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SECRETARY, PRINCIPAL

CLOSE DATE: Friday, April 10th, 2020

SALARY RANGE:
$18.29-$22.24  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, April 10th, 2020

THE POSITION
The Secretary, Principal position provides general and administrative support for the Department Director, relieving the Director of routine office, technical, and administrative detail; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets policy and administrative regulations at the Glenn County Agriculture Department. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        One (1) year of full-time experience as a Senior Secretary OR Two (2) years of full-time experience as a Secretary OR Four (4) years of full-time experience performing significant and progressive responsible office clerical duties, which has included some lead-work responsibilities and secretarial tasks or relief of some administrative detail.

Training:        Equivalent to the completion of the twelfth grade, supplemented by specialized clerical, secretarial or legal training.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                      *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, April 10, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

The City's Utilities Division of the Public Works Department is accepting applications to fill one (1) full-time, permanent position of Utilities Maintenance Worker I.

This position performs a variety of semi-skilled and skilled tasks related to the construction, maintenance and repair of utilities, including the sanitary sewer system and the storm water system; operates light and moderately heavy power driven equipment; performs related duties as assigned.

Utilities Maintenance Worker I – This is the entry-level class in the Utilities Maintenance Worker series. Positions in this class typically have little or no directly related work experience. The Utilities Maintenance Worker I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

Receives direct supervision from the Street and Utilities Supervisor as well as technical and functional supervision from a Senior Utilities Maintenance Worker.

Knowledge of uses and purposes of general construction and maintenance tools, materials and equipment; safe working practices.

Ability to learn to perform unskilled and semi-skilled tasks in a variety of utility construction and maintenance activities; perform heavy manual labor; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those  contacted in the course of work.

Exam Process: A limited number of candidates whose applications indicate that they, among those competing, are better qualified in terms of related education, training and experience will be invited to participate in an interview process (weighted 100%). The most qualified candidates from this process will be placed on an employment eligibility list. Note: the examination process may be changed as deemed necessary.

Employment Processing: Those selected are subject to a 12-month probation period, and may be subject to pre-employment drug testing and fingerprinting. In accordance with Federal law, an employee must provide proof of identity and legal right to work in the United States.

Veteran's Preference Points: Veteran's Preference points will be applied. A PDF copy of the DD214 form must be filed at the time of application.

The City of Dixon is an EQUAL OPPORTUNITY / FEDERAL AFFIRMATIVE ACTION EMPLOYER. Reasonable Accommodation in the application, examination and selection process will be made upon request by calling (707) 678-7000.

Description

The District has an exciting position developed in partnership with Facebook.  This position works closely with the District’s Emergency Services Manager and is primarily embedded at Facebook, serving as the District’s onsite liaison.  The classification is categorized as a Public Service Assistant and is a limited duration assignment.  Please read below for more details:

Definition

The Public Service Assistant is a general classification that provides various support to the District in a limited term role.  As a limited term position, funding is not guaranteed for this position from one budget year to the next.  This classification covers 3 levels, PSA I/II/III, and has different requirements based on the scope of the work needed.  The PSA classification can be flexibly staffed and filled at any one of the 3 levels.  However, for this recruitment, the District is seeking a level II or level III.

This limited term Public Service Assistant position works on emergency response and contingent planning, emergency preparedness, situational awareness, continuity of operations, coordination within an emergency operations center (EOC) and dynamic field environment for Facebook and the community.

Ideal Candidate

Typical and Important Duties include:

1. Attend regular joint internal and/or external briefings;
2. Create project plans with milestones to measure individual performance;
3. Provide weekly updates to Facebook’s Global Security Emergency Services leadership on progress of work;
4. Provide a Continuity of Operations Plan which may include:
   1. Emergency operations at Facebook
   2. EOC operations and exercises
   3. Trainings, exercises, and team building
   4. Documentation, report writing and compliance
   5. Recommendations for improvement to emergency operations
5. Guide planning and preparedness efforts;
6. Align various cross-functional internal and external stakeholders;
7. Work closely with Facebook’s Global Security Emergency Services team and other internal teams as necessary, and with regional public safety partners.
8. Participate in coordination of regional emergency response work as it applies to Facebook and MPFPD;
9. Provide strategic leadership, improvement, mitigation and best practices;
10. If needed, coordinate or develop business continuity strategies; and
11. Other tasks as assigned by the Fire Chief.

Job-related Qualifications

Knowledge of:

• Principles and practices of office and records management.
• Review and development of emergency management and response plans, including Emergency Operations Plans, Standard Operating Procedures (SOPs), Incident Action Plans (IAPs), Job Aids, Incident Response Plans (IRPs), Business Continuity Plans (BCPs) and Continuity of Operations Plans (COOPs).
• Applicable federal, state and local laws, rules, and regulations.
• Principles and practices of administrative, organizational and procedural analysis.
• Principles and practices of public relations and public education.
• Principles and practices of local, regional, state and federal emergency management.
• Basic community emergency and disaster support and assistance practices and resources.

