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Deadline to apply: March 22, 2026 11:59PM

Admin Coordinator I Pay Range: $37.67 to $48.08 /hour
This is a one-year Limited Term position. 

plus Excellent Benefits

TYPICAL DUTIES MAY INCLUDE

• Provide customer service by telephone, email and/or counter service; attend to District customers or refer them to other District staff as appropriate; provide information that may require judgment and discretion as well as interpretation of policies and procedures.
• Review plans to calculate permit fees, receive payments, issue permits and schedule inspections.
• Edit a wide variety of correspondence, reports and other District documents
• Create templates and forms, and perform data entry using word processing, spreadsheets, and database tools.
• Print, copy collate documents; open, sort and distribute mail and other deliveries.
• Organize and maintain accurate electronic filing systems using Laserfiche Records Management Software.
• Research and assemble information, verify that information or data is complete, accurate, and consistent; assist in the preparation of regularly scheduled reports.
• Assist the finance department performing routine functions and research projects as assigned.
• Support the engineering department and operations department with routine projects and administrative tasks as needed.
• Support department supervisors/managers with research and projects as needed.

This recruitment is open until filled, with application reviews on January 12 and February 2, 2026. This recruitment may close thereafter.

Executive Assistant to the Town Manager & Council
Hourly Rate: $47.87 - $61.67 per hour

Plus, excellent health and retirement benefits, and 3% COLA increase in 2026.
Placement on the salary schedule will be based on qualifications and direct work experience.

The Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council. This is a key position within the Town Manager’s Office, serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government. See the Executive Assistant to the Town Manager job classification for more information.

Work Schedule: The normal work week for this position is Monday through Friday, in-person, with occasional extended or irregular hours. A flexible work schedule option may be available.

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