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An immediate vacancy exists in the City Clerk Department. This recruitment will establish an eligibility list which may be used Citywide.

The City of Glendora seeks an energetic self-starter who is technologically savvy and can use sound judgment independently to join our team in the City Clerk Department. Candidates will be highly proficient in using Microsoft Office and other software programs to perform a variety of complex administrative duties and like working within a high paced, fluid and collaborative environment.  This is a wonderful opportunity to develop professionally and team with others in our organization to effectively provide strong customer services to our community.

The City Clerk Department is a dynamic information and service center whose services impact a diverse clientele including the general public, internal departments and staff, and the media.  You will serve as the liaison between the public and elected and appointed officials, assist in the administration of elections and all legislative actions, and promote open and transparent government and the democratic process by preserving and maximizing public access to City records.

The ideal candidate will be a tactful individual able to effectively multi-task, have exceptional communication skills and work successfully independently or in a team environment while maintaining the highest degree of confidentiality, trust and ethics.  Stellar customer service skills and enthusiasm are a must.  If you are a professional, diligent and organized individual with positive energy, and are committed to working on a highly talented cohesive team, then this is the opportunity for you!  Please apply.

Under direction, the Administrative Assistant is responsible for performing confidential and complex secretarial responsibilities and administrative tasks in support of a Department Director and department activity requiring a high level of discretion and independent judgment and may have the responsibility of attending, taking, and transcribing minutes of commission/committee meetings and agenda preparation. Positions assigned to this classification also perform routine technical and programmatic work in support of departmental operations.

Some of the typical duties of the Administrative Assistant include but are not limited to the following:

• Provides direct secretarial support to a department head and other staff members as required; maintains calendar of appointments; receives visitors, ascertains reason for visit and notifies appropriate party; prepares correspondence often working from notes or directions as to objective to be achieved; reviews incoming correspondence and routes in accordance with standard procedures; may take shorthand or transcribe dictation on a regular basis.
• Responds to inquiries from the public and City staff regarding departmental programs, procedures, activities, and other matters that require an in-depth knowledge of the department.
• Establishes and/or maintains files on departmental activities; researches files to obtain information requested by departmental staff or necessary to the preparation of reports or conduct of other office business.
• Handles administrative tasks associated with departmental programs and special projects; establishes and carries out record keeping procedures; develops or obtains forms and documents; interfaces with other City staff and outside agencies in obtaining information and coordinating activities; maintains personnel files and training records, and types performance evaluations and disciplinary actions.
• May prepare agenda, attend, take and transcribe minutes of commission/committee meetings; types staff reports; may prepare agenda packets and distribute to appropriate staff and commission/committee; may attend and take minutes at staff and other meetings where matters handled by the assigned department are being discussed; may schedule and advertise public hearings according to prescribed regulations.
• May maintain department expense journals, posting expenditures and receipts; assists in monitoring expenses and/or revenues relative to budget, and in budget preparation; may prepare invoices for payment or for services rendered; may handle petty cash.
• May assume responsibility for departmental activity registration including through mail in, walk in, and online registration processes; may assume responsibility for facility rentals at assigned facilities; may serve as liaison with software vendor to resolve system problems.
• Performs a variety of clerical tasks including typing, proofreading, filing, editing, office machine operation, and/or use of various office applications; sorts, files, prepares, and/or processes a variety of documents and records, including time sheets, personnel and purchasing forms, and claim vouchers according to established procedures; makes travel and meeting arrangements.
• Assists the Department Head with a variety of administrative tasks using discretion and independent judgment in accordance with general direction; conducts research and provides recommendations regarding project activity.
• Performs technical and programmatic duties in support of specific areas of assignment.
• May direct others in the performance of related tasks; coordinates work assignments; may supervise, train and evaluate subordinates; provides temporary and vacation relief for other staff as necessary.
• May perform notary public functions.

QUALIFICATION GUIDELINES:

Education and/or Experience

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be Graduation from high school or equivalent including or supplemented by coursework in office procedures, typing, shorthand, filing and records management and four years of experience in secretarial work.

