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Provide customer service related to Central Park / Lake Elizabeth boating operations in an efficient and courteous manner. Supervise activities on lake and surrounding areas. Respond to visitor concerns, operate a cash register, provide correct change, handle credit card transactions, maintain a clean and well-equipped worksite. Works well as part of a team in a fun, fast-paced outdoor environment. Employees are expected to work weekends and holidays.

EXAMPLES OF DUTIES (This is a general description of duties and is not all-inclusive)

Team Member

• Assist Team Leader in daily boating operations
• Provide customer service to park visitors related to Central Park boating operations
• Perform routine maintenance on and inspection of boat fleet and equipment
• Educate public on safe boating procedures and park policies
• Assist park visitors and answer questions or resolve visitor concerns in a courteous manner
• Set up and take down boat rental station; take out from and return boats to storage 

Team Leader

Performs all duties of Team Member and also the following:

• Train and supervise Lakefront Team Members
• Operate patrol boat and supervise lake activities
• Ensure safety of park visitors utilizing the lake for boating and fishing
• Enforce park policies pertaining to lake activities

The Waterpark Deck Crew provides custodial maintenance and supervision of the Waterpark before, during, and after Waterpark operations.  Work hours may vary but will often be mornings, weekends, weekdays, and holidays.

EXAMPLES OF DUTIES (This is a general description of duties and is not all-inclusive)

• Supervision of facility cleanliness
• Maintenance and cleaning of Waterpark restrooms, buildings, and structures.
• Power washing, and pool deck hosing
• Sweeping pool deck
• Trash pickup and changing of trash can liners, upkeep of trash receptacles
• Emptying and cleaning of pool skimmer baskets
• Light lifting and moving of equipment
• Prep Waterpark to open to the public, assist during operations, and complete closing duties
• Follow & Implement Department policy
• Perform other duties as assigned

SUPERVISION EXERCISED AND RECEIVED

The Waterpark Leads/Coordinators/Full-Time Staff at the Waterpark provide general supervision

RECREATION SPECIALIST I/II/III

SALARY:                                              I: $13.00 to $15.80 hourly

                                                            II: $14.30 to $17.38 hourly

                                                            III: $15.73 to $19.12 hourly

FINAL FILING DATE: We are accepting the first 200 qualified applications until closing at 5:00 pm, March 1, 2020. PERS retired annuitants or current PERS members are not eligible to apply.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the temporary and part-time position of Recreation Specialist I/II/III in the Parks, Recreation, and Libraries Department. Candidates will be screened against the minimum qualifications for each position level to determine eligibility for appointment. The normal work schedule will be Monday through Friday from 7:30 am – 6:15pm. This position is from May-August 2020, with potential for year round work.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

THE DEPARTMENT

The City of Roseville Parks, Recreation & Libraries Department incorporates our culture into our everyday interactions with our co-workers and our community.

• Take Pride - We’re proud of the services that we provide to our residents.
• Be Creative - We encourage an environment that allows for passion and innovation.
• Always Improving - We embrace change by fostering opportunities to learn, adapt and grow.
• Work As a Team -Teamwork makes us stronger, more efficient and adds value to our department.
• Make it Fun - We celebrate our co-workers, achievements and successes.

DEFINITION

To perform a variety of duties related to plan, schedule, organizes and direct recreation activities and/or programs.

RECREATION SPECIALIST I:

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Conduct a variety of recreation programs including, but not limited to, games, sports, crafts, special events, day camps, and after school programs.
• Assist in planning, promoting, organizing, and evaluating a variety of recreation programs and activities.
• Interact with and supervise youth in games and activities and in proper use of playground equipment.
• Receive and oversee the use of equipment and materials; care for and maintain equipment.
• Promote and enforce safety procedures around participants and render first aid and CPR, if certified, as required.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic class management and supervision.
• Rules and skills involved in one or more recreation activities.
• Practices and methods of public relations and customer service; techniques and principles of effective interpersonal communication.
• Principles and techniques of first aid and CPR.

Ability to:

• On a continuous basis, know and understand operations and observe safety rules; walk long distances; intermittently interpret policies and procedures, and explain operations and problem solve issues for the public and with staff; participate with children in games and sports activities that involve running, bending, squatting, jumping, and reaching; lean, stoop, and bend to set up or break down equipment.
• Intermittently set up booths, hang banners, move tables, chairs and carry supplies; lift or carry weight of 45 pounds or less.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods.
• Respond to emergency situations in a calm and effective manner; administer first aid and CPR, if certified.
• Learn to identify problems regarding the facility and programs; refer difficult problems/irregularities for more advanced attention and recommend possible solutions.
• Understand and carry out written and oral directions.
• Communicate tactfully with customers.
• Work outdoors in a variety of weather conditions.
• Communicate effectively and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training

Experience:

One season of experience in subject area is desirable.

Training:

Equivalent to the completion of the tenth (10th) grade and fifteen (15) years of age by the beginning of summer programs.

License or Certificate

Possession of or ability to obtain CPR and First Aid certificates within six (6) months of hire.

Note: Minors may have preclusions or restrictions in duties assigned and licenses required pursuant to 29 CFR § 570.

RECREATION SPECIALIST II:

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Conduct a variety of recreation programs including, but not limited to, games, sports, crafts, special events, day camps, and after school programs.
• Assist in planning, promoting, organizing, leading and evaluating a variety of recreation programs and activities.
• Interact with and stimulate interest while conducting and supervising program activities such as sports, games, special events, arts and crafts, drama and social activities.
• Inspect assigned recreation facilities and/or equipment and recommend any necessary repair or maintenance work and supply needs.
• Receive and oversee the use of equipment and materials; care for and maintain equipment.
• Assist with supervision of assigned temporary staff; monitor staff relative to assigned duties.
• Complete records and reports as required.
• Promote and enforce safety procedures; render first aid and CPR, if certified, as required.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Techniques, rules, and equipment used in a variety of recreational activities and games.
• Practices and methods of public relations and customer service; techniques and principles of effective interpersonal communication.
• Principles and techniques of first aid and CPR.

Ability to:

• On a continuous basis, know and understand operations and observe safety rules; walk long distances; intermittently interpret policies and procedures, and explain operations and problem solve issues for the public and with staff; participate with children in games and sports activities that involve running, bending, squatting, jumping, and reaching; lean, stoop, and bend to set up or break down equipment.
• Intermittently set up booths, hang banners, move tables, chairs and carry supplies; lift or carry weight of 45 pounds or less
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods
• Respond to emergency situations in a calm and effective manner; administer first aid and CPR, if certified
• Identify problems regarding the facility and programs; refer difficult problems/irregularities for more advanced attention and recommend possible solutions
• Maintain accurate and up-to-date records
• Understand and carry out written and oral directions
• Communicate tactfully with customers.
• Work outdoors in a variety of weather conditions.
• Communicate effectively and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training

Experience:

One (1) season of experience in the subject area. 

Training:

Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree by the beginning of summer programs. 

License or Certificate

• Possession of, or ability to obtain, a valid California driver’s license.
• Possession of, or ability to obtain, CPR and First Aid certificates within six (6) months of hire.

Note: Minors may have preclusions or restrictions in duties assigned and licenses required pursuant to 29 CFR § 570.

RECREATION SPECIALIST III:

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Plan, promote, conduct and evaluate recreation programs and activities.
• Interact and stimulate interest while conducting and supervising program activities such as sports, games, specials events, arts and crafts, drama and social activities.
• Inspect assigned recreation facilities and/or equipment, and recommend any necessary repair or maintenance work and supply needs.
• Complete records and reports as required.
• Promote and enforce safety procedures including proper use of playground equipment; render first aid and CPR, if certified, as required.
• Aid in the recruitment, selection and training of seasonal employees.
• Assist with supervision of assigned temporary staff; schedule, train and monitor staff relative to assigned duties.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Techniques, rules, and equipment used in a variety of recreational activities and games.
• Practices and methods of public relations and customer service; techniques and principles of effective interpersonal communication.
• Principles and techniques of first aid and CPR.
• Principles and practices of safety management.

