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About the Division: 

The Debt & Treasury Management Division of the Finance Department manages the City’s $4.6 billion debt portfolio, the City’s $2 billion investment portfolio and banking services – including payment processing and cashiering.   Currently there are four members on the investment team, including an Investment Officer who leads the team; 13 members of the banking services team consisting of Payment Processing and Cashiering, who report to a manager who also reports to the Investment Manager; and the Debt Management Team which consists for one Senior Financial Analyst, three Financial Analysts who report to the Debt Administrator.  The Division is overseen by the Deputy Director of Finance, Debt & Treasury Management.  In addition to managing the City’s pooled investments, the investment team also performs credit analysis on the City’s investment portfolio, including about $360 million of investments in municipal securities and performs credit analysis and risk management assistance to the City’s Clean Energy Program.  Unlike other cities whose debt may be managed by various entities, the City’s Debt & Treasury Management team serves as a central resource for all City departments in managing debt across multiple programs and investments in a consolidated City investment pool.  As a result, in addition to managing general debt of the City (General Obligation Bonds and Lease Revenue Bonds), the City’s debt team is involved in managing debt for the City’s international airport, regional wastewater facility, clean energy program, community facilities districts, affordable housing, redevelopment and special projects that arise such as the work in progress to assess the feasibility of funding retirement system unfunded liabilities with Pension Obligation Bonds. The City has an aggressive pipeline of projects planned over the next decade, including a recently approved $650 million Measure T general obligation bond, a capital improvement program for the San José International Airport, the $1.4 billion Regional Wastewater Facility Capital Program, an expansion of the Affordable Housing Program, and the potential Convention Center expansion. The City also aggressively and actively manages the debt portfolio for restructuring and refunding opportunities.

About the Position:

The Department of Finance currently has one vacant Senior Financial Analyst position in the Debt & Treasury Management division. The Senior Financial Analyst is part of a five-member debt team, including one Debt Administrator who manages the team and three Financial Analysts who each have unique functional responsibilities but also work collaboratively as a team.

The essential duties of this Senior Financial Analyst position include:

• Participate as a senior member of the Debt Team that plans, issues and manages the debt of all City’s departments and enterprises.
• Assist in compiling and preparing reports and disclosures to the market on previously issued debt and credit rating changes.
• Provide daily assistance to the Debt Administrator with debt issuance, administration, and payment schedule, assist in preparing written reports and Council agenda items relating to debt management issues; debt related financial analysis as required, perform citywide financial analysis as required.
• Confer with a variety of underwriters, investors, and municipal advisors regarding the City’s debt portfolio. In addition, assist in the competitive selection of municipal advisors, underwriters, banks, and trustees.
• Provide professional and technical advice and recommendations on debt and/or investment standards, policies, and procedures.
• Provide assistance to City departments regarding City debt and/or investment policies and procedures and in resolving financial problems.
• Prepare complex financial, statistical, narrative reports, and correspondence and other documents for a variety of audiences including the Director, Assistant Director, Deputy Directors, City Manager, City Attorney, Mayor, City Council, and investor community.
• Assume the lead role in the preparation of required disclosure documents for bond offerings and coordinates the appropriate City departments.
• Assist with the City’s cash flow analysis.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The final candidate’s qualifications and experience shall determine the actual salary. The Senior Financial Analyst salary range is $99,944.00 -121,742.40 year. In addition to the starting salary, employees in this classifications shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

Upon commencement of employment and subsequently each springs, the incumbent of this positon must file the Family Gift Reporting Form together with the Statement of Economic Interest-Form 700.  Please view the following link for details related to the State-Required reporting: Form 700 (ca.gov) and the following link for the City of San Jose Family Gift Reporting Form: showpublisheddocument (sanjoseca.gov). 

COVID-19 Remote Work

Please be aware that as a result of the COVID-19 pandemic, the Senior Financial Analyst will most likely be expected to work remotely at least some, if not all, of the time until further notice.  If this is required, the Senior Financial Analyst will be assigned a laptop by the City with all software and software access required to perform the assigned duties.  The Senior Financial Analyst will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy to be able to fully perform their responsibilities remotely in accordance with the City’s Policy Manual, Section 1.7.3 Remote Access, at https://www.sanjoseca.gov/your-government/city-manager/employee-relations/city-policy-manual.

