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Would you like to join the team that is on the rise in the County of San Mateo? Do you want to enhance your already-proven contract, budget, and performance management skills and elevate your career path to new heights?  If so, this unique opportunity is for you!

We are seeking a candidate for the position of Management Analyst/Associate Management Analyst to join our team. This position will support three amazing departments, Real Property, Procurement, and Revenue Services, providing fiscal support, performance management, contract management, and administrative support.

The Management Analysts will conduct research, provide complex analysis on critical issues, and evaluate program effectiveness within all three departments. Management Analysts play a key role in merging the County's vision of serving the community and providing superior customer service to our clients with the day-to-day management and operations of County programs and services.

THE THREE DEPARTMENTS
Real Property provides a wide range of real estate services to the County Manager's Office, the Board of Supervisors, and all County departments. The department operates under the County Manager's Office and oversees all County owned properties as well as all properties leased by the County for use by the various County departments. Responsibilities include the payment of rent and reconciliation of operating costs related to leasing. In addition to oversight of those responsibilities, the Management Analyst will assist with managing contracts with outside service providers, coordinating human resources issues, and assisting with budget projections and accountability.  

Procurement acts as the County's centralized purchasing for all County departments. This department is responsible for providing countywide procurement and contract services to ensure County departments obtain a maximum value for each dollar spent and maintain compliance with all relevant County, State, and Federal laws, ordinances, and policies.

Revenue Services supports outside agencies and departments within the County in their efforts to recover revenues by providing centralized collections services and serving our clients and customers with the utmost respect, compassion, and customer service in helping individuals clear their financial obligations.  Support to this department will include fiscal, budgeting, contracts, and administrative services.

There is currently one vacancy.  This is a full-time permanent position.  The position could be filled at the more experienced Management Analyst level, or at the first-level Associate Management Analyst level.
 
The salary range for the Management Analyst classification is $96,782 - $120,994 annually.
The salary range for the Associate Management Analyst classification is $83,637 - $104,541 annually.

The Ideal Candidate is:

• Knowledgeable of advanced principles and practices of public administration, fiscal management, and program management
• An effective collaborator who interacts well with diverse personalities, management, colleagues, and the public
• Knowledgeable in evaluating programs for effectiveness and providing recommendations for improvement
• A superior communicator who excels orally and in writing
• Experienced in preparing and monitoring budgets
• A politically astute, critical thinker and planner
• A tactful leader with excellent facilitation skills
• Able to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them
• Able to develop and persuasively communicate to diverse audiences an innovative vision and to motivate others to achieve that vision
• Open minded, creative, and comfortable with change
• Firm, fair, and a responsive consensus builder
• A quick learner who can work independently
• Self-motivated and a positive thinker
• Sincere, confident, and honest

QUALIFICATIONS

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• The equivalent of a bachelor's degree from an accredited college or university in political science, business, or public administration or a related field plus two years of journey level analyst experience, or a master's degree from an accredited college or university in political science, business, or public administration or a related field plus one year of journey level analyst experience. 

Knowledge of/Experience with:

• Basic principles and practices of local government administration and organization
• Development or management of project or program budgets
• Principles of financial administration, including public budgeting and reporting
• Principles and practices of organizational analysis and management

 
Skill/Ability to:

• Learn the Federal, State, and local regulations and guidelines related to assigned duties
• Analyze a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations
• Prepare clear and compelling staff reports and make presentations
• Use the County's budget and accounting systems to perform financial analysis and reporting at the department and countywide levels
• Provide instruction and guidance to departmental staff on budget development and management and collaborate effectively across departments to implement processes and resolve issues.
• Perform the full range of the assigned duties under minimal supervision

An offer to a candidate for Management Analyst or Associate Management Analyst will depend, in part, upon the level of prior budget experience.

APPLICATION DEADLINE:  Apply by Monday, March 23, 2020 for first consideration

The City of San Rafael is seeking a full-time Administrative Analyst to work within the Parking Services Division.  This position is responsible for performing a variety of responsible, complex, and professional administrative staff duties. 

