Search Jobs

The Office of the Assessor-County Clerk-Recorder and Chief Elections Officer is seeking highly qualified candidates for the position of Departmental Systems Analyst. 

In general, the Departmental Systems Analyst:

• Provides subject matter expertise on legacy data conversion and migration of data from various sources like AS/400, MS Access, MySQL, Excel sheets etc.
• Provides complex analytical support to the maintenance and/or modification of existing systems and development of new systems. 
• Serves as liaison between business users and information technology staff, vendors and service providers.
• Performs other related duties as required and/or assigned.

Incumbents in the position of Departmental Systems Analyst (DSA) will have: a general knowledge of both departmental and program operations and information system capabilities, which will enable effective interactions between technical and non-technical staff; the ability to explain and document the needs and requirements of each to the other; and the ability to participate in the development of systems that effectively support department and program operations.

The Office of the Assessor-County Clerk-Recorder and Chief Elections Officer (ACRE) is involved in multiple technology initiatives aimed at replacing legacy systems, upgrading applications, and implementing new technologies.  A major project undertaken by ACRE is the development of a new Assessor Property Assessment System (APAS) based on the Salesforce platform. A second major effort is the cleansing and migrating of legacy data. 

Below are the specific requirements for this DSA position:
 
Data Cleansing and Migration Project
 
The DSA will:

• Work closely with business subject matter experts (SMEs) to analyze the legacy data from various sources and translate/interpret the data to the Vendor team. Legacy data resides in AS/400, MS Access, MS Excel and MySQL.
• Have a strong understanding of the legacy data and the target data model in order to create data mapping in collaboration with the SMEs and the Vendor.
• Perform various types of analysis for data extraction and data profiling such as uniqueness analysis, range analysis, etc.
• Document the detailed Data Cleansing Requirements, Business Rules, Data Rules, and list of standard data values based on the findings from Data Profiling.
• Devise data cleansing strategies and procedures.
• Oversee both manual and automated cleansing activities.
• Test the data extraction, data profiling, and data cleansing process standardization and load process thoroughly to make sure requirements are met.
• Produce data cleansing results reports and error/exception reports for the business SMEs.
• Review the error/exception reports and take any necessary actions to correct the data and improve data quality.
• Develop and implement data migration strategies and processes.
• Implement Data Governance by incorporating processes, policies, guidelines, and responsibilities for administering Assessor's entire data in compliance with policy and/or regulatory obligations.

 
The ideal candidate for this position will have:

• Worked as a Lead Data Analyst and completed at least two (2) medium to large legacy data cleansing and conversion projects.
• Extensive experience in Data Mapping, Data Cleansing, Data Analysis, Data Testing, Data Validation, Data Flow, Reporting, and Presentation.
• Technical expertise with data models, database design development, and data profiling techniques.
• Project management, leadership, initiative, and technical skills including data modelling/analysis/migration experience.
• A data-oriented personality and an excellent eye for details.
• Knowledge of data governance standards and principles.

 
This position is a full-time position, which includes medical, dental, vision, vacation, and holiday benefits and a retirement plan.  

QUALIFICATIONS

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: 

• Education: Equivalent to graduation from a four-year college with major coursework in public administration, business administration, information systems, or a closely related field.
• Experience: The ideal candidate will have eight (8) to ten (10) years of responsible experience in a position that would provide knowledge of department-specific programs, processes and/or operations, including at least three years of experience in data analysis, modeling, design, and legacy data conversion/migration from various sources.

 
Knowledge of:

• Data Architecture and database design.
• Data Conversion Methodology.
• Talend Data Management Platform, Microsoft SQL, Microsoft Access, Microsoft Excel, and other MS office products (advanced level).

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence
 
The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Warehouse Technicians/Field Technicians to assist in the upcoming November 3, 2020 Presidential Election. The Elections Division is a fast-paced environment and this is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.
 
We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Assistant to be hired into one of the following areas:
 
Warehouse Technician 

• Testing functions of electronic voting equipment 
• Staging heavy equipment containers for delivery 
• Inventorying and moving voting equipment and Vote Center supplies 
• Assisting in delivery and pickup of voting equipment at Vote Centers 
• Assisting in delivery of spare equipment and supplies to Vote Centers  

Field Technician 

• Testing functions of electronic voting equipment 
• Assisting in delivery, connection, and testing of voting equipment at Vote Centers 
• Troubleshooting voting equipment at Vote Centers 
• Assisting in delivery of spare equipment and supplies to Vote Centers 
• Driving regularly to each Vote Center on an assigned route to make sure that all equipment is properly functioning 

Warehouse Technicians and Field Technicians are classified as Office Assistants. The starting hourly wage for Warehouse Technicians and Field Technicians is $19.88. 

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected especially as the Election approaches. 

Important:  The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff.  Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment such as gloves, hand sanitizer, face masks, and sneeze guards.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking seasonal Election Vote Center Representatives (Office Assistant I) to assist in the upcoming November 3, 2020 Presidential General Election. Vote Centers have replaced polling places as in-person voting sites and offer additional services over a longer period of time. This position requires the ability to operate a computer and computer applications/software quickly and accurately.  

