Search Jobs

Tucked away in the foothills of the Santa Cruz Mountains of California, Saratoga is an attractive residential community with a population of approximately 30,000 known for its excellent schools and prestigious neighborhoods. The community’s historic downtown district, known as "The Village", has distinctive dining, unique shops, and numerous buildings dating back to the late 1800’s and early 1900’s. The City of Saratoga was incorporated in 1956 and established as a neighborhood-style city adjacent to Los Gatos, Campbell, Cupertino and San Jose, California.

The City operates under a Council/Manager form of government with limited services and a minimal staff size of 56 FTEs. Many services, such as Legal, Public Safety, Fire, and Library are provided on contract or by the County. City Departments, in addition to Finance & Administrative Services, include the City Manager’s Department, Community Development, Public Works, and Recreation and Facilities.

THE PROCESS

The position is open until filled.

Using “Finance Manager Application” in the subject line, please email the following required documents in PDF format to hr@saratoga.ca.us:

1. Cover Letter
2. Resume
3. Answers to Supplemental Questionnaire (see last section of this announcement)

THE POSITION

Under general direction of the Finance & Administrative Services Director, the Finance Manager performs advanced level professional accounting and financial management duties and oversees the day-to-day operations of the Financial Services Division, including supervision of professional and paraprofessional accounting staff.

This position will assist the Finance & Administrative Services Director as needed, including the preparation of financial statements and analysis, written documentation, reports, and correspondence, preparing and participating in presentations, and policy and procedural development and implementation.

TYPICAL DUTIES

The duties described below are intended to provide only a summary of the typical functions of the job. This is not an exhaustive or comprehensive list of all possible job responsibilities and the duties of the jobholder might differ from those outlined in the job description.

• Oversee, coordinate, and carry out operational activities of the Financial Services Division, including general accounting, payroll administration, accounts payable, accounts receivable, cash management, purchasing, business licensing, financial reporting, auditing, budgeting, fixed asset inventory, and treasury functions;
• Perform a variety of complex accounting and budget related duties and analysis; and ensure proper program administration and resolution;
• Monitor, interpret, and implement GAAP, GASB, and other accounting standards, policies and procedures using discretion and judgment;
• Establish and maintain effective working relationships with all staff;
• Manage, direct, prioritize, and coordinate the work of professional-level and paraprofessional-level accounting staff, demonstrating continuous effort to oversee and improve operations, streamline work processes, and work cooperatively with City staff to provide quality seamless customer service;
• Train, supervise, motivate, and evaluate assigned staff, and recommend personnel actions as necessary, including performance improvement plans, cross-training, and discipline;
• Develop systems and maintain records that provide for the proper evaluation, control and documentation of assigned activities; prepare and direct the preparation of a variety of written correspondence, reports, procedures, directives and other materials;
• Exercise significant judgment and discretion in interpreting and applying rules, guidelines, and financial policy;  
• Communicate clearly and concisely, both verbally and in written documents;
• Use in-depth accounting knowledge and independent judgment to coordinate the City’s annual financial and compliance audits, including preparation and analysis of complex financial reports and the Comprehensive Annual Financial Report (CAFR);
• Assist with the preparation and implementation of the annual Operating and Capital Improvement Plan budgets;
• Oversee and maintain the integrity of the City's budget and accounting financial systems, and advise City staff on budget and accounting policies and technical procedures;
• Answer inquiries and perform calculations and analysis on confidential employment matters, including collective bargaining agreement proposal cost calculations as requested by the City negotiators;
• Answer inquiries and resolve complaints from employees and the public, using discretion and judgment;
• Oversee, coordinate, and prepare accounting, budgeting, finance, audit, and related documents, using discretion and judgment;
• Perform related duties as assigned.

The Department of Finance is hiring a Purchasing Manager (Program Manager) in the Purchasing Division. The Division is responsible for the procurement of all maintenance and repair (MRO) goods and services that are required to support operations throughout the City. The Division is also responsible for all information technology (IT) procurements and Insurance and Risk Management that are required to support operations throughout the City. The Division is also responsible for providing Citywide guidance and oversight for the procurement of all professional and consulting services. Responsibilities for the position may include, but are not limited to:

-Plan and direct a unit in the Purchasing Division which provides purchasing and contracting services to all City Departments
-Facilitate and manage complex procurement activities
- Assist internal customers with specification development
- Oversee the preparation and issuance of Request for Proposals (RFPs), Request for Information (RFIs), and Request for Qualifications (RFQs)
- Develop, write and update procedures manuals for procurement staff
- Formulate and review responses to bid protests
- Work with City staff and vendors to negotiate and prepare complex contracts
- Negotiate and review Contract Amendments and Change Orders
- Review bid specifications
- Provide leadership, direction, and assistance to direct reports and departments on procurement and contracting activities
- conduct complex negotiations with vendors
-Partner with internal customers to proactively address their requirements.
- Clearly express ideas verbally and in writing
- Perform and provide guidance on complex data and financial analysis for purchasing and contracting activities
- Prepare negotiation plans and procurement summaries and Council memorandums

- Direct, lead, train, motivate and evaluate the performance of direct reports

The Department of Finance is hiring a Senior Analyst in the Purchasing Division. The Division is responsible for the procurement of all maintenance and repair (MRO) goods and services that are required to support operations throughout the City. The Division is also responsible for all information technology (IT) procurements and Insurance and Risk Management that are required to support operations throughout the City. The Division is also responsible for providing Citywide guidance and oversight for the procurement of all professional and consulting services. Responsibilities for the position may include, but are not limited to:

-Prepare, issue, and oversee complex Requestsfor Proposals (RFPs),Requests for Information (RFls),and Requests for Qualifications (RFQs),including the preparation of responses for protests
-Manage strategic and complex procurement activities, including developing specifications, and facilitating the evaluation process
-Develop, negotiate, and write strategicand complex contractsto execution
-Administer contracts, including negotiation of amendments and change orders
-Train departments on revisions to citywide RFP and RFQ processes
- Perform data and financial analysis for purchasing and contracting activities
- Clearly express ideas verbally and in writing

BUDGET MANAGER

City of Milpitas, California

Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government.  Located at the southern tip of the San Francisco Bay, Milpitas is a progressive community that is an integral part of Silicon Valley. The City boasts a diverse resident population of 75,521.

Milpitas is a full service City of 368 full-time employees with water utility, sewer utility, and police and fire services. The Council makes planning and policy decisions for residents, and oversees the City’s almost $135 million operating and $333 million Capital Improvement Projects budget.

THE POSITION

As the Budget Manager you will have an opportunity to plan, organize, direct, and perform professional budgeting activities in conformance with the principles and procedures of public finance, budgeting, and budgetary control; will develop, coordinate, and maintain the City’s Annual Budget, Successor Agency Budget, and all non­departmental budgets; will research and analyze financial information to aid in executive management decision-making; and plan, develop, coordinate, and manage the work of assigned staff.

The Budget Manager will have extensive experience and a track record of providing clear vision and ogoing direction for the successful implementation and planning of the citywide budget process and related fiscal programs.  A few of the projects he/she will be working on are: 

• Implementation of best budgeting practices.
• Exploration of budget development programs and future implementation.
• Implementation and use of financial transparency reporting.
• Potential migration to a two-year budget process.
• Continuation and further enhancement of a participatory budget process involving a number of internal and external stakeholders.
• Refinement of budget document to ensure it is an easily understandable and useful document to diverse audiences at all levels.

TO VIEW JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

Finance Manager: Under general direction of the Finance Director, supervises and manages the activities and day-to-day operations of the Accounting Division of the Finance Department; performs and reviews complex technical accounting and financial management work; participates in the development of policy, goals and objectives and administrative planning; oversees and directs the maintenance of financial and budgetary records; prepares and analyzes financial statements and reports; responsible for investment of City surplus funds; and performs related work as required. This position may act for and serve as the Finance Director, as assigned.

Typical Duties: Plans, organizes and manages the accounting, treasury and investment functions of the Finance Department including payroll, accounts payable and receivable, business licenses, cashier, fixed assets and debt; oversees the maintenance of budgetary records; coordinates and manages the investment of City funds; determines the availability of funds in budgetary accounts; prepares a variety of financial statements and reports; oversees the maintenance of the general ledger including the year-end close process; assigns and provides training for staff work activities and projects; supervises, reviews and evaluates work products, methods and procedures; trains, supervises and evaluates the work of finance staff. Monitors, interprets and implements Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and other accounting standards, policies and procedures using discretion and judgment; coordinates annual financial and compliance audits and facilitates completing audits in a timely manner; prepares expenditure and revenue projections and analyzes variances from estimates; prepares and reviews cash flow reports; recommends and executes investment purchases from established security brokers/dealers; reconciles investment reports to the general ledger; under direction, reviews and develops operating procedures for the Finance Department; assists in the preparation of the City's annual operating and capital budgets; serves on the Capital Improvement Plan and Finance Sub-Committees; and other task forces relating to fiscal operations as assigned. Oversees operation of City’s financial accounting system including management of system users; manages Mello-Roos and other special assessment district programs; may be required to make presentations to Council, Commissions and other groups.

Knowledge of: Governmental financial accounting and reporting; governmental auditing standards; principles and practices of local government budgeting and financial administration; applicable federal, state and local laws affecting municipal finance; municipal treasury management and investment principles; modern office procedures, computers and accounting software applications; principles and procedures of financial record keeping, technical report writing and preparation of correspondence and presentations. Principles and practices for promoting excellent customer service; principles and practices of employee supervision, including work planning, assignment, review and evaluation.

Ability to: Develop, analyze and explain financial policies and procedures; prepare accurate and timely financial statements, reports and analyses; establish and maintain sound fiscal procedures and records; apply advanced technologies to modernize operations; understand and convey complex laws and regulations and present solutions regarding technical issues; analyze detailed and complex financial data and reports; communicate clearly both orally and in writing; manage and monitor complex projects for timeliness and within budget constraints; manage and supervise assigned staff; establish and maintain effective working relationships with those contacted in the course of work; exercise significant judgment in interpreting and applying rules, guidelines and financial policies.

Minimum Qualifications:

Education and Experience: Graduation with a bachelor’s degree from an accredited college or university with major coursework in accounting, finance or a related field; plus at least five years of professional-level experience in governmental accounting and financial systems including three (3) years in a supervisory capacity. Public sector auditing experience, a CPA certification and/or a Master’s degree in business or public administration is desirable and may be substituted for the required experience up to a maximum of one year.

Possession of: Valid California Driver's License.

Application Process: This position is open until filled. City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or at www.calopps.org. Applications that do not include responses to the supplemental questionnaire will be rejected. A completed employment application and resume must be received by the Human Resources Division.  Applications may not be emailed or faxed. Please do not substitute “see résumé” on the employment history section of the applications. Résumés should be attached separately.

Testing Process: Following initial screening of applications, those applicants with the most appropriate qualifications will be invited to continue in the selection process.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request.  The City of Campbell is an Equal Opportunity Employer (EOE).

For questions regarding this recruitment, please call Human Resources at 408-866-2122 or email salinaf@cityofcampbell.com.