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The Public Works Department is recruiting for an Administrative Assistant I, II or III to perform a full range of administrative support duties to the Public Works Department which includes the research of specialized topics, customer service, scheduling meetings, preparation of reports, assisting the department with compliance of the City’s Record Retention and Destruction Policy, and organization of departmental project files and legal documents, and provide wide-ranging administrative support functions department-wide.  The level at which an individual is hired will be dependent on their qualifications and relevant experience to the position.

The ideal candidate will be independent, highly motivated, organized, have a positive attitude and will be an effective team player who is able to multi-task in a fast-paced work environment.  The level at which an individual is hired is based on their level of experience.

EDUCATION AND/OR EXPERIENCE:

The Administrative Assistant I is the entry level class in the Administrative Assistant series that allows the incumbent to develop journey level knowledge and abilities. 

• Two years of significant, directly related and progressive clerical experience related to municipal government  and a high school diploma or equivalent is desired.

The Administrative Assistant II is the full working level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties.

• Two years of experience equivalent to that of an Administrative Assistant I with the City of Lathrop, and a high school diploma or equivalent.

The Administrative Assistant III is an advanced level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties conforming to policy and requirements. Incumbents perform a full range of office and administrative support duties, preparation of reports, and preparing responses to public inquiries with a high level of administrative detail.

• Four years of significant, directly related and progressive clerical experience related to municipal government  and a high school diploma or equivalent is desired.

ESSENTIAL FUNCTIONS

• Performs routine and complex tasks and duties by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed.
• Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files. 
• Types or drafts a wide variety of finished documents from verbal and brief written instructions; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, drafts reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/or budget systems; maintains a variety of files and records. 
• Assists the Department with proper compliance of the City’s Record Retention and Destruction Policy; initiates and maintains a variety of files and records; ensures proper filing of documents in departmental or central files; and proper organization of electronic documents. 
• Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints. 
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

Job Descriptions:

Administrative Assistant I/II

Administrative Assistant III

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

Definition

Under general supervision, plans, schedules, directs, assigns, and participates in the work of staff responsible for constructing, repairing, maintaining, and replacing Town infrastructure including water, sewer, streets, parks, facilities, and drainage facilities and systems; uses and operates a variety of tools and light to heavy equipment; and performs related duties as assigned. 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned Public Works Supervisor. Exercises technical and functional direction over and provides training to lower-level staff.  

Class Characteristics

This is the advanced journey-level classification in the Maintenance Worker series responsible for performing the most complex work assigned to the series, as well as providing lead direction on a day-to-day basis to an assigned crew.  Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment.  Positions in the classification rely on experience and judgment to perform assigned duties.  Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to complete assignments.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.  This class is distinguished from the Public Works Supervisor in that the latter has full supervisory responsibilities for assigned public works maintenance programs.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides technical and functional direction to assigned staff; reviews and controls quality of work; inspects and evaluates work in progress and upon completion to ensure that repairs, maintenance, and project activities are performed in accordance with Town standards and specifications.
• Monitors quality of work and identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes and shift staffing levels; implements changes and improvements after approval.
• Trains employees in work methods, use of tools and equipment, and relevant safety precautions.
• Inspects assigned Town infrastructure for safety issues, structural integrity, and possible future work projects and programs, and appropriately marks areas that need to be repaired; assists in developing work plans and priorities.
• Operates and maintains hand and power tools, vehicles, and a variety of light, medium, and heavy equipment related to the construction, maintenance, and repair of Town infrastructure.
• Observes safe work methods and makes appropriate use of related safety equipment as required; participates in coordinating safety training.
• Maintains work areas in a clean and orderly condition, including securing equipment at the close of the workday.
• Installs street barricades and cones and controls traffic around work sites and special events to ensure safe conditions for the general public and Town staff.
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Maintains accurate logs and records of work performed and materials and equipment used.
• Receives and responds to service calls and resident complaints; investigates resident issues and complaints; resolves or refers issues to supervisor.
• Responds to after-hours emergencies.
• May locate underground utilities as part of Underground Service Alert (USA) to inform contractors, agencies, and Town employees doing construction, excavation, or digging work.
• Performs related duties as assigned.