Ability to:

• On a continuous basis, know and understand operations and observe safety rules; walk long distances; intermittently interpret policies and procedures, and explain operations and problem solve issues for the public and with staff; participate with children in games and sports activities that involve running, bending, squatting, jumping, and reaching; lean, stoop, and bend to set up or break down equipment.
• Intermittently set up booths, hang banners, move tables, chairs and carry supplies; lift or carry weight of 45 pounds or less.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods.
• Respond to emergency situations in a calm and effective manner; administer first aid and CPR, if certified.
• Learn to identify problems regarding the facility and programs; refer difficult problems/irregularities for more advanced attention and recommend possible solutions.
• Understand and carry out written and oral directions.
• Communicate tactfully with customers.
• Work outdoors in a variety of weather conditions.
• Communicate effectively and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training

Experience:

Two (2) seasons of experience performing duties in the subject area.

Training:

Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree by the beginning of summer programs. 

License or Certificate

• Possession of, or ability to obtain, a valid California driver’s license.
• Possession of, or ability to obtain, CPR and First Aid certificates within six (6) months of hire.

Note: Minors may have preclusions or restrictions in duties assigned and licenses required pursuant to 29 CFR § 570.

SUPPLEMENTAL QUESTIONNAIRE

1. Can you attend the following mandatory training dates: Summer Showdown on Saturday, May 30 and Site Training on Saturday, June 6 OR Saturday, June 13?  (You only need to attend one of the Site Training dates)

• Yes
• No

2. Please describe your previous leadership experience.
3. What interests you about working in day camps?
4. Describe your experience working with children aged 6-12 years.
5. Will you meet the training requirements of completion of the tenth (10th) grade and be fifteen (15) years of age by the beginning of summer programs?

SELECTION PROCESS

Applications will be screened by the Human Resources Department for minimum qualifications.  Qualifying applicants may be contacted by the Department to interview. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Recreation Program Specialist classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

PRNS is currently recruiting to fill three (3) Recreation Program Specialist vacancies in its Recreation and Neighborhood Services (RNS) Division. Reporting to the Recreation Supervisor, this position is responsible for developing a variety of recreation activities and community service programs. The position requires recreation programming experience and supervision of a team of recreation staff responsible for delivering programs and services that meet the needs of a population located within a given community center area or citywide.

NOTE: Some positions may require working early mornings, late evenings, and/or weekends.

PRNS provides a variety of recreation programs for children, youth and adults, including recreation classes in diverse areas such as dance, music health and fitness, gymnastics, theater arts, and more. Typical duties for this position include, but are not limited to the following:

• • Develops and implements recreational programming for their assigned community center.
  • Researches market trends for recreational activities increasing in popularity in order to implement them at their given centers.
  • Establishes recreation programs, including negotiating, and contracting with instructors and other service providers, setting class fees and charges, acquiring adequate facilities and evaluating programs and classes.
  • Plans, coordinates, and conducts special recreation events, trips, visits, programs, and social clubs for children and youth, seniors, and/or special needs populations.
  • Provides information and referrals to the community regarding programs available, including developing and disseminating publicity through all forms of media.
  • Interacts with citizens, community groups, private organizations and/or agencies, and other public and/or government agencies to identify and determine the leisure and human service needs of the population being served.
  • Participates in the preparation and implementation of the budget for their assigned area. Secures supplies and equipment for programs.
  • Recruits, supervises, trains, and evaluates part-time staff and volunteers.
  • Maintains financial records of fees collected; prepares reports, proposals, and various letters and memos. Conducts registrations as needed.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.  

OPEN UNTIL FILLED:  Apply by March 2, 2020 for first consideration

THE POSITION:

The Library and Recreation Department (Child Care Division) is recruiting for a full-time Child Care Instructor II position in their Preschool Programming at Parkside Preschool.  Under the supervision of the Child Care Center Director, this position will provide developmental care and supervision to children enrolled in the childcare program; implement age appropriate curriculum for children; establish and maintain supportive relationships with children and parents; and other related duties as assigned.