Knowledge and Skill Levels

Considerable knowledge of related secretarial and general office methods and techniques including office equipment operation; fiscal record keeping; records processing and maintenance procedures and systems; preparation of complicated documents requiring specialized and/or statistical typing; basic principles of supervision and training; work scheduling and coordination practices. Working knowledge of the basic functions and organization of City government; departmental and program related policies, procedures, and processes. Skill in the operation of a variety of office equipment including personal computers and standard office applications; ability to type or enter data at 60 net wpm; may be required to take dictation and/or transcribe from notes or a dictaphone machine at an acceptable rate for adequate job performance.

Special Requirements

Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record during the course of employment.  Possession of or ability to obtain Notary Public may be required for some assignments. Some positions may be required to attend night meetings.

A typing certificate with a typing speed of at least 60 net wpm and dated within the last six months is required to be submitted with your application. INTERNET TYPING CERTIFICATES WILL NOT BE ACCEPTED.

Selection Process:

All applications will be reviewed and evaluated.  Those candidates who are determined to be best qualified based upon the information presented on the application materials will be invited to continue in the selection process which may include a qualifying written or performance evaluation and will include an interview weighted 100%.

WRITTEN EXAM:  TENTATIVELY SCHEDULED FOR WEEK OF JUNE 18, 2018.

INTERVIEWS:  TENTATIVELY SCHEDULED FOR WEEK OF JULY 9, 2018

APPLY ONLINE AT: www.CalOpps.org CLOSING DATE:  JUNE 13, 2018.  A completed online employment application is required and must be submitted at www.calopps.org. Incomplete, late, emailed, faxed, and hard copy applications are not accepted. Resumes are not considered in lieu of the required employment application available at CalOpps. Certificates, resumes, and cover letters must be uploaded with your application on the CalOpps website.  The City of Glendora is an Equal Opportunity Employer.  The City does not discriminate on the basis of age, sex, race, religion, national origin, marital status, medical condition or disability.  Please notify the Human Resources & Risk Management Department in advance if you require special accommodations to participate in any phase of the selection process.

THE POSITION

Under general supervision, provides a variety of moderate to difficult clerical support services to the Public Works Department.  This is a Full Time position (9/80 schedule: Monday-Friday with every other Friday off).

This is the journey level class of the Office Assistant series, fully com­petent to independently perform a variety of office support duties. All positions are charac­terized by the presence of guidelines from which to make decisions and the availability of su­pervision in non-routine circumstances. Specific duties will vary with the departmental as­signment, but all positions require incumbents to prepare reports, documents, and correspon­dence using a variety of word processing, spreadsheet, and publishing software applications. May be assigned to work on committees or special projects. This class is distinguished from the Senior Office Assistant in that the latter performs the more complex office clerical assignments and may provide lead direction or work review for assigned clerical staff and/or specialized knowledge of permit or application processes, legal requirements, or budget activities.

ESSENTIAL DUTIES

Prepares correspondence, reports, forms and specialized documents related to the functions of the assigned department from drafts, notes, dictated tapes, or brief instruc­tions using a variety of word processing, spreadsheet, and publishing software applications; operates personal computer systems to input or retrieve data and prepare reports; proofreads and checks materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling; makes corrections as required; creates graphics and other presentation materials; prepares and updates a variety of reports, which may require the use of arithmetic calculations; maintains records and processes forms, such as payroll, purchase requisitions and other forms and computer files re­lated to the assigned department; researches, compiles and provides tracking for information and data from departmental files, records and reports; acts as receptionist and receives and screens visitors and telephone calls, takes messages and provides factual information regarding City or assigned department activities and functions; may be assigned to work on special proj­ects and committees for City-wide events or program activities; operates standard office equipment, performs such office support activities as opening and distributing mail, processing out­going mail, and ordering office supplies; and may provide backup clerical support for other clerical positions.

