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Great career opportunity to serve as a part-time Purchasing Aide in the Public Works Operations Department of the City of Thousand Oaks!

The City is seeking a knowledgeable and results-oriented Purchasing Aide to provide support functions for the Purchasing process and staff; including ordering, organizing, administrative, and warehouse functions.

Primary responsibilities:

• Assist with researching, evaluating, and organizing equipment, supplies, materials, and parts
• Prepare surplus forms and photographs for items, equipment, and materials
• Review, analyze, and process data according to City and department policies and procedures
• Consult with department representatives to determine purchasing needs and ensure products are received and organized in an accurate and timely manner

SPECIAL INSTRUCTIONS: All interested applicants must provide a copy of diploma/GED or transcripts and typing certificate reflecting 60 net words per minute, valid within the last twelve months, by the filing date. Self-administered typing exams are not accepted. Applications are incomplete without the required documents.   

TENTATIVE RECRUITMENT SCHEDULE:

Friday, January 4, 2019 – Oral Board Panel Interviews

Wednesday, January 9, 2019 – Department Interviews

DEFINITION: To perform a variety of highly responsible, confidential and complex administrative, secretarial, support, and office management duties in the offices of the City Manager, Mayor and City Council.

SUPERVISION RECEIVED AND EXERCISED:  Receives direction from the City Manager and as may be required from the Assistant City Manager. Technical or functional supervision may be received from the Assistant City Manager. Exercise general supervision of clerical and secretarial support positions.

ESSENTIAL JOB FUNCTIONS OF THE POSITION: Duties may include, but are not limited to the following:

Perform a wide variety of complex, responsible, and confidential office management duties within the Administrative division.  Interpret City policies, rules and regulations in response to inquiries; refer inquiries as appropriate.  Complete a variety of documents from rough draft and operate a variety of office equipment.  Represent the City Manager's office in its mission, values, and standards for effective organization. Independently respond to letters and general correspondence of a routine nature.  May prepare, process, and maintain all department payroll and personnel records, including leave requests and other payroll-related forms.  May prepare and process personnel actions, hiring requisitions, performance evaluations. Make travel arrangements, maintain multiple appointment schedules and calendars using Microsoft Outlook, and arrange meetings and conferences.  Compile data and prepare reports and special documents as assigned.  Prepare and assemble reports and distribute to staff, the press, and interested members of the public. Prepare, coordinate, and process departmental billing requests, purchasing-related documents and other accounting documents. Prepare agendas and minutes. Provide general administrative support to budget purchasing, personnel and support staff development activities.  Handle administrative details and coordination of special studies, projects, and City Manager communications and programming. Assist in the preparation of the budget for the City Manager's office. Initiate, supervise, and maintain a variety of files and records, including confidential materials.  Recommend organization and procedural changes affecting executive office activities.  Basic maintenance and troubleshooting of office equipment. May exercise functional supervision of lower level staff and volunteers.  Demonstrate excellent customer service skills to internal and external customers.  Promote and maintain safety in the work place.  Perform related duties as assigned.

QUALIFICATIONS: Knowledge of: Principles of executive office management organization and employee development. English usage, grammar, spelling, and punctuation.  Modern office methods, procedures, and equipment.  Business letter writing.  Intermediate to advanced Microsoft Word, PowerPoint, Excel, Outlook and Publisher.  Organization, procedures, and operating details of a municipal government.  Record-keeping, principles and procedures. Methods of research and report presentation. Principles and practices of training methods and concepts.  City phone system. Ability to: Understand organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.  Promote the mission, values and standards of an effective organization.  Communicate clearly and concisely, both orally and in writing.  Work cooperatively with other departments, City officials, and outside agencies.  Interpret and apply administrative and departmental policies, laws, and rules. Compose reports and correspondence independently.  Compile and use modern office equipment.  Compile and maintain complex and extensive records and files. Maintain confidential data and information.  Work independently in the absence of supervision. Analyze situations carefully and adopt effective courses of action. Understand and carry out oral and written directions. Work with minimal direction and exercise independent judgment in the performance of a variety of complex administrative duties with only occasional instruction or assistance. Establish and maintain effective working relationships with City staff, elected officials and a diverse general public.   Exercise functional supervision of lower level staff and volunteers. Skills to: Type at a speed of 60 words per minute.

