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About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County.  The Town's 8,300 residents take great pride in the natural beauty of the Town.  Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan.   The 2019-20 budget totals $17.1M, which $13.5 is the General Fund.  With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services.  Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.   

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization.  In addition, the department manages contracts that provide information technology support and facilities management.  The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

Position Description:

Under the supervision of the Administrative Services Director, performs a wide variety of accounting and statistical record keeping assignments in connection with processing and maintaining accurate financial records.  Possible tasks and support will be accounts receivable, accounts payable, payroll and customer service.  Experience in Government Accounting is highly desirable.

Example of Duties

• Assist in fiscal recordkeeping oversight, such as for payroll, accounts payable, purchase orders, accounts receivable, bank reconciliation, journal entries, month end entries, budget, and audit.
• Perform and maintain accurate payroll records and assist in HR functions.
• Record and maintain statistical and financial reports.
• Assist in monthly, quarterly, and annual financial reporting; coordinate and provide assistance to internal and external auditors.
• Assist at the counter in receiving the public and providing customer service information in response to citizen requests in a courteous and professional manner.

Knowledge of:

• Generally accepted accounting principles, practices, and procedures.
• Debits, Credits and Journal Entries.
• Microsoft Office Suite programs.
• Budget process and monitoring.
• Modern office practices and procedures.
• Fund accounting, strongly preferred.

About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County. The Town's 8,300 residents take great pride in the natural beauty of the Town. Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees. The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan. The 2019-20 budget totals $17.1M, which $13.5 is the General Fund. With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services. Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management services to the organization. In addition, the department manages contracts that provide information technology support and facilities management. The department uses the Incode/Tyler financial management system and payroll is processed by ADP.

About the opportunity

Under the supervision of the Administrative Services Director, the Accountant will perform general and technical accounting work and assists with the financial statement and budget preparation; and to do other work as assigned. The ideal candidate is a hands-on professional who takes initiative and possesses unquestionable integrity. The ideal candidate also possesses an in-depth working knowledge of municipal finance, human resources, and general management principles. Most importantly, the ideal candidate will embrace the Town's values and organizational culture.

EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

➢ Coordinate and prepare postings, balancing of the General Ledger and subsidiary accounts.

➢ Review and analyze financial records for accuracy and completeness; prepare corrections as necessary.

➢ Assist in the preparation of the Comprehensive Annual Financial Report (CAFR) and prepare audit schedules.

➢ Assist in maintaining accounting systems (e.g., payroll, accounts receivable, cash receipts, accounts payable, etc.) and procedures; make necessary adjustments.

➢ Prepare and enter correcting and adjusting journal entries to update the general ledger and other financial reports.

➢ Analyze, reconcile and maintain accurate records for cash accounts, bank accounts and payroll accounts.

➢ Provides banking services to ensure segregation of duties.

➢ Assist in updating policies and procedures

➢ Performs other related duties as required.

QUALIFICATIONS

Minimum Qualifications

Completion of a bachelor’s degree from an accredited college or university in Accounting, Finance or related field, which must include at least twelve (12) semester units in accounting related subjects. Also, two (2) years of progressively responsible accounting or auditing experience.

Knowledge of: Basic accounting techniques and principles; modern office procedures, method, and computer equipment and software, including Micro Office, accounting software, and database applications. Generally accepted accounting principles and applicability to a variety of accounting audits, transactions, and problems; principles of financial administration, including budgeting and reporting; automatic financial information systems.

Ability to: Learn to apply accounting principles to the maintenance of financial and accounting records; learn to apply Federal, State, and local laws and regulations, PERS rules and regulations and Employee Handbook to accounting and auditing work; examine, verify, and prepare financial documents and reports; prepare a variety of financial statements, reports, and analyses; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationship with those contacted in the course of work.

Analyze and interpret financial, accounting, and / or payroll records; prepare financial research and report preparation methods and techniques; prepare a variety of complex financial statements, reports, and analyses; self- motivate and complete assignments with minimal supervision.

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The City of Belmont is looking for a Temporary Accountant (3-4 month assignment) to perform a variety of professional accounting duties in support of the City's  payroll conversion from MS Dynamics GP to ADP Workforce Now.