QUALIFICATIONS

Knowledge of:

• Standard office practices and procedures.
• Operation of a variety of word processing, spreadsheet, and publishing software appli­cations.
• Operation of standard office equipment including office computers and networks.
• Computer and paper record keeping, report preparation and filing methods.
• Correct English usage, including spelling, grammar, punctuation and standard office document formatting.
• Policies and procedures of the City and those related to the department to which as­signed.
• Basic research techniques and report writing.
• Basic business arithmetic.

Ability or Skill to:

• Perform detailed clerical work accurately.
• Perform word processing work accurately.
• Organize and maintain office files and records accurately.
• Compose correspondence from brief oral instructions or written documents utilizing appropriate formats.
• Make accurate arithmetic calculations.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment.
• Prioritize work, coordinate several activities and work projects, and meet deadlines.
• Maintain effective working relationships with those contacted in the course of the work.
• Operate an office computer and software applications in a manner appropriate to the position. Some positions may require high speed levels in word processing activities.
• Understand and carry out oral and written directions.

Experience and Training:

Any combination of education and experience equivalent to a high school diploma, G.E.D., or California High School Proficiency Examination Certification and two years of general clerical or office assistant experience.

Special Requirement: Some positions may require the possession of a California driver's li­cense.

Physical Requirements: Ability to sit for prolonged periods of time, bend, stoop, speak and hear. This class requires the use of hands and arms to operate a computer key board, grasp objects, and to reach. Employees in this class must occasionally lift and/or move up to 25 pounds.

Applications will be screened according to the qualifications outlined in this announcement. Not all applications, which may meet the minimum requirements, will proceed to the next phase of the recruitment process. The best qualified candidates will be invited to continue in the selection process, which may include an oral panel interview and/or skills testing on June 11, 2018.

We will make reasonable efforts in the selection process to accommodate persons with disabilities.  Please contact the Human Resources Department prior to the review date for accommodation requests.

After receiving a conditional offer of employment, the candidate will be required to successfully complete a fingerprinted criminal history check.  After clearance of the fingerprinted criminal history check, the applicant will be required to submit to a pre-employment medical examination. Applicants must be successful in all phases of the selection process to be considered for this position.

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States.  All new employees are required by law to sign a loyalty oath. 

All government employees are disaster service workers as defined by California Government Code Section 3100.  In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

The Police Background Investigator is a civilian position assigned to the Administrative Services Division of the Police Department.

This is a part-time regular staff position classification; hence, per the Public Employees’ Pension Reform Act of 2013 (PEPRA), Retired Annuitants are discouraged from applying, as this is NOT a position to perform work of limited duration, nor is there a definite end date to this assignment.  

Description

THE POSITION

This position performs a variety specialized, confidential and diversified legal secretarial support; assists in scheduling and handling of office details; performs typing, transcription, reception, administrative detail, liaison, recordkeeping, and file maintenance duties.

THE DEPARTMENT

The City Attorney’s Office represents the City of Hayward in legal proceedings, provides expert legal advice to the City Council on contractual, regulatory and litigation matters involving the City, and assists in the administration and enforcement of laws, regulations, and City programs.

DUTIES INCLUDE

Duties may include, but are not limited to, the following:

• Draft, word process, and type complex legal documents including pleadings, briefs, opinions, orders, contracts, correspondence and other legal matters.
• Check legal documents for accuracy, format, compliance with court rules, policies and procedures.
• Handle routine departmental correspondence independently, and maintain files of correspondence, contracts, legal opinions and other records and documents.
• Transcribe a variety of correspondence, ordinances, resolutions, legal pleadings, agreements and various legal forms from dictating equipment, rough copy and abbreviated notes or shorthand notes.
• Assist in the coordination of overall office activities and work flow; perform administrative detail, such as coordinating and scheduling activities; and acting as liaison between departments and other agencies.
• Respond to questions regarding departmental policies, procedures, and practices, ensuring the appropriate distribution of information designated as confidential.
• Assist other staff by performing duties related to special assignments or projects including researching and compiling information.
• Answer telephone, screen calls and receive clients; exercise judgment in providing information requested.

A complete job description and list of duties can be found at www.hayward-ca.gov

Minimum qualifications

Any combination of equivalent experience and education that could likely provide the required knowledge and abilities would qualify. A typical way to obtain the knowledge and abilities would be:

Legal Secretary I

Experience: two years of responsible secretarial experience.