This position performs the following essential job duties:      

• Plan, implement and supervise developmental preschool programs.
• Develop age-appropriate curriculum and activities to stimulate children’s cognitive skills, abilities and development.
• Evaluate needs of children, staff and site in order to maintain a safe and healthy environment for children and staff.
• Supervise the activities of children and records observations of children’s behavior and activities; monitor behavioral patterns and develops assessment and profiles.
• Schedule parent conferences to discuss children’s development and concerns; work with family to devise learning and development strategies as necessary.
• Maintain accurate attendance and enrollment records; maintain appropriate confidential records.
• Supervise and coordinate the work of subordinate childcare staff.
• Monitor and order classroom supplies and materials as needed.

To be eligible for this position you must have knowledge of: 

• Early Childhood Development
• Curriculum models such as CLASS and Pyramid training
• Classroom management techniques
• Appropriate disciplinary techniques
• Oral and written communication skills
• Group leadership and teaching skills

To be eligible for this position you must possess the ability to:

• Plan and implement curriculum based on principles of Child Development.
• Supervise and coordinate staff and children.
• Establish and maintain positive working relationships.  Work cooperatively to achieve program goals.
• Interact and communicate effectively, both verbally and in writing, with children, parents, staff, host school and community members.
• Manage time, activities and resources effectively.
• Work as scheduled.

EDUCATION and/or EXPERIENCE: 

• Completion of twelve (12) units of Early Childhood Education (ECE) courses.     
• One year working with children in a Preschool setting.

SPECIAL REQUIREMENTS:

• Department of Justice and FBI fingerprint clearance
• Prefer possession of a valid California Driver’s License

PHYSICAL DEMANDS:   

Must be able to perform physical activities such as but not limited to:  lifting or carrying children or heavy items (up to 40 lbs.) unassisted, reaching, bending, standing, or walking.  The employee is occasionally required to sit, climb or balance, twist, stoop, kneel, crouch or crawl.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APPLICATION AND SELECTION PROCESS:   

City of San Rafael application is required.  A City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include the following:  application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Prior to appointment, candidate must pass a pre-placement physical examination, drug screen, a background check, and fingerprinting.  To file an application, go online to www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.   Follow this link to apply for this position:  https://www.calopps.org/san-rafael/job-19975908

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the interview process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.

POSITION SUMMARY:
The Recreation Leader I/II reports to the Recreation Coordinator, and in the absence of a Recreation Coordinator, may report to Recreation Leader III. The position is responsible for: planning, organizing, and leading a variety of recreation activities. Typical activities include but are not limited to the following: environmental education, arts, crafts, sports, games, contests and special events for a particular group of participants.

This position is also responsible for maintaining communication with the public, promoting, and ensuring safety procedures are followed. The Recreation Leader I/II must be able to work with fellow recreation leaders to assist in the implementation of recreation activities and perform other related duties as needed and assigned such as: department wide special events, teen programs, preschool programs, administrative office duties, serve as facility attendant, and provide support with senior programs.

GENERAL ACCOUNTABILITIES:

• Ability to plan, organize and lead recreation programs.
• Review and analyze program effectiveness.
• Recommend procedures to improve program.
• Speak effectively in a public setting with adults and children.
• Maintain effective relationships with parents and residents.
• Establish and maintain effective working relationships and work cooperatively with others maintaining the City’s high standards.
• Follow written and verbal instructions.
• Function effectively in leadership roles.
• Report problems or hazards which may occur, either with children, parents, or equipment to on-site supervisor or Recreation Coordinator.
• Communicate clearly and concisely, both orally and in writing.
• Engage children in activities and motivate participants.
• Follow safety procedures.
• Be considerate and provide exceptional customer service in order to deal tactfully and courteously with program participants and general public.
• Independently initiate and complete work activities.
• Respond calmly and efficiently in emergency situations.
• Maintain confidentiality of information, either written or spoken.
• May lead the work of others.
• May work independently supervising participants.
• First aid and CPR certified highly desirable.

WORKING CONDITIONS/ESSENTIAL FUNCTIONS:

• Ability to use computer equipment for documents, templates and control systems.
• Ability to climb, balance, walk and stand for long periods of time.
• Ability to observe and take direction.
• Ability to communicate effectively with customers, outside contacts, and all levels of employees.
• Ability to review, comprehend, and respond to all necessary documentation.