Requirements:

A minimum of four years progressively responsible experience in payroll/human resource administration with full cycle exposure: onboarding to tax filing.

Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting or business administration

Desirable Qualifications:

Certification and special training in payroll operations and/or human capital administration.

Experience with MS Dynamics GP and/or ADP Workforce Now applications.

CHIEF EQUIPMENT MECHANIC

$5,128 - $6,234/mo. + excellent benefits

DEFINITION: Under general supervision from the Public Works Manager, leads skilled and semi-skilled mechanics in the most difficult and complex vehicle and equipment maintenance and repair work; and personally makes the most complex mechanical repairs to automotive, diesel, and other power driven equipment. The incumbent exercises functional and technical supervision over lower level, equipment maintenance staff.

EXPERIENCE: Two years of increasingly responsible experience performing automotive and equipment maintenance and repair duties. EDUCATION: Formal or informal education or training which ensures the ability to read and write at a level necessary for successful job performance, including specialized training in the maintenance and repair of gas and diesel powered equipment. LICENSES/CERTIFICATIONS:  Possession of a valid California Class “A” Driver’s License w/Tanker Endorsement.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Lead, train, and assist journey level and semi-skilled mechanics; assign work to mechanics; assist the Fleet Maintenance Supervisor in the day-to-day supervision activities.
• Inspect, diagnose, and locate mechanical difficulties on City automobiles, trucks, and a variety of diesel and gasoline powered maintenance and heavy construction equipment.
• Use welding equipment, drill presses, metal brakes, metal shears, lathes, grinders, and a large assortment of other power and hand tools and measurement instruments required for journey level fabrication work.
• Overhaul, repair, and adjust engines, transmissions, differentials, clutches, pumps and valves, and heavy construction equipment hydraulic systems.
• Tune up engines, replacing electrical and electronic parts and cleaning and adjusting carburetors.
• Replace or repair faulty parts including wheel bearings, clutches, or oil seals, shock absorbers, exhaust systems, steering mechanisms, and related parts and equipment.
• Install, repair and replace two-way communication equipment in City-owned vehicles.
• Prepare and replace such components as generators, distributors, relays, lights, and switches.
• Assist in the purchasing of equipment maintenance parts and materials.
• Maintain work, time, and material records.
• Ability to use a computer and knowledge of computerized maintenance management programs.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. The position requires near and far vision when inspecting work. Incumbents work in all weather conditions, use cleaning and lubricating chemicals which may expose the employee to fumes, dust and air contaminants, drive motorized vehicles, heavy equipment and work around moving traffic and often works with constant interruptions. The incumbent is also required to climb ladders, use power and noise producing tools and equipment.

EXPERIENCE AND TRAINING GUIDELINES: A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The employee must have knowledge of tools, equipment, and procedures used in the overhaul, repair, and adjustment of gas and diesel powered equipment; operation and care of internal combustion engines, pump systems, hydraulic equipment; methods, materials, equipment and tools used in welding and fabrication work; operating and repair characteristics of a wide variety of City owned equipment; safe work practices; and principles of personnel supervision and training.  In addition, the employee must have the ability to lead and train skilled and semi-skilled mechanics; perform skilled welding and fabrication work; perform minor and major mechanical work on mechanical equipment; use a variety of tools and equipment with skill; perform advanced journey level equipment mechanic work including the troubleshooting of equipment for both major and minor repair work; work independently in the absence of supervision; and accurately determine mechanical repair needs and estimate the cost and time or repairs.

The City of Lincoln is hiring for the seasonal, part-time position of Maintenance Worker I within the Parks and Facilities Division of the Public Works Department.  We are accepting applications until 5:00 PM on October 28, 2019; or we receive 100 applicants, whichever occurs first. Interested applicants are encouraged to apply immediately.

Under general supervision, learns to perform and performs the full array of duties assigned to classes in the Maintenance Worker series including maintenance, construction and equipment operation work in one or more Public Works divisions; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS

The Maintenance Worker I is the entry level class responsible for a wide variety of maintenance and construction tasks.

SUPERVISION RECEIVED/EXERCISED

The Maintenance Worker I receives general supervision from a Public Works Supervisor or designee. Incumbents of this class do not routinely exercise supervision.

ESSENTIAL FUNCTIONS

Include but are not limited to the following:

• Performs maintenance, repair, construction, equipment operation and installation work in streets, water, sewers, refuse collection, parks, streetscapes, open space and buildings.
• Parks and Facilities Division: Maintains lawns, shrubs, and trees; cuts, sprays and removes weeds; clears brush and debris; assists with planting and maintenance of landscaped areas; installs, maintains, repairs and programs irrigation systems; cleans and maintains parks and city buildings; assists in the performance of minor carpentry, plumbing, electrical, painting and remodeling tasks.
• Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as is appropriate and resolves public service complaints.
• Responds to questions and concerns from the general public; provides information as is appropriate and resolves public service complaints.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

Other Divisions duties include, but are not limited to the following:

• Streets: Breaks, removes, crack seals, hydropatches, and repairs surfaces; digs, shovels, hauls, loads and unloads materials; operates jack hammers, tampers, pavement breakers and other hand and power tools; rolls and irons asphalt; operates trucks, backhoes, rollers, pavers, street sweepers and other construction vehicles and equipment; assists in the installation and maintenance of City signs, road markings, striping and delineators; paints street lines and crosswalks; performs concrete sidewalk, curb, gutter and ramp installation and repair; installs, maintains and repairs street lights; installs shoring and trench plates; monitors underground service alert (USA’s) and marks when necessary; conducts street leaf pickup; mows roadsides.
• Water Distribution and Drainage: Constructs, maintains and repairs storm conduits, curbs, gutters and drainage facilities; installs, repairs and maintains water mains and lines; conducts maintenance at well sites; monitors pump stations; operates jack hammers and other tools and equipment; inspects tools and equipment for safety and mechanical defects; installs and repairs water service connections, meters and boxes; performs monthly meter reads; repairs, installs and tests hydrants; monitors USA’s and marks when necessary; operates trucks and other construction vehicles and equipment; locates and repairs leaks in water lines; cleans storm drains, flood control facilities and inlets; operates sewer camera and hydrovac.
• Solid Waste: Operates a variety of collection vehicles and equipment including front, rear and side loaders in the collection and transportation of residential and commercial refuse; drives to landfill site when vehicle is full and unloads material; evaluates and updates assigned routes; cleans, maintains and inspects assigned vehicles; maintains daily logs.
• Fills out reports and work orders; climbs or uses hydraulic aerial devices to top, trim, reshape, strip, treat and remove trees; operates airport fueling vehicles; responds to after-hours call-outs if assigned.

KNOWLEDGE/ABILITIES/SKILLS

The following are a representative sample of the KAS’s necessary to perform essential duties of the position.

Knowledge of: Practices, techniques and materials used in maintenance, construction and repair of streets, buildings, parks and water treatment facilities; knowledge of the City street system; applicable federal, state and local laws, codes and regulations; operating characteristics and safety requirements for operation of trucks, refuse vehicles and other heavy and light equipment; defensive driving; proper lifting procedures; methods and techniques for record keeping; basic principles of mathematics; occupational hazards and standard safety procedures.

Ability to: Perform maintenance, repair and installation of asphalt, signs, concrete, water mains and storm drains; drive and operate trucks and heavy construction equipment; respond to issues and concerns from the community; interpret, explain and apply applicable laws, codes and regulations; operate a variety of construction equipment, vehicles and power and hand tools; perform heavy manual labor for extended periods of time; work at substantial heights; respond to after-hours call-outs if assigned; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to: Safely and effectively operate a variety of maintenance equipment, tools and materials.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The incumbent may use cleaning and lubricating chemicals, pesticides or herbicides which may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, operate hydraulic aerial devices, drive motorized vehicles and heavy equipment, work in heavy vehicle traffic conditions and often work with constant interruptions.

THE SELECTION PROCESS

The process may include an in-basket exercise, individual interviews, panel interviews and/or other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to the process. The candidate selected for the position will be required to complete a background check including reference checks, fingerprint check, medical/drug-test evaluation and/or other related components.

