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The City of Thousand Oaks is seeking highly motivated and results oriented Utilities Maintenance Workers for the Water and Wastewater divisions.  Dependent upon candidate qualifications, the vacancies will be filled at the I, II or Trainee levels.  The successful candidate will work at the City’s Municipal Service Center in the Newbury Park area of Thousand Oaks.

Primary responsibilities:

• Perform a variety of construction, maintenance and repair duties as it relates to the water/wastewater industries 
• Perform heavy manual labor
• Inspect and perform maintenance on various lift stations
• Operate a variety of maintenance and construction equipment

The County of San Mateo Department of Public Works is seeking highly qualified candidates

for the position of Deputy Director of Road Services.

The Department of Public Works serves the unincorporated areas of San Mateo County, providing public services and operating facilities that benefit the community, County employees and clients of County agencies. The Department plans, designs, constructs, operates and maintains facilities and equipment that support County programs and services, the general public, and County employees. The Department advises the Board of Supervisors on all public works issues, including rates and charges for services that are fair to both the users and service providers.

The Deputy Director of Road Services Division is responsible for developing and implementing Division and Department goals, objectives, policies and priorities and providing full first line and second line direct supervision within the Division. The position reports directly to the Director of Public Works and is expected to play an integral role on the Department's management team. The Road Services Division includes approximately 83 employees and ensures that County roads, including drainage facilities and vegetation, are operated, maintained, repaired and constructed in an acceptable, professional and timely manner in order to preserve the infrastructure and provide the traveling public with quality maintained and constructed roads. This Division is also responsible for vehicle and equipment procurement, as well as maintenance and repair services of over 1,250 vehicles and pieces of equipment for County agencies and departments. The Division is responsible for managing all aspects of the County road right of ways, including traffic engineering, encroachments and traffic control infrastructure, in approximately nineteen unincorporated urban, suburban and rural areas.

The ideal candidate:

The Deputy Director for the Road Services Division will have a thorough understanding of the principles, practices and administration of municipal public works and capital projects, a proven track record of budget development, sound engineering practices, extensive experience in fleet management and roadway design, construction and maintenance. Certificate of Registration as a Professional Civil Engineer in the State of California is highly desirable.

The Department of Public Works is seeking applicants with enthusiasm for, and dedication to, public service while possessing the following qualities:

• An approachable leader with a management style that quickly fosters trust, loyalty, respect and commitment from employees and other county managers
• Fosters working in a strong team-oriented and non-territorial environment
• An inspiring leader who champions development and provides meaningful feedback while leading change and supervising staff
• Thinks clearly under pressure and maintains a positive attitude and sense of humor
• A skilled communicator, both orally and in writing, who can make public presentations that are interesting, informative and persuasive
• Has a track record of demonstrated accomplishments, including making tough decisions and getting things done
• A proactive innovative problem solver with a "can do" attitude
• Is able to balance the wants and needs of the public with financial limitations and/or technical requirements
• Is willing to take reasonable risks, is not threatened by change and promotes and welcomes new, creative ideas
• Sets clear expectations, monitors performance and holds employees at all levels accountable
• Has demonstrated a strong understanding of public works financing and budget implementation

Qualifications:

The successful candidate will have over five years of increasingly responsible experience in a public works agency or a large organization responsible for fleet management and/or engineering associated with the maintenance of roads and associated facilities, including over two years in higher-level management. Successful applicants who are registered as a Professional Engineer in the State of California will receive an additional 5% differential added to their salary.

To learn more about this exciting career opportunity and the requirements to apply online, please visit our job posting:  Deputy Director of Road Services

The City of Sunnyvale is actively seeking a Civilian Fire Marshal to manage the Fire Prevention Unit of the Department of Public Safety about the investigation of fires, fire prevention, code compliance, inspections, hazardous materials, the Certified Unified Program Agency (CUPA), and the review of proposed construction for compliance with codes and regulations.  This person serves as the Department's highest level technical expert on hazardous materials, fire prevention and related regulations.  The ideal candidate will have a passion for excellence, a commitment to serving the community and have outstanding interpersonal and technical skills. Other skills the City is looking for include strong leadership; ability to establish and maintain effective work relationships; and the ability to collaborate with a wide variety of stakeholders.

All of this, plus a generous benefits package and a competitive salary make the City of Sunnyvale a great place to work. 

A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is January 6, 2020 at 5:00 pm. For complete information regarding this opportunity, please visit: Sunnyvale.ca.gov.