Education: equivalent to the completion of the twelfth grade supplemented by course work in public administration, paralegal studies or a closely related field.

Licenses and Certificates: possess and maintain a valid California Class C Driver’s License. 

Legal Secretary II

Experience: Two years experience performing legal secretarial duties similar to the Legal Secretary I in the City of Hayward.

Education: equivalent to the completion of the twelfth grade supplemented by course work in public administration, paralegal studies or a closely related field.

Licenses and Certificates: possess and maintain a valid California Class C Driver’s License. 

SUPPLEMENTAL QUESTIONS

Completion of this Supplemental Questionnaire is required for your application to be considered and is an integral part of the examination process. Writing ‘see resume’ or ‘N/A’ is not a sufficient response. The rating of the supplemental questions may determine application status and/or rank on the eligible list.

1) Please describe your work experience, training and education involving secretarial work. Include information regarding specialized legal experience, or specialized secretarial and administrative support functions you have performed, and your role and level of responsibility.

2) Communicating effectively and maintaining relationships with the public, clients, other agencies, attorneys, court administration staff are key responsibilities of this position. Describe how your communication skills and experience have prepared you for these responsibilities.

3) This position will create, prepare, process and maintain complex confidential files. Describe your work experience handling confidential documents and information.

4) Give us an example of your experience dealing with upset and/or difficult customers. What types of methods or approaches did you or would you use to resolve problems and provide high quality customer service?

5) Please describe your computer skill level, indicate the software you have used, the types of reports, projects, legal documents you have prepared. How often did you prepare them and for whom? (who was your audience, e.g. supervisors, clients, members of the public, etc.)

The City of Belmont's Summer College Internship Program is brought to you by the City of Belmont in collaboration with the "Two County Next Generation Committee", sponsored by the City/County Manager's Associations of San Mateo and Santa Clara Counties. The Committee is chartered to identify programs to address the "retirement wave" of baby boomer managers and professionals who are exiting local government in the region. Each year internships are available for college students at the undergraduate and/or graduate levels in an effort to attract college students to local government careers. This internship will be in the Police Department Support Services Division, reporting to management/supervisory staff and on some projects, may report to a Lead. This is a seasonal, non-benefitted position with hours from 18-24 hours per week, beginning June/July for approximately three (3) months. This internship will provide an excellent learning opportunity for a student seeking experience working in municipal government; and an opportunity to apply their academic training in a live work setting. Minimum Qualifications: High School Diploma; currently enrolled or recent graduate (within the past 12 months) in an undergraduate or graduate level program. Examples of relevant major or course of study include the following: Public Administration, Political Science, Public Policy, Criminology, and Sociology.  Competency in Microsoft Office Suite is a plus.

The Position

The TRAFFIX Administrative Coordinator, under general supervision of the Transportation Division Manager, is responsible for program administration of the Measure J Traffic Congestion Relief Agency – TRAFFIX Program (TRAFFIX).  TRAFFIX is a multi-agency Joint Powers Authority (JPA) consisting of seven board members representing four public agencies (City of San Ramon, Town of Danville, Contra Costa County, and the San Ramon Valley Unified School District). TRAFFIX provides 23 school buses to 11 school sites serving approximately 1,700 students throughout the San Ramon Valley.   

The position is responsible for implementation of day-to-day program administration, customer service, sales and marketing, and liaison with the TRAFFIX bus service provider and public agencies. Responsibilities are varied, requiring knowledge of the San Ramon Valley, a high degree of independent judgment, ability to multi-task with competing deadlines, excellent customer service skills, and the ability to communicate effectively with agency staff members, parents, students, school site administrators, and the bus service provider.    

