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The City of Healdsburg is currently seeking a qualified and exceptional individual to plan, direct, administer, coordinate, and manage the activities of the City Clerk's office. The City Clerk is responsible for overseeing the day-to-day operations of the Agenda Management, Records Management, Elections and Political Reform Act compliance programs; serves as the City’s Elections Officer; serves as liaison between members of the City Council and the public; coordinates activities with other City departments, divisions and outside agencies; and provides highly complex staff assistance to the City Manager, City Attorney, Mayor and City Councilmembers.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

To help accomplish its goal of being both innovative and environmentally responsible, the City of San Jose created the Community Energy Department in August 2017, to administer San Jose Clean Energy, the City’s brand new Community Choice Energy (CCE) program.  The mission of the Community Energy Department is to reduce Citywide greenhouse gas emissions, lower energy rates, and provide our community with a choice of energy providers, in addition to, providing transparency, accountability, and outstanding customer service. For more information on the development the Community Energy Department, please click here.

Position & Duties 
The City of San José is seeking a dynamic and committed communications professional for a position in the City’s new Community Energy Department.  The Public Information Representative will demonstrate excellent writing and speaking skills; experience in project planning and management, community outreach, graphic design, visual communications, and social media; possess a positive can-do attitude, initiative curiosity; and have outstanding interpersonal and customer service skills.

The Community Energy Department will begin a phased process of rolling out clean energy services to municipal facilities in September 2018, and will be fully operational in 2019.  To ensure that services are successfully rolled out to residents and commercial customers it is critical that the public is fully informed of the programs, services, and goals of the Community Energy Department, and San José Clean Energy.  This position will report to the Deputy Director of Account Management and Marketing, and will be part of a communications team that will develop educational resources, communications / media strategies, and marketing efforts for the Community Energy Department.
 
Typical duties and results may include:
• Create surveys and compile data for general or departmental use; create, analyze and prepare reports; abstract written materials; perform statistical and clerical work.
• Participate in budget preparation and review by assembling and analyzing data of operating departments, such as staffing and equipment requests.
• Participate in administering personnel functions such as position control, interviewing, benefits, handling routine grievances, disciplinary actions, classification matters, claims, employee relations, and interpretation of personnel rules and procedures.
• Supervise the maintenance of files and records, including automated recordkeeping systems; developing filing systems and procedures for file use; and ensure irretrievability of filed information.
• Prepare PowerPoint Presentations and customer facing printed collateral. 
 

Public Information Representative I

Salary (Pay Basis): $63,544.00 Yearly

Maximum Salary: $77,334.40 Yearly

Bargaining Unit 1: MEF – Municipal Employees’ Federation

Public Information Representative II

Salary (Pay Basis): $70,137.60 Yearly

Maximum Salary: $85,238.40 Yearly

Bargaining Unit 1: MEF – Municipal Employees’ Federation
 

 Applications are being accepted for the position of Business Manager (Public Works Administrator) with the City of South San Francisco.

Application Deadline:  May 31, 2018 @ 5 p.m. or upon receipt of the first 75 applications, whichever occurs first.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CalPERS RETIREMENT PLAN.

The City of South San Francisco is a fully independent and highly commercialized full-service City with an estimated population of 65,710 growing to 100,000 during business hours. City departments include: Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager. The City has a Council-City Manager form of government with more than 400 full-and part-time employees.

THE DEPARTMENT:

The Parks and Recreation Department is composed of a Director and 29 full-time supervisory and management staff.  Operations are staffed by a combination of full-time and part-time employees, with a total full time equivalency of approximately 117. Divisions within the Department include: Administration, Recreation, Parks and Facilities Maintenance. The Recreation Division is further divided into the following program areas: Aquatics, Child Care, Classes, Cultural Arts, Facility and Picnic Rentals, Special Events, Seniors and Sports. In addition, there are a group of affiliated organizations that operate out of City facilities and park locations.  These activities are co-sponsored by the Department but are not staffed or supervised by City personnel.

THE POSITION:

Under administrative direction, directs, manages, supervises and coordinates the administrative activities within the Parks and Recreation Department including budget, human resources, purchasing, safety, workers’ compensation, fiscal, records, and information systems programs and services; supervises and directs assigned administrative and professional staff; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Director of Parks and Recreation and other internal and external departmental division heads.

EXPERIENCE, TRAINING AND EDUCATION REQUIREMENTS:

Any combination of experience and training that would likely provide the required knowledge, skills, and abilities would be qualifying. A typical qualifying background would be:

EXPERIENCE: Five years of increasingly responsible administrative and supervisory experience.

TRAINING: Bachelor's degree from an accredited college or university with major course work in public administrator, business administration, or a related field.

LICENSES: Possession of, or ability to obtain, an appropriate, valid California driver’s license and a satisfactory driving record. 

SELECTION PROCESS: The process will first consist of a review of application materials and applicants' responses to the supplemental questionnaire. A resume may be included, but does not substitute for a completed application. The highly suitable and qualified candidates will be invited to participate in an oral panel interview (weighted at 100%). Upon completion of this examination, an eligible list will be established which will be used for the appointment to the position. Possession of minimal qualifications does not guarantee advancement in the selection process and placement on the eligible employment list. Top ranking candidates placed on the eligible list will be invited to the next phase of the selection process and will consist of any or all of the following: oral interview and written/practical exercise. 

Oral panel interview is tentatively scheduled for June 22, 2018.

Appeals concerning administration of an examination must be submitted in writing within two (2) business days from the date the event occurred.

