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Distinguishing Characteristics: The Library Assistant I is the entry level classification in which incumbents perform the more routine library service functions, including shelving, routing of materials, weeding and shelf-reading books, and other assigned projects. Initially under closer supervision, incumbents learn to perform functions within established guidelines. Scheduling is flexible.

Duties and Responsibilities:

• Performs a variety of circulation duties in the adult and children’s area of the library; checks in and checks out materials; prepares materials for return to the circulating collection; conducts router; assists patrons and explains the use of computers as well as other related equipment available for general public use. 
• Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties.
• Opens and closes branch library facilities if scheduled at that time.
• Inspects returned materials, including books, publications and video tapes for damage; performs mending, cleaning and repair of materials as necessary; removes and returns expired holds.
• Assists in weeding and shelf-reading; removes designated materials from the collection; reorganizes shelved materials through visual inspection.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff and the public.

THE POSITION

Tri-City is looking for two individuals to serve as part-time (20 hours/ week) Housing Wellness Advocates I, II or III in the Housing Division. The Housing Wellness Advocate positions are for persons with “lived experience” defined as either direct or indirect experience with mental health or behavioral health services. Assigned schedules for these positions will be 8AM – 1PM M-F & 12PM – 5PM M-F.  The Housing Wellness Advocate positions will report to Housing Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide housing case management, advocacy, support and guidance to persons and families referred to Tri-City to receive services and who have housing instability;
   
• Develop individual case management service plans by using the completed Los Angeles Department of Health Services approved psychosocial assessment, solve problems directly related to housing, and provide encouragement, motivation and support to clients seeking to establish or strengthen their progress;

• Assist clients/families with completion of appropriate forms and documents relating to accessing services within the intake process, as warranted;

• Provide mentoring and/or coaching by helping clients set recovery goals, develop individual Wellness and Recovery Plans (WRAP), solve problems directly related to recovery;

• Perform wellness checks on new and existing clients and assist in program development and case review;

• Other duties as assigned, etc.

Applications accepted until Wednesday, January 8, 2020 OR upon receipt of the first 150 applications- whichever occurs first

Written Exam: Thursday, January 16, 2020

Oral Exams: TBA

DEFINITION

Office Assistant I:  Under direct supervision, the Office Assistant I performs a variety of technical office work and other related work as required.

Office Assistant II:  Under general supervision, the Office Assistant II performs similar work, but is expected to have the competence and judgment to work more independently.

Office Assistant I is the entry-level class and Office Assistant II is the journey level class in the series.  Incumbents in the Office Assistant I class will progressively perform most of the duties required in the series, but are not expected to function at the same skill level and will usually exercise less independent direction and judgment on matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established pattern that has been explained before the work is started.  Generally, changes in procedures or exceptions are explained in detail as they arise.  Under the flexible staffing concept, Office Assistant II positions that may become vacant may reasonably be filled at the Office Assistant I position for training purposes or when filled from the outside, require specific clerical experience. Appointment to this class requires the employee to be performing substantially the full range of technical office duties and to meet the qualification standards for the class. The class requires the ability to work independently exercising judgment and initiative.

EXAMPLE OF DUTIES

Assembles, prepares and proofs final copies of reports, letters, case records, lists, receipts, legal documents, agendas, requisitions, permits, licenses, charts, and estimates using PC word processing or typewriter, as appropriate.  May transcribe documents from dictating machines or other recording devices. Prepares invoices, bills, payroll/time sheets, and work orders.  Makes and checks simple arithmetical computations; checks and tabulates statistical data.  Sets up and maintains indexes and files.  Operates a variety of current office machines, including but not limited to computers, printers, typewriters, copiers, adding and facsimile machines.  Answers and routes telephone calls for one or more divisions, effectively and efficiently responding to public and intra-office inquiries. Greets and assists members of the public and business visitors. Receives, distributes, and dispatches intra-office and US mail.  May perform a variety of other tasks including but not limited to maintaining mailing lists, clipping newspapers; receiving and transmitting radio messages from field personnel, keeping vacation schedules, and ordering, inventorying and receiving supplies.  Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:  Office Assistant I level: Appropriate business English including correct spelling, accepted grammar and punctuation and basic arithmetic. Office Assistant II level:  Office Assistant I level verbal and quantitative skills as well as competent and effective use of personal computer applications. Modern office procedures and methods including filing and record keeping practices. 

Ability to:  Office Assistant I level:  Keyboard/type at a speed of 40 words per minute from clear copy; accurately perform basic clerical work; follow oral and written instructions; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Additionally, at the Office Assistant II level: Keyboard at a speed to successfully perform the duties of the Office Assistant II position; independently and accurately perform detailed clerical work of average difficulty including keeping basic accounting records.

If testing at the journey level (II), keyboard/type at a speed of 50 words per minute.