The Finance Department is seeking a Senior Analyst within the Utility Billing section of the Revenue Management Division. The Senior Analyst reports to the Program Manager and is responsible for ensuring accurate and timely utility billing for nearly $400 million annually in services (garbage, sewer, and water).  

Responsibilities for the position may include, but are not limited to:

• Serve as subject matter expert of the utility billing system (Customer Information System), and all related processes (from bill calculation through bill print/mailing;
• Ensure billing procedures conform with City’s Municipal Code, state regulations, and industry best practices;
• Ensure methods and procedures of tasks performed by the utility billing staff are documented in a concise and easy to understand format;
• Supervise utility billing staff by providing management guidance with emphasis on efficiency, adherence to City policy and providing excellent customer service;
• Provide thoughtful recommendations for continuous process improvements; 
• Mentor, provide guidance, recommend training of individual staff members and promote a positive work environment;
• Resolve and de-escalate all utility customer billing issues;  
• Reconcile revenue and accounts receivable by utility fund;
•  Oversee collections and lien processes for delinquent utility accounts;
• Communicate across all levels of management, including verbal and written memorandums and reports to implement the Revenue Management workplan.
   

This recruitment may be used to fill multiple Senior Analyst positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

Senior Analyst Salary Range: $90,729.60-110,552.00. The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

The City of Dixon is excited to announce its recruitment for the position Senior Management Analyst.

This position will primarily serve the role of office manager for both the Public Works, Operations & Maintenance Division and Engineering Division.  The incumbent will plan, organize, direct and supervise the work of assigned personnel engaged in professional administrative and analytical duties in support of City departments and programs; to perform duties requiring specialized knowledge; to manage and perform the most complex and difficult administrative and analytical tasks related to assigned area of responsibility.

Exam Process: A limited number of candidates whose applications indicate that they, among those competing, are better qualified in terms of related education, training, and experience will be invited to participate in a skills assessment (pass/fail) and an interview process (weighted 100%) , dates to be determined.  The most qualified candidates from this process will be placed on an employment eligibility list.  The department interviews will be scheduled at that time.  In light of COVID-19, the interview processes may be in person or via Zoom depending on local restrictions.  Note: the examination process may be changed as deemed necessary.

Employment Processing: Those selected may be subject to a medical exam including drug screen; DOJ fingerprint clearance; background investigation; a 12 month probation period; and in accordance with Federal Law, are able to provide proof of identity and proof that they may legally work in the United States. It is the policy of the City of Dixon to practice fair and equal employment under the law.

VETERAN'S PREFERENCE POINTS will be applied. A copy of the DD214 form must be filed at the time of application.

The City of Dixon is an EQUAL OPPORTUNITY EMPLOYER. Reasonable Accommodation in the application, examination and selection process will be made upon request by calling 707-678-7000. 

The City of Thousand Oaks has an excellent opportunity!

We are seeking an enthusiastic, customer-oriented team player who thrives in a busy environment to perform a variety of functions including organizing and researching records, providing information, processing fees, and receiving payments, by telephone, in-person and via e-mail.  The Records Management Specialist acts as a liaison between customers and staff and must have the ability to set priorities, plan and organize a diversified workload and fulfill commitments in a timely manner.

Primary Responsibilities:

• Perform a full range of responsible, specialized, technical, and confidential office clerical support functions
• Assist in organizing and administering the Citywide Records Management Program
• Manage departmental records storage systems, including records filing, research and retrieval
• Perform administrative functions related to imaging system software
• Assist with destruction of records in accordance with the records retention schedule
• Serves as liaison between customers, staff, City officials, and other agencies
• Receives and responds to requests for information; directs incoming calls and inquiries to appropriate staff
• Processes public record requests including file and plan review, and written notification to architects, engineers, homeowner associations, and property owners
• Processes payments and receipts for various City services
• Creates and maintains a variety of logs and records
• Performs general administrative and clerical duties in support of the department
• Performs related duties as required

DEFINITION:

Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments. On occasion, work may involve confidential issues and thus needs to be handled accordingly. May also perform related work as assigned.  Incumbents in this classification perform administrative, technical and analytical duties within assigned program or functional area(s) of a City department.