Salary: $160,169.00 - $193,145.00

Serving as the second in command reporting directly to the Fire Chief, the Deputy Chief will provide the management of day-today operations of the District and serve as the Fire Chief in his/her absence. Responsibilities include maintaining oversight of the Operations, Accreditation, Training, Support Services Divisions, and six suppression Battalion Chiefs operating over three shifts with seven stations. Additionally, the Deputy Chief will partner on labor relations issues and attend joint labor-management meetings as well as potentially serve on the negotiating team during labor negotiations. Further, the Deputy Chief will serve as a professional resource and prepare reports for the governing board as well as attend all District Board meetings. He/she will participate in the creation and implementation of short and long-term strategic goals for the organization and advise elected officials on critical policy matters in partnership with the Fire Chief. The individual serving in this leadership role will be expected to be engaged in high-level problem solving while simultaneously empowering others to explore thoughtful and creative solutions. He/she will have direct line authority over the Battalion Chiefs and be expected to collaboratively establish individual and team goals for managers as well as conduct formal annual reviews and evaluations. The Deputy Chief is expected to represent the District in a variety of settings at the local, regional, state, and national levels. To that end, it will be imperative for this individual to be abreast of current industry trends and best practices. Additionally, the District takes pride in developing and implementing innovative programs (including expanding the use of technology in the fire service). The Deputy will have an interest and passion for process improvement and implementing innovation in both fire suppression and administration.

The Position:
This is a full journey level position.  Perform a wide variety of responsible bookkeeping and clerical duties under general supervision and within a framework of established procedures with only occasional assistance or instruction.  Perform a large amount of the daily bookkeeping and administrative work associated with cash & investments, accounts payable, accounts receivable, payroll, and the general ledger.  

Examples of Job Duties:
Provide support to Treasurer.  Track cash activity, update wire, and cash schedules daily, including ACH and wire transfer origination, check run initiation, vendor book transfers, upload of positive pay files, and weekly cash requirements forecasting. In addition, input investments, interest, bank sweep activity into investment management software, and compile monthly Treasurer’s Report.  Track, balance, and report transactions between various funds with high level of accuracy and a high level of attention to detail.  

Perform full cycle accounts payable processing to include: creation and maintenance of vendor files, verification of invoices, including quantities, dollar amounts, and payment and discount terms; matching and cross referencing invoices to receiving documents, requisitions, purchase orders, contracts and shipping documents, reconciling with vendor statements, and ensuring timely payment to vendors. 

Track, monitor, and process electronic purchase order files including invoices,  payments, open purchase orders, work orders, partial payments and other information as required to expedite and document accounts payable transactions.  Resolve exceptions through contact and coordination with appropriate vendor and Agency purchasing officials.

Process payroll in electronic systems including ADP Workforce Now to include the  collection of time sheets and application of negotiated labor agreements, and federal and state laws; make calculations related to special pay such as differential, subsistence, travel; compensatory time; and overtime pay; process, verify and document authorized changes to employee payroll records.  

Maintain and reconcile bank accounts and payroll/benefits documents to Agency records.  Reconcile and maintain numerous control schedules in support of payroll.  Coordinate and resolve payroll related matters with outside service bureau, Facility Office Administrators, managers, supervisors, and or employees as applicable.  Distribute recurring payroll reports and paychecks.

Track and reconcile CalPERS pensionable wages and ensure calculations are in accordance with California state government code. 

Run, validate, and integrate payroll related general ledger entries, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

Prepare participant and third party power billings, and fuel-steam and other allocations.  Monitor collection of accounts receivable. 

Maintain subsidiary accounts payable ledgers, fixed asset records, accounts receivable, work order and related systems and reconcile to the general ledger.  Assist in maintaining the Agency's general ledgers and subsidiary ledgers and in preparation of recurring journal entries, audit schedules, account analyses, and special data requests.  Assist and instruct new clerical employees as required.

Maintain and reconcile cash accounts and documents to Agency records.  Coordinate and resolve related matters with outside entities, managers, supervisors, and or employees as applicable.  Also responsible for distribution of recurring reports.

Review and process employee advances, expense reports, and credit card transactions in accordance with Agency policy and procedures.

Supervision Received and Exercised:
This job has no supervisory responsibilities.

Minimum Requirements
An Associate of Arts degree from an accredited college or major course work in accounting or a related field is desirable.  Performance of similar duties for other employers for a period of at least three years.  Knowledge, skill or experience should include modern office practices, procedures and equipment, including computer based accounting.
 