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Representative to be hired for the following duties:

1. Use a computer to verify voter eligibility.
2. Provide information about the upcoming election.
3. Guide voters on use of electronic ballot marking devices.
4. Operate/troubleshoot voting equipment.
5. Provide in-person customer service including assisting voters to register to vote and assisting voters in casting a ballot.
6. Issue ballots.
7. Maintain accurate files and records.
8. Secure Election materials and supplies.

Several, but not all, Vote Center Representatives require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino Korean, Burmese, Hindi, or Japanese.
 
Vote Centers will be open for four to eleven days. Those hired can expect to work approximately 7 – 15 days including training.
 
Vote Center Representatives will work 5 days per week and 8 hours per day. This assignment will include weekends and potentially 2 or more evenings. On Election Day, Vote Center Representatives will work from 6:00 a.m. - 9:00 p.m. or later if necessary.
 
Vote Center hours are 8:30 a.m. to 5:30 p.m. daily during the period of operation, including weekends and holidays, and 6:00 a.m. to 9:00 p.m. on Election Day, November 3, 2020.  These positions may require evening work assignments.
 
Personal protective equipment and sanitizing supplies will be provided to staff to be used in the Vote Centers and protective measures will be implemented to ensure the safety of Vote Center Representatives, as well as the public.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Hourly wage starts at: $21.02

IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Ideal candidates will have a minimum of one year of general clerical, office assistant, phone services or computer experience, and a close attention to detail. Vote Center hours are 8:30 a.m. to 5:30 p.m. daily during the period of operation, including weekends and holidays, and 6:00 a.m. to 9:00 p.m. on Election Day, November 3, 2020. These positions may require evening work assignments.

The position requires basic addition and subtraction. Vote Center representatives must be proficient in the operation of a computer and computer software and applications.

Applicants with past experience as Poll Workers or Vote Center Representatives are strongly encouraged to apply.

Eleven-day Vote Centers will open on October 24, 2020, and four-day Vote Centers will open on October 31, 2020. Once opened, Vote Centers will remain operational through November 3, 2020.
 
Critical skills for all Vote Center positions include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions. 

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Office Assistants to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Division is a fast-paced environment.  This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Assistant to be hired into one of five areas:

Clerical Support/Vote by Mail

• Data entry
• Assembling election supplies
• Assembling and processing of Vote by Mail ballot packets
• Counting ballots
• Operating voting equipment

Customer Service/Phone Bank

• Assisting voters in finding election material and understanding their voting opportunities over the phone

Outreach Services

• Demonstrating voting equipment
• Registering voters
• Presenting information about the upcoming election

Voting Equipment

• Helping function test voting equipment
• Assisting in delivery and pickup of voting equipment at Vote Centers

 
Supplies

• Inventorying and packing/unpacking Vote Center supplies
• May also help with delivering supplies to Vote Centers           

 
Fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, Korean, Burmese, Hindi, or Japanese preferred in Customer Service/Phone Bank and Outreach Services but not required.
 
The Election Worker is classified as an Office Assistant. The hourly wage for the Election Worker - Office Assistant is $19.88.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.     

IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.                                                  

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence 

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Office Specialists to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Specialist to be hired into:
 

1. Vote Center Trainer
2. Vote Center Tech Support

Vote Center Trainer

• Training Vote Center Representatives on how to use voting equipment to assist voters
• Supervising Vote Center staff and communicating with headquarters
• Identifying uniquely skilled staff for special assignments
   

Vote Center Tech Support

• Helping to test equipment that will be used at Vote Centers
• Visiting Vote Centers and testing connections
• Troubleshooting equipment issues in the field

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.  The hourly wage starts at $25.23.

IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Ideal Vote Center Tech Support candidates will have computer experience and have attention to detail. Vote Center Trainer candidates will have strong public speaking abilities, computer proficiency, and previous knowledge of vote center procedures and the live vote center application.  

Critical skills for all election worker office specialist positions include the ability to prioritize work, learn new jobs tasks quickly, and understand and carry out oral and written directions.

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments. The selected individuals must be available for entire employment period until the completion of their assignment.

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website www.smcacre.org.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking seasonal Office Specialists to work as Vote Center Trainers (Office Specialist) to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Trainer to be hired for the following duties:

• Deliver training to Vote Center Representatives on San Mateo County Elections Procedure, Vote Center set-up and voter assistance.
• Facilitate hands-on training scenarios for Vote Center staff.
• Identify uniquely-skilled staff for special assignments.
• Set up, restore and restock the classroom between training classes.
• Communicate any notes from the Vote Center Representatives regarding policy, equipment or supplies to the Training Supervisor.

Vote Center Training is expected to begin around the end of September. Those hired can expect to work for approximately eight weeks including on-site job training, teaching classes and working at a 4-day Vote Center as a Vote Center Lead. The last expected day of employment will be Election Day, November 3, 2020.
 