Experience:

Office Assistant I:  no experience required.

Office Assistant II; two (2) years, full-time, paid, clerical work in an office setting which includes at least one year of demonstrated personal computer application competency.  Additional education beyond high school may be substituted for the required experience on the basis that one year of education equals six months of experience to utilize a maximum of two years of additional education. The substitution of two years of education for one year of experience does not eliminate the requirement of a full year of demonstrated personal computer application competency.

Education:  Graduation from high school or equivalent.

This exciting position supports the mission readiness of Menlo Park Fire's Urban Search and Rescue Team (US&R), Task Force 3 (CA-TF3).  The successful candidate will have a keen attention to detail, be solutions oriented, and have an exceptional work ethic.  This position is critical to ensuring the team is deployable to respond to disasters when called upon.  As such, this person may be called upon in the evenings or on weekends in cases of emergency or national disasters.

Under direct supervision of the Program Manager, the Records Specialist assists the National Urban Search and Rescue (US&R) Program Manager as part of the Department of Homeland Security, known as California Task Force 3 (CA-TF3);  responsible for administrative and technical work, by supervising and coordinating records management of the Task Force. The Records Specialist coordinates with other Task Force Managers in accomplishment of assigned duties, and reports to the US&R Program Manager.

This is a benefited position supporting the work of Task Force 3 for Urban Search and Rescue with funding provided by federal grants.

1. Performs the physical and administrative tasks involved in records management and training coordination.
2. Assists and provides input to the Training coordinator.
3. Create and continually maintain, organize and update entire US&R Training Database and US&R Personnel Database. Revise database as needed.
4. Inform US&R members of FEMA Specific Training and various state, local and online training to help met specific requirements.
5. Assists, revises and implements Standard Operating Guidelines/Administration Manual, in coordination with Program Manager.
6. Supports US&R personnel and cache equipment during operational deployments. Will work on roster with Program Manager.
7. Coordinates the maintenance of records for all training activities for all task for team members.
8. Reviews resumes of personnel applying for membership and will facilitate promotional opportunities within the Task Force, and makes recommendations to the Program Manager.
9. Reviews annual requirements for incumbent members, and makes recommendations concerning membership/deployment status.  Ensure that US&R Member’s required training have been met, baseline medicals, CPR/EMT cards, and certificates are current and on file with the personnel records and database.
10. Recommends updates/changes to Task Force Policies, Procedures and methods of operation.
11. Develops and updates website and social media platforms to ensure that task force activities are identified.
12. Assists and provide needed reports for annual/semi-annual FEMA reports and other various reports.
13. Maintain and administer monthly updates and deployment notifications to the team via the San Mateo County Alert System.
14. Performs other related duties as required.

Knowledge of:

• Basic math and language skills (written and verbal)
• Federal regulations and requirements governing DHS and FEMA as they apply to records and training.

Ability to:

• Assist the team in preparation for training and emergency deployments.
• Successfully work as a member of a diverse team.
• Multi-task and adjust to quickly changing tasks/responsibilities.
• Write clear, accurate and concise reports.
• Adhere to strict Federal guidelines governing FEMA.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with employees, supervisors, and the public.
• Learn and effectively apply local, state, and federal codes, laws, and regulations.
• Represent the District effectively and professionally in contacts with representatives of other agencies and the public.
• Perform assignments and maintain equipment in a safe manner; understand and carry out safety policies, rules, and regulations; properly uses safety equipment.
• Make/recommend process improvement changes to streamline procedures.
• Maintain confidentiality regarding sensitive information.

Skill in:

• Working within the DHS/FEMA structure.
• Records management
• Operating a personal computer and appropriate worked-related applications, such as including FileMaker, word processing, spreadsheet, calendaring, and e-mail systems.

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying.

Experience:  Two years of experience in public sector administration, office administrative relating to records management systems.

Training:  Equivalent to graduation from high school.

• Possession of, or ability to obtain, an appropriate, valid California Driver’s License, which must be maintained as a condition of employment.
• Must pass Department of Justice and FBI background clearance.
• Must pass physical examination.
• Ability to obtain a Notary Public certification.

Essential duties require the following physical skills and work environment:

Physical Skills: Ability to sit for extended periods of time; use repetitive arm, hand, finger, wrist, leg, or foot motion; lift and carry 25 pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.

Work Environment: Mobility to work in a typical office setting or field environment with exposure to dust.

Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; may work protracted and irregular hours.

DEFINITION

The Human Resources Manager is a key member of the City’s Senior Management Team (SMT) and is assigned to the City Manager’s Office. Under direction of the City Manager, the Human Resources Manager oversees, organizes and directs the human resources operations for the City, including employee relations; recruitment and selection; classification; compensation; benefits administration; safety; payroll; employee health and rehabilitation; training and risk management and workers compensation. The Human Resources Manager provides operational and strategic advice and support to the City Manager and the SMT; directs, coordinates, reviews and evaluates the work of subordinate staff; and performs related work.

