Search Jobs

The District is seeking a Senior Resource Management Specialist to lead the physical sciences program in the Natural Resources Department. The Senior Resource Management Specialist will assess, protect, and restore archaeological and water resources, as well as contaminated site cleanup and erosion control projects on District preserves in Santa Clara, San Mateo, and Santa Cruz Counties.  Typical project work includes, aquatic habitat monitoring, identification and protection of wetland resources, identification and monitoring of archaeological resources, designing erosion control projects, overseeing contractors and consultants, environmental impact analysis, and applying for permits to resource agencies.  This position will supervise staff biologists and will direct consultants, contractors, and volunteers to assist in completing this work.  Supervisory and administrative tasks will include budgeting, project management, setting priorities, and providing guidance to multi-disciplinary teams.  The ideal candidate is organized and collaborative with excellent oral and written communication skills, understands ecological systems, and can implement land management practices accordingly.

The District is a regional greenbelt system in the Santa Cruz Mountain region comprised of over 64,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact. If you are looking for a challenging opportunity to contribute to the legacy of open space protection and outdoor recreation, we invite you to apply for this position. We invite you to view our Working for Midpen video on our Employment Opportunities page.                                  

About the Position:  The ideal candidate will have the educational background and relevant experience in managing natural resources on natural lands, experience supervising scientists, and has developed work plans for multiple projects simultaneously.  In addition, the candidate will provide frequent verbal and written reports to staff, including Department Managers and the General Manager’s Office, as well as the Board of Directors at public meetings.  The candidate must also have the skills to foster communication and collaboration with other District departments to coordinate project requirements; work effectively with local jurisdictional agencies to meet permitting requirements and keep permitting review on schedule; manage and direct consultants; oversee the work of, and negotiate with, contractors; and maintain detailed and current project documentation.    For additional information about the position, see the Job Description page on the District website.

Work Environment:  This position will operate in the Natural Resources Department at the District’s office in Los Altos, California.  In addition to working in an office setting to complete project tasks and at various venues across the San Francisco Peninsula to present information at public meetings, the Senior Resource Management Specialist will often work in the field and hike steep terrain and wildland areas with poison oak and wildlife. Fieldwork will require driving District vehicles in remote areas on dirt roads, working in temperatures ranging from cold and blustery to hot and dry, and hiking in steep, mountainous terrain.  

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 
Equivalent to graduation from an accredited four-year college or university with major coursework in natural resource management, environmental design, geology, biology, or related field, and five (5) years of management level experience in natural resource management including at least one year of supervisory and administrative responsibility. A Master’s degree is desirable.  Professional work experience with parks and open space is highly desired.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

HOW TO APPLY: Apply online at CalOpps.org.  Application deadline is November 27th at 5:00 p.m.

The following four application items are required:

1. A fully completed CalOpps employment application  

2. Cover letter 

3. Resume  

4. Supplemental question responses

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline:

We recommend applicants’ schedules be open during this time frame for panel interviews.  The District cannot accommodate individual schedules.

First Interview: December 13, 2019

Final Interview/written exercise: December 18, 2019

Estimated Start Date: January 2020

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department.   

Put your passion for Open Space to work!

The Environmental Services Department provides comprehensive and innovative utility services for Sunnyvale's residents and businesses and facilitates initiatives to achieve the City's sustainability objectives. The Department brings together technical, operational, and administrative professional disciplines to form its dedicated and dynamic team.

This recruitment is to fill two [2] vacancies in the laboratory, but the eligible list may be used for future vacancies in the laboratory or the Compliance Inspection group.

City of Sunnyvale Laboratory/Field Technicians work in the laboratory when assigned to the Laboratory and in the field when assigned to the Compliance Inspection group. In the laboratory, Laboratory/Field Technicians work independently under the supervision of a Senior Environmental Chemist primarily collecting and analyzing samples from Sunnyvale's Water Pollution Control Plant.  The laboratory performs a variety of physical, chemical, biological and bacteriological analyses to monitor operations and demonstrate compliance for the City's wastewater, drinking water, and industrial pretreatment programs.

In the Compliance Inspection group, Laboratory/Field Technicians work under the supervision of the Senior Environmental Compliance Inspector primarily in the field collecting samples from industries, restaurants and the sanitary sewer collection system in order to determine compliance with local and federal discharge limits. The Laboratory/Field Technician in Compliance Inspection works closely with the Environmental Compliance Inspectors to regulate dischargers.

This position requires an Associate’s degree or 60 semester units or 90 quarter units in environmental science, including courses in chemistry, biology or other related sciences, two years of experience performing field technician and/or laboratory duties and a valid California class C driver’s license with a safe driving record.

