transaction processing

The Accounting Clerk is a part-time position, with a total of 8 hours per week that will last for a minimum of 6 months. After the 6 months have concluded, the Town will re-evaluate the position and needs of the department to determine if the position will be extended. 

Knowledge of and Proficiency in:

Financial record-keeping and general accounting office practices;

Business arithmetic;

Correct business English usage and standard format for written communication;

Efficient filing system and use of standard office equipment, financial accounting software, and Microsoft Office Suite (Outlook, Word, Excel) in a Windows-based environment.

Ability to:

Perform the essential duties of the job;

Prepare transactions and documents accurately and rapidly;

Understand and carry out written and oral instructions; communicate clearly and concisely both orally and in writing;

Establish and maintain effective communication and working relationships with employees, and potentially members of the public.

Adapt and be flexible;

Exercise personal initiative;

Effectively manage a heavy workload under pressure with tight deadlines.

The Town of Colma invites your application for the position of 

Facility Attendant

Join our team! 

This is a great opportunity to make a difference in your community, build relationships and work in a team environment.  If you looking for flexible work schedule, this job is for you! 

You will enjoy: 

• Greeting and assisting Town visitors with great customer service . 
• assisting and overseeing people using the facilities. 
• Work alongside of awesome people! 

You may be assigned to serve as a receptionist for Town’s recreation facilities and is responsible for greeting residents and visitors, registering class participants, processing rentals, explaining rules for facility usage, efficient preparation and taking down of equipment at Town facilities; assist and oversee people using the facilities; attend and participate in weekend and evening activities as assigned. 

And 

• Open and secure facilities
• Prepare and distribute Town of Colma identification cards; verify residency
• Set-up equipment needed for classes, meetings and private parties
• Clean up facility; provides janitorial services
• Collect fees
• Issue and collect equipment
• Maintain order and discipline
• Report injuries and accidents
• Supervise volunteers and court referral workers
• Complete reports and refund forms
• Perform routine clerical tasks
• Respond appropriately to emergencies including the application of basic first aid
• Exhibits and encourages behavior that is consistent with the Town’s risk management program and decreases risk of accident or injury to self, employees, residents, visitors and their property
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of work experience, training and education that would likely provide the required knowledge, skills and abilities.  Typical ways to obtain the knowledge and abilities would be:

Education and Training:   Possession of a high school diploma or GED equivalent.

Experience: Work experience performing custodial work.

Licenses and Certificates: 

• CPR/First Aid certificates required or achievable within 60 days of hire. 
• Possession of a valid California Driver’s License issued by the California Department of Motor Vehicles. 

and

Knowledge of:

• Modern Office Technology (Computer, phone, copier, etc)
• Principles and practices of customer service
• CPR/First Aid
• Equipment, methods and procedures used in custodial activities and semi-skilled activities

Ability to:

• Represent the Town in a positive manner
• Establish, maintain and foster cooperative working relations with others from diverse backgrounds, including elected officials, co-workers and the public effectively and with courtesy, in person, via e-mail and over the phone
• Follow written and oral instructions and procedures
• Communicate effectively, both orally and in writing, by using proper English grammar, spelling and punctuation
• Learn and interpret specific rules and policies and apply them with good judgment
• Understand and work effectively with the public
• Oversee large groups
• Deal effectively with a wide variety of personalities in situations requiring diplomacy, friendliness, poise and tact
• Learn Recreation software
• Lead participants on group outings and field trips
• Work a flexible schedule including evenings and weekends
• Work independently
• Solve most work problems independently, referring unusual situations and questions to supervisor especially those matters regarding policy decisions
• Perform janitorial and light maintenance duties

SPECIAL REQUIREMENTS

These functions may be performed with or without reasonable accommodation:

• Speak clearly and understandably
• Review reports and correspondence quickly and accurately
• Report to work at any hour of day or night as required by disaster or other emergency situation
• Use dexterity and vision necessary to operate computer equipment with a high degree of productivity
• Intermittently twist to reach equipment in their work area
• Perform simple grasping and fine manipulation
• Operate basic office equipment (i.e. telephone, copier, calculator, etc.)
• Safely lift up to 50 pounds
• Speak, read and understand the English language sufficiently to successfully receive/provide information to/from the public, co-workers, supervisors, etc.
• Perform duties on a regular and consistent basis
• Perform all duties listed on the job description except those determined to be incidental

Familiarity with computers, modern technology and customer service required . 

Visit : https://www.calopps.org/town-of-colma and apply immediately, first review of application is March 10, 2020.

The City of Rocklin is looking for a Chief Building Official for the Community Development Department. Under general direction, the incumbent plans, organizes, directs, and reviews the activities of the Building Division,  including plan review and building inspection; performs complex plan reviews and building inspections; ensures all construction and occupancy activity meets applicable Federal, State, and local laws and regulations; focuses on integrating all development services in a manner that results in an exceptional experience for customers; exercises direct supervision over assigned staff; serves as a technical resource; coordinates assigned activities with other departments and outside agencies; provides highly responsible and complex administrative support to the Community Development Department.         

The Chief Building Official is a single position management level classification responsible for overseeing the day-to-day operations of the Building Services Division. This position plays a critical role in the City’s overall development services operation and is the City’s primary technical expert on building safety and manages the Division’s plan review and inspection activities.   The incumbent is responsible and accountable for the quality of services provided by the Building Division staff. Residents, business owners, architects, contractors, and other professionals routinely interface with Building Division staff and the Chief Building Official is responsible for ensuring that they receive courteous, accurate, and professional services that are consistent, predictable, and timely.