MINIMUM POSITION REQUIREMENTS:

• Must be at least 18 years of age
• 1-2 years paid and/or volunteer experience working with children in recreation, outdoor education, sports and/or crafts preferred

JOB QUALIFICATIONS:

• Knowledge of safety precautions.
• Ability to positively discipline program participants.
• Possess good organization and problem-solving skills.
• Practice positive and effective oral communication.
• Knowledge of team building principles.

COMPENSATION:

This is a part-time, seasonal position. Approximately 29 hours per week.

RC I - $15.40 to $16.75 hourly DOE
RC II - $16.75 to $18.75 hourly DOE

RECRUITMENT PROCESS
The recruitment will remain open until the position is filled.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a TB test and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request.

EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise the City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB ANNOUNCEMENT URL BELOW.

SEASONAL COMMUNITY SERVICES ASSISTANT

$13.00 - $15.80/hr.

SENIOR COMMUNITY SERVICES ASSISTANT

$14.17 - $17.22/hr.

(Seasonal, part-time, at-will, no benefits)

SEASONAL SUMMER PROGRAMS

DEFINITION: Under supervision, perform duties in a variety of recreation programs such as: Community Services Assistant – Day Camps & Teen Camp: Must be available 40 hours a week starting June 2019; Community Services Assistant – Specialty Camps Arts & Nature Center: Must be available 40 hours a week starting June 2019; Community Services Assistant – Sports: Must be available 40 hours a week starting June 2019; Community Services Assistant – Special Events: Events and sponsorship experience is strongly desired; Senior Community Services Assistant – Youth Camps: Minimum of 2 Years of Relevant Experience in a Leadership Capacity. This is a SEASONAL position for summer programs only. Work schedule is flexible and may include evenings, weekends, and holidays.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR

THURSDAY, MARCH 5, 2020.

DESIRED EXPERIENCE FOR CSA:

EXPERIENCE: Preferred experience (paid or volunteer) including:  working with youth, child care, teaching, public contact or other sports/recreational duties. LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain, CPR and basic first aid certifications required.  A valid CA driver’s license may be required for certain positions.  If under 18 years of age, must be able to obtain a Work Permit.

DESIRED EXPERIENCE FOR SR. CSA:

EXPERIENCE:  Two (2) years of increasingly responsible experience in recreation, sports, teaching, the arts, or community services program areas.  All positions require excellent customer service, working with the public, ability to lead staff and work with all age groups. EDUCATION: College coursework or AA degree in related area highly preferred. Additional specialized clerical training is desirable. LICENSES/CERTIFICATIONS: Possession of, or ability to obtain, CPR and basic first aid certifications required.  A valid CA driver’s license is required during the course of employment. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Assist in supervising and organizing recreation activities
• Assist in monitoring program compliance with laws, rules, and regulations
• Supervise children/participants at park site or facility; lead group activities
• Distribute, monitor and maintain equipment and supplies
• Collect and deposit fees for various programs
• Assist in the implementation of goals and objectives; implement policies and procedures
• Assist with special events, senior activities, pre-school activities, coaching/teaching team sports
• Assist with field and facility maintenance
• Assist with planning teams; coordinating logistics, staff, and volunteer needs for events/programs
• May assist with research; soliciting donations/prizes; monitoring budget
• Prepare reports and distribute program marketing materials; provide information to public, vendors, contractors
• Provide information and referrals to program participants, school official and community groups regarding program being offered
• Maintain records, operate a computer and related software
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain cooperative working relationships with those contacted in the course of work
• Perform any other tasks or functions deemed necessary to the daily operations of the employer

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties.  Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more.  This position requires near and far vision for reading written documents and in the observation of participants during activities.  Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

DEFINITION

Under general supervision, performs a variety of administrative and analytical tasks related to assigned department; participates in the preparation, monitoring, and control of department budget; conducts or assists with a variety of special studies, surveys, research, and special projects; assists in the development and implementation of department policies; performs related duties as assigned.                                                                                                                 

DISTINGUISHING CHARACTERISTICS                                                                  

Management Analyst performs a variety of complex analytical duties in support of an assigned department.  Incumbents may be assigned tasks related to budget preparation, monitoring and control, developing policies and procedures, supporting management in personnel matters, surveys, data analysis, special projects, and other administrative and analytical support work.