Typical Duties and Responsibilities

Program Administration - The tasks involve providing the daily administrative oversight for the TRAFFIX Program, which include: 

• TRAFFIX Meetings: Coordinating with Division Manager and Technical Advisory Committee (TAC) Chair to develop meeting agendas, agenda packets, and/or meeting notices for the Board of Directors (Board), Technical Advisory Committee (TAC), Citizen Advisory Committee (CAC) and subcommittee meetings; compiling all necessary agenda packet documents into a PDF file; distributing to identified meeting participants; and posting meeting packets.  Developing, circulating, and maintaining schedule for agenda and agenda packet distribution; coordinating meeting room availability and equipment needs; contacting Board, TAC, and CAC members 72 hours prior to meeting to confirm attendance; setting up meeting room; recording audio of Board, TAC, and CAC meetings; taking notes of meetings, tracking meeting attendance, motions and seconds, and preparing Summary of Actions for the Board, TAC, CAC and subcommittee meetings ; preparing and mailing public notices on an as-needed basis; providing written or oral reports to the Board, TAC, and CAC on a regular basis; providing periodic status updates to various governing bodies (such as the Town of Danville, San Ramon Valley Unified School District (SRVUSD) Board of Trustees, community groups, and school site Parent Teacher Associations (PTAs)); and preparing and delivering monthly reports and yearly evaluations.  
• Records Management: Filing and maintaining original copies of all official records, contracts, resolutions, invoices, and other documentation consistent with the Public Records Act for auditing purposes; and providing and responding to any public records requests for program documents within the timeframe established by law. 
• Public Interface: Serving as the primary point of contact for the program to the community within the San Ramon Valley. 
• Budget Oversight: Working with the TAC to develop an annual budget (within framework of Measure J funding allocation) and mid-year budget, and processing all invoices related to the operation of the program.
• Website Oversight: Updating bus routes, schedules, route maps agenda packets and minutes and other items necessary on the website.  Maintaining the TRAFFIX database of clients and provide ongoing website maintenance updates to enhance functionality, appearance, and content. Coordinating website maintenance and functionality with website provider and other duties related to website functionality. 
• Customer Service: Notifying customers of route schedule changes, minimum day schedules, and other related service alerts by email, text, or call.  Receiving calls during operating hours on school days; responding to and resolving email and phone inquiries, and maintaining and preparing monthly record of incoming calls, emails, and inquiries.

Sales and Marketing – The tasks involve the development of an annual marketing plan and implementing the plan, within the framework of the approved budget, to promote student transportation service and increase ridership.

• Providing annual bus pass sales, issuing refunds as appropriate, attending on-site sales opportunities, maintaining bus pass sales/ridership database, and reporting updated bus pass sales data each month to TAC.
• Working with TAC and CAC on developing and implementing a strategic marketing plan for the entire system as well as targeted school sites.
• Preparing media communications (press release), news articles, and other marketing material as necessary to promote bus service and pass sales; coordinating email communication at each school site; attending school site events/presentation as determined by TAC; meeting with school site Principals, PTA, and community members to promote the program; coordinating the development and distribution of marketing materials and preparing online marketing efforts as needed. 
• Fare Collection – providing oversight of fare collection and pass distribution system.  Working with the TRAFFIX accountant to track fare revenue, issue bus passes, issue refunds, monitor the use of passes, and perform other related work tasks.

 
Operations – The Administrative Coordinator will be the liaison between TRAFFIX and the service provider.

• Conducting on-site route/bus stop review at a minimum of two times per year and on an as-needed basis.
• Receiving reports and/or submits requests to service provider for operational issues, including on-time performance, dispatch requests, bus driver and route schedule, and bus safety, and serves as a liaison between agencies and service provider with responses to roadway construction impact to the bus service.
• Receiving discipline reports from service provider; contacts parents regarding issues and coordination with school site principals to resolve discipline issues on buses. 
• Monitoring and regularly reviewing the service routes for efficiency to ensure that the available buses and other resources are used in the most efficient manner.

Minimum Education and Experience Requirements

• Any combination of training and experience that would provide the required knowledge, skills, and ability is qualifying.  A typical way to obtain the required qualifications would be:
  • Equivalent to completion of two years of college-level coursework in business or a field related to the work and three (3) years of office administrative or lead experience in the area of assignment, in the areas of planning, transportation planning, or a related field; and
  • At least three years of office administrative or lead experience in the area of assignment.