Ability to:

• Develop and implement new disaster programs within the District.
• Ensure coordination and alignment of Facebook plans with District procedures and expectations.
• Create project plans with measurable milestones.
• Coordinate multiple activities, meet deadlines, and work independently with a minimum of supervision.
• Prepare clear, accurate and concise reports, procedures, and other written materials.

• Serve as the primary District representative at Facebook internal meetings and  in meetings with other public and private organizations as required.
• Work with a diverse group of individuals and adapt the program accordingly.

• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with employees, supervisors, and the public.
• Learn and effectively apply local, state, and federal codes, laws, and regulations.
• Take a proactive approach to customer service issues.
• Use and maintain equipment in a safe manner.
• Understand and carry out safety policies, rules, and regulations.
• Recognize and preserve confidentiality regarding sensitive information learned in the course of the job.
• Assist with the development of strategic plans.

Skill in:

• Interpreting and applying applicable federal, state, and/or local laws, rules, and regulations.
• Speaking in public and giving presentations, and working with the community.
• Basic keyboarding.
• Operating a personal computer and appropriate worked-related applications, such as word processing, spreadsheet, calendaring, and e-mail systems, etc.

Experience and Training

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Two years of progressively responsible administrative experience in a related public safety field, such as office of emergency services, fire, police, emergency medical, or emergency communications.

Training:  Equivalent to graduation from high school.  Possession of an Associate’s degree in a related field is preferred.

Licenses and Certificates

All licenses and certifications must be maintained as a condition of employment.

• Possession of, or ability to obtain, an appropriate, valid California Driver’s License, which must be maintained as a condition of employment.
• Must be able to pass a Department of Justice background check.

• CPR/First Aid Certification is desirable.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

The Town of Colma Invites your application for:

Recreation Manager

Area of Responsibility:

Oversee the planning, organization and supervision of the recreation function.  The Recreation Manager develops, plans and executes the Town's daily recreation programming, including management of the Sterling Park Recreation Center and Colma Community Center facilities and staff; youth and teen programs, adult and senior programs, special events, enrichment programs, facility rentals, and related work as required. The Recreation Manager is also responsible for the coordination of our CERT programs and training

The Ideal Candidate: 

Will be enthusiastic about working and providing services to the Town’s community while enjoying the developing of programs and the activities. 

• Three years of progressively responsible full-time recreation experience including at least one of three years of work experience in supervision and leadership capacity.
• The equivalent of a four-year degree from an accredited college or university with major course work in recreation, physical education or a closely related field. 
• Possession of a valid CA driver’s license issued by the Department of Motor Vehicles.

Knowledge of Principles and Practices of:

• Customer service
• Budget preparation and administration
• Supervision, training and performance evaluation
• Team building and leadership
• Applicable State and Federal laws and regulations

Ability to:

• Facilitate change and develop and coordinate recreation programs; prepare budgets and analyze departmental expenditures
• Conceive, propose, implement and maintain sound recreation procedures and records
• Analyze, interpret, and explain recreation policies and procedures
• Establish, maintain and foster cooperative working relations with others
• Address problems and issues constructively to find mutually acceptable and practical business solutions
• Supervise full and part time staff and independent contractors

Typical duties and responsibilities include but are not limited to:

• Direct, analyze, develop and implement recreational programs for all populations including enrichment, fitness, and entertainment and special events
• Supervise full time and part-time, per diem staff, sets their work schedules and coordinate existing full-time staff in support of recreational activities
• Recruit, screen, recommend for employment part time, per diem and temporary staff and volunteers
• Conduct performance evaluations of recreational staff and make recommendations for step increases, and disciplinary actions.
• Direct facility operations including responsibility for the use and maintenance of the Sterling Park Recreation Center and Colma Community Center.

*For a full position description please go to: https://www.colma.ca.gov/documents/recreation-manager/

The Recreation Services Department

Provides programs, activities and events for Colma residents of all age groups ranging from infants to seniors at two park facilities: Colma Historical Park & Community Center and Sterling Park.  Program elements include: Fitness, Enrichment, Special Events, Cultural Events, Sporting Events, Trips and Community Events. It is the goal of the Recreation Services Department to offer a balanced program ensuring all elements are offered to all age groups throughout the fiscal year.

The Department has experienced an increase in program participation every year beginning in FY 2012-13. The increase is attributed to more in-house activities and community-based programming, ensuring opportunities for all populations. The 2014-2016 and 2017-2019 Strategic Plans call for the coordination and implementation of more community-based programming and additional recreation opportunities for the Teen population. The 2020-2022 Strategic Plans call for the coordination and implementation of more community-based programming and additional recreation opportunities for the Teen population.