In addition, when assigned to the Water Division:

• Performs construction, maintenance, and repair activities of Town water utilities systems, including; repairs concrete including sidewalk panels and temporary street patches.
• Performs water valve maintenance, including locating and raising unexposed valves, operating automated machines to exercise valves on an annual basis, and updating records following the installation of new valves.
• Flushes water mains to ensure water quality meets California State Water Resources Control Board standards.
• Performs water meter maintenance, including installing new meters, testing and repairing meters of various sizes, repairing leaks, and replacing meters as necessary; installs service lines for newly developed properties and accounts for the installation of meters for new homes; performs shut-downs of services, as required.
• Collects and tests samples, following established protocols, from sampling stations located throughout water distribution system to measure system performance and to ensure compliance with water quality standards; schedules testing and sampling conducted by external agencies for compliance and reporting purposes.

• Operates and monitors the Supervisory Control and Data Acquisition (SCADA) system; assists with maintaining water flow and levels throughout the system.

Qualifications

Knowledge of:

• Principles of providing functional direction and training.
• Principles, practices, tools, and materials as they relate to the maintenance and repair of infrastructure, facilities, and systems similar to those in a municipal environment.
• Operational characteristics and minor maintenance of a variety of hand and power tools, vehicles, and light to heavy power equipment used in public works operations.
• Occupational hazards and safety equipment and practices related to the work, including driving rules and practices, traffic control procedures and regulations, and confined space entry.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Basic mathematics.
• Record keeping principles and procedures.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers, handheld devices, and software programs relevant to work performed.

Ability to:

• Plan, organize, and coordinate the work of assigned staff. 
• Effectively provide staff leadership and work direction.
• Inspect the work of others and maintain established quality control standards.
• Train others in proper and safe work procedures.
• Identify and implement effective course of action to complete assigned work.
• Perform construction, modification, maintenance, and repair work of Town infrastructure including water, sewer, streets, and drainage facilities and systems.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
• Set up and operate traffic area construction zones, including cones, barricades, and flagging.
• Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
• Make accurate arithmetic calculations.
• Safely and effectively use, operate, and maintain hand and power tools, vehicles, and a variety of light, medium, and heavy equipment related to the construction, maintenance, and repair of Town infrastructure.
• Maintain accurate logs, records, and basic records of work performed.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to completion of the twelfth (12th) grade and five (5) years of increasingly responsible professional experience in construction, maintenance, or repair equivalent to a Maintenance Worker II with the Town.

Licenses and Certifications:

• • Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
  • Possession of, or ability to obtain, a valid Class B California Driver’s License is required within 24 months of hire.

In addition, when assigned to Water:

• • Possession of a valid Grade I (D1) Water Distribution Operator Certificate issued by California State Water Resources Control Board.
  • Possession of, or ability to obtain, a valid Grade II (D2) Water Distribution Operator Certificate issued by California State Water Resources Control Board is highly desirable.

Physical Demands

Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; possible entry into confined spaces and the use of confined entry equipment, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various Town sites; and vision to inspect and operate equipment.  The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards.  Finger dexterity is needed to operate and repair tools and equipment.  Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.  

Environmental Elements

Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust and air contaminants.

Associate Planner

OPEN UNTIL FILLED:  Apply by Friday, February 21, 2020 for first consideration

THE POSITION:

The City of San Rafael Community Development Department is seeking a full-time Associate Planner. The incumbent in this position, will independently perform the full scope of duties required and is responsible for administration of a specific project or program.  Performs a variety of professional planning duties to develop, and maintain, the City’s General Plan, and to administer the Zoning and Subdivision Ordinances. 

This position performs the following essential job duties:

• Responds to inquiries from the public by providing information regarding the General Plan, the Zoning and Subdivisions Ordinances and statistical data.
• Receives and reviews land use permits, design review applications, zoning and General Plan amendments for conformance with the General Plan, Zoning, and Subdivision Ordinances and other requirements; and prepares staff reports recommending appropriate action.
• Conducts environmental review including preparation of initial studies and negative declarations, technical and administrative support on the preparation of Environmental Impact Reports and staff reports on all phases of environmental review.
• Performs detailed planning studies, research and analysis to support development of long-range policies and plans, as well as implementation ordinances for the City’s growth and development.
• Prepares and analyzes various professional planning studies including, but not limited to, demographics, traffic and historic resources.
• Prepares General Plan elements such as the Housing Element by drafting and finalizing plan documents; researching materials and making presentations to committees, the Planning Commission and the City Council.
• Prepares reports and studies and represents the department before the public, other agencies, and developer representatives.
• Attends and participates in meetings of the Design Review Board, Planning Commission, City Council, special committees and neighborhood groups.
• Performs related duties and responsibilities as required.

To be eligible for this position, you must have knowledge of:

• Basic principles and practices of planning for community development and of the methods used in the implementation of such plans.
• Current trends in federal, state, and local planning.
• Socioeconomic and physical resource aspects of planning, zoning, and planning administration.
• Principles and practices of planning for community development and of the methods used in the implementation of such plans.