Licenses and Certifications

Possession of, or ability to obtain, a valid California Driver’s License.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; operate a motor vehicle to visit various City and TRAFFIX meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employee must possess the ability to lift, carry, push, and pull material and objects up to 25 pounds.

Benefits

The City's excellent benefit package includes: CalPERS retirement; medical, dental and vision plans; 12 days of vacation and 12 days of sick leave accrued annually; 10.5 paid holidays; 2 floating holidays; adoption benefits; short and long-term disability; employee assistance program; group and supplemental life insurance; and a retiree health savings plan.

Please visit www.sanramon.ca.gov for more information.

The Selection Process

Interested individuals must apply online at www.calopps.org. The most qualified applicants, as determined by initial screening of applications and responses to supplemental questions, will be invited to an oral board interview, tentatively scheduled for the week of June 4, 2018. 

Official Job Classification: http://www.sanramon.ca.gov/UserFiles/Servers/Server_10826046/File/Our%20City/Departments/Admin%20Services/HR/Job%20Classifications/ADMIN-AdministrativeCoordinator.pdf

The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 973-2523.  Information contained herein is subject to change without notice.

The Superior Court of California, County of San Mateo is seeking Deputy Court Clerks to perform a variety of legal office support duties for the court's various divisions.

Under general supervision, Deputy Court Clerks receive, prepare, process and file a variety of legal documents for the family law, records, appeals, probate, criminal, civil, traffic, small claims and other divisions of the court. They also perform responsible office support duties adhering to legal codes and court procedures.
 

Deputy Court Clerk I is an entry level position and, under close supervision, will learn departmental and court policies and procedures, legal terminology, and court processes and practices. Incumbents are expected to advance to the higher level Deputy Court Clerk II position after gaining experience and demonstrating proficiency, which meet the qualifications of the higher level class.

Deputy Court Clerk II is the journey, or experienced, level position and is fully competent to independently perform a variety of complex and detailed office and court support duties. Incumbents are expected to perform the day-to-day work with minimum supervision and to exercise sound judgment in applying legal codes, court policies and procedures.

The ideal candidate will possess:

• Exceptional customer service skills.
• Proven knowledge of general clerical practices and procedures.
• Familiarity with legal processes and procedures.
• Familiarity with basic word processing programs (e.g., Microsoft Word).
• Strong organizational skills.
• Excellent oral and written communication skills.
• The ability to understand, interpret and apply court procedures while maintaining flexibility and resiliency in a challenging and changing work environment.
• The ability to work as a team member with co-workers in a cooperative, collegial and supportive manner.
• Experience working in a court setting.

The court anticipates that over the next few months there will be several vacancies for Deputy Court Clerks. The vacancies will be Limited Term positions. Limited term employees work in assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible or hiring list created from this recruitment will be used to fill these limited term vacancies and could also be used to fill future full-time, part-time, limited term and extra-help vacancies. 

Although the court will be hiring for limited term positions, regular permanent positions are often available after one year of employment.

If you are interested in working for the Superior Court of California, County of San Mateo as a Deputy Court Clerk, you are strongly encouraged to apply now!

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Receive, review, prepare, process, and file a variety of legal documents for the family law, records, appeals, probate, criminal, civil, traffic, small claims and other divisions of the court.
• Perform varied, responsible and detailed office support duties adhering to legal codes and court procedures.
• Research and respond to inquiries by plaintiffs, defendants, attorneys, government agencies and the public in person or by telephone following established procedures.
• Compute and accept payment of fees, fines and bail; accept routine filings; issue appropriate receipts; and account for monies received on a daily basis.
• Prepare, process, sort, file and calendar cases; make docket entries; and issue legal forms.
• Organize own work, set priorities and ensure that critical deadlines are met.
• Operate standard office equipment, such as a computer, copier, desk top scanner, printers, fax machine, calculator, telephone and cash register.
• Organize and maintain various files; initiate new filing systems; purge files as required; maintain tickler files; and follow up as necessary.
• Perform related duties, as assigned.

