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The City of Thousand Oaks has an excellent opportunity!

We are seeking an enthusiastic, customer-oriented team player who thrives in a busy environment to perform a variety of functions including organizing and researching records, providing information, processing fees, and receiving payments, by telephone, in-person and via e-mail.  The Records Management Specialist acts as a liaison between customers and staff and must have the ability to set priorities, plan and organize a diversified workload and fulfill commitments in a timely manner.

Primary Responsibilities:

• Perform a full range of responsible, specialized, technical, and confidential office clerical support functions
• Assist in organizing and administering the Citywide Records Management Program
• Manage departmental records storage systems, including records filing, research and retrieval
• Perform administrative functions related to imaging system software
• Assist with destruction of records in accordance with the records retention schedule
• Serves as liaison between customers, staff, City officials, and other agencies
• Receives and responds to requests for information; directs incoming calls and inquiries to appropriate staff
• Processes public record requests including file and plan review, and written notification to architects, engineers, homeowner associations, and property owners
• Processes payments and receipts for various City services
• Creates and maintains a variety of logs and records
• Performs general administrative and clerical duties in support of the department
• Performs related duties as required

DEFINITION:

Under direction, provides clerical and administrative support to a department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments. On occasion, work may involve confidential issues and thus needs to be handled accordingly. May also perform related work as assigned.  Incumbents in this classification perform administrative, technical and analytical duties within assigned program or functional area(s) of a City department.

CLASS CHARACTERISITICS:

This is the lead-level class in the Administrative Assistant series. Under general supervision, may provide lead direction and training to a small group of Administrative Assistants and Office Specialists; provides difficult and/or specialized office support to a designated department head, division head, section supervisor and/or supervisory and professional staff within a variety of City departments; and performs related work as assigned. This position is distinguished from the Administrative Assistant II class by the high degree of independence, level of responsibility, the greater complexity of assignments received, and its possible supervisory nature. Incumbents exercise a high degree of responsibility for administrative research and analysis and provide recommendations to department heads, section supervisors and/or supervisory and professional staff within a variety of City departments.

EXAMPLES OF DUTIES (illustrative only):

• May provide lead direction, training and review of work of those in the Office Specialist and Administrative Assistant series.

• Coordinates purchasing and supply ordering activities; contacts vendors; obtains the best terms and prices; arranges for delivery; and processes paperwork for payment.

• Arranges for the maintenance and repair of facilities and equipment; follows up to ensure that repairs have been completed.

• Prepares policies and procedures for department use; disseminates such procedures and instructs others in their use.

• Coordinates the issuance of permits for use of various City facilities; may arrange for staff coverage for specified events.

• Interprets departmental and/or program rules, policies, and procedures for others; recommends improvements to policies and procedures.

• Prepares a variety of written reports and correspondence regarding department or program activities, policies, procedures and/or services; maintains records and files.

• May assist in the development and administration of the annual program and/or departmental budget; analyzes requests and prepares cost figures; determines the reason for variances.

• May provide general administrative support to departmental and/or program staff in such areas as payroll, contract administration, and production and distributions of written and promotional materials.

• May attend a variety of meetings with City staff, contractors, vendors, representatives of other governmental and/or regulatory agencies and the public, to identify, discuss and/or resolve problems.

• May attend and participate in professional group meetings to maintain knowledge of developing trends and/or innovations in assigned program area.

• Participates in various studies by collecting, monitoring, and analyzing data; performs analysis of issues affecting program; assists in developing recommendations, improvements, and/or modifications to policies and procedures to enhance program and administrative effectiveness.

• Assists in preparing requests for proposals and contractual agreements.

• Perform related duties as assigned.

The City of Campbell announces an employment opportunity for: Executive Assistant to the Police Chief 

Open Date: Monday, January 18, 2021

Close Date: Monday, February 1, 2021

Salary: $6,725.33 – 8,170.93 per month DOE
 

Executive Assistant to the Police Chief:

Under general supervision, to perform responsible secretarial and administrative support duties that require substantial initiative, judgment and discretion; and to do related work as required.

