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Date Posted:               May 28, 2020

Classification:             EXECUTIVE ASSISTANT I - CONFIDENTIAL

                                      (Pending Personnel Commission Approval)

                                      *PROMOTIONAL ONLY                                      

Work Schedule:          8 hours per day, 8:00AM – 5:00PM;  

                                      5 days per week, Monday – Friday;

                                     12 months per year

Salary Range            Step A               Step B               Step C               Step D              Step E

  (Monthly)              Starting             6 Months         18 Months       30 Months        42 Months

       225                    $5,824               $6,115              $6,422              $6,742               $7,080                   

Current Vacancy:    

Division:                     Office of the Superintendent
Department:             Human Resources
Location:                    San Mateo County Office of Education, 101 Twin Dolphin Drive, Redwood City, CA 94065

NOTE: The eligibility list will be utilized to fill the current vacancy as well as any future full-time positions in the next 12 months.

Application Deadline:          

Wednesday, June 12, 2020 (Application, cover letter, answers to supplemental questions, resumè and references must be submitted by 5:00PM online.)

Job Summary:        

Under the direction of the Associate Superintendent, Human Resources/Teacher and Administrator Development, perform highly responsible secretarial and administrative support duties to relieve the Associate Superintendent of a variety of administrative details; interpret policies and regulations to officials, staff and the public; plan, coordinate and organize employee onboarding; assist with coordination and the development of documents during the labor negotiations process; interpret policies and regulations to officials, staff and the public;  and coordinate the flow of communications and information for the assigned administrator.

Essential Job Functions:             

• Perform highly responsible duties as the primary secretary to the Associate Superintendent, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office and department activities and flow of communications for the administrator;
• Serve as liaison between the Associate Superintendent and staff members, school districts, public agencies and the general public; receive, screen and route telephone calls; greet and assist visitors; refer callers or visitors to appropriate staff members; take and relay messages; respond to requests, complaints and questions from officials, staff and the public, representing the Associate Superintendent by phone and written communication; coordinate and conduct onboarding of new employees; and interpret policies and regulations to officials, staff and the public;
• Compose correspondence independently on a variety of matters including those of a confidential nature including the preparation of labor negotiation materials; compile and type various letters, forms, reports, contracts, packets, statistical data, memoranda, bulletins, newsletters, notices, vouchers, lists and other materials as directed; prepare, format, edit, proofread and revise written materials;
• Coordinate and schedule various appointments and meetings; make travel arrangements; reserve facilities; prepare and assure proper completion of travel requests and related reimbursement forms; maintain and coordinate the administrator’s calendar; prepare and disseminate calendar of events; coordinate and arrange special events and activities for the Associate Superintendent;
• Receive, sort and route incoming correspondence; review and determine priority of incoming mail; compose replies independently or from oral direction; prepare notices, packets and informational materials for mailing;
• Attend a variety of meetings; prepare related notices, reports, presentations and agendas; record and transcribe minutes as assigned by the position; prepare and distribute minutes, updated records, statements, documents and reports to appropriate personnel;
• Research and compile a variety of information; compute statistical information for various federal, State and local reports; process and evaluate a variety of forms and applications related to assigned functions; duplicate materials as necessary;
• Input a wide variety of data into an assigned computer system; maintain automated files and records; create queries and generate a variety of computerized lists and reports; assure timely distribution and receipt of a variety of records and reports; assure accuracy of input and output data;
• Maintain designated budgets and assure assigned accounts are accurate and expenditures are within federal or State requirements; compile data for budget preparation and assist in the planning and development of program budgets; monitor accounts and reconcile expenses; research, track and resolve discrepancies;
• Prepare and maintain a variety of complex lists and records related to assigned duties; establish and maintain filing systems;
• Perform special projects and prepare various forms and reports on behalf of the Associate Superintendent; attend to administrative details on special matters as assigned; perform varied duties related to the Associate Superintendent’s area of responsibility and assigned programs;
• Operate and maintain a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software; arrange for equipment repairs as needed;
• Communicate with other departments, administrators and outside agencies to coordinate activities, exchange information and resolve issues or concerns; obtain and provide information, records and materials to staff and the public where judgment, knowledge and interpretation of policies and regulations and organizational functions and programs are required; verify information for staff and outside agencies as requested;
• Prepare, type and process requisitions according to established guidelines; order, receive and maintain inventory of supplies and equipment in accordance with established guidelines;
• Develop and implement office procedures to assure complete and timely operations; create office forms to facilitate work flow;

Qualifications:       

Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be any combination equivalent to:                                                                               

 EDUCATION:     Associate's Degree in Office Computer Applications or related field;          

 EXPERIENCE:     Four years of increasingly responsible secretarial/Administrative Assistant experience.

Specialized Skills and Knowledge:     

KNOWLEDGE OF:

• Functions and administrative support operations of a department office;
• Organizational operations, policies and objectives;
• Applicable laws, codes, regulations, policies and procedures;
• Modern office practices, procedures and equipment;
• Record-keeping techniques;
• Correct English usage, grammar, spelling, punctuation and vocabulary;
• Oral and written communication skills;
• Interpersonal skills using tact, patience and courtesy;
• Budgeting practices regarding monitoring and control;
• Methods of collecting and organizing data and information;
• Business letter and report writing, editing and proofreading;
• Public relations techniques.

ABILITY TO:

• Perform highly responsible and confidential secretarial and administrative assistant duties to relieve the Associate Superintendent of a variety of administrative details;
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures;
• Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator;
• Organize complex material and summarize discussions and actions taken in report form;
• Compile and prepare comprehensive reports concerning a broad spectrum of subject matter;
• Compose effective correspondence independently;
• Maintain a variety of complex files and records;
• Assure efficient and timely completion of office and program projects and activities;
• Understand and resolve issues, complaints or problems;
• Operate a variety of office equipment including a computer and assigned software;
• Establish and maintain cooperative and effective working relationships with others;
• Analyze situations accurately and adopt an effective course of action;
• Plan and organize work;
• Meet schedules and time lines;
• Prioritize and schedule work;
• Work independently with little direction;
• Communicate effectively both orally and in writing.

Physical Requirements:                 

Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.

• Ability to exchange information in person or on the telephone;
• Ability to operate a computer keyboard;
• Ability to read a variety of materials;
• Sitting or standing for extended periods of time.

Examination  Process:  

The examination process for this classification will consist of:  

1. A review of application materials for completeness and accuracy including answers to supplemental questionnaire, educational background, training, and experience;
2. A written examination (anticipated date – June 17, 2020);
3. An oral board examination (anticipated date – June 25, 2020).

Only the highest qualified candidates will be invited to attend the examinations.  Applicants will be notified of screening and examination results by e-mail.  Candidates who pass both test parts are ranked on an eligibility list according to their exam score(s).  Selection for positions will be made from among the top three ranks of certified candidates.  The job eligibility list will be active for one (1) year unless abolished due to insufficient number of available candidates.

NOTE:  Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.  Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status

* Proof of citizenship or legal status will be required upon offer of employment.

THE POSITION

Tri-City is looking to fill a temporary vacancy for Clinical Therapist I for the Adult Full-Service Partnership (FSP) Program.   This is a limited term position filling a vacancy due to a staff leave.  The Clinical Therapist I will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community with moderate to severe behavioral health clients. The Clinical Therapist will report to a Clinical Supervisor.    

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Phone therapy and skill building sessions with the Foundation Recovery Group and FSP clients;
   
• Documenting of electronic health records/Welligent notes and treatment plans;
   
• Performing adult assessments and perform field work as needed.
   
• Provide case management services on or offsite;
   
• Assist clients in developing realistic plans and advice clients on community resources;
   
• Maintain records of all activities relating to clients’ care and must adhere to Agency and service billing requirements, etc.;

• Work on a multidisciplinary team to promote recovery and other duties as assigned, etc.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

Suisun City is a progressive and proactive law enforcement agency situated in the heart of Solano County. As a result of its proximity to neighboring jurisdictions, the men and women of the Suisun City Police Department remain extremely busy as they address the needs of the community. Candidates interested in testing for the position of Public Safety Dispatcher with the Suisun City Police Department must be prepared to take on the challenges of a fast paced work environment.