The work environment for a Deputy Court Clerk is a "typical" office space that is generally clean with limited exposure to dust, fumes, odors and noise. A video display terminal / computer monitor is used on a daily basis. Conditions can at times be difficult and stressful with frequent deadlines and the expectation to produce high quality work under time constraints. Periodic, regular and/or occasional contact with employees in other court divisions, government agencies, the public and/or vendors will require the ability to converse and respond appropriately to inquiries and requests. The ability to work independently, as well as closely, with others is essential.

The position does have some physical demands, which include working at a computer terminal for extended periods of time; sitting or standing for long periods of time; stooping and reaching above shoulder level; climbing on ladders to access files on shelves; bending, lifting and carrying items weighing up to 25 pounds; working in a fast-paced environment; utilizing normal manual dexterity and hand-eye coordination; repetitively using hands and arms; moving from one location to another; having corrected hearing and vision to normal range; communicating verbally; and using office equipment, including computers, telephones, calculators, copiers and fax machines.

QUALIFICATIONS 
Knowledge of:

• Courts office practices and procedures, legal codes, processes and terminology and the operation of standard office equipment.
• Principles and techniques for dealing with the public, including maintaining a positive public image under stressful situations.
• Basic personal computer usage, including keyboarding and word processing.
• Standard business correspondence.
• Correct English usage, including grammar, spelling and punctuation.
• Business arithmetic.

Skill/Ability to:

• Explain and apply a variety of legal terminology, concepts and technical court procedures related to office support work.
• Communicate effectively both verbally and in writing.
• Maintain flexibility in a challenging and changing work environment.
• Establish and maintain effective, professional and cooperative relationships with co-workers.
• Provide and promote a high level of public service.
• Organize, research and maintain accurate files and records.
• Prioritize and organize work in an effective and efficient manner.
• Operate standard office equipment, including a word processor and/or a personal or online computer.
• Make accurate arithmetic calculations.
• Maintain attention to detail and perform office work accurately despite frequent interruptions.
• Exercise initiative and sound independent judgment within established guidelines.
• Understand and carry out oral and written instructions.
• Understand and maintain the necessary level of confidentiality.
• Type/keyboard at a rate of 30 net words per minute.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
 

Deputy Court Clerk I: One year of general clerical, office assistant experience and/or related education or course work.
 

Deputy Court Clerk II: One year of experience in receiving, preparing, processing, and filing a variety of legal documents such as found in the court or similar legal office setting.

APPLICATION/EXAMINATION 
Anyone may apply. This recruitment is being conducted in collaboration with the County of San Mateo.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an Application Pre-Screening to ensure the instructions for completing the application have been followed and the minimum qualifications are met (pass/fail); a Written Examination (pass/fail); and a Panel Interview (weight: 100%). Candidates, whose applications pass the pre-screening, will be invited to take the Written Examination. The top 80 candidates with a passing score on the Written Examination will be invited to the Panel Interview.

Depending on the number of applicants, a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

The anticipated dates of the recruitment and examination processes are listed below. Please make plans to be present for these opportunities. Applicants will be notified of the final date, time, and place of the examinations with as much advance notification as possible.

RECRUITMENT SCHEDULE
Final Filing Date: Thursday, May 24, 2018, 11:59 PM
Written Examination Date: Saturday, June 9, 2018
Panel Interview Dates: June 20, 21, 27, and 28, 2018

Please Note: The Written Examination date of Saturday, June 9, 2018 is firm. The exact time and location of the exam will be sent to applicants prior to the exam date. Because of the logistics involved in giving the exam, no make-up exams will be offered except in cases where there is a need for a special accommodation. Please make plans now to be available for the June 9th examination.

The Written Examination is a basic civil service/government examination. Most libraries and bookstores stock study guides for civil service/government examinations. Applicants are encouraged to review these resource materials prior to taking the examination. Although the Superior Court and the County do not recommend or endorse specific books, job seekers can ask librarians or store employees for guidance in selecting appropriate study aids.
 

The Superior Court of California, County of San Mateo is an Equal Opportunity Employer

Note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.