License or Certificate: Possession of a valid California Driver’s License.  PLEASE NOTE: A typing certificate reflecting 60 net words per minute, valid within the last twelve months must be submitted prior to the fling date. Self-administered typing exams are not accepted.  Applications are incomplete without the required documents.

Education and Experience: Five (5) years of increasingly responsible secretarial or office administrative support experience or an Associate’s degree and three (3) years of increasingly responsible clerical experience, preferably in a public organization.

VETERAN’S PREFERENCE: A veteran is defined in accordance with California Government Code 18540.4. In order to exercise this preference, the veteran must submit the City’s Veteran’s Preference Application (found here: http://www.ci.salinas.ca.us/services/hr/pdf/VeteransPreferencePolicy.pdf) and provide a copy of the DD-214 form at time of application as proof of military status. Failure to submit the required forms will be deemed a waiver of veteran's preference. Military veterans shall be given preference in initial appointment to City service. Further details can be obtained from the Human Resources Division, at 831-758-7254.

SELECTION PROCESS: Applicants’ qualifications will be evaluated on the basis of the information provided on the employment application. The exam process may consist of an application appraisal or oral interview with a supplemental questionnaire. The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION.  Finalist interview/assessment will be held with the City of Salinas.  

EQUAL OPPORTUNITY EMPLOYER

The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability.  Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Director in writing no later than the final filing date stated in this job announcement.  Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request.

SALARY STEPS: Appointments are normally made at the first step.  Consideration is given for increase to the second step after successful completion of a six-month probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a six-month probationary period). 12/4/18 pp

Please click the links below for complete details regarding this opportunity.

PSE IV – Community Action Division (Fiscal Focus)

CLOSE DATE: Wednesday, December 12th, 2018

SALARY RANGE:
$25.79 Per Hour

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M.,  Wednesday, December 12th, 2018

THE POSITION

The PSE IV position at the Glenn County Community Action Department manages and coordinates the fiscal operations of the department, including budgeting, accounting, long range fiscal planning, and purchasing services; coordinates activities with other County departments; provides highly complex staff assistance to the Department Head or designee. Incumbents direct professional, technical, and clerical accounting staffs in the performance of a wide range of fiscal, accounting, and budgeting activities. This position is at-will, temporary, part-time and is scheduled for up to twenty-five (25) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

Application forms may be completed on CalOpps.org or obtained from and returned to:

GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

For a complete job description, please visit the Glenn County Personnel Department
AN EQUAL OPPORTUNITY EMPLOYER: All applicants receive consideration for employment without regard to age, ancestry, color, marital status, national origin, political affiliation, race, religion, sex or other non-merit factors (except as limited by law, or bona-fide occupational qualifications). The County has a policy prohibiting discrimination against qualified individuals with disabilities.

Position Summary:

To contribute to police services by maintaining the police records system, by responding to citizen inquiries, and by providing information from the records system to other department personnel.

This is the entry-level position in the Police Records Specialist series.

Examples of Essential Duties: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Receives information and complaints from the public by telephone and in person, relaying information, as needed, to appropriate department personnel.
2. Responds to inquiries by the general public with information on police services and procedures.
3. Processes an index of a variety of police records and reports.
4. Enters data from various police reports.
5. Operates office machines and computers.
6. Receives bail money and schedules court dates.
7. Researches and supplies various information when requested by department personnel.
8. Researches and supplies various information and reports to authorized persons other than department personnel as permitted by law.
9. Searches prisoners of the same gender as needed; assists in the care of children brought to the attention of the Police Department; may assist in questioning of subjects or victims as needed.
10. Prepares cases for filing with the court or District Attorney’s Office, coordinates service of subpoenas on public and department personnel, maintains departmental forms supply as assigned.
11. Prepares monthly and annual statistical reports as assigned.
12. Maintains warrant system and coordinates prisoner transport as assigned.
13. Prepares police reports for minor incidents from information received in person or by telephone.
14. Sends warrant notification letters to offenders.  Confirms and verifies warrant information with other agencies.  Ensures warrants received from court are complete and accurate.
15. Seals and purges records in compliance with court orders and state statutes.
16. Occasionally, may assist in the Communications Center, including limited relief of a Communications Officer.