The City of Sunnyvale provides an excellent benefits package. A complete application packet will consist of a City of Sunnyvale employment application and responses to the required supplemental questions. The position opens November 11, 2019 and final filing date is December 2, 2019 at 5:00 pm. Please apply as soon as possible as only the first 100 qualified applications will be considered. For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click on JOBS.

Salary $30.9386 - $39.4867 Hourly

POSITION SUMMARY:

The Office Assistant I provides administrative support to the Recreation & Community Services Department, which includes program registration, facility reservations, recordkeeping, customer interaction and point of sale. Duties include responding to phone, mail, email and in-person inquiries, as well as requests from citizens, employees and other City departments. The Office Assistant I performs receptionist duties, including: typing, word processing, use of computer programs and applications, recordkeeping, organizing and compiling data, filing, computerized data entry, organizing calendars, working efficiently and effectively within Recreation & Community Services Department and other departments with minimal supervision and with outstanding customer service. This is a part time position that averages 25 hours per week.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Serve as the Recreation & Community Services Department’s first line of customer contact
2. Establish and maintain positive relationships with customers, employees, contractors and volunteers
3. Advise customers on the selection of programs that best fit their areas of interest
4. Assist customers in determining which rental facility to use for their events
5. Support annual & quarterly instructor management tasks
6. Enter activity data into the registration software
7. Performs other administrative/clerical duties as assigned

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Basic office practices and procedures, including filing and the operation of standard office equipment, computers, related software, phone systems, fax/copy machines and email communications; Microsoft Office Suite including Word, Excel and Outlook; correct English usage written and verbal, including spelling, grammar, and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic business data processing principles; effective time management principles; customer service principles; basic accounting principles.

SKILL AND ABILITY TO: Develop and maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; prioritize work and coordinate several activities; multitask; communicate tactfully and effectively with the public, including interpreting and applying detailed rules and policies; rapidly learn, understand, retain and utilize directions, procedures, policies, processes and programs of the Recreation Department; provide excellent customer service to staff and customers in-person and via email and telephone; work harmoniously as part of a team or independently; perform successfully all the requirements of the position.

PHYSICAL DEMANDS: Sit at a desk for long periods of time; repetitively use fingers and/or wrists or hands while twisting or applying pressure; maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; have rapid mental/muscular coordination; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties; and lift up to 25 lbs, and carry up to 10 lbs; maintain a professional and neat appearance.

EXPERIENCE AND EDUCATION:

Any combination of the listed experience and education requirements may lead to a qualifying application. A typical way to obtain the knowledge and abilities would be:

• Education: Equivalent to graduation from high school. Completed college-level coursework is desirable.
• Experience: A minimum of one year of responsible secretarial or administrative experience. Prior experience with activity registration and facility rentals is highly desired.
• Valid California driver’s license is desirable
• Previous experience working with the public is desirable

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 25-29 hours per week.
$16.75. to $20.75 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of November 19, 2019. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
 

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

Position Description

The District has one regular, full-time opening for the position of Automotive Mechanic II in the Facilities & Watershed Division. Interested persons must submit a completed District application and Supplemental Questionnaire to the Human Resources Department no later than the filing deadline.

Definition

Under general supervision, performs service and repair work on a variety of District vehicles and gasoline and diesel-powered equipment; and to do related work as required.

__________________________________________________________________

Distinguishing Characteristics

This is a journey-level position that requires a broad spectrum of experience in the diagnosis and repair of automotive vehicles and equipment. Incumbents in this class perform the full range of vehicle and equipment service and repair work from oil and lubricant changes, engine overhauls, tune-ups, smog checks, to the repair of mobile construction equipment and small gasoline powered equipment. Incumbents are expected to train workers, apply safety regulations to work assignments, and prepare and maintain written documents using a computer.

Examples of Duties

Typical duties may include but are not limited to the following:

• Performs major overhauls on engines, transmissions, transfer cases and differentials for all types of District vehicles and equipment;

• keeps current of new technology and practices and maintain certifications as required;

• inspects, diagnoses and repairs automobiles, trucks and related equipment;

• adjusts and repairs brakes, alternators, starters and other automotive parts;

• diagnoses and repairs cooling system problems;

• performs motor tune-ups, replacing or repairing parts as necessary;

• provides road service, changing flat tires, hoses or other parts as needed;

• performs minor repairs to gas tanks, radiators and other parts;

• logs designated vehicle and equipment service and repairs into computer-based fleet maintenance system;

• monitors and maintains inventory and stock for auto parts, tools and equipment;

• maintains and repairs cranes and other heavy equipment;

• diagnoses, repairs, and overhauls hydraulic pumps, valves and cylinders;

• performs repairs to small equipment, including gas powered pumps, concrete and chain saws, paving equipment, and weed eaters;

• services, lubricates and changes oil on a variety of vehicles and equipment;

• washes and steams cleans vehicles;

• utilizes diagnostic programs and performs smog tests;

• follows applicable federal, state, local and District safety rules, regulations, policies and guidelines at the worksite to ensure the safety of others and the District’s vehicle fleet and equipment.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

DEFINITION

Participate in the planning, implementation and evaluation of a broad range of maintenance-related operations and activities. Assist the Maintenance Services Director with staff reports, commission packets, contracts and representation of the Maintenance Department at various community-based meetings. Provide support to other maintenance staff.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Maintenance Services Director. Exercises supervision over Maintenance Specialists, Maintenance Workers, administrative support staff and temporary workers.

ESSENTIAL JOB DUTIES

Essential duties may include, but are not limited to the following:

· Research, prepare and/or present Maintenance Services-related subject matter to elected officials, Town staff and the community, as needed

· Provide administrative and technical support to the Maintenance Services Director.

· Serve as liaison to assigned community groups, committees, businesses and contractors.

· Represent the Town to the public and act on behalf of the Maintenance Services Director, as needed.

· Assist in providing leadership in the development, monitoring, and accomplishment of department goals, objectives, and performance measures in the areas of parks, buildings, roadsides, and streets.

· Respond to, and resolve, citizen inquires, and complaints related to division programs and activities.

· Prepare recommendations regarding operating and capital expenditures; monitor designated program budgets.

· Manage Capital Improvement Program projects and special tasks, as assigned; coordinate implementation of the 10-year Asset Replacement Program.

· Provide project management oversight for maintenance services-related projects, Capital Improvement Projects, and other related work initiated from the Maintenance Services Department, as needed.

· Develop, review and comment on designs and plans related to facility improvements and perform field inspections, as needed.

· Solicit bids from contractors and vendors; prepare purchase requisitions and complete documentation once goods and/or services are received.

· Implement safety programs as needed.

QUALIFICATIONS

Knowledge of:

· Communication, team building, group facilitation, building and sustaining collaborative partnerships, public speaking, strategic thinking and leadership.

· Project management in maintenance-related areas as they pertain to parks, roadsides, streets, buildings, streetlights and equipment maintenance.

· Principles and techniques related to parks, roadsides, streets, streetlights, building and/or equipment maintenance, and safe work practices.

· Effective planning and creative problem-solving skills.

Ability to:

· Demonstrate strong administrative skills and familiarity with computers and other forms of current technology; must be able to effectively utilize Microsoft programs such as Word, Excel, PowerPoint, etc.

· Demonstrate flexibility in working with division/department/Town staff on various tasks, programs and projects.

· Develop and maintain a strong sense of teamwork among the Maintenance Services staff in a professional, yet relaxed environment.

· Communicate effectively with community groups, committees, contractors, the public, and elected officials, as needed.

· Demonstrate personal leadership and inspire others to become leaders in the organization; assess and analyze community needs; supervise and motivate employees and volunteers.

· Manage fiscal, physical and human resources in a collaborative manner; and demonstrate competencies in oral and written communication skills.

· Work flexible hours, including evenings and weekends as required.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four (4) years of full-time professional experience in parks, roadsides, streets and/or building maintenance, including two (2) years supervising full-time and/or temporary workers.

Education:

Equivalent to completion of twelfth grade with additional coursework in supervision, horticulture and/or public works management preferred. A Bachelor’s degree preferred.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid Class C Driver’s License with a good driving record, or license in

another state with the ability to obtain a California license within 30 days of hire. First Aid and CPR Certification is required and may be obtained during the probationary period.

City of St. Helena, California

Employment Opportunity

Maintenance Worker I/II DOQ

Buildings & Streets

MWI $46,835 - $56,928 ($22.52 - $27.37 hourly)* plus benefits

 MWII $57,190 - $69,514 ($27.50 - $33.42 hourly)* plus benefits

*Note salary is under review with a Classification & Compensation Study

Distinguishing Characteristics:

Maintenance Worker I – Buildings & Streets

The Maintenance Worker I – Buildings & Streets is the entry level class in the Public Works Maintenance series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine and less complex assignments within an established procedural framework where there are minimal consequences of error, including a wide variety of maintenance and construction tasks. This classification is alternatively staffed with Maintenance Worker II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.