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise HR of any special needs a minimum of five days in advance of the selection process exam by calling (916) 434-3229. The City of Lincoln is an Equal Opportunity Employer.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

The City of St. Helena has an exciting opportunity to fill a position in the Finance Department.  This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:  The Accounting Assistant I is the entry level class in the accounting support series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting support and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines.

The Accounting Assistant I receives direction from the Director of Finance, or designee.

Examples of Duties: (include but are not limited to the following) 

• Operates cash register, acts as front counter staff.
• Receives the public, answers questions and processes requests; responds to inquiries from customers and others and refers, when necessary, to appropriate persons.
• Prepares, processes, maintains and verifies purchasing, financial and accounting documents and records.
• Performs accounting and financial office support work in areas such as cashiering, accounts receivable, utility billing, fixed assets and business licenses.
• Provides information to the public and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures; processes outgoing mail.
• Receives payments, issues receipts, balances cash and prepares bank deposits.
• Performs data entry and posts receipts to various City accounts and funds.
• Maintains and files various documents and records. May perform a variety of general office support functions, including typing, record keeping, proofreading and forms and report generation.
• Prepares financial, statistical or operational reports as assigned.
• Prepares accounts receivable billings and reconciliation.
• Verifies incoming revenue from various City departments and other agencies.
• Processes all utility billing and utility customer requests.
• Maintains posting of payments.
• Works with the Water Department to process monthly meter reads and customer requests.
• Generates new utility billings and past due notices.
• Prepares monthly utility billing reports and reconciliations.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.
 

About Integrated Waste Management

ESD’s Integrated Waste Management (IWM) division leads one of the largest and most aggressive solid waste management systems in the United States through creativity and innovation. Division staff collaborate with other City departments and establish strong partnerships with private companies, other government agencies, nonprofits, and the community on a variety of key efforts. Experience fast-paced work and learn new skills that contribute to the bigger purpose of protecting the environment at a local level.

Position and Duties

ESD is seeking to fill Maintenance Worker II (MWII) positions as part of the Removing and Preventing Illegal Dumping (RAPID) team.  The RAPID team has a positive impact on the cleanliness of our streets and sidewalks, responding to concerns made by the public and proactively collecting illegally dumped materials.  RAPID’s MWII employees are passionate about beautifying San Jose, engage positively with residents, and contribute to a healthier environment. MWIIs work in small and large crews to collect reported and non-reported illegally dumped materials. MWIIs also work with educating the public on their options for appropriately discarding unwanted materials.

Under general supervision by a Senior Maintenance Worker and Supervising Environmental Service Specialist, employees in the Maintenance Worker II (MWII) positions engage in the abatement and response to illegal dumping complaints throughout the city and provide support to the Public Litter Can Program. MWIIs are major contributors to the Department's efforts to provide exceptional service to its customers and all have important field responsibilities.

MWII responsibilities include but are not limited to the following:

Employees are expected to work a five-day per week schedule, either Monday through Friday or Tuesday through Saturday.

ILLEGAL DUMPING MAINTENANCE: The responsibilities of these positions include planning work and participating in small and large crews engaged in the response and abatement of reported and non-reported illegally dumped materials within public right-of-ways including streets and sidewalks. These positions will be expected to know/learn how to safely care for and operate our leaf body dump trucks, bucket trucks, and compactor vehicles.

More information on the typical duties can be found in the Class Specifications for Maintenance Worker II. These positions require grasping, reaching, bending, pulling, kneeling/crouching/squatting, lifting, and carrying objects up to 100 pounds to complete the described job duties; standing and walking are performed intermittently.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The Community

Located nearly halfway between the metropolitan powerhouses of San Francisco and the state’s capital, Sacramento, Suisun City is hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail service right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for a myriad of outdoor activities, dining choices and lunch hour strolls.

The Department

The Administrative Services Department is responsible for the financial and administrative functions of the City, including budgeting, accounting, accounts payable/receivable, payroll, utility billing & collections, risk management, human resources and information technology.  The Department is under the executive leadership of the Administrative Services Director, and is organized into three divisions: Accounting Services, Budget & Human Resources and Information Technology.