Minimum Qualifications:

KNOWLEDGE OF: Basic English and arithmetic; City and Police Department policies, procedures and services; types, sources and the nature of police records; techniques of body searches.

SKILL AND ABILITY TO: Accurately type 50 words per minute; maintain a wide variety of records related to police services; courteously and tactfully relate to the public and law enforcement personnel; process related police matters such as receive bail money, schedule court dates, etc.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Occasional heavy and unpredictable workloads. Required to work rotating shifts, including nights, weekends and holidays.

EXPERIENCE AND EDUCATION:

• Training and experience equivalent to graduation from high school
• One year of full-time clerical experience

Ideal Candidate Possesses the Following Characteristics:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

Salary:

$29.45 - $40.24 hourly DOE.

Application Procedure:

This is a part-time position. The recruitment will remain open until the position is filled. Applications must be submitted online at City of Los Altos employment opportunities.

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

Please see the job description and announcement below.

The City of Campbell announces an employment opportunity for:

High School Work Experience - Human Resources

TEMPORARY, PART-TIME, NON-BENEFITED

Hours: 4-10 hours per week/2 days a week minimum   

Salary: $12.00 per hour

Application Deadline: Open Until Filled

The Position:  The Campbell Human Resources Office seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

• Answers inquiries and provides information to interested parties
• Maintains files and records and processes mail
• Provide a high level of customer service while handling routine inquiries and requests
• Operates a variety of office equipment including personal computer
• Maintain effective communication and working relationships with those contacted in the course of work
• Follow City and Department guidelines and policies
• Meet the public with courtesy and tact
• Appropriate telephone etiquette
• Perform other duties as assigned

Qualifications:          

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments and follow oral and written instructions effectively
• Maintain a consistent schedule

Selection Process:     

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview.  Selections will be made from the results of the interview, practical and references.  Selection is contingent upon a pre-employment fingerprinted background check.

How To Apply:       

Applications will be accepted on an ongoing basis until the positions are filled.  Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

 Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

• Have experience in providing high level executive/administrative support to an elected official or department head. 
• Be knowledgeable of the Coroner's Office and its programs, policies and views. 
• Demonstrate excellent written and verbal communication skills.
• Be highly organized and have the ability to perform tasks with substantial independence and discretion.

Examples Of Duties

Duties may include, but are not limited to, the following:

• Attend meetings involving regular contact with governmental officials, the County Board of Supervisors or commission members, representatives of business or community organizations, the public and all levels of County personnel to exchange information and explain administrative policies and procedures.
• Receive and screen visitors and telephone calls; provide information and resolve complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.
• Research and compile a variety of informational or statistical material from sources both inside and outside the office; summarize such information as necessary.
• Type drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; may use word processing equipment and input or retrieve data and prepare reports from an on-line or personal computer system.
• Compile and process confidential materials related to labor and employee relations.
• Initiate correspondence independently for signature by appropriate management staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Organize and maintain various administrative, reference, and follow-up files; purge files as required.
• Organize meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings and prepare minutes, or may represent the manager at such meetings.
• Relieve department head and managers of certain administrative matters by following up on projects, transmitting information, and keeping informed of department activities.
• Make appointments and maintain a calendar; schedule and arrange for meetings and make travel arrangements.
• Sort mail and obtain related backup materials.
• Assist with the development and administration of the department's budget; may prepare or maintain statistical, fiscal or payroll information.
• Organize own work, set priorities and meet critical deadlines; ensure that such deadlines are met by other staff.
• May provide supervision to office support staff.
• Perform related duties as assigned.