Maintenance Worker II – Buildings & Streets

The Maintenance Worker II – Buildings & Streets is the journey level class in the Public Works Maintenance series in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents perform a full range of maintenance and construction tasks. Incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class. This classification is distinguished from the next higher classification of Lead Maintenance Worker, which is responsible for performing the more complex maintenance assignments and has lead responsibility duties.

Examples of Duties: (include but are not limited to the following)

Performs a variety of maintenance, repair, construction and installation work in streets and building and grounds maintenance. Performs street maintenance duties including breaking, removing, crack sealing, hydro patching, and repairing surfaces; rolls and irons asphalt. Assists in the installation and maintenance of City signs, road markings, striping, and delineators; paints street lines and crosswalks. Performs concrete sidewalk, curb, gutter, and ramp installation and repair; installs bricks and pavers; sweeps streets and sidewalks. Installs and maintains and repairs street lights. Performs skilled and semi-skilled work in building and facility maintenance including carpentry, plumbing, mechanical, electrical, and painting; performs general cleaning of buildings, facilities, and grounds; repairs and installs electrical outlets, fixtures, switches, and wiring; performs interior and exterior painting and staining; stocks paper, supplies, and other supplies as needed; inspects facilities, elevators, and grounds for conditions needing repair and maintenance. Digs, shovels, hauls, loads and unloads materials. Conducts traffic control during maintenance and construction projects; sets up traffic control signs and direct and control traffic around work sites; communicates with the public during flagging duties. Operates a variety of hand and power tools including jack hammers, tampers, pavement breakers, and other hand and power tools; operates trucks, backhoes, rollers, street sweepers, aerial lifts, and other construction vehicles and equipment; maintains, repairs, and cleans assigned vehicles and equipment; inspects tools and equipment for safety and mechanical defects. Assists with City sponsored functions and special events; responds to afterhours callouts as assigned. Responds to questions and concerns from the general public; provides information as is appropriate and resolves public service complaints. Assists other Public Works maintenance units when required. Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff and the public.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Accounting Assistant II

$4,550 - $5,531 per month

APPLICATION DEADLINE:  Friday, November 30, 2019

The City of San Rafael is recruiting for an Accounting Assistant II in the Finance Department.  Under general direction this position processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures. 

The Accounting Assistant II level position is the full working level with more independence while working within existing procedures.

NOTE:  The current vacancy is assigned accounts payable duties.

This position performs the following essential job duties:

• Processes and maintains accounts payable, business licenses, parking citations, cash receipts, deposits and other accounting records.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Provides services and information to school districts, agencies and other organizations regarding accounting data.
• Audits, verifies and reconciles, requisitions, invoices, receipts, check payments, schedules, taxes and fees, deposits and other accounting documents and records.
• Assists in preparing reports and statistics.
• Prepares data and performs data entry of accounting information.
• Runs and verifies accuracy of reports and forms.
• Monitors computer generated, reports and related materials.
• Performs general clerical tasks, including typing, maintaining files, copying and answering the telephone.
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Standard procedures and guidelines for assigned accounting tasks.
• Data entry and processing.
• Modern office practice and procedures.
• Department operations and policies.
• Correct English usage.
• Operation of office equipment and software.
• Telephone etiquette.
• Modern office equipment including PC and related software.

To be eligible for this position you must have the ability to:

• Perform data input quickly and accurately.
• Perform accounting tasks in accordance with established guidelines and procedures.
• Prepare and maintain records and files.
• Perform simple research, compiling data, preparing reports.
• Perform clerical work & administrative tasks.
• Key boarding at 40 WPM from clear copy.
• Establishing, maintaining effective relationships.
• Operating modern office equipment.
• Meeting schedules and time lines.
• Understanding and following oral and written directions.
• Answering telephones courteously and efficiently.
• Performing routine clerical duties.
• Operating personal computer software.

• High school diploma or GED (Associate’s degree preferred) AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add, subtract, multiply, and divide using whole numbers.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in inside environmental conditions.  The employee frequently works with a video display terminal for prolonged period.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael” OR   Follow this link to apply for this position: https://www.calopps.org/san-rafael/job-19941429

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the oral board date.

Date Posted:            November 7, 2019

Classification:          STUDENT SERVICES SPECIALIST
                                  Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos           18 mos          30 mos          42 mos
                                   $5,233           $5,495            $5,770            $6,058           $6,362

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Local Plan Area (SELPA)
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, December 6, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under general direction, lead and participate in a variety of Special Education Local Plan Area (SELPA) support functions including student and district level Individualized Education Plan (IEP) data monitoring using Special Education Information System (SEIS), alignment with California Longitudinal Pupil Achievement Data System (CALPADS) data monitoring, general record-keeping, registrations, invoice processing, ordering and computer system functions; service as a liaison and technical resource concerning assigned administrative functions; prepare and maintain a variety of manual and automated records, reports and files; coordinate, supervise and provide logistical support for trainings and professional development for stakeholders in assigned areas.