Recreation Services Department Staff

• Recreation Manager                                                                                              

• Recreation Services Coordinator

• Facility Attendants

• Recreation Leaders

Are You Ready? Apply. Submit an online application, résumé, and supplemental questionnaire at: https://www.calopps.org/town-of-colma

Final Filing Date:

Recruitment will close by Wedmesday, April 15, 2020, at 11:00 p.m.  Apply immediately, applications will be reviewed as submitted.

Examination Process

All applications, résumés and supplemental questionnaires received will be reviewed for minimum qualifications. A limited number of the most highly qualified applicants will be invited to participate in the examination process which may consist of an oral panel interview and written exercise, tentatively scheduled for the week of April  27, 2020 with Departmental interviews that same week.

The Town will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the personnel department of such special needs at the time of application.

The information included in this job announcement may be changed at any time.  It does not constitute either an expressed or implied contract. 

The Town will make reasonable efforts in the selection process to accommodate persons with disabilities.  Please advised the Human Resources Office of such special needs at the time of application.

The Town of Colma is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.

ABOUT THE POSITION
The City of Gilroy is seeking an undergraduate-level or graduate-level college intern to work in the City Clerk's office in the Administration Department. The intern will participate and work with the City Clerk's office staff and the City Historian to research gamification for the transcription of historical  documents to assist in developing the City Historian webpage.
 
The preservation and protection of the public record is overseen by the City Clerk's Office. By statute, the City Clerk's Office is required to maintain the minutes, ordinances and resolutions adopted by the legislative body, and the City Clerk and Deputy City Clerk ensure that other municipal records are readily accessible to the public.
 
 
VOLUNTEER WORK SCHEDULE
Internships can start as early as May 1, 2020 and end as late as September 30, 2020. 
 
This unpaid volunteer internship is offered at 10 to 25 hours per week with flexible scheduling. Volunteers may request a schedule of their choice during standard work hours as described below.
 
The official start and end date of the internship will be determined at the time of hire. Work hours are generally Monday – Friday between   8:00 a.m. to 5:00 p.m.
 
 
ABOUT THE TEAM
The City Clerk's Office is staffed by the City Clerk and Deputy City Clerk in the role of supporting the City Council and the community to administer democratic processes such as elections, local legislative actions, and preservation and access to city records, ensuring transparency to the public. Interns will work beside us and will have hands-on exposure to using industry tools such as Laserfiche software and website tools to transform historical records for public transparency.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

APPLICATION DEADLINE:  Apply by Monday, March 23, 2020 for first consideration

The City of San Rafael is seeking a full-time Administrative Analyst to work within the Parking Services Division.  This position is responsible for performing a variety of responsible, complex, and professional administrative staff duties. 

This is a professional level, administrative position performing complex, analytical work and is expected to function independently of ongoing supervision.  The focus of this position will be on programs and projects, research and analysis of data, and the preparation and presentation of findings and recommendations.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following):

• Plans, organizes, coordinates and implements day-to-day program assignments independently. 
• Conducts research, analyzes data, and presents conclusions and recommendations.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes.
• Develops programs, manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Composes and reviews department website content; maintains the department website.
• Drafts and publishes authorized social media posts consistent with City messaging and responds to citizen inquiries on behalf of the Department.
• Plans and coordinates civic engagement events.
• Participates in the training of clerical personnel.  May provide work direction to others.
• Prepares comprehensive written reports regarding program activities.
• Educates and engages with other City staff, City Council, community representatives and citizens.
• Performs related duties as required.

• Principles and practices associated with administration, organization, and management.
• Research methods, techniques and statistical and other work measures.
• Department goals, objectives, policy and procedure.
• Effective oral and written communications methods.
• Operation of Personal Computers and related software.
• Statistical, research and survey methods.
• Policies and objectives of assigned programs.
• Advanced secretarial and administrative methods.
• Principles of training and work direction.
• Coordination of clerical assignments.
• Modern office practices and procedures.

• Work independently in the completion of assignments.
• Analyze and evaluate data.
• Prepare and present clear and concise reports, both orally and in writing.
• Establish and maintain effective working relationships with others.
• Provide effective functional or project leadership.
• Effectively plan, organize and prioritize work.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers, officials, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities may qualify.  A typical way of gaining the knowledge, skill, and ability outlined above is:

• Equivalent to an Associate degree with college course work in public administration, business administration, or a related field AND
• Three (3) years of progressively responsible administrative support experience, preferably within a public agency.
• Experience involving extensive written customer communications, employer social media posts, research, budget preparation/reconciling, development of marketing materials and event planning/coordination may substitute for the required education on a year-for-year basis.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The employee occasionally works in evenings or weekends and occasionally works with use of personal vehicle.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar