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Do you have a passion for the outdoors, trails and preserving open space?  Do you thrive on helping others and enjoy public interaction? Midpeninsula Regional Open Space District is currently hiring two full-time Administrative Assistants (one in the Public Affairs Department and one in the Land & Facilities Department), and will create a pool from this recruitment for future Administrative Assistant vacancies.  For more information, see the Job Description on the District’s website. 

About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of nearly 65,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  This is an exciting time to be part of the District’s team!  If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position. To learn more about the District, visit our website, OpenSpace.org, and view our “Working for Midpen” video on our Jobs page.

About the Position:  We are looking for organized, self-motivated, independent workers with excellent verbal and written communication skills who are outgoing, detail-oriented and able to meet deadlines while managing multiple competing priorities.  These positions serve as a “hub” for busy departments, keeping the teams organized and providing general administrative support such as maintaining databases; calendaring; generating reports; monitoring and ordering related supplies; assisting in preparing, processing, and tracking purchase requisitions and invoices; and filing.  Department specific responsibilities and tasks include, but not limited to, the following: 

Public Affairs:

Provide general information and assistance to the public in writing and in person.  Maintain an in-house inventory of promotional products, event equipment and supplies at various storage locations.  Research, gather and format the latest news articles featuring Midpen and other news stories relevant to the work we do.  Represent the District at various community events.  Manage Brown Act notifications for all board meetings.  Serve as staff liaison for the Legislative, Funding, and Public Affairs Committee (LFPAC) meetings including creation of agenda and minutes and serving as clerk at the meetings.  Proofreading, formatting and some writing.  The ideal candidate will have mid-level Excel and Word skills, experience in presentation material software including PowerPoint, as well as basic database software knowledge.

Land & Facilities:

Maintain database of facility rentals including tracking rents due and rents received.  Provide accounting support including assistance with contract routing, purchase order requests, invoice processing, credit card and invoice reconciliation. Serve as the District liaison for tenants and vendors.  Provide asset management support including vehicle servicing for office fleet, coordinate and schedule repairs, maintain database of service due dates, work orders, service requests, and inspections for all repairs and maintenance on District assets (vehicles, houses, equipment, etc.).  Support aspects of purchasing and distributing merchandise purchased.  Gather and format information for biweekly reports.  Serve as staff liaison for board meeting agenda requests.  The ideal candidate will have advanced Excel and Word skills, and verbal and written bilingual skills (Spanish/English). 

Work Environment:  The District’s offices in Los Altos, California: in a standard, primarily sedentary, office setting, using standard office equipment. 

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:  Equivalent to the completion of twelfth (12th) grade and three (3) years of responsible general office support experience. 

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

How to Apply:  Apply online at CalOpps.org.  Application Deadline: Friday, October 11, 2019 at 5:00 p.m. 

The following four (4) application items are required and constitute a complete application:

1. A fully completed CalOpps employment application
2. Cover Letter
3. Resume
4. Supplemental question responses

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline: We recommend applicants be available on the following dates for panel interviews (we are unable to accommodate vacation schedules):

First Interview at our office in Los Altos: Wednesday, October 16, 2019

Final Interview/Written Exercise at our office in Los Altos: Tuesday, October 22 or Wednesday, October 23, 2019

Estimated Start Date: Late November

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at (650) 691-1200.

Put your passion for Open Space to work!

The City of Dixon is recruiting to fill two (2) part-time (24 hours per week) positions of Transit Dispatcher and to establish an eligibility list for future use.  This position receives ride requests and quickly and efficiently organizes, schedules and routes Readi-Ride bus requests; operates equipment to relay requests to drivers; reads maps and assists drivers with directions and alternative routes; assists in collecting information related to the operation of the transit system; works closely with Transit Supervisor to ensure routes are properly scheduled; and performs related duties.

QUALIFICATIONS GUIDELINES:  Applications are invited from qualified persons who possess the knowledge and abilities to perform the job. A typical way to obtain such knowledge and ability would be: 

     Education: Equivalent to graduation from high school. 

     Experience: One year of clerical experience that involved public contact.

OTHER REQUIREMENTS:

Possession of a valid California Class C Driver's License (within 30 days if possession of Out-of-State License) and a satisfactory driving record as a condition of initial and continued employment.

The ability to speak Spanish is highly desirable.

Satisfactory completion of a drug screen and a background check are conditions of employment. 

EXAM PROCESS:  A limited number of candidates whose applications indicate that they, among those competing, are better qualified in terms of related education, training and experience will be invited to participate in a written exam (pass/fail) tentatively scheduled for the afternoon of Monday, October 14, 2019 and an Interview process (weighted 100%) tentatively scheduled for Tuesday, November 5, 2019.