To be eligible for this position, you must have the ability to:

• Collect, tabulate, and interpret data pertaining to planning and zoning.
• Interpret a wide variety of maps, graphic illustrations, detailed drawings, and land use data and legal descriptions.
• Prepare and present effective written reports and verbal presentations.
• Deal effectively with the public and establish and maintain cooperative working relationships.
• Understand program objectives in relation to departmental goals and procedures.
• Demonstrate tact and diplomacy.
• Maintain accurate records and document actions taken.
• Organize and prioritize work assignments.
• Research regulations, procedures and/or technical reference material.
• Prepare and analyze various professional planning studies.
• Make presentations to committees, the Planning Commission and the City Council.
• Represent the Community Development Department before the public, other agencies and developer representatives.
• Work independently in processing and presenting actions to policy bodies.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree from an accredited college or university with major coursework in planning, urban studies, geography or related field AND
• Three (3) years of full-time work experience at the Assistant Planner level in municipal or regional planning.
• Any combination of education, experience, and training which demonstrates possession of and competency in requisite knowledge and abilities may substitute for the education (degree) on a year-for-year basis. 
• A Master’s degree in planning or a related field ay substitute for one (1) year of the required work experience.

SPECIAL REQUIREMENT:

• Must possess a valid California driver’s license and have a satisfactory driving record.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel.  The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10-25 pounds and occasionally lift and or move up to 25-50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display.  The noise level in the work environment is usually quiet to moderate.  The employee is occasionally exposed to moving mechanical parts and outside weather conditions.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, drug screen, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: 

For more information about the City of San Rafael, please visit www.cityofsanrafael.org. 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

The City of Hayward is excited to announce its recruitment for the position of Management Analyst I/II. Under general supervision, this position performs administrative, budgetary, and statistical analysis including coordinating and conducting special studies, developing departmental procedures, methods and systems, implementing and administering projects, and administering contracts and budgets. The Management Analyst I/II is a flexibly staffed Citywide classification; current vacancies exist in the Fire Department and Public Works & Utilities Department.

The Fire Department’s ideal candidate will be a strategic thinker and independently lead and manage projects; review qualitative and quantitative data to develop and present recommendations; and display confidence working with senior command staff. The ideal candidate will also have some experience or knowledge of a Local Hazard Mitigation Plan (LHMP); program accreditation at the national or international level; and/or development of a municipal budget or grant for a public agency.

The Public Works & Utilities Department’s ideal candidate will be a versatile analyst and confident communicator, with the ability to write clear and concise reports; develop and deliver presentations to various groups; and take the lead in cross-divisional and departmental projects. The ideal candidate will also be comfortable with municipal budgeting processes and will preferably have some experience with the development of a Capital Improvement Program (CIP) for a government agency.

DEADLINE TO APPLY: February 3, 2020

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Chowchilla is seeking a Parks & Facilities Worker I, under general supervision from the Public Works Supervisor, to provide clean, well-maintained, and attractive parks and facilities and information about park and recreation facilities and services.

THE POSITION

Parks & Facilities Worker I

This is an entry level-level classification. Some positions may require a valid Commercial Applicator’s Certificate, and involve the use of mechanized spraying equipment for the application of pesticides and herbicides.  This class is further distinguished by need for greater independence of judgment and action and because incumbents may act as a lead worker with other Park Workers.   

Prerequisites:   Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Parks & Facilities Worker I. A typical way of obtaining the required qualifications is to possess the equivalent of one year of experience in the care and maintenance of parks and recreation facilities, or related work, valid California Driver License, and a high school diploma or equivalent.   

The City of Rocklin is now accepting applications for a Senior Office Assistant to perform a variety of complex and responsible clerical and administrative tasks within the Permit Center of the Community Development  Department. Duties will include, but are not limited to greeting customers and assisting them with the building permit in-take processes for commercial, multi-family and residential projects; organizing and routing work to the appropriate team member; reviewing building plan resubmittals and field revisions for completeness; collecting data and preparing and distributing monthly and weekly building reports; routing building plans to plan reviewers and consultants, including calculating the consultant’s plan check fees; assisting with the calculation of commercial and multi-family building fee estimates; training new employees on City processes, procedures and computer software programs; providing administrative support to staff related to the City’s permitting system, including updating fees, creating new permit types, and troubleshooting issues with the permitting system; tracking building permits that have expired, sending out correspondence, and working with the applicants to obtain the reissued building permits.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.