THE POSITION

Under supervision (Public Safety Dispatcher I) or general supervision (Public Safety Dispatcher II) performs a variety of duties involved in receiving, evaluating, prioritizing, and relaying calls for emergency and non-emergency public safety assistance; dispatches appropriate Police, Fire and/or Medic units and coordinates response of emergency personnel; maintains, processes, and distributes police records; operates a variety of telecommunications equipment including radio, telephone, and CAD systems; and performs a wide variety of specialized clerical duties involved in the preparation, maintenance, and release of materials related to law enforcement activities.

ESSENTIAL JOB FUNCTIONS

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Receives, classifies, and prioritizes all incoming emergency calls for service to the dispatch center including 911 calls and business line calls received from citizens requesting service or information; operates a variety of public safety communications equipment including 911 emergency telephone equipment, computer aided dispatch systems, and multi-channel radio systems; dispatches police and fire units and personnel.
• Performs a variety of duties involved in police records operations including disseminating, maintaining confidentiality, evaluating, copying, and filing police records and reports; processes and distributes arrest reports to the District Attorney, juvenile probation offices, and courts in a timely manner; ensures that information is released in accordance with related laws and Police Department policies.
• Evaluates response necessary as dictated by a given request for service; determines nature, location, and priority of calls; operates computer aided dispatch system to create calls for service within response criteria guidelines; assigns and dispatches appropriate police, fire, or other emergency vehicles, equipment, and personnel in accordance with policies and procedures; transfers calls to other appropriate agency in accordance with established procedures; obtains and dispatches other support services as necessary.
• Other duties as described in the complete Job Description.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE POSITION

Tri-City is looking for an individual to fill the position of Psychiatric Technician I/II/III as part of the Intensive Outreach and Engagement Team. This particular position will report to the Intensive Outreach and Engagement Team Supervisor & the Crisis & Medication Support Manager. The Psychiatric Technician I/II/III will appeal to individuals who are inspired by the challenges and opportunities that may present while working with an engaged and active community by providing all manner of adjunctive medication support services, case management, mental health support and working within a field based multidisciplinary team.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• In collaboration with the Agency’s Psychiatrists, will provide medication support services including injections, medication monitoring, non-prescription medication, etc.;

• Provide direct and indirect care including taking and recording measures of the client’s physical condition such as temperature, blood pressure, pulse and respiration;

• Observe, evaluate, record, and report changes in client’s condition to the appropriate designee or designees within the multidisciplinary team;

• Implement de-escalation procedures and techniques to aid clients in crisis to help prevent injury to themselves or others through verbal intervention;

• Obtain LPS-designation and work with clients on an interagency basis as well as local agencies for client hospitalization when indicated;  

• Work directly with entire field-based treatment team, adjunctively for clients who require medical referral, transportation to receive medical services, prescriptions etc.;

• Perform field based medical/mental health triage within scope of practice for individuals encountered during routine provision of care, etc.; and other duties as assigned.

Now Hiring Full-time, Temporary Watershed Aides!

Open until Filled ~Posted on 5/20/2020~         

Apply Immediately.  The recruitment may be closed at any time.

The Water District is offering an opportunity to work on the Mt. Tamalpais watershed while earning valuable work experience working with a community oriented organization that is committed to contributing to the well-being of the environment!

Salary Range $19.13 – $22.07 per hour,

a salary adjustment is anticipated July 1, 2020 ($21.57 - $24.89 per hour)

These positions are all for full-time (40 hours per week), temporary Watershed Aides for terms of just under six (6) months in duration. The days and hours worked also vary by position and need.

The current needs are:

Two (2) Watershed Aides in the area of Watershed Maintenance.  The assignment is for just under six (6) months. May cover AOWP assignment and schedule.  The work shift is Monday through Friday or Tuesday through Saturday 6:30 a.m. to 3:00 p.m. dependent upon assignment.

One (1) Watershed Aide in the area of Watershed Protection/Ranger Aide.  This assignment is for just under six (6) months.  The work shift includes both Saturdays and Sundays, with two weekday days off and hours worked to be determined, and may include holidays and shift changes.