Employment Processing: Those selected may be subject to a medical exam, drug screen, fingerprinting, background check, and must provide proof of identity and legal right to work in the United States. 

Veteran’s Preference Points: Veteran’s Preference points will be applied in accordance with the City’s Personnel Rules & Regulations. 

The City of Dixon is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Reasonable Accommodation in the application, examination and selection process will be made upon request by calling 707-678-7000. 

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The Menlo Park Fire Protection District seeks an Administrative Assistant to support the training division.  The assistant will work with District staff on various projects. The selected candidate must be available to work Monday through Thursday between 7:00am and 5:00pm.

Interviews for this position will be held in the beginning of October.

DEFINITION:

Under general supervision, the Administrative Assistant performs a variety of routine to complex office, administrative, clerical, and technical duties in support of the training division within the District, including but not limited to: human resources, reception, fire prevention, grants and US&R, fire education, finance administration, payroll; creates and maintains records; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS:

This is an advanced entry-level classification in the office administrative series with an emphasis on performing a wide variety of clerical and office support duties for an assigned department.  Assignments are generally limited in scope, contain fairly routine duties, and are performed within a procedural framework established by higher-level employees.  Specific duties vary depending upon the department to which the incumbent is assigned.  The Administrative Assistant is distinguished from the advanced level specialist and coordinator positions by the level of responsibility assumed and the complexity of duties assigned at the higher level.

The City of Redwood City invites you to apply for the position of Assistant City Clerk. The successful candidate will direct, oversee and supervise a team responsible for a full range of services to the community and manage day-to-day administrative and technical operations of the City Clerk’s Office.  The successful candidate will work closely with the City Clerk and City staff.  Functional areas of responsibility include administrative and logistical support to City Council meetings, official records management and retention, municipal elections, commissions oversight, legal notices, bid openings and related services.

The ideal candidate must pay strong attention to detail, be highly organized, possess a growth mindset, embody a positive and proactive attitude, remaining professional and courteous under all circumstances. The ideal candidate will be a respected leader and colleague with a collaborative work style and adhere to the highest principles of internal and external customer service. They will take pride in their work by ensuring consistent quality, timeliness and compliance. The ideal candidate will be politically astute with a proven track record which demonstrates their ability to use independent judgment and analytical skills.  They will have experience as a municipal clerk or deputy clerk or will have completed course work leading toward a municipal clerk certification. The ideal candidate will be able to direct, oversee, and supervise the administrative and technical operations and staff within the City Clerk’s Office.

Please click on the PDF link below to review the complete job announcement.

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The City of Campbell announces a work experience employment opportunity for:

Position: High School Work Experience - Building Intern

Department: Community Development Department

Salary Range: $12.00/hr, Part-Time, Temporary Non-Benefited position

Schedule:  4-10 hours per week / 2 days a week minimum (Mon through Fri)

Closing Date: Open Until Filled

The Position: The Campbell Community Development Department seeks a highly organized and creative Building Intern to help with duties as assigned under the supervision of department staff.

Responsibilities:

• Create documents (e.g., applications, informational handouts)
• Update code enforcement calendar with tasks and follow-up dates
• Maintain accurate and organized files and records
• Follow City and Department guidelines and policies 
• Aid in plan check for solar energy systems 
• Introduce to building inspection and code enforcement 

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments in a timely manner
• Ability to follow oral and written instructions and communicate effectively with supervisor
• Basic knowledge of construction will be helpful 

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to kimit@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The City of Campbell announces a work experience employment opportunity in the Finance Department

Position: High School Work Experience, Clerical,  Finance Department

Salary Range: $12.00/hr; 2 days a week minimum

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 4-10 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Finance Department seeks an individual to assist with a variety of daily support tasks and clerical duties within the department under general supervision of department staff.

Responsibilities:

Answers inquiries and provides information to interested parties

Provide a high level of customer service while handling routine inquiries and requests

Operates a variety of office equipment including personal computer

Maintain effective communication and working relationships with those contacted in the course of work

Maintain accurate and organized program files and records

Follow City and Department guidelines and policies

Meet the public with courtesy and tact

Support internal mail distribution

Organizing and filing documents

Scanning documents

Assist with office supply inventory

Perform other duties as assigned

Qualifications:

Must be enrolled in high school grades 11 or 12

Proficient with Microsoft Word, Excel and PowerPoint

Ability to complete assignments

Ability to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to

participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to kimit@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER