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FINAL FILING DATE:                       Open Until Filled.  First cut-off is August 17, 2018.

Following the first cut-off date, resumes/applications will be screened according to the qualifications outlined below. The most qualified candidates will be invited to interviews tentatively scheduled for Friday, August 24, 2018.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of AMI / Smart Grid Project Manager (Advanced Metering Infrastructure Project Manager) in the Electric Department.  The normal work schedule is Monday through Friday, 8:00 am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To plan, organize, direct and manage the Advanced Metering Infrastructure (AMI) project for the water and electric utilities including governance, functional and operational tasks; to provide business and technical advice and expertise; and to serve as a resource to City staff and departments.

SUPERVISION RECEIVED AND EXERCISED

• Receives general direction from an assigned manager.
• May exercise direct supervision over professional, technical, and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of goals and objectives related to the implementation of the City’s AMI; establish schedules and methods for the implementation of AMI.
• Define scope of AMI project and identify detailed work plan and tasks in coordination with project team and management.
• Plan, organize, and direct staffing and outside resources as necessary for implementation of City objectives associated with AMI implementation.
• Manage the design and implementation of strategies through discussions and negotiations with key stakeholders.
• Develop and monitor project budget and milestones, ensuring AMI project is completed consistent with deadline, budget, scope and overall goal.
• Lead, establish, and implement selection processes for outside resources and direct internal resources consistent with project goals and objectives.
• Review and approve various work products by consultants and staff related to assigned projects.
• Produce or guide the development of presentations and written documents for various target audiences.
• Provide regular and timely updates to the City Manager, City Council, and other appropriate parties.
• Research, compile and prepare reports and documentation on project activities; analyze project and develop corrective action; prepare periodic status reports.
• Represent AMI on committees, outside organizations, and at staff subcommittees as necessary; coordinate activities with other divisions and outside agencies.
• May participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; conduct performance evaluations.
• Answer questions and provide information to the stakeholders; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Advanced principles and practices of AMI project management.
• Principles and practices of change management.
• Principles and practices of vendor management.
• Principles and practices of leadership, motivation, team building, negotiations, and conflict resolution.
• Practices of AMI systems administration and/or AMI workflow and configuration.
• Pertinent local, State and Federal laws, regulations and laws.
• Budgeting procedures and techniques as related to project management.
   

Ability to:

• Organize and direct AMI project development and implementation.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Gather data from appropriate sources; analyze problems; identify alternative solutions; project consequences of proposed actions; and implement recommendations in support of AMI project goals.
• Consider varying opinions and views and work collaboratively in the best interest of the City.
• Interpret and apply City policies, procedures, rules and regulations.
• Analyze and interpret complex technical reports and documentation.
• Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Understand the client’s needs and provide realistic expectations to achieve desired results.
• Prepare and make effective training presentations, both formally and informally.
• Ensure goals and objectives of project are clearly identified and communicated.
• Motivate project team.
• Assist in the development and monitoring of an assigned program budget.
• Supervise, train, and evaluate assigned personnel.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
   

Experience and Training

Experience:

Five years of increasingly responsible experience in AMI or similar systems implementation and/or workflow and configuration development that included project management.

Training:

A Bachelor’s degree from an accredited college or university, preferably with major coursework in computer science, information systems, business administration or a related field is preferred.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of a Project Management Professional Certificate (PMP) from the Project Management Institute, Inc. (PMI) or Certified Project Professional (CPP) credential from the International Association of Project and Program Management (IAPPM) is desirable.
   

SUPPLEMENTAL QUESTIONNAIRE

1.  Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No
   

2.  Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3.  How many years do you have experience in AMI or similar systems implementation and/or workflow and configuration development that included project management?

• Less than 5 years
• 5-9 Years
• 10 +Years

4.  Do you possess a Project Management Professional Certificate (PMP) from the Project Management Institute, Inc. (PMI) or Certified Project Professional (CPP) credential from the International Association of Project and Program Management (IAPPM)? If yes, please attach a copy to your application.

• Yes
• No

5.  Roseville’s multi-year advanced meter infrastructure (AMI) project kicked off in early 2018. How would you come up to speed and assume the leadership role on the project?
 

6.  Roseville’s AMI project will impact virtually every household and business in the City.  What can Roseville do to ensure public perception and customer satisfaction are positively impacted by this project?
 

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The City of Thousand Oaks has an excellent opportunity!

We are seeking an enthusiastic, customer-oriented team player who thrives in a busy environment to perform a variety of customer service functions including providing information, researching problems, processing fees, receiving payments, and issuing licenses and permits, by telephone, in-person and via e-mail.  The Customer Service Representative acts as a liaison between customers and staff.

Primary Responsibilities:

• Spends at least 50% of the work week as the first-point-of-contact to customers and effectively manages customer flow at the Community Development and Public Works public counter
• Serves as liaison between customers, staff, City officials, and other agencies
• Receives and responds to requests for information; directs incoming calls and inquiries to appropriate staff
• Processes public record requests including file and plan review, and written notification to architects, engineers, homeowner associations, and property owners
• Processes payments and receipts for various City services
• Creates and maintains a variety of logs and records
• Performs general administrative and clerical duties in support of the department, including maintaining office supplies, and preparing correspondence and other written materials
• Performs related duties as required

THE OPPORTUNITY

The Parks, Beaches and Recreation Department within the City of Pacifica works closely with the community providing programming to youth, seniors and all citizens.  We strive to foster a collaborative and collegial atmosphere among staff while providing high quality programs, activities and events to the community and neighborhoods. We take pride in offering excellent community service while remaining adaptable and responsive to our residents' needs and expectations.

Currently, the Parks, Beaches and Recreation Department has an exciting opportunity for a customer service orientated professional with excellent organizational skills to join our team as a Recreation Specialist.

Under direct supervision of the administrative supervisors, the Recreation Specialist may assist in the development, supervision and evaluation of recreation programs for various age groups. This position may be responsible for assigned portions of various PB&R programs and may assist in the supervision of part-time staff and volunteers.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Develop and coordinate activity brochures, flyers and various department publications
• Work with program contractors in class and program coordination
• Perform a variety of clerical work that includes but is not limited to the organization of information, filing, preparing and organizing data, documents and reports
• Maintain appropriate budget controls
• May assist in the training and supervising of part-time staff and/or volunteers
• Handle promotion of programs including but not limited to communication with local publications and outreach to local organizations and schools
• May coordinate and participate in functions/events in conjunction with the department’s goals and objectives

The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 
 

This is a full-time, 40 hours per week position working Monday, Tuesday, Thursday 8:00 AM to 5:00 PM, Wednesday 8:00 AM to 7:30 PM, and Friday 8:00 AM to 1:30 PM with occasional evening and weekend hours.

The City of Campbell announces a work experience opportunity in the Public Works Department

Position:  Receptionist Work Experience – Public Works Department

Salary Range: $11.000/hr; 1 to 2 days a week

Part-Time, Temporary Non-Benefited position

Schedule: Flexible days, Tuesdays and/or Thursdays

Approximately 4-10 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Public Works Department seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

•  Answers inquiries and provides information to interested parties
•  Maintains files and records and processes mail
•  Provides a high level of customer service while handling routine inquiries and requests
•  Acts as receptionist by referring calls and inquiries to the proper person or department
•  Operates a variety of office equipment including personal computer
•  Maintains effective communication and working relationships with those contacted in the course of   work
•  Follows City and Department guidelines and policies
•  Meets the public with courtesy and tact and uses appropriate telephone etiquette
•  Performs other duties as assigned

Qualifications:

•  Must be enrolled in high school grades 11 or 12
•  Proficient with Microsoft Word, Excel and PowerPoint
•  Able to complete assignments
•  Able to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to

participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the position is filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

 The City of Campbell announces a work experience opportunity for:

Position: Receptionist

Department: City Manager’s Office

Salary Range: $11.00/hr; 2 days a week minimum

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 4-10 hours per week

Closing Date: Open Until Filled 

The Position: The Campbell City Manager’s Office seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

• Answers inquiries and provides information to interested parties
• Maintains files and records and processes mail
• Provide a high level of customer service while handling routine inquiries and requests
• Acts as receptionist by referring calls and inquiries to the proper person or department
• Operates a variety of office equipment including personal computer
• Maintain effective communication and working relationships with those contacted in the course of work
• Maintain accurate and organized program files and records
• Follow City and Department guidelines and policies
• Meet the public with courtesy and tact
• Appropriate telephone etiquette
• Perform other duties as assigned

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments
• Ability to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The City of Campbell announces a work experience employment opportunity for:

Position: Research / Administrative Assistant

Department: Community Development Department

Salary Range: $11.00/hr, Part-Time, Temporary Non-Benefited position

Schedule: 4-10 hours per week (Mon through Fri)

Closing Date: Open Until Filled

The Position: The Campbell Community Development Department seeks a highly organized and creative assistant to help with duties as assigned under the supervision of department staff.

Responsibilities:

• Complete research assignments
• Create documents (e.g., applications, informational handouts)
• Send out code enforcement notices and update case files
• Update code enforcement calendar with tasks and follow-up dates
• Perform clerical duties (e.g., filing, answering phones, taking messages)
• Maintain accurate and organized files and records
• Follow City and Department guidelines and policies

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments in a timely manner
• Ability to follow oral and written instructions and communicate effectively with supervisor

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The City of San Ramon

The San Ramon Valley has long been considered one of the most desirable living areas in the Bay Area because of its scenic beauty, good climate, excellent blue ribbon schools, picturesque parks, and proximity to the Bay Area's major employment centers. San Ramon is at the heart of the valley and is one of the San Francisco Bay Area's premier residential communities.  Learn more about life in the City of San Ramon by viewing our video tour!

The Position

Under general direction of the Captain, plans, directs, and oversees the activities, operations and projects of complex programs; serves as a technical expert and resource for assigned programs including providing extensive, in-depth, and specialized administrative and compliance over the legal requirements of the Police Department’s Records Division. This is a non-sworn managerial position in support services of the Police Department. Incumbents provide:

• First-line supervision to non-sworn employees, and manage all aspects of criminal records, data entry and warrants functions;
• Accessing of law enforcement information networks as well as serving on various law enforcement/criminal justice committees;
• Develop and implement policies and procedures to ensure compliance with legal requirements and contributes to the overall effectiveness of the division;
• Fosters cooperative working relationships among the law enforcement community and acts as a liaison with various public, community and regulatory agencies;
• Performs a variety of complex technical work and other related work as required;

This class is distinguished from other Program Manager classes by the necessity for knowledge of law enforcement practices, procedures, and terminology; in addition to the laws and rules surrounding the Public Records Act and the Government code pertaining to public records.

Example of Duties

• Plans, coordinates, and directs the work of the Records Division.
• Assigns work to staff; trains, monitors work activities to ensure work quality and accuracy; ensures compliance to applicable rules, policies, and procedures.
• Ensures compliance with all CJIS policies, procedures and security regulations.
• Determines legal requirements and standards relating to the maintenance and release of information.
• Coordinates assigned activities with other City divisions, departments and outside agencies and represents the department regarding issues related to assigned programs; acts as the department liaison with vendors, businesses, and public agencies regarding matters related to areas of responsibility.
• Acts as the Agency Terminal Coordinator between the Department of Justice and Federal Bureau of Investigation to ensure compliance with all CLETS and NCIC policies and regulations.
• Provides liaison with City, County, State and Federal agencies for development, utilization and implementation of statistical and computerized reporting systems.
• Directs, oversees and participates in the development of the division works plans; assigns work activities, projects and programs; monitors work flow; implements policies and procedures; reviews and evaluates work products, methods and procedures.
• Recommends goals, objectives; monitors changes in laws, regulations and trends, technologies, programs, procedures that may affect division activities and functions; ensures compliance with local, state and federal regulations concerning program procedures and methods; resolves issues regarding program activities.
• Serves as the Police Department Custodian of Records for police reports; responds to subpoena duces tecum, including the appearance and testimony in court as necessary.
• Oversees annual audits conducted by Department of Justice and Federal Bureau of Investigations in the entry of and access to information related to the California Law Enforcement Telecommunications Systems (CLETS), California Justice Information System (CJIS) and Nation Crime Information Center (NCIC).
• Participates in the selection hiring and discipline process of the Records Division.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
• Performs related duties as required. 

Education and Experience, and Other Requirements

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:

• Equivalent to graduation from a four-year college or university with major course work related to the area of assignment and three (3) years of experience within or related to the program assignment;
  OR
•  An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.
• Must pass a detailed background investigation

Licenses and Certifications

• Possession of, or ability to obtain, a valid California’s Driver’s License by time of appointment.

Knowledge, Skills and Abilities

Knowledge of:

• Principles and practices of public administration including program management
• Records management, information systems and/or training;
• Principles and practices of supervision of staff, either directly or through subordinate levels of supervision;
• Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone;
• Database management and other information storage systems.

Ability to: 

• Plan, assign, organize, supervise, evaluate, and administer programs and/or projects;
• Train others in the use of technical support devices;
• Effectively utilize computer applications and related technology;
• Interpret, apply and explain rules, regulations, policies, and procedures;
• Establish and maintain effective working relationships with others; communicate effectively in both orally and in writing; make sound, independent decisions with established legal, policy and procedural guidelines;
• Analyze, evaluate, develop, and make recommendations on new and existing service delivery methods and standard operating procedures;
• Identify and implement improvements in organization, work procedures and equipment;
• Analyze complex, technical and administrative problems establish and maintain accurate records; prepare reports and estimates.

Salary and Benefits

The salary range for Program Manager is $108,095.52 – $144,127.43 annually.  Placement within the range is dependent upon qualifications.  The City’s excellent benefit package includes:

• CalPERS Retirement.  2% @ 60 for classic CalPERS members; 2% @ 62 for new CalPERS members. 
• Medical Insurance is provided to employees through the CalPERS Public Employees Medical and Hospital Care Act (PEMHCA).  Employees have a choice between three Anthem Blue Cross PPO plans and several HMO plans from Anthem Blue Cross, Blue Shield, Kaiser Permanente, and United Healthcare & Health Net.  City pays up to the Kaiser Bay Area Rate (see the benefits matrix for more information). 
• Dental and Vision insurance for employee + all eligible dependents – 100% City paid
• Vacation: 12 days annually, increasing with years of service
• Sick Leave: 12 days annually, with option of converting a portion to cash or your 457 account each year
• Short and long term disability insurance – 100% City paid
• Employee assistance program – 100% City paid
• Group life insurance equal to 2X annual salary (up to $500,000) – 100% City paid
• Option to purchase supplemental life insurance
• Option to participate in City’s 457 Deferred Comp Plan
• Retiree health savings plan contributions equal to 3% of base salary – 100% City paid 

We know that making an informed career decision is important. Please reach out to Janice Keller, HR Coordinator at (925) 973-2508 or by email at jkeller@sanramon.ca.gov if you have any questions about the City’s generous benefits package.  

The Selection Process

Interested individuals must apply on line at www.calopps.org and include a comprehensive resume. The most qualified candidates, as determined by initial screening of applications, will be invited to an oral board interview.  The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the City’s needs. The eligibility list will remain in effect for one (1) year for potential future vacancies.  

The recruitment timeline is as follows:

• Position Closes: Open Until Filled
• First Review of Applications; September 5, 2018
• Interviews: week of September 24, 2018

Official Job Classification: Program Manager

The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at hr@sanramon.ca.gov.

Records Program Manager Supplemental Questions:

1. Please indicate years of highest level of education completed. High School or Equivalent

•           1 year of college (30 semester/45 quarter units)
•           2 years of college (Associate Degree or 60 semester units/90 quarter units)
•           3 years of college (90 semester/135 quarter units)
•           4 years of college (Bachelor's Degree 120 semester/180 quarter units)
•           Master's Degree
•           Doctoral Degree    

   2.  How many years of experience do you possess in police records management?

•            Less than 1 year
•           1 year, less than 2 years
•           2 years, less than 3 years
•           3 years, less than 4 years
•           4 years, less than 5 years
•           5 years, less than 6 years
•           6 years, less than 7 years
•           7 years or more

   3.    Please explain your experience in managing a unit or division?

   4.    Do you have the POST Records Supervisor Certificate, or the ability to apply for it within one year?            

   5.   How does the Public Records Act apply to a Police Record’s Division?

   6.   Have you ever released records under the PRA and if so, what type of documents?

   7.    Please describe your experience with CJIS compliance?

   8.   What experience do you have in CLETS procedures and Audits?
 

Information contained herein is subject to change without notice.

The Redwood City Public Library is looking for a community-centered, values-driven person who will deliver active and engaged customer service, with a focus on supporting self-service and delivering a top-notch experience for each visitor of the library. The ideal candidate will work well with others to achieve goals in a fast-paced, innovative team environment. The candidate will be friendly, outgoing, enthusiastic, creative, technologically savvy and able to consistently provide superb service to a diverse community of library users. This selected candidate will work 5-15 hours per week including nights and weekends, at any of our library facilities – Redwood City Downtown Library, Fair Oaks Branch Library, Redwood Shores Branch Library and Schaberg Branch Library. 