Two (2) Watershed Aides in the area of Vegetation Management. The assignment is for just under six (6) months. The work shift is Monday through Friday 7:00 a.m. to 3:30 p.m., and may include weekends, holidays and shift changes.

The anticipated start dates for these positions is June/July 2020.  Apply immediately for consideration.

These are unrepresented (i.e., non-union), seasonal positions.  Incumbents are expected to work a flexible schedule, which may include weekends and holidays.  Job duties may include physical labor, maintenance, technical, scientific, educational and clerical assignments.

Examples of Duties

Tasks within the area of assignment may include, but are not limited to, the duties listed below. In addition to the listed duties, each employee assigned to this classification may perform additional duties pertinent to the area of assignment.

WATERSHED MAINTENANCE

• Assists regular staff with the maintenance and restoration of watershed lands;
• works with Marin County Adult Offender Work Program (AOWP) participants on Saturdays
• constructs or maintains fuel breaks;
• removes exotic plant species and plants native vegetation;
• constructs fish habitat improvement;
• installs erosion control structures;
• may work on a crew preparing for and conducting prescribed burns;
• supports heavy equipment operation and maintenance used in vegetation management;
• maintains radio communications with field staff;
• follows safe work practices and observes safety rules and precautions to ensure a safe work environment;
• drives light trucks to and from various locations throughout the watershed to conduct District business;
• operates construction equipment and a variety of hand and power tools in the maintenance of watershed lands and facilities; and
• performs other duties as assigned.

WATERSHED PROTECTION/RANGER AIDE

• Collects visitor day-use fees and issues the proper watershed pass;
• maintains security of radio, cash, materials, and supplies;
• maintains radio communications with field staff and assists watershed personnel as requested;
• performs administrative tasks including completing daily cash summaries, verifying and securing receipts, and recording annual pass sales;
• inspects park facilities for cleanliness and empties trash containers, refills dispensers and cleans restroom facilities as needed;
• assists with patrol of areas to aid visitors and prevent vandalism and misuse;
• assists in interpretation of  laws, ordinances, rules and regulations;
• may enforce parking regulations;
• may administer first aid as directed or consistent with level of training;
• maintains signs, roads, trails and recreation areas including picking up trash;
• follows safe work practices and observes safety rules and precautions to ensure a safe work environment;
• drives light trucks to and from various locations throughout the watershed to conduct District business;
• operates construction equipment and a variety of hand and power tools in the maintenance of watershed lands and facilities; and
• educates and assists the public by answering questions regarding the watershed.

VEGETATION MANAGEMENT

• Assists regular staff with the maintenance and restoration of watershed lands;
• removes exotic plant species using hand and power tools, and plants native vegetation;
• maps watershed natural resources using a global positioning system or Calflora’s Observer Pro system;
• enters data into watershed geographic information system or Calflora Weed Manager system;
• conducts natural resource field surveys including habitat assessments, rare plant surveys, and permanent vegetation plots;
• performs administrative tasks including data entry and report production;
• directs interns and volunteers in execution of scientific protocols and habitat restoration activities; and
• performs other duties as assigned.

Tri-City is looking to fill a vacancy for the position of Housing Supervisor whom will provide primary support, supervision and service coordination for the Housing staff. This position will report to the Housing Manager and supervise a team of seven staff. The Housing Supervisor position will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Coordinate delivery and quality of consumer housing services related but not limited to: referral procedures, eligibility requirements, Shelter Plus Care / Section 8 programs and assigned MHSA Housing in accordance with HUD (Department of Housing and Urban Development) regulations, federal guidelines, MHSA (Mental Health Services Act) Guidelines and Agency policy.

• Assist in the design, implementation, and coordination of Housing program;

• Collects inputs and maintains program and consumer data to generate departmental housing reports as required;
   
• Ensures the timely submission of all assigned Housing staff performance evaluations, new hire and termination paperwork and other employee status changes within the department (including informing HR of employee leaves, work-related injuries and employee incidents.);
   
• Maintain assigned Shelter Plus Care contracts to ensure maximum utilization and monitors housing charts to ensure compliance in accordance with HUD regulations, federal guidelines and Agency policy;

• Maintains full bed capacity, inventory of furniture and appliance purchases for all assigned housing facilities, etc. and other duties as assigned.