Qualifications

Education and Experience:

Knowledge of:

• Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and personal or on-line computer.
• Basic organization and function of public agencies, including the role of an elected Board of Supervisors and appointed boards and commissions.
• Record keeping, report preparation, filing methods and records management techniques.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Standard business arithmetic, including percentages and decimals.
• Basic supervisory principles and practices.
• Basic budgeting principles and practices.

• Provide varied, responsible, and often confidential secretarial and office administrative assistance to high-level management and other associated supervisory and professional staff.
• Plan, direct and review the work of assigned staff, and instruct staff in work procedures.
• Interpret, apply and explain complex policies and procedures using tact, discretion, initiative and independent judgment within established guidelines.
• Analyze and resolve office administrative situations and problems.
• Research, compile, and summarize a variety of informational materials.
• Compose correspondence independently or from brief instructions.
• Establish and maintain effective working relationships.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction.
• Type at a rate of 50 net words per minute from printed copy.

Application/Examination

DESCRIPTION/RESPONSIBILITIES:

     The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Program Manager classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

     The Finance Department is seeking a Program Manager I in the Revenue Management Division. Under general supervision from the Deputy Director, the Program Manager directs and manages the day-to-day operations for the Utility Billing function of the Revenue Management Division.  The Program Manager has one direct report and seven indirect reports and leads the billing and collection function for City facilitated water, solid waste collection, storm sewer, and sanitary sewer services.

     The organizational structure consists of the following Divisions:

     - Accounting

     - Purchasing

     - Revenue Management, Banking, and Administration

     - Treasury

     The Finance Department and its personnel demonstrate a strong commitment to teamwork, fiscal responsibility and building lasting partnerships.

     The essential duties of the Program Manager I position will also include:

     ·         Supervise all aspects of the Utility Billing function, including resolving   

        customer inquiries and escalations

     ·         Establish job expectations, performing probationary and annual performance

        appraisals, and managing performance and disciplinary issues

     ·         Lead system implementation teams to define financial and billing functions,

        document procedures, develop testing scenarios and defining system test

        criteria

     ·         Develop, implement, and evaluate policies, procedures, and practices and

         initiate actions for continuous process improvements

     ·         Prepares revenue forecasting, reconciles Utility Billing sub-system to the

        Financial Management System (FMS) and evaluates reserves for the

        allowance for doubtful accounts

     ·         Oversee and provide technical advice on issues related to Utility Billing

     ·         Coordinate with other City, departments as needed

REQUIRED SKILLS:

     Minimum Qualifications

     Education: Bachelor’s Degree in Business Administration, or related field.

     Experience: Five years of directly related experience, including two years of supervisory experience.

     Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

     Competencies 

     The ideal candidate will possess the most desirable combination of training, skills and experience, as demonstrated in past and current employment history.  Desirable competencies for this position include:

     Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

     Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, verbally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

     Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

     Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

     Management - Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.

     Problem Solving - Approaches a situation or problem by defining the problem or issue; determining the significance of the problem; collecting information; using logic and intuition to arrive at decisions or solutions that achieve the desired outcome.

     Supervision - Sets effective long- and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

     Planning – Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

     Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks, and using collaboration and conflict resolution skills.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.  

     * Please indicate the college or university and the field in which you obtained your degree

     * Do you have at least 5 years of relevant experience?  If so, please summarize your experience that qualifies you for the Program Manger I position. 

     * Do you have at least two years of supervisory experience?  If so, please describe your experience supervising employees including the number and classifications of direct and indirect reports for each position you have held management responsibilities.  

     * Do you have experience implementing or administering a billing system?  If so, please include details on the specific role and responsibilities you have performed. 

     * Why do you want to work for the City of San Jose?  What interests you most about this job?

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

     If you have questions about the duties of these positions, the selection or hiring processes, please contact Jun Kim at jun.kim@sanjoseca.gov.