Please click on the PDF link below to review the complete job announcement.

Ross Valley Sanitary District Invites Applications for the Position of

Limited Term Business and Administrative Coordinator

$30.09 - $38.40 PER HOUR

 40 Hours/Week plus an Excellent Benefits Package

ABOUT THE POSITION:

Under general supervision of a department manager, department analyst, or the General Manager, the Business and Administrative Coordinator provides varied administrative office support work; coordinates a program and/or business processes; facilitates interdepartmental information flow and communication, and administers a variety of projects. In addition, the incumbent will perform a wide variety of complex tasks and professional interactions with independence and confidentiality. The Business and Administrative Coordinator will work 40 per week.

TYPICAL DUTIES MAY INCLUDE:

• Provide customer service by telephone, email and/or counter service; attend to District customers or refer them to other District staff as appropriate; provide factual information that may require judgment and discretion as well as interpretation of policies and procedures.
• Review plans to calculate permit fees, receive payments, issue permits and schedule inspections.
• Process applications and assist in the administration of the Districts grant, loan and rebate programs.
• Coordinate and administer established District policies and procedures, including insurance claims processing, procurement processing, and contract administration processing.
• Compose and edit a wide variety of correspondence, reports and other District documents, including publishing updates to the District website.
• Research and assemble information, verify that information or data is complete, accurate, and consistent; assist in the preparation of regularly scheduled reports.
• Develop, organize and maintain accurate filing systems using best business practice record keeping procedures (electronic and paper copies).
• Create templates and forms, and perform data entry using word processing, spreadsheets, and database tools.
• Schedule internal and external meetings, coordinate food and beverage for meeting attendees, prepare meeting agendas, take and transcribe accurate meeting minutes.
• Print, copy collate documents; open, sort and distribute mail and other deliveries.
• Coordinate facilities management, including communicating with the janitor, building maintenance and/or landscape services for routine and special requests.
• Inventory, review, and order needed office supplies, research saving opportunities, and recommended suppliers.
• Assist the finance division in performing specialized and technical functions, research, and projects as needed.
• Support the engineering department and operations department with research and projects as needed.
• Serve as notary public for the District as needed.
• Serve as back up to the Clerk of the Board and attend occasional evening meetings as needed.
• Perform other duties as assigned. 

   

REQUIRED QUALIFICATIONS INCLUDE:

Education, Training, and Experience

Any combination of education and experience that provides the knowledge, skills, and abilities required for this position. A typical way of obtaining the required qualifications is to possess the equivalent of:

• Completion of Associate’s Degree, or its equivalent (60 semester units), preferably in Business Administration, or Public Administration, or related field.
• Two years of increasingly responsible experience in office administration.
• Experience working in public agencies is desirable.

Licensing, Certification, and Registration

• Possession of the following licensure is desirable:

• Must possess a valid California Driver’s License Class “C”, have a satisfactory driving record, and continue to meet the District’s insurance company’s driving standards; failure to maintain these standards may result in loss of employment.
• As assigned, must possess a valid California Notary Public license or have the ability to obtain within six (6) months of hire.

Knowledge of:

• State and Federal laws, District standards, and regulations applicable to District standards, and regulations applicable to District programs and projects.
• Basic knowledge of practices and methodologies for administrative support, research, prioritization, records management, and customer service operations.
• Use and maintenance of standard office equipment, computer hardware, and software.

Skills and Abilities in:

• Communicating clearly and effectively in English, both orally and in writing.
• Read, understand, and interpret documents, job-related policies, and procedures.
• Present information and respond to the request from staff, department managers, other government agency representatives, and the public.
• Proficient use of office equipment, Microsoft Office software, and other information systems as required.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Attention to detail, problem solve, and basic project coordination skills.
• Organize and maintain neat and orderly working environments.
• Work independently with minimal supervision, using good judgment as to when assistance is required for unusual situations or request.
• Conduct District business in a professional and diplomatic manner.
• Collaborative problem identification and solution development.
• Communication that maintains productive working relationships and facilitates a useful exchange of information.

DEADLINE TO APPLY: September 10, 2018.

All required applications materials must be submitted and received in order to be considered as a qualified applicant. Inquiries may be directed to jdelacruz@rvsd.org .

NOTE: A comprehensive job description can be found on the Ross Valley Sanitary District’s website at RVSD.org.

Ross Valley Sanitary District is responsible for the failure of Internet forms or email in submitting your application.