NCPA Career Center

The City of San Mateo Public Works Department currently has an opening for the position of Management Analyst

FINAL FILING DATE: Open Until Filled

Position:                           Management Analyst

Salary:                               $40.00/hr - $46.00/hr (depending on qualifications)

Job Type:                          Part time, year round

Location:                          Administrative  Office for Public Works Department, 1900 O'Farrell,

                                           Suite #320, San Mateo, CA  94403

Hours:                               20-40 hours per week/flexible schedule 

Close Date:                       Open until filled, resumes will be reviewed as received

THE POSITION: The Public Works Department at the City of San Mateo has an opportunity for a per diem management analyst to work in its Administrative offices. The Department, which has about 145 full time employees, is responsible for the City’s major capital projects and infrastructure including streets, street lights and traffic signals, sewer and storm conveyance systems, wastewater treatment plant, a major lagoon and dams and levees.  The Management Analyst is part of the Department’s Business Group team which supports all the Divisions within the Department with budget development and monitoring, contract management, performance measurement, analysis and report writing, and public relations and community outreach.

MINIMUM QUALIFICATIONS:

• Equivalent to a BA/BS from an accredited college or university with major work in public or business administration or a closely related field.
• General administrative experience, such as experience conducting research and data analyses
• Strong analytical, writing and verbal skills; effective written and oral communication
• Able to work independently with direction from supervisor

DUTIES: The Management Analyst may work on a variety of projects within the Department, depending upon their interests. Some of the primary assignments may include the following:

• Compile and analyze data for Department budgets. Review data on Department expenses and assist with recommendations for the Department budgets.
• Complete analysis on performance measures. Research performance measures and work with staff to develop consistent and relevant performance measures for Department.
• Support Department programs. Assist with review and approval of applications for the Department’s private sewer lateral cost share program.

HOW TO APPLY:

Interested candidates should submit an official City of San Mateo employment application and supplemental questionnaire on-line on CalOpps.org.

or

Submit an official City of San Mateo application and supplemental questionnaire to the City of San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403

Attn: Abby Veeser

Public Works Department

330 West 20th Avenue

San Mateo, CA  94403

Email: aveeser@cityofsanmateo.org

City of San Mateo employment application form may be obtained at City Hall - Human Resources Department or online at www.cityofsanmateo.org.

This position is considered part time and offers no benefits.

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

City of Chowchilla 

Full-Time Account Clerk II 

$17.74 - $22.71

This is the semi-skilled level of accounting clerical series.  Employees are expected to work with a minimum of supervision on routine and regularly assigned functions.  The Account Clerk II may answer questions and assist in the training of an Account Clerk I.   Account Clerk II performs a variety of clerical, bookkeeping, accounting and administrative work in accounts payable, accounts receivable, payroll, and general finance functions; performs routine clerical, administrative and financial work by receiving payments from customers or others for payment of goods or services received; and performs related duties as required.  

Department Description
The Fire Marshal's Office is within the department of Environment, Safety, & Occupational Health and supports programs to enforce, educate, and engineer systems and processes for fire and life safety for all buildings owned, leased or administered by UCDH.

Responsibilities
The primary role of the Deputy Fire Marshal is to participate in all core programs with technically advanced skills and abilities and may be assigned as lead of one of the core programs [Title 24 Construction Inspections, CMS/Joint Commission Compliance, Title 19 Compliance Inspections] of the Department, under the direction of the Campus Fire Marshal. This position will serve State Fire Marshal (SFM) Designated Campus Fire Marshal for the UCDH Hospital and other UCDH medical related facilities that SFM has jurisdiction over pursuant to the MOU between the University and SFM.  Note, SFM have the sole authority to approve a candidate as an SFM DCFM. This role may also require training and appointment by Office of Statewide Health Planning and Development (OSHPD) as the regulatory agency for construction activity within hospitals. Additionally, persons in this position are expected to perform plan review, construction inspections, code enforcement, participate in the Incident Command System, understand and apply Joint Commission and CMS requirements, NFPA Standards, California Code of Regulations and Fire Investigation techniques. The Deputy Fire Marshal serves as the FMO Administrator on Duty (AOD) with on-call responsibilities to assist with after-hours fire/hazmat incidents and holds responsibility for reporting and making requisite notifications after incidents occur.

Required Qualifications
Experience:

• 5 years full-time currently performing plan review and construction inspections in a California local or state entity responsible for fire and life safety code and regulation enforcement.
• 1 year of experience conducting hazardous materials inspections.
• 1 Year of experience performing inspections in hospitals.

Education:

• OSFM Fire Inspector II
• ICC Fire Inspector II certification

Preferred Qualifications

• Experience in Hospital Plan Review and Inspection.
• Experience working with the Office of Statewide Health Planning and Development (OSHPD).
• NFPA Certified Fire Protection Specialist.

Special Requirements

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.