Essential Job Functions:              

• Lead and participate in a variety of SELPA support functions, including special education monitoring, record-keeping, registration, enrollment, and computer system functions; oversee and assure smooth and efficient SELPA processes and assist in assuring SELPA needs are being met; assist in ensuring support for the needs of Local Education Agency (LEA) staff are supported for assigned activities
• Lead and participate in distributing, collecting, and processing a variety of special education data and information forms; monitor and support use of SEIS and CALPADS alignment; review documents for accuracy and completeness; make corrections as needed
• Lead and participate in the preparation and maintenance of various records, reports, and files related to special education students, which may include attendance, enrollment, demographics, programs, and assigned activities; verify and assure accuracy and completeness of records and reports
• Oversee and participate in special education data monitoring functions; review and audit special education data, records, reports, and files to assure accuracy, completeness and compliance with established requirements; make and notify personnel of corrections as needed
• Oversee and participate in the input, scanning, updating, and retrieval of a variety of special education data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports
• Prepare and maintain monthly Low Incidence Committee reports; oversee the maintenance of low incidence materials and equipment, and related functions audits as directed
• Confer and collaborate with technology personnel concerning computer system, software, reporting, maintenance, and query needs and issues; arrange for new system user accounts as needed; work with staff to resolve issues and malfunctions related to computer systems and software use
• Serve as a technical resource concerning SELPA Data Systems and other assigned functions; provide technical information concerning related special education data, including updates, issues, standards, requirements, practices, processes, policies, and procedures
• Serve as a liaison and coordinate with SELPA and district staff on matters involving special education data reporting and monitoring and other communications and information between the County Office, schools, staff, faculty, administrators, outside agencies, and others; resolve related issues, conflicts and discrepancies in a proper and timely manner
• Attend, organize and participate in various meetings and in-services; present information and materials concerning special education data monitoring and assigned activities; provide recommendations to administrators concerning methods and strategies for enhancing SELPA service processes
• Coordinate training activities for designated internal and district personnel concerning data system functions; prepare and deliver oral presentation; explain related systems, records, reports, standards, guidelines, practices, procedures, and techniques; develop, maintain and distribute training materials
• Compile, compose, and distribute a variety of correspondence such as letters, announcements, calendars, newsletters, forms, certificates, handbooks, agenda items, website updates, advertisements, and other materials
• Participate in a variety of other assigned activities such as conducting surveys, assisting with promotional and marketing functions, collecting and accounting for fees, and processing fee waivers
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   An Associate’s degree

EXPERIENCE:   Three (3) years of experience working with student recordkeeping data systems, enrollment, registration, attendance, or related functions

Specialized Skills and Knowledge:     

• Knowledge of special education policies, procedures, terminology, and SEIS documentation methods
• Ability to resolve data issues, conflicts, and discrepancies in a proper and timely manner
• Knowledge of special education procedures and requirements as related to CALPADS
• Ability to distribute, collect, verify, process and file a variety of special education data
• Knowledge of record-keeping and report preparation techniques
• Knowledge of uses and operation of data base applications
• Ability to implement and maintain database system applications
• Analyze data system malfunctions; take operational corrective actions to keep data systems operating
• Knowledge of data control procedures and data entry operations
• Knowledge of methods of collecting and organizing data and information
• Ability to prepare and maintain various narrative and statistical records, reports and files
• Knowledge of SELPA services, standards, requirements and procedures
• Ability to lead and participate in a variety of SELPA support functions including student attendance, record-keeping, registration, enrollment and computer system functions
• Knowledge of policies and objectives of assigned programs and activities
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to conduct training activities for designated personnel concerning assigned SELPA functions
• Ability to train and provide work direction and guidance to assigned personnel
• Knowledge of principles of training and providing work direction
• Ability to provide technical assistance to database users
• Ability to serve as a liaison and technical resource concerning assigned functions
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines
• Ability to work independently with little direction
• Ability to analyze situations accurately and adopt effective courses of action
• Knowledge of operation of a variety of office equipment including a computer and assigned software
• Ability to utilize an assigned computer system to input, scan and update student information
• Ability to operate a computer and assigned office equipment

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Lifting, pushing, pulling and moving low incidence equipment and materials and transporting to school sites
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- December 19. 2019)
3. An oral board examination (anticipated date- January 08,  2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:   Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.