Training is held from 9 a.m. to 4 p.m. daily during the period of operation. Daily schedules may include reporting to unit supervisors before a session or staying after training to complete further work. These positions may require evening and/or weekend work assignments.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Hourly wage: $25.23.
 
IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to: enforcing social distancing, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks and cleaning the classroom and equipment between training sessions.

Ideal Vote Center Trainer candidates will have strong public speaking abilities, past teaching or training experience with adult learners, computer proficiency and previous knowledge of vote center procedures, vote center applications and equipment.
 
Critical skills for all election worker office specialist positions include the ability to prioritize work, learn new jobs tasks quickly, and understand and carry out oral and written directions.
 
The selected individuals must be available for the entire employment period until the completion of their assignment.
 
The Elections Division is an exciting, fast-paced environment, especially as elections approach. More information about the organization is available on the Elections Division website www.smcacre.org.

As one of the largest providers of affordable housing in the Bay Area and a designated Moving To Work (MTW) agency, the award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals looking to make a difference in Silicon Valley. SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,000 units of affordable housing in Santa Clara County.

If you are looking to help solve one of the most significant problems in the Bay Area and want to be part of a collaborative, innovative organization dedicated to building a better Silicon Valley, then apply today!

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT URL' BELOW.

THE PROPERTY TAX DIVISION
The Property Tax Division of the County Controller's Office is responsible for computing tax rates based on assessed property values provided by the County Assessor, distributing property taxes to local taxing agencies and processing roll corrections and refunds. The Division also handles accounting for special districts.

The Property Tax Division Manager, under the Assistant Controller's direction, will oversee the responsibilities of the Division and the accounting services provided to the special districts. In this role, the Property Tax Division Manager will have the opportunity to work with and supervise a team of ten dedicated and experienced property tax personnel.

The Property Tax Division Manager position requires the ability to understand complex property tax law, provide this information to staff and incorporate changes into the property tax system. The ever-changing laws, rules and regulations require a keen ability to consider and solve-for the impacts the changes will make throughout the property tax system.  The person in this position should have demonstrated success is such collaborative efforts.

Duties will include, but are not limited to:

• Manage the annual calculation of debt service tax rates, annual tax levy, apportionments of all property tax dollars, and roll maintenance.
• Manage preparation and filing of periodic property tax reports.
• Address inquiries from internal and external stakeholders.
• Be responsible for maintaining compliance with State laws and regulations.
• Ensure proper accounting of property tax transactions and of jurisdictional changes.
• Determine, track, and report budget and performance measurement standards for the division.
• Possess supervisory experience which includes hiring, training, evaluating, counseling, disciplining, and assigning work to staff.
• Maintain a cross-training program for staff development that provides backup support for the functions within the unit.
• Create, establish, revise and maintain written policies, procedures, and job instructions for all aspects of the Property Tax Division process.
• Research complex technical property tax related questions or issues and apply knowledge to designing and communicating viable solutions.
• Develop and maintain controls to ensure property tax apportionments, related schedules and work papers are computed accurately and timely.
• Analyze, evaluate and coordinate system programs and formulations and make appropriate recommendations to enhance current processes.
• Consult with management, officials from other government agencies and other interested parties on policies, practices and matters related to property tax administration.
• Monitor, review, and assess implications of changes in laws and regulations.
• Provide opinions and procedures for implementation of changes in laws and regulations.
• Manage the property tax system which includes collaborating with IT personnel to develop improvements, implement design changes, and design necessary training for the user community.
• Perform related work as required.

Qualifications

Knowledge of:

• Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting.
• Advanced principles of financial forecasting and financial analysis.
• Theories, principles and practices of accounting and auditing and their application to governmental accounting.
• Generally accepted accounting principles and/or auditing standards including those specifically applicable to government agencies.
• Basic principles and practices of County-wide operations and its administration and organization.
• Advanced principles and practices of operational, financial and EDP auditing.
• Advanced principles and practices of management and organizational effectiveness.
• Principles of personnel training, supervision and evaluation.
• Relevant automated fiscal/financial information systems, applications and terminologies.
• Federal, State and local laws and regulations applicable to assigned area of responsibility as well as laws and regulations governing the financial operations of public agencies.

Skills/Ability to: 

• Plan, organize, manage, coordinate and evaluate the functions and staff of assigned division.
• Analyze and evaluate complex accounting, auditing, and/or financial problems, records and reports.
• Prepare clear and concise reports.
• Analyze, interpret, apply and explain related laws and regulations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate effectively both verbally and in writing.
• Coordinate activities with other departments, programs and/or outside agencies.
• Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
• Develop, administer and interpret policies, guidelines and procedures related to the assigned program area.
• Plan, schedule and manage large scale projects.
• Negotiate agreement between differing individuals and groups of individuals, and utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea.
• Work cooperatively with other County departments and public and private organizations.
• Perform complex mathematical and statistical calculations accurately.
• Prepare complex and detailed written reports, procedures, grant applications and contracts.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is: 

• Education: Bachelor's Degree in Business, Accounting, or Public Administration or a related field.
• Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.