Salary: 31.44 - 42.13 Hourly
Job Category: Clerical/Administrative Support
Location: Ventura County
Job Type: Full-Time
Close Date: Continuous
The City of Thousand Oaks has an excellent opportunity! We are seeking an organized and detail-oriented Administrative Specialist to perform a wide range of office and administrative support functions. The ideal candidate will be a team player, a self-starter, and take a proactive and solution-oriented approach in support of day-to-day department operations.
We have an immediate opening for an Administrative Specialist position in the Public Works Department. This position, which requires strong customer service and multi-tasking skills, will work a 9/80 schedule.
Primary responsibilities:
- Performs a wide variety of complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and support functions
- Creates, formats, proofreads, and edits a variety of departmental documents and correspondence, such as reports, memoranda, letters, technical materials, agreements/contracts, change orders, task orders, and amendments
- Organizes and maintains accurate and up-to-date records and files in accordance with the City’s records management program
- Maintains calendars and meeting schedules, coordinates travel logistics, and processes and reconciles credit card transactions and expense reports
- Serves as liaison between the department and the public, City staff, other City agencies, and outside groups
- Maintains content on department webpage
- Participates in the collection, compilation, and analysis of information from various sources on a variety of topics, e.g., vendor quotes, certificates of insurance, etc.
- Provides general administrative and office support for the department, including processing invoices for payment, preparing pay requests, assisting with employee time-keeping submissions and records, handling petty cash, ordering office supplies, preparing meeting materials, room reservations, and set up as needed
- Communicates with and responds to customer questions and inquiries in person, via e-mail, telephone, and the City's web-based communication system