This is a professional level, administrative position performing complex, analytical work and is expected to function independently of ongoing supervision.  The focus of this position will be on programs and projects, research and analysis of data, and the preparation and presentation of findings and recommendations.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following):

• Plans, organizes, coordinates and implements day-to-day program assignments independently. 
• Conducts research, analyzes data, and presents conclusions and recommendations.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes.
• Develops programs, manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Composes and reviews department website content; maintains the department website.
• Drafts and publishes authorized social media posts consistent with City messaging and responds to citizen inquiries on behalf of the Department.
• Plans and coordinates civic engagement events.
• Participates in the training of clerical personnel.  May provide work direction to others.
• Prepares comprehensive written reports regarding program activities.
• Educates and engages with other City staff, City Council, community representatives and citizens.
• Performs related duties as required.

• Principles and practices associated with administration, organization, and management.
• Research methods, techniques and statistical and other work measures.
• Department goals, objectives, policy and procedure.
• Effective oral and written communications methods.
• Operation of Personal Computers and related software.
• Statistical, research and survey methods.
• Policies and objectives of assigned programs.
• Advanced secretarial and administrative methods.
• Principles of training and work direction.
• Coordination of clerical assignments.
• Modern office practices and procedures.

• Work independently in the completion of assignments.
• Analyze and evaluate data.
• Prepare and present clear and concise reports, both orally and in writing.
• Establish and maintain effective working relationships with others.
• Provide effective functional or project leadership.
• Effectively plan, organize and prioritize work.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers, officials, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities may qualify.  A typical way of gaining the knowledge, skill, and ability outlined above is:

• Equivalent to an Associate degree with college course work in public administration, business administration, or a related field AND
• Three (3) years of progressively responsible administrative support experience, preferably within a public agency.
• Experience involving extensive written customer communications, employer social media posts, research, budget preparation/reconciling, development of marketing materials and event planning/coordination may substitute for the required education on a year-for-year basis.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The employee occasionally works in evenings or weekends and occasionally works with use of personal vehicle.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar

The City of Redwood City Invites Applications for:

Account Clerk I/II

#20A-17

The City of Redwood City seeks an energetic, self-motivated person to fill the full-time position of Account Clerk I/II for the Administrative Services Department, Revenue Services Division.  This is an excellent opportunity to join the public finance profession and learn this industry from the ground floor!  A passion to succeed, excellent customer service skills, and attention to detail are sought after attributes.

Account Clerk I: This is the entry level class in the Account Clerk series and is distinguished from the II level by the inability to perform the full range of duties assigned to the Account Clerk II class. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job skills.

Account Clerk II: This is the journey level class in the Account Clerk series and is distinguished from the I level by the ability to perform the full range of duties as assigned with only occasional instruction or assistance. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. The Account Clerk II class is distinguished from the Accounting Technician I class in that more complex and specialized duties and responsibilities are assigned to the Accounting Technician I.

Typical tasks include, but are not limited to:

• A variety of customer service, entering, reviewing and processing payments.
• Processing utility bills.
• Receiving and coding payments.
• Preparing or verifying bank deposits.
• Entering billing adjustments.
• Handling a cash drawer.
• Analyzing balance sheet accounts.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education & Experience

Account Clerk I:

Equivalent to completion of the twelfth grade supplemented by business accounting courses. One year in a general clerical or accounting clerical position.

Account Clerk II:

Equivalent to completion of the twelfth grade supplemented by specialized training in accounting and fiscal processes. Two years responsible experience in the maintenance of financial, fiscal, and related statistical records.  Direct public contact experience is desirable.

Knowledge of:

• Principles and strategies of effective customer service.
• Principles and practices of financial record keeping.
• Basic accounting principles.
• Modern office procedures and equipment, including computer-based accounting systems.
• Use of equipment such as scanners, calculators and personal computers, including related software such as MS Word and MS Excel.

Ability to:

• Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting functions.
• Prepare financial reports and maintain ledgers and journals.
• Analyze data and draw sound conclusions.
• Reconcile bank statements.
• Communicate clearly and concisely both orally and in writing.
• Use a computer-based accounting system.
• Operate a 10-key calculator by touch.
• Follow verbal and written instructions.
• Work in a team-based environment.
• Work effectively with the public.
• Handle cash transactions accurately.
• Analyze data and draw sound conclusions.
• Reconcile bank statements.
• Speak fluently in both English and Spanish (highly desired).

Selection Process

Oral Board Interview Tentatively scheduled for Friday, April 17, 2020

All applications, including supplemental questionnaire, will be reviewed for neatness, accuracy, completion, relevant education, experience, training and other job related qualifications. Those who best meet the stated qualifications and requirements for the position will be invited to participate in the testing process, which will consist of an oral board interview.

Candidates with a disability, which may require special assistance in any phase of the application or selection process, should advise the Human Resources Division upon submittal of application.

CITY VALUES

Our Core Purpose:  Build a Great Community Together

     The values that guide us are:

• EXCELLENCE: Passion to do our best in each moment.
• INTEGRITY: Do the right thing, not the easy thing.
• SERVICE: We care and it makes a difference.
• CREATIVITY: Freedom to imagine and courage to act.

Final filing date: Before 5:00pm, Thursday, April 30, 2020 (extended from April 1, 2020) - subject to change  

(Supplemental Questions Required)

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check

Resumes will not be accepted in lieu of applications. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via e-mail or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

About the Position

This opening is in the City’s Community Development Department, whereby primary support will be given to the Planning, Economic, and Housing Divisions.

Positions in this advanced-level classification perform a variety of clerical work including: complex multiple financial transactions and record keeping; extensive interaction with the public and other interested parties; and other responsible and complex support functions where there is minimal supervision of work that involves standard operating procedures.

Positions in this classification are distinguished from those in the lower class of Administrative Clerk through the complexity of the work performed, the job knowledge required and the independence with which duties are performed.  Senior Administrative Clerks independently compose written documents.

Positions in this classification are distinguished from those in the higher class of Administrative Assistant in that the latter perform technical and administrative work in support of a department head and principal staff.

May exercise limited supervision of part-time or temporary personnel.  Work is performed under minimal supervision or independently depending upon assignment.

Essential Duties

• Processes transactions in support of department programs which entail: substantial interaction with interested parties; knowledge of procedures and policies; and the accounting for payables and monies received.
• Provides information and assistance regarding department programs, policies and procedures to the general public, City personnel, vendors and contractors.
• Processes forms, invoices and other documents in accordance with established procedures; and checks for accuracy and completeness of entries, and for compliance with applicable City, statutory and other requirements; may transcribe documents, and arrange for official recording of documents with County Recorder.
• Computes and receives fees in accordance with department schedules and procedures, records revenue received and provides for the deposit of monies.
• May provide limited supervision to part-time or temporary personnel.
• Enters data and information in the preparation of reports, correspondence, forms and other documents.
• Prepares or assists in preparation of agenda packets for Council, Board and Commission meetings, act as minute taker and prepares minutes for such meetings, post agendas and minutes to City website.
• Processes accounts payable and prepares cash deposits.
• Works to solve customer complaints and issues related to assignment.

Announcement: Full-Time Utility Maintenance Worker I

The North Coast County Water District is currently accepting applications for Full-Time Utility Maintenance Worker I.

To apply, please review the job description and submit a resume, job application and supplemental questionnaire to jobs@nccwd.com or mail to: NCCWD, Attn: Human Resources, P.O. Box 1039, Pacifica, CA 94044. Submissions must be complete to be considered. Application packets may be obtained at the District office located at 2400 Francisco Blvd., Pacifica or downloaded here, on the website.

Live Scan background check must be completed prior to employment.

Open Until Filled.
Salary Range: $54,142.40 - $69,097.60 DOQ

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

DEFINITION

Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources in the administration of the City's Human Resources program. Completes related work as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Senior Management Analyst and the Human Resources Analysts. 

EXAMPLES OF DUTIES

Maintains frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or mail; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains employees' personnel records and departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares and signs inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Secretary for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Manages distribution of performance appraisals schedule and retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations.  May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, and in administering certification of active Civil Service Employment Lists using computerized applicant tracking program.

Provides support to the Senior Management Analyst and Human Resources Analysts. Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses all Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Experience: Two years of experience in responsible administrative and human resources technical work that involved regular contact with the public. 

Education: Graduation from high school or equivalent and an AA degree.

Licenses or Certificates: Possession of a valid Class C California Driver's License.

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