The City of Menifee is seeking qualified candidates for the position of Executive Assistant to perform a variety of highly responsible, confidential, and complex secretarial, and administrative duties in support of the City Manager and City Council; to assist in planning, organizing, and coordinating support activities, special projects, operations, and functions related to the City Manager’s Office; and to provide general information and assistance to staff and the general public.

Ideal Candidate will:

• Attend to and process administrative details not requiring the immediate attention of City Manager; independently respond to routine letters and general correspondence; compose and prepare letters, memoranda, Power Point presentations, and reports pertaining to standard policies.
• Perform responsible and difficult secretarial and administrative work involving the use of independent judgement and personal initiative; perform varied and responsible secretarial duties to assist in the processing and completion of administrative operations for the City Manager.
• Serve as primary resource and information regarding City Manager policies, procedures, objectives, and operational functions; receive and interview office visitors and telephone callers; answer questions and provide information where judgement, knowledge, and interpretations are utilized, especially in the proper handling of confidential information or files; resolve complaints; refer callers to appropriate sources as necessary.
• Receive, compile, and organize information for the preparation of correspondence, documents, and reports as assigned; prepare a variety of correspondence, documents, and reports; maintain confidentiality of information.
• Prepare information needed in administrative decisions and in facilitating the implementation of City policies and programs; research, collect, compile, tabulate, analyze, and summarize data and information pertaining to specified activities, operations, or functions as assigned; prepare a variety of fiscal, statistical, and administrative summaries and reports.
• Maintain detailed calendar for the City Manager, Mayor, and City Council; arrange interview, appointments, schedules, conferences, travel, and itineraries.
• Develop, maintain, and automate filing systems, control records, logs, and other record keeping systems and indexes.
• Oversee the processing of City mail including opening, organizing, and routing incoming mail directed to the City Manager, City Council, and other administrative personnel.
• Establish and maintain complete records and files including financial, budget, personnel, operation, and administrative records.
• Coordinate, supervise, and monitor special projects, assignments and activities as assigned; maintain control files on matters in progress and expedite their completion.
• Participate and assist in the administration of the City Manager’s Office; recommend organizational or procedural changes affecting support activities; recommend improvements in work flow, procedures, and use of equipment and forms.
• Operate modern office machines and equipment including word processors, typewriters, printers, copiers, calculators, and FAX machines; routinely use a full range of word processing and spreadsheet computer software applications including graphics and databases.
• Perform other duties as assigned.

The City of Menifee is seeking qualified candidates for the position of Deputy City Clerk. Under general supervision, provides highly responsible and complex administrative support to the City Clerk in administration of City Clerk Department operations administration, election management, the legislative function, archiving of public records and public information, and filing officer services; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with State and local intergovernmental and regulatory agencies and various public and private groups; to serve as Acting City Clerk in the City Clerk’s absence; and performs related work as required.

Ideal Candidate will:

• Organizes, directs and participates in the facilitative support functions of the City Clerk’s Department, to include agenda preparation and processing, data and record maintenance and retrieval, election filings and voting activities.
• Provides a variety of information gathering and records retrieval research services to the public and public officials regarding elections, council and board actions, municipal history and the Fair Political Practices filings.  Assists in the implementation and administration of campaign financing disclosure laws.
• Prepares correspondence, reports, memoranda and other documents relating to the assigned area of responsibility, which may include contracts, legal documents, special forms, council agendas and resolutions.
• Assists the City Clerk in the planning and conduct of all general and special elections; responds to legal and technical questions and work in conjunction with County election officials; meets with candidates during filing period and ensures information provided is in compliance with election code; examines and verifies nomination papers, ballot designations, and Candidate’s Statements.
• Assist the City Clerk in administering the filing of Statement of Economic Interest and Campaign Statements for elected and appointed City officials and designated City employees.
• Certifies ordinances, resolutions, agreements, and official documents; administers oaths or affirmations in the absence of the City Clerk; witnesses and makes acknowledgements of official documents.
• Ensures proper maintenance and retrieval of official documents and the City’s legislative history in accordance with legal requirements; reviews minutes and legislative history to index actions of the City Council; and confers with records management on improvements and/or enhancements to data applications and systems. Coordinates the retention, transfer, retirement or disposal of records for the City Clerk’s Department.
• Processes filing for state and local campaign statements and Conflict of Interest Codes of the City council advisory bodies and all designated employees under the Political Reform Act.
• Serves as Secretary to the Planning Commission; prepares meeting agendas, agenda packets, records and drafts meeting minutes, and provides administrative support before, during, and after meetings.
• Prepares meeting agendas, agenda packets, and records and drafts meeting minutes for the Public Safety Committee.
• Coordinates the agenda process to ensure compliance with regulations contained in the Brown Act. 
• Represents the City Clerk Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Notarizes City Hall documents and contracts as needed.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the functional areas of assignment; researches emerging products and enhancements and their applicability to City needs.                                                                                        
• Performs other duties as assigned.

THE POSITION

Tri-City is looking for a special individual to serve as its Clinical Therapist I/II for the Adult Outpatient (AOP) Officer-of-the-Day (OD) program. The Clinical Therapist I/II will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community. The Clinical Therapist will report to the Program Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Will meet with individuals in person or talk to them over the phone to conduct screenings to ensure individuals meet specialty mental health services.
• Will assist individuals to link to various resources (i.e., managed care plan, Tri-City programs such as the Wellness Center, TCG, Peer Mentors, etc.) and provide warm-handoffs.
• Will complete same day biopsychosocial assessments and treatment plans.
• Will formulate a differential diagnosis concerning the nature of the mental health challenge(s).
• Maintain records of all activities relating to clients’ care and must adhere to Agency and service billing requirements;
• Work on a multidisciplinary team to promote recovery.
• Ability to work in a fast paced environment and must have excellent attendance.