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The City of Marysville seeks a multi-tasking, collaborative team player to work in a fast-paced environment which requires juggling a variety of duties and assignments, while supporting the City Manager and City Clerk's Offices, as well as the Finance Department.  Specifically, tasks will include:

• Provide high quality customer service to the public both at City Hall counter and over the phone (this will be first priority);
• Act as the City's cashier for dog and business licenses, parking tickets, boat dock permits, facility permits and other cashiering that may occur in City Hall;
• Assist the City Clerk with preparing the bi-weekly City Council agenda packet, as well other light administrative duties;
• Assist the City Manager with the City's monthly electronic Community Newsletter (via Constant Contacts);
• Assist the Finance Department with Dog License and Boat Dock Permit administration;
• Assist with City job postings;
• Schedule meetings for multiple staff members and departments;
• Manage the conference room schedule;
• Prepare occasional draft correspondence;
• Manage the City's Facebook Page and coordinate with the website developer for City website changes and updates;
• Administer city-wide facility rental permits; and
• Administer parking ticket processes and scheduling quarterly parking ticket hearings.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Messenger Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 
 
The Messenger Clerk performs, under immediate supervision, perform work of routine difficulty in the collection and delivery of documents and materials to City departments and locations throughout the City. Performs routine clerical tasks as required.  
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
 
Competencies
 
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

·     Job Expertise - Demonstrates knowledge of and experience with applicable technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. 
·     Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
·     Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
·     Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
·     Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
 

ADMINISTRATIVE SERVICES ANALYST I/II (Fiscal Focus)
CLOSE DATE: Friday, March 8th, 2019

SALARY RANGE:
I   – $21.88 - $26.59  Per Hour   
II  – $23.45 - $28.51  Per Hour  
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, March 8th, 2019
 

THE POSITION
The Administrative Services Analyst I/II position at the Glenn County Health and Human Services Agency, Fiscal Department performs routine administrative and analytical work that will involve and/or emphasize the functional areas of:  fiscal, accounting and analytical duties; incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional issues and alternatives; prepare correspondence and perform other related duties as required. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        

I - One (1) year of general administrative support experience in a professional or technical capacity.  
        

II - Either one (1) year as an Administrative Services Analyst I in Glenn County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance.
       

Training:        

I/II - Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, or a closely related field. Substitution: Additional progressively responsible experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, March 8th, 2019.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

Accounting Assistant II

$4,461 - $5,422 per month

Plus excellent benefits

LAST DAY TO APPLY:   Please apply by Thursday, February 28, 2019 for first consideration

The Finance Department is recruiting for an Accounting Assistant II.  Under general direction this position processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures.  This position works independently while working within existing procedures.   

This position performs the following essential job duties:  Other duties may be assigned).

• Processes and maintains accounts payable, business licenses, parking citations, cash receipts, deposits and other accounting records.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Provides services and information to school districts, agencies and other organizations regarding accounting data.
• Audits, verifies and reconciles, requisitions, invoices, receipts, check payments, schedules, taxes and fees, deposits and other accounting documents and records.
• Assists in preparing reports and statistics.
• Prepares data and performs data entry of accounting information.
• Runs and verifies accuracy of reports and forms.
• Monitors computer generated reports and related materials.
• Performs general clerical tasks, including typing maintaining files, copying and answering the telephone.
• Performs related duties as required. 

To be eligible for this position you must have knowledge of:

• Standard procedures and guidelines for assigned accounting tasks.
• Data entry and processing.
• Modern office practice and procedures.
• Department operations and policies.
• Correct English usage.
• Operation of office equipment and software.
• Telephone etiquette.
• Modern office equipment including PC and related software.

• Perform data input quickly and accurately.
• Perform accounting tasks in accordance with established guidelines and procedures.
• Prepare and maintain records and files.
• Perform simple research, compiling data, preparing reports.
• Perform clerical work & administrative tasks.
• Key boarding at 40 WPM from clear copy.
• Establishing, maintaining effective relationships.
• Operating modern office equipment.
• Meeting schedules and time lines.
• Understanding and following oral and written directions.
• Answering telephones courteously and efficiently.
• Performing routine clerical duties.
• Operating personal computer and software.

Education and/or Experience:

A combination of education and experience that demonstrates possession of the required knowledge, skill and abilities.  A typical way to obtain these would be:

• High School diploma or general education degree (GED)
• AA Degree preferred, but not necessary
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience

Language/Mathematical/Reasoning Skills:

• Ability to read and comprehend simple instructions, short correspondence and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add, subtract, multiply and divide using whole numbers.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee regularly works in inside environmental conditions.  The employee frequently works with a video display terminal for prolonged periods.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include the following: application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%.   

• Follow this link to apply: 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than seven (7) calendar days before the test date. 

Under general supervision, the Deputy Clerk performs a variety of technical, analytical and administrative tasks in support of the Town Clerk’s function and is responsible for acting as Town Clerk in her/his absence.  This includes but is not limited to attendance at Council and/or Committee meetings, agenda preparation, records management, coordinating public records act requests, preparing and editing minutes, implementing research and accumulation of information for reports, and assisting in special projects.  May be responsible for noticing, advertising, and calendaring public hearings and for updating brochures for referendum, initiatives, recalls, and municipal code amendments.  The Deputy Clerk works closely with staff from the offices of the Town Manager and Town Attorney, Town Council, and the general public, as well as other local governments and outside agencies.  

Final Filing Date: 5:00pm, Friday, March 1, 2019

Tentative Interview Date: Week of March 11, 2019

Appointment to this position is contingent upon:

*A pre-employment fingerprinting criminal history records check

Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

About the Position

The Management Analyst will perform responsible professional and technical administrative duties in the development, administration and implementation of department and City programs; to conduct special studies, surveys and research assignments in a variety of administrative and operational procedures and topics; and to do related work as required.

The Management Analyst also serves as a liaison between the Department and the public at-large. Sample projects may include: meeting with businesses in the City to facilitate retention and expansion; assisting with marketing efforts to inform the public on departmental projects, programs and initiatives; support the goals of the City’s Below Market Rate Housing program; and other departmental efforts.

This is a full-time classification in the confidential group.  The advanced analytical and project management nature of the position requires an ability to perform moderately difficult and complex work.  Assignments are often programmatic in nature and require strong communication, coordination and facilitations skills.  Incumbents must have the ability function effectively with people at all levels of the organization as well as external contacts.

Receives direction from higher level departmental or administrative management personnel. May provide direction to support staff.

Essential Duties

• Serve as a primary resource point for a particular program or area, requiring in-depth knowledge of department programs, functions, organizational structure, and services.
• Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure, and organization changes.
• Conduct surveys and perform research and statistical analyses on administrative, fiscal, and operational problems.
• Participate in the development and installation of new or revised programs, systems, procedures, and methods of operation; update and revise current policies and procedures. Assist in the development, coordination and monitoring of the department budget.
• Compile materials and assist on the preparation of reports, manuals, and publications. Participate in administering contracts; monitor programs for compliance with applicable regulations.
• Respond to complaints and requests for information.
• Represent the City in interdepartmental, community, and professional meetings as required; make presentations as necessary.
• Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, and outside agencies.
• Prepare a variety of reports, draft letters, and materials for the department, City Council, and other agencies; drafts and completes final contracts, general correspondence, procedures, informational handouts, press releases, and other written materials.
• Review changes in laws, regulations, and guidelines for their effect upon departmental activities; evaluates the effect of such changes and recommends changes to policies and procedures as required for compliance.
• Perform related duties and responsibilities as assigned.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

Please see the job description and announcement below.