CLASS CHARACTERISITICS:

This is the lead-level class in the Administrative Assistant series. Under general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned. This position is distinguished from the Administrative Assistant II class by the high degree of independence, level of responsibility, the greater complexity of assignments received, and its possible supervisory nature. Incumbents exercise a high degree of responsibility for administrative research and analysis and provide recommendations to department heads, section supervisors and/or supervisory and professional staff within a variety of City departments.

EXAMPLES OF DUTIES (illustrative only):

• May provide lead direction, training and review of work of those in the Office Specialist and Administrative Assistant series.

• Coordinates purchasing and supply ordering activities; contacts vendors; obtains the best terms and prices; arranges for delivery; and processes paperwork for payment.

• Arranges for the maintenance and repair of facilities and equipment; follows up to ensure that repairs have been completed.

• Prepares policies and procedures for department use; disseminates such procedures and instructs others in their use.

• Coordinates the issuance of permits for use of various City facilities; may arrange for staff coverage for specified events.

• Interprets departmental and/or program rules, policies, and procedures for others; recommends improvements to policies and procedures.

• Prepares a variety of written reports and correspondence regarding department or program activities, policies, procedures and/or services; maintains records and files.

• May assist in the development and administration of the annual program and/or departmental budget; analyzes requests and prepares cost figures; determines the reason for variances.

• May provide general administrative support to departmental and/or program staff in such areas as payroll, contract administration, and production and distributions of written and promotional materials.

• May attend a variety of meetings with City staff, contractors, vendors, representatives of other governmental and/or regulatory agencies and the public, to identify, discuss and/or resolve problems.

• May attend and participate in professional group meetings to maintain knowledge of developing trends and/or innovations in assigned program area.

• Participates in various studies by collecting, monitoring, and analyzing data; performs analysis of issues affecting program; assists in developing recommendations, improvements, and/or modifications to policies and procedures to enhance program and administrative effectiveness.

• Assists in preparing requests for proposals and contractual agreements.

• Perform related duties as assigned.

The City of Campbell announces an employment opportunity for: Executive Assistant to the Police Chief 

Open Date: Monday, January 18, 2021

Close Date: Monday, February 1, 2021

Salary: $6,725.33 – 8,170.93 per month DOE
 

Executive Assistant to the Police Chief:

Under general supervision, to perform responsible secretarial and administrative support duties that require substantial initiative, judgment and discretion; and to do related work as required.

Ideal Candidate:

The ideal candidate is detail-oriented and can multi-task/prioritize and handle a large volume of tasks/requests with little supervision or guidance.  The candidate should have excellent communications skills and able to work effectively with members of other City departments, other city/county organizations, and the community.  The candidate needs to be proficient in scheduling and event planning and able to handle a large volume of tasks/requests in a timely manner.  The candidate must work closely and effectively with the Chief of Police to keep him/her well informed.

Typical Duties:

Depending upon assignment, duties may include, but are not limited to, the following:  Performs secretarial, administrative support and general clerical activities in support of a department head and principal staff which involve independent judgment and a thorough knowledge of department and City operations; may supervise clerical staff; establishes and maintains comprehensive records and files; makes appointments and arranges meetings; provides a variety of information to interested parties; prepares correspondence, reports and documents; tabulates a variety of data for projects, studies and budget review; monitors budgeted expenditures; prepares time sheets and other personnel data; operates a variety of office equipment including personal computers; and may assume responsibility for routine staff functions and projects.

Depending on the position assignment, may prepare agendas and minutes of meetings; take and transcribe dictation; and serve as secretary to advisory boards, commissions, or committees.

Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned department and City; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department.  Depending on the position, the ability to take dictation at a rate that satisfies the needs of the department may also be required.

Knowledge of:

Modern office management; word processing, spreadsheet and database software; correct English usage and spelling; records retention systems; and, as appropriate, basic principles of supervision and budget management.

Minimum Qualifications:

Education and Experience:

Equivalent to completion of the twelfth grade and six years of increasingly responsible staff support experience, including extensive public contact and fiscal record keeping. If required for the specific assignment, substantive stenographic experience.  

Possession of:   A valid California Driver's License.

Application Process:

This recruitment will close on Monday, February 1, 2021 at 5 pm. City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com/hr or at www.calopps.org. Applications that do not include responses to the supplemental questionnaire will be rejected.

Applications may not be emailed or faxed. Please do not substitute “see résumé” on the employment history section of the applications.  Résumés should be attached separately. A completed employment application and supplemental questionnaire must be received by the Human Resources Division by the closing date.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

The City of Redwood City invites you to apply for the position of

Contract Collective Impact Coordinator - Redwood City 2020 (Spanish and English speaking).

• Please click on the job announcement file below to review the recruitment flyer.

• A complete application is required, including a professional resume and a cover letter.

• Submit your application online via CalOpps as soon as possible. This recruitment is open on a continuous basis and the first review date is February 8, 2021.
• A selection can be made at any time after the first review.

Why join the Redwood City team?    

We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by the core values of excellence, integrity, service and creativity.  Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication. The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career as a part of a hard-working and fun team that fosters innovation, creativity and collaboration, we hope you’ll apply.  

The City of Rocklin is accepting applications for a Payroll Administrator in the Finance Department.  The incumbent performs a variety of complex and specialized payroll and accounting duties related to the processing of the City’s payroll and the maintenance of the payroll system; reviews and reconciles a variety of payroll reports including payroll taxes, benefits reports, quarterly taxes, and CalPERS retirement contributions; ensures all local, state, and federal rules and regulations are followed; interacts with employees regarding questions and concerns regarding payroll issues; maintains up-to-date knowledge of a variety of payroll-related requirements;  performs related work as assigned.

The incumbent is expected to perform the full range of duties with only occasional instruction or assistance as unusual or unique situations arise. This position will support the Senior Payroll Administrator.

The San Mateo County Employees’ Retirement Association (SamCERA) is looking for their next valued team member to fulfill the role of Retirement Senior Accountant.  We invite you to join a team that provides caring, fair, accurate, timely and knowledgeable professional services and information to its members and other stakeholders.
 
The mission of SamCERA is to serve as loyal fiduciary for its members (comprised of permanent employees of the County of San Mateo, the San Mateo County Superior Court, and the San Mateo County Mosquito and Vector Control District) and to serve as a prudent administrator of the retirement system. For more information about our organization, visit https://www.samcera.org/.
 
Under direction of the Finance Officer, the Retirement Senior Accountant will plan, assign, direct, coordinate and evaluate the work of professional and fiscal support staff performing accounting and finance activities; create timely and accurate financial statements, administer financial systems, analyze financial data to complete reports and make recommendations; and perform other related duties. This position assists with the development and management of all financial transactions, record keeping of all general and institutional investment activities, pension payroll processes, and human resource administration in SamCERA.
 
In addition to the minimum education and experience requirement, the ideal candidate will demonstrate:
 

• Experience in accounting for general and investment financial activities.
• Knowledge in Generally Accepted Accounting Principles (GAAP) and requirements of Governmental Accounting Standards Board (GASB).
• Experience with project management and process improvement.
• Ability to adapt changes and work with teams.
• Ability to work independently, solve problems with innovative mindset and exercise sound judgment within established guidelines.
• Ability to manage time and deadlines.
• Proficient in Microsoft Excel.

Examples Of Duties:

Duties may include, but are not limited to, the following:

• Plan, direct, supervise, train, review and/or evaluate the work of assigned staff.
• Provide input into selection decisions and disciplinary matters.
• Provide on-going reassessment of current departmental procedures, implement improvements to work flow and prepare up-to-date process documentation.
• Interpret and apply applicable policies and procedures in accordance with the County Employees Retirement Law of 1937.
• Interact with the external auditors to provide adequate data and support during their fieldwork.
• Research various accounting-related issues including, but not limited to, investments, securities lending, general accounting, and retiree payroll.
• Assist the Finance Officer with special projects and other related work as required.
• Provide guidance and training to accounting and other SamCERA staff regarding accounting issues.
• Prepare financial statements and other reports by analyzing and summarizing financial and statistical data; identify significant financial reporting events and prepare footnote disclosures for annual audited financial report.
• Prepare a variety of highly complex and special reports on pension fund activities, budgetary requirements and actuarial analysis.
• Examine and analyze SamCERA’s fiscal operations, recommending enhancements to the department’s record-keeping, financial accounting and budgetary controls.
• Assist in the preparation of annual budgets, including accounting and statistical analysis to support appropriate funding levels. Analyze institutional investment and pension accounting records for use in preparing annual cash flows and budgets.
• Prepare trend analysis report of cash disbursements, forecast, calculate and analyze prepaid contributions, investment income and expenses.
• Develop financial forecast including cash inflows and outflows.
• Prepare journal entries and periodic reconciliations of general ledger, journal, subsidiary accounts, and bank statements.
• Perform related duties as assigned.

QUALIFICATIONS

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities. A typical way to qualify is:
  
Education: Graduation from a four-year college or university with major coursework in accounting, finance, business administration or a closely related field. This classification requires the successful completion of a minimum of twelve semester units of college level accounting coursework.
 
Experience: The equivalent of three years full-time  professional accounting or auditing experience with increasing responsibility throughout the years, including the performance of a variety of accounting and fiscal responsibilities, one year of which must have been in a lead or supervisory capacity in an accounting section or division.
 
Knowledge of: 
 

• The County Employees Retirement Law of 1937 as it pertains to SamCERA procedures.
• Governmental Generally Accepted Accounting Principles (GAAP) and requirements of Governmental Accounting Standards Board (GASB).
• Principles, practices and terminology of institutional investment.
• Project management and leadership techniques.
• Auditing techniques, principles, and practices.
• Accounting software programs.
• General actuarial concepts and terminologies.
• Principles and practices of business data processing, particularly as related to the processing of accounting information.
• Principles and practices of supervision or management.
• Effective verbal and written communication skills.
• Terminologies, concepts and practices related to the processing and maintenance of retirement system records. 

Skill/Ability to: 
 

• Plan, organize, supervise, train and evaluate the work of staff.
• Perform technical, specialized, complex or difficult accounting projects.
• Read and interpret complex employee benefit and pension plan regulations including the County Employees Retirement law of 1937., pertinent codes, accounting guidelines, manuals and plan documents. 
• Apply governmental accounting principles and practices.
• Prepare comprehensive financial reports and budgets.
• Explain complex procedures to coworkers and coach staff in new skills and procedures.
• Identify emerging risk issues and trends and present analysis to management.
• Establish priorities, analyze problems and identify solutions under pressure.
• Meet deadlines and follow-up on responsibilities.
• Prepare and deliver presentations to groups.
• Communicate clearly and concisely, both verbally and in writing.
• Establish and maintain professional relationships with members of the Retirement Board, SamCERA staff, members of the Retirement Association, other governmental agencies, outside corporations, and various consultants.
• Perform complex mathematical and statistical calculations accurately. 

APPLICATION/EXAMINATION

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

Important Information About the Examination Process:
The examination process will consist of the steps detailed in the order below. Because of this examination process, not all applicants meeting the minimum qualifications are guaranteed advancement through the examination process.

1.   Initial review of application materials. At this step, applicants submitting incomplete applications and/or incomplete responses to the supplemental questions, lacking relevant qualifications, and/or not following instructions will be disqualified. Application submissions that do not follow instructions will be rejected. Applicants who pass the initial review will be invited to take an online computer-based examination.

2.  Online computer-based examination (weight:  pass/fail):  Those applicants who pass the initial review process outlined above will receive a link, via email, for the online computer-based examination.  Please make sure to read all notices carefully.  Applicant requests for alternate exam dates will not be granted.  Reasonable accommodations for medical conditions will be considered on a case-by-case basis and must be requested at the time of application.  It is the applicants' responsibility to notify the Human Resources Department at (650) 363-4343 if they have not received their invitation notice for the online computer-based examination by 5:00 pm, Wednesday, January 27, 2021.

3.  Applicants who pass the online computer-based examination will be placed on an eligible list and top ranked candidates will be invited for an interview.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date for Applications:  January 26, 2021
Online Computer-Based Examination: January 27-January 29, 2021.  Candidates must complete the entire examination within this time period. 
 

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.  

County of San Mateo is proud to be an Equal Opportunity Employer.

HR Contact: Mandy Singh (01132021) (Retirement Senior Accountant-Exempt E-012)