CLASS CHARACTERISTICS

The Human Resources Manager performs complex and politically sensitive tasks including functioning as the City’s Personnel Director ( as defined in the City’s Personnel Rules, Employee Relations Resolution, and applicable State and Federal law and regulations). Appropriate judgment is essential to this position, as incumbents are expected to use professional judgement and skills in establishing relationships working with employees, employee bargaining groups, regulatory agencies, other cities, regional authorities, and professional organizations. Strategic thinking is also essential to this position, including the ability to see emerging trends and develop strategies to succeed in a changing environment. Community sensitivity and cultural intelligence are crucial to this position, including engaging and being able to effectively communicate to a very culturally diverse community for the purpose of recruiting and maintaining a diverse workforce that represents the Union City community. Creativity is paramount in developing and implementing effective HR programs, including marketing and public information programs, preparing grant applications, and developing new programs to increase the level of employee productivity and engagement.

EXAMPLES OF DUTIES (illustrative only)

• As a member of the SMT, advises the City Manager on human resources management issues and formulation of City personnel policies and procedures;
• Plans, directs, organizes and coordinates work activities of subordinates and staff in the Human Resources Department relating to the City’s personnel management program, employment, compensation, labor relations, and employee relations; 
• Coordinates human resources and staffing planning activities with the various City Departments;
• Represents the City in and oversees the City's labor relations and labor contract (MOU) negotiation activities;
• Monitors and reviews personnel activities for consistency and propriety with regard to the City’s goals, policies, and procedures;
• Oversees the employee recruitment, examination, hiring and retention programs for the City; 
• Coordinates special human resources project activities for the City; 
• Supervises Human Resources, Payroll and other support staff; 
• Manages budget for Human Resources/Payroll. 
• Oversees nondiscrimination, human resources compliance and equal employment opportunity programs and initiatives for the City; 
• Oversees department timekeeping and payroll processes ensuring coordination and adherence to City, State and Federal requirements; 
• Develops and implements employee recognition programs and works to enhance employee morale; 
• Supervises worker’s compensation and return to work programs. 
• Chairs the City’s Safety committee and coordinates all training and development programs city-wide. 
• As a member of the SMT, advises the City Manager and the Director of Finance on various human resources management issues and formulation of City personnel policies and procedures;

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

DEFINITION

Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources in the administration of the City's Human Resources program. Completes related work as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Senior Management Analyst and the Human Resources Analysts. 

EXAMPLES OF DUTIES

Maintains frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or mail; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains employees' personnel records and departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares and signs inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Secretary for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Manages distribution of performance appraisals schedule and retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations.  May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, and in administering certification of active Civil Service Employment Lists using computerized applicant tracking program.

Provides support to the Senior Management Analyst and Human Resources Analysts. Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses all Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Experience: Two years of experience in responsible administrative and human resources technical work that involved regular contact with the public. 

Education: Graduation from high school or equivalent and an AA degree.

Licenses or Certificates: Possession of a valid Class C California Driver's License.

Supervising Librarian

San Rafael Public Library

Library & Arts Division

$6,055 - $7,360 per month

Plus excellent benefits

DEADLINE TO APPLY:  Apply by Tuesday, December 31, 2019, for first consideration

If you answered YES to any of these questions, we’d love for you to apply!

The Supervising Librarian is a coach, mentor, and guide with proven skills in leading people and managing programs and budgets.  They will be a highly collaborative, motivated and customer-focused individual with excellent communication skills.  The ideal candidate will want to be part of a dynamic leadership team, is willing to take risks, and be energized to change.  Previous experience demonstrating successful collaborations with school and community partners is highly desirable.

The Supervising Librarian position is in the Library & Arts Division of Library and Recreation.  This new department encourages the growth and development of a strong community by creating experiences that spark curiosity and enable lifelong learning.  We are dedicated to providing quality service through continual improvements to our programs and services for persons of all ages and abilities.  Under direction, the Supervising Librarian will plan and organize a specific section of the Library & Arts Division and is responsible for the full supervision of Library Assistants and other Librarians.

This multi-position class is a working supervisor level in charge of personnel and activities associated with a specific division or function.  These positions participate in the work of the unit as needed.  The positions are guided by established policies and procedures, principles of the field, and management personnel.  This class is distinguished from the Librarian II in that the latter is a professional specialist, whereas this class is a working professional supervisor with associated authorities and responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned):

• Plans and schedules employee shifts, work days, rotation of tasks, and daily or special work assignments.
• Plans, develops, and implements procedures and processes.
• Plans and reviews the work of Library staff and volunteers.
• Interviews applicants for employment and recommends selection.
• Appraises employee performance, documents disciplinary problems, recommends and carries out disciplinary actions, and recommends merit increases.
• Maintains statistics and prepares reports.
• Maintains logs and records, conducts routine and special surveys and tabulation of usage of materials, patron demographics, and related information.
• Uses online systems to develop, organize and maintain collections.
• Acts as liaison for the division with other library divisions, City departments, and the community.
• Operates various computing devices.
• Oversees collection development for the division.
• Trains and supervises staff.
• Provides outreach to schools and community groups.
• Serves as reference librarian.
• Utilizes print, multimedia, and online library information resources to provide direct readers advisory and reference service to library patrons.
• Performs related duties as required.