Ideal Candidate:

The ideal candidate is detail-oriented and can multi-task/prioritize and handle a large volume of tasks/requests with little supervision or guidance.  The candidate should have excellent communications skills and able to work effectively with members of other City departments, other city/county organizations, and the community.  The candidate needs to be proficient in scheduling and event planning and able to handle a large volume of tasks/requests in a timely manner.  The candidate must work closely and effectively with the Chief of Police to keep him/her well informed.

Typical Duties:

Depending upon assignment, duties may include, but are not limited to, the following:  Performs secretarial, administrative support and general clerical activities in support of a department head and principal staff which involve independent judgment and a thorough knowledge of department and City operations; may supervise clerical staff; establishes and maintains comprehensive records and files; makes appointments and arranges meetings; provides a variety of information to interested parties; prepares correspondence, reports and documents; tabulates a variety of data for projects, studies and budget review; monitors budgeted expenditures; prepares time sheets and other personnel data; operates a variety of office equipment including personal computers; and may assume responsibility for routine staff functions and projects.

Depending on the position assignment, may prepare agendas and minutes of meetings; take and transcribe dictation; and serve as secretary to advisory boards, commissions, or committees.

Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned department and City; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department.  Depending on the position, the ability to take dictation at a rate that satisfies the needs of the department may also be required.

Knowledge of:

Modern office management; word processing, spreadsheet and database software; correct English usage and spelling; records retention systems; and, as appropriate, basic principles of supervision and budget management.

Minimum Qualifications:

Education and Experience:

Equivalent to completion of the twelfth grade and six years of increasingly responsible staff support experience, including extensive public contact and fiscal record keeping. If required for the specific assignment, substantive stenographic experience.  

Possession of:   A valid California Driver's License.

Application Process:

This recruitment will close on Monday, February 1, 2021 at 5 pm. City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com/hr or at www.calopps.org. Applications that do not include responses to the supplemental questionnaire will be rejected.

Applications may not be emailed or faxed. Please do not substitute “see résumé” on the employment history section of the applications.  Résumés should be attached separately. A completed employment application and supplemental questionnaire must be received by the Human Resources Division by the closing date.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

The City of Redwood City invites you to apply for the position of

Contract Collective Impact Coordinator - Redwood City 2020 (Spanish and English speaking).

• Please click on the job announcement file below to review the recruitment flyer.

• A complete application is required, including a professional resume and a cover letter.

• Submit your application online via CalOpps as soon as possible. This recruitment is open on a continuous basis and the first review date is February 8, 2021.
• A selection can be made at any time after the first review.

Why join the Redwood City team?    

We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by the core values of excellence, integrity, service and creativity.  Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication. The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career as a part of a hard-working and fun team that fosters innovation, creativity and collaboration, we hope you’ll apply.  

FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Management Analyst II. The current vacancy is in the Police Department, however the list may be used to fill future vacancies in other departments for the duration of the list. The typical work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform professional administrative, financial, budgetary and operational support and analysis for a department, division or program; to perform research, statistical, and other analytical work; and to fulfill other administrative assignments in functional areas such as budget, contract administration, grant administration, communications, legislative monitoring, and regulatory compliance.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Management Analyst series and is distinguished from the I level by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from assigned management or supervisory personnel.
• May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel..

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets and supporting analyses and forecasts; prepare revenue projections, conduct fee analyses and recommend strategies to meet budgetary targets.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Research and analyze pending legislation and identify impact to department programs and activities; work with lobbyist to influence pending legislation and regulations.
• Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Participate in the development and implementation of departmental strategic plans.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Analyze, revise and develop fees; negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances.
• Coordinate and participate in financial and administrative activities of an assigned department, division or program; participate in the administration of reimbursement activities and programs; review and approve a variety of accounting transactions for assigned department.
• Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support department’s communications efforts.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; develop, maintain and monitor grant budgets and award milestones;  and ensure all requirements are being met and submitted accordingly.
• Assist with the selection and management of consultants and contractors; develop, monitor and administer contracts.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various financial, statistical and narrative reports on operations and activities.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies.
• May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of organization and administration.
• Principles and practices of budget preparation, analysis and administration.
• Statistical and graphical presentation methods.
• Principles and practices of research and quantitative analysis.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.
• Programs, processes and structure of assigned department.
• Principles and practices of accounting and municipal budget development and administration.
• Pertinent local, State and Federal laws, ordinances and rules.
• State and Federal legislative and regulatory processes.
• Principles and practices of grant administration.
• Principles of project management.
• Principles and practices of supervision.

Ability to:

• Learn programs, processes and structure of assigned department.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform professional analytical work in support of assigned department and programs.
• Identify, research, and respond to questions from other City departments, outside agencies and the public.
• Prepare, analyze and present technical, financial, and statistical reports and presentations, requests for proposal, contracts and agreements.
• Independently analyze situations and data and develop logical conclusions and sound recommendations.
• Develop financial models related to costs, rates and revenues.
• Analyze and respond to program effectiveness.
• Analyze financial data, fiscal and actuarial reports.
• Conduct, prepare and present special studies related to assigned operations.
• Coordinate, analyze, prepare and present special studies related to assigned operations.
• Supervise, train and evaluate assigned staff

EXPERIENCE AND TRAINING

Experience:

Two years of responsible experience performing duties similar to that of an Management Analyst I with the City of Roseville.

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, finance, accounting, public administration, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing professional financial and budget analysis for a department, division, or program?

• No Experience
• Less than 2 Years
• 2-4 Years
• 4-6 Years
• 6+ Years

4. How many years of experience do you have performing professional administrative or operational analysis for a department, division, or program?

• No Experience
• Less than 2 Years
• 2-4 Years
• 4+ Years

5. Describe your background and skills related to the handling of administrative tasks and responsibilities.  Please include your experiences reviewing and analyzing documents, writing and editing reports, analyzing and managing data.  Please indicate your employer and the length of relative experience.

6. Describe your background and skills related to financial analysis, budget, and accounting. Please indicate your employer and the length of relative experience.

7. Describe your project management experience.  Give specific details including the scope of the project, your role, the level of staff in the organization you worked with, and the outcome of the project.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Management Analyst I. The current vacancy is in the Police Department, however the list may be used to fill future vacancies in other departments for the duration of the list. The typical work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform professional administrative, financial, budgetary and operational support and analysis for a department, division or program; to perform research, statistical, and other analytical work; and to fulfill other administrative assignments in functional areas such as budget, contract administration, grant administration, communications, legislative monitoring, and regulatory compliance.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Management Analyst series.  This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under general supervision while learning job tasks.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned management or supervisory personnel.
• May exercise technical and functional supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets and supporting analyses and forecasts; prepare revenue projections, conduct fee analyses and recommend strategies to meet budgetary targets.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Research and analyze pending legislation and identify impact to department programs and activities; work with lobbyist to influence pending legislation and regulations.
• Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Participate in the development and implementation of departmental strategic plans.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Analyze, revise and develop fees; negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances.
• Coordinate and participate in financial and administrative activities of an assigned department, division or program; participate in the administration of reimbursement activities and programs; review and approve a variety of accounting transactions for assigned department.
• Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support department’s communications efforts.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; develop, maintain and monitor grant budgets and award milestones;  and ensure all requirements are being met and submitted accordingly.
• Assist with the selection and management of consultants and contractors; develop, monitor and administer contracts.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various financial, statistical and narrative reports on operations and activities.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies.
• May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of organization and administration.
• Principles and practices of budget preparation, analysis and administration.
• Statistical and graphical presentation methods.
• Principles and practices of research and quantitative analysis.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.

Ability to:

• Learn programs, processes and structure of assigned department.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

No professional experience is required.

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, finance, accounting, public administration, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing professional financial and budget analysis for a department, division, or program?

• No Experience
• Less than 1 Year
• 1-2 Years
• 2-3 Years
• 3+ Years

4. How many years of experience do you have performing professional administrative or operational analysis for a department, division, or program?

• No Experience
• Less than 1 Year
• 1-2 Years
• 2+ Years

5. Describe your background and skills related to the handling of administrative tasks and responsibilities.  Please include your experiences reviewing and analyzing documents, writing and editing reports, analyzing and managing data.  Please indicate your employer and the length of relative experience.

6. Describe your background and skills related to financial analysis, budget, and accounting. Please indicate your employer and the length of relative experience.

7. Describe your project management experience.  Give specific details including the scope of the project, your role, the level of staff in the organization you worked with, and the outcome of the project.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Position and Duties:

The City Council has a Digital Inclusion and Broadband Strategy that seeks to accelerate the deployment of wired and wireless broadband for all people while making it more inclusive for the digitally underserved (the digital divide).  Executing this strategy requires accelerating Macro cell permitting with the telecom providers and the City’s Macro Cell Team, working collaboratively with the community on the aesthetics and other community concerns associated with broadband deployment, and managing the day-to-day permitting workflow for the Macro Cell Team that executes the Permit to Inspect processes for the City.

The Macro Cell Permitting Project Manager works as a member of the Civic Innovation Team reporting to the Broadband Manager responsible for Broadband, Digital Inclusion, and Privacy Policy.

The Macro Cell Permitting Project Manager directly influences over $1M in private sector investment into the City over the next year and a half. This private sector investment creates jobs, increases regional GDP, delivers Smart City capability, and delivers economic opportunities for the digitally under-served.

The Macro Cell Permitting Project Manager requires a broad set of skills including project management in an Agile environment, stakeholder coordination, strategic thinking, telecommunications experience, public policy, team leadership, and public collaboration. They will ensure City’s departments fulfill permitting in partnership with telecom providers demand by permitting communications facilities including cell towers, macro cells, and underground fiber optics and conduit runs.  This role requires collaboration with various city departments including, but not limited to the City Manager’s Office; Department of Planning, Building, and Code Enforcement; Fire Department; Department of Public Works; and Office of Economic Development. Collaboration with public interest groups, community organizations, and other stakeholders will also be required.

The Macro Cell Permitting Manager responsibilities include the following:

• Execute and coordinate broadband permitting service levels across multiple departments with a balance of meeting industry needs and ensuring safe, well designed, and consistent review process.

• Coordinate with City departments involved with broadband deployment.

• Collaborate with external stakeholders on community concerns with broadband deployments including individual residents and supporting community outreach.

• Measure permitting performance and compliance with carrier agreement terms and conditions on a weekly basis to drive improvements and clear communication.

• Report progress to senior City staff and telecom staff.

This is a temporary position with the City Manager’s Office through June 30, 2021.

 ACCOUNTING & GENERAL SERVICES SPECIALIST I/II – Mental Health

CLOSE DATE: Monday, January 25th, 2021

SALARY RANGE:

I - $15.90 - $19.33 Per Hour
II - $17.55 - $21.34  Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)
 

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Monday, January 25th, 2021

THE POSITION
The Accounting & General Services Specialist I/II position at the Glenn County Health & Human Services Agency, Mental Health Division, under general supervision is the journey level of the para-professional Accounting & General Services Specialist series.  Assignments are generally limited in scope, but are handled with less supervision and with more independence than the entry level classification.  This position may serve as a generalist, performing a wide variety of duties involving multiple administrative and customer service functions; department administration or projects, or programs that require knowledge of the terminology, procedures, and practices for the assigned functional area and performs related work as assigned. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE

Experience:        

I - Two (2) years of full-time experience performing advanced journey-level clerical, secretarial, or administrative support work.  

II - One (1) year of full time experience performing the duties of a County Services Specialist I in the County of Glenn. OR Three (3) years of full-time experience performing advanced journey-level clerical, secretarial, or administrative support work. 

Training:       

I/II - Equivalent of two years (60 semester or 90 quarter units) of coursework in business administration, public administration, personnel, statistics, economics, accounting, or a closely relate field from an accredited college or university. OR Bachelor’s degree in business administration, public administration, personnel, statistics, economics, accounting or a closely related field from an accredited college or university may substitute for two (2) years of required experience.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                           *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Monday, January 25th, 2021
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.

Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

DEFINITION

Under direction, performs a variety of difficult clerical and secretarial work; relieves the director of a department of administrative details; and does related work as required.

DISTINGUISHING CHARACTERISTICS

This is a journey level class performing diverse and complex duties requiring independent judgment and clerical skills; must know organization and function of the department’s general government; may lead or train part-time or entry level clerical personnel; acts as secretary to the Department Director.

EXAMPLES OF DUTIES

Performs secretarial work for the Director of a department such as:

• Prepares, types and assembles agenda packets for meetings
• Takes and transcribes meeting minutes
• Initiates and follows up actions to insure proper completion of routine departmental reports
• Assists in the preparation of the department budget(s)
• Keeps office accounts
• May receive some currency
• Orders and maintains supplies
• Prepares payroll, billings and fee records
• Maintains and recommends improvement in complex filing systems
• Reviews materials for errors in grammar and English usage
• Serves as a receptionist for department and staff
• Provides information, answers requests and complaints from the public
• Schedules appointments with department director or staff member
• May relieve supervisor of administrative detail such as compiling statistical information, reports, requisitions
• Schedules meetings and conferences
• Works cooperatively with various agencies, organizations, and vendors
• May assign and review the work of clerical subordinates
• May be required to work overtime
• And other duties as required

DESIRABLE QUALIFICATIONS

Knowledge of:

• Basic computer terminal operation methods and office software.
• Modern office methods, equipment and procedures
• Telephone and receptionist techniques
• Filing techniques
• Business letter and report writing
• Correct English usage, spelling, punctuation and grammar
• General organization and functions of the City government
• Advanced application of Microsoft word

Ability to:

• Perform responsible clerical and secretarial work requiring independent judgment, speed and accuracy
• Learn the functions and procedures of the assigned department
• Take responsibility for compilation and organization of reports
• Compose correspondence from verbal instructions or marginal notes
• Make arithmetical calculations with speed and accuracy
• Understand and carry out oral and written directions
• Type at a speed of (60) WPM from clear copy
• Meet the public tactfully and courteously and furnish routine information
• Establish and maintain cooperative working relationships with officials, employees, and others contacted in the course of work
• Use good judgment in assessing priority to work load
• Learn, interpret and apply policies, laws, rules and regulations

MINIMUM QUALIFICATIONS

Education

• Completion of the twelfth grade or equivalent
• Supplementary courses in modern office practices

Experience

Two years of responsible clerical experience in City government or equivalent

SELECTION PROCEDURE:

Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications.  A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process. Following appointment, a minimum six-month probationary period is required as the final phase of the selection process.

APPLICATION PROCESS:

Applications are available at the Personnel Department, Sanger City Hall, 1700 7th Street, Sanger, CA 93657. Applications can also be filled out online at

www.calopps.org/city-of-sanger. Applications must be complete and received prior to the filing deadline. POSTMARKS ARE NOT ACCEPTED.

Resumes will not be accepted in lieu of a completed application.  All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE ENCOURAGED TO APPLY

Note:  The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained in this bulletin may be modified or revoked without notice.  Questions regarding this announcement may be directed to the City of Sanger Personnel Department.