To view full job description and submit an on-line application visit UC Davis Career Opportunities at:
http://50.73.55.13/counter.php?id=174249
Job ID #1817

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer
 

The City of Livermore is currently accepting applications for the position of Asset Management Specialist.  For more information and to apply online, go to www.cityoflivermore.net/jobs by 5 p.m. on Friday, December 20, 2019.

Under general supervision, the Asset Management Specialist performs and coordinates asset inventory, data analysis, work order management, database management, Geographic Information Systems (GIS) activities, and modeling and planning activities for asset maintenance, rehabilitation, and replacement of all infrastructure assets; assists in the strategic planning efforts relating to asset management; serves as systems administrator for a dedicated asset management content management system; coordinates asset management and GIS training and knowledge efforts; and performs other duties as assigned.

Examples of Duties Include:

• Conducts and coordinates inventory of assets with engineering, operations, maintenance, and other staff to identify data
• Recommends and implements inspection processes and workflows
• Develops, coordinates, and implements an infrastructure asset management registry and inventory database
• Provides support to the City’s GIS system and integration with asset management data
• Develops annual and long range maintenance and capital improvement programs for asset groups in cooperation with the Engineering Division and the Finance Division
• Examines risk assessment data and develops processes that can help to prioritize capital and maintenance decisions
• Performs a variety of data extractions and system integrations
• Researches and identifies cost savings; and processes efficiency improvement opportunities
• Assists with the development and implementation of workflows and business practices
• Disseminates asset information and makes presentations to a variety of audiences including council members, city employees, and members of the public

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is now accepting applications for an Accountant

The Alliance of Schools for Cooperative Insurance Programs (ASCIP) is a non-profit agency Joint Powers Authority (JPA). Formed in 1980 as a joint purchase program, ASCIP became a risk sharing pool in 1985. ASCIP provides liability, property, workers' compensation, health benefits coverage, and school construction insurance to public school districts, charter schools, community colleges, and subsidiary JPAs throughout the state of California. http://ascip.org/

Under the direction of the Chief Financial Officer, this Accountant position is responsible for various aspects of accounting including, but not limited to, maintaining general ledger accounts, processing accounts receivable and payable, administering all aspects of billing and collections, preparing journal entries and posting to general ledger, managing cash including receipts and bank reconciliation, preparing and filing quarterly State and Federal mandated returns, producing various accounting and financial reports, and maintaining accurate financial records and data.

Essential Duties:

Accounts Receivable, Payable Processing and Billing

• Prepare and issue premium invoices to member districts
• Ensure all vendor invoices are paid accurately and timely
• Verify terms and billing rates against contracts or master service agreements
• Research and resolve invoice discrepancies and issues
• Obtain appropriate approval, code invoices and prepare payment requests
• Enter payments in accounts payable system
• Review expense reports for accuracy and policy compliance and process expense reimbursements
• Create vendors in system and maintain vendor files
• Prepare and file 1099-Misc forms
• Generate and send out member premium invoices and payment authorization forms
• Process journal vouchers for members, coordinate and resolve any journal vouchers related issues with LACOE
• Ensure member districts comply with ASCIP’s payment policy by monitoring member account details for non-payments, past-due payments and send out delinquent notices to members
• Assist member districts with any questions or issues related to their premium invoices

General Ledger and Bank Accounts Reconciliation

• Reconcile all balance sheet accounts including accounts receivable, prepaid, fixed assets, accounts payable, and all other liability accounts on a monthly basis
• Identity and research unusual transactions and prepare adjusting journal entries if needed
• Prepare monthly financial statement supporting schedules
• Reconcile all ASCIP’s bank accounts monthly and assist the Accounting Technician in reviewing member districts’ trust accounts
• Identify stale-dated checks and work with third party administrators to void/reissue these checks
• Ensure that all trust accounts are adequately funded

Budget Projection and Analysis

• Assist CFO with budgeting by preparing revenue and expense projections
• Analyze variance between budget to actual

Maintenance of Financial Records and Data 

• Maintain and organize vendor files and ensure that vendor information is accurate
• Maintain accurate and well-organized financial records such as general ledger, check registers, journal entries, member payment authorization forms
• Ensure that all supporting documentations are attached to journal entries

• Maintain up to date accounts payable and billing databases

Other

• Prepare and file quarterly State/Federal mandated returns
• Issue quarterly Safety Credit and Risk Management Deposit Fund statements
• Prepare annual renewal questionnaires and collect exposure data from members for billing purposes
• Prepare premium estimates for member districts
• Prepare any ad-hoc financial reports
• Perform other related duties as assigned