To be eligible for this position you must have the knowledge of: 

• Principles and practices of supervision.
• Work planning and control, including selection, appraisal, counseling, and motivation of employees, and  planning, scheduling and directing work.
• Library services and collections.
• Professional practices and techniques of library science.
• Online library systems and information resources.

To be eligible for this position you must have the ability to:

• Supervise library staff directly; including planning, scheduling, assigning and appraising work, and counseling employees.
• Establish and maintain effective working relationships with other library staff, employees, and patrons. 
• Identify problems and develop effective courses of action for their resolution.
• Maintain complex records and prepare reports.
• Work evenings and weekends.
• Use online resources and computing devices.
• Use and explain library resources.
• Communicate effectively both verbally and in writing.
• Develop and promote library programs and services.

• Master’s in library science issued by a college or university accredited by the American Library Association is preferred.
• Five (5) years of professional library experience with three (3) years’ experience in adult services, children’s services, or branch operations.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read and interpret documents such as safety rules, procedure manuals, and operating and maintenance instructions.
• Ability to write reports, correspondence, and procedure manuals.
• Ability to speak effectively before groups.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The employee occasionally works with use of personal vehicle.  The employee occasionally works in evenings or weekends.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following: application appraisal, oral board interview examination, fingerprinting/background check, pre-employment medical exam, and DMV report.  The passing point for the oral board examination final score will be 70%.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.   Follow this clink to apply via calopps.org: https://www.calopps.org/san-rafael/job-19951886

For more information about the City of San Rafael, please visit www.cityofsanrafael.org

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

THE POSITION

Tri-City is looking for one (1) special individual to serve as a Clinical Therapist I for the Field Capable Services (Older Adult Support Services) Program. This position is a field based, bilingual position which requires the incumbent to meet with clients, ages 60+, in the field at private homes, senior residency sites, local senior centers, etc.  The Clinical Therapist I will report to a Program Supervisor.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Under supervision, to provide counseling/psychotherapy, mental health assessment, consultation, & education within the scope of practice determined by licensure & Tri-City Mental Health policies & procedures;
   
• Provide crisis intervention to mentally ill/emotionally disabled individuals and their families;
   
• Provide case management services on or offsite; meet with clients for regular therapeutic interviews, guide clients in understanding of their illness and contributing personal, social and economic factors;
   
• Assist clients in developing realistic plans and advice clients on community resources;
   
• Maintain records of all activities relating to clients’ care and must adhere to Agency and service billing requirements; work on a multidisciplinary team to promote recovery and other duties as assigned, etc.

THE POSITION

Tri-City is looking for special individual to serve as a Clinical Therapist I or II for the Children’s Outpatient Program (COP) in the Child & Family Clinic. The Clinical Therapist I/II will appeal to individuals who are passionate about working with children, adolescents, young adults and their families.  The Clinical Therapist I/II will report to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide individual, family, group therapy for children, adolescents, and youth with mental illness and their families;
   
• Provide crisis intervention as needed; collaborate with schools, DCFS and probation as needed;
   
• Provide field and office services; complete all DMH documentation;
   
• Conduct mental health assessments, sessions, treatment plans;

• Ensure that documentation is updated in Electronic Health Record (EHR) regularly;
   
• Other duties as assigned, etc.

THE POSITION

Tri-City is looking for one special individuals to serve as a Community Navigator I/II for the MHSA Department.   This position requires field work and on-call duties for 1 or 2 weeks every month.  The Community Navigator position works to engage with people and their families who need services to help them quickly identify currently available services, including formal and informal supports and services tailored to the particular culture, ethnicity, age and gender identify. This position will report to a MHSA Program Supervisor.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Recruit community-based organizations, faith based organizations, and other community groups to become a part of an active and ever growing locally based support network for people, including those most challenged by mental health issues;
   
• Follow-up with people they have engaged to ensure that they have connected with support structures and received the help they need;
   
• Use information technology and other means to map and keep up to date about the current availability of services and supports in the service area;
   
• Promote awareness of mental health issues & the commitment to recovery, wellness, & self-help;

• Ability to be a team player & have the ability to work in an environment that requires communication & engagement with supervisors & other team members; and other duties as assigned.

A complete job description available upon request.