SUPERVISION EXERCISED AND RECEIVED

Receives general supervision from the Department Head or Deputy Director of assigned department.  Provides day-to-day supervision for lower-level administrative and clerical staff.

DUTIES AND RESPONSIBILITIES

The duties listed below are illustrative only and are not meant to be a full and exhaustive listing of all of the duties and responsibilities of the position.

• Maintains, interprets, analyzes, and explains reports, records, and data in a structured management system; provides the results of analysis, recommendations, and information related to the overall management direction, department oversight, and overall operations;
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, management, personnel, staffing, and operational problems;
• Participates in the development and installation of new or revised programs, systems, procedures, and methods of operation; analyzes, reviews, updates, and revises policies, procedures, and practices for conformance with changing regulations as well as needs, directed by long-term planning and indicated by current operational issues and situations;
• Participates in the administration of contracts, which may include those related to capital improvement projects; may be assigned responsibility for department functions, such as reviewing and processing public bid invitations, and reviewing, authenticating, and processing requests for payments, stop notices, and other retention of funds;
• Provides customer service, responding to customer requests and complaints as needed;
• In consultation with appropriate staff members, reviews and monitors overall department financial administration including budget, financial reports, and cost of service analysis; provides direction and coordination for budget preparation and execution; maintains and uses financial and performance records and reports to determine compliance with budget, and monitors trends and observes other performance characteristics to provide advice and assistance to operational managers;
• Manages Departmental agendas for City Council meetings and other meetings as assigned; coordinates the preparation of Department City Council reports; prepares and edits staff reports to the City Council;
• Consults with and provides advice to the Director on personnel matters, including promotions, selection, grievances, compensation, or procedural issues;
• Provides technical and functional supervision of lower-level administrative, clerical, and temporary positions; manages, develops, and trains lower-level support staff;
• Interprets Federal, State, and City regulations; coordinates their application to Department and City operations; serves as Department liaison, informing Department Head and Division Heads on pending legislation and coordinating appropriate responses concerning same;
• Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and outside agencies; coordinates and administers specialized and ongoing studies and programs requiring interdivisional participation; acts as supervisor for Departmental administrative functions; and
• Performs related duties as assigned.

JOB-RELATED QUALIFICATIONS

Knowledge of: Theories, principles, and practices of public and business administration as applied to assigned operations, programs, and projects; research techniques, problem-solving methods and sources, and availability of information; report preparation and presentation techniques; principles of modern personnel management, supervision, and labor relations; principles of budget preparation, analysis, monitoring, and expenditure control; methods and practices of municipal enterprise fund finance, budgeting, and accounting; principals of functions of assigned department; pertinent State, Federal, and local laws and regulations; modern office practices, procedures, methods, and equipment, including up-to-date computer applications, technology, and systems; organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.

Ability to: Analyze fiscal, budgetary, or administrative problems and propose solutions; write clearly and comprehensively; read, interpret, and understand complex rules, regulations, and ordinances; communicate clearly and concisely both orally and in writing; edit reports; communicate and interact effectively with others; analyze and review organizational and management problems, and recommend and implement effective courses of action; establish and maintain cooperative working relationships with those contacted in course of work; elicit cooperation of others; learn, interpret, and apply City policies, procedures, rules, and regulations; properly interpret and make decisions in accordance with laws, rules and policies; assimilate and understand information consistent with essential job duties; think clearly and work well under normal and high pressure circumstances; make sound decisions in a manner consistent with essential job duties.

EDUCATION AND TRAINING GUIDELINES

Education: Bachelor's degree in Business Administration, Public Administration, or a closely related field from a recognized college or university.

Experience: Four (4) years of increasingly responsible work experience in a fiscal or administrative capacity which included analysis, research, and program or project management. Previous experience in a public agency is desirable.

Licenses: Possession of a valid Class C California Driver's License with a satisfactory driving record as determined by California Motor Vehicle guidelines.

SPECIAL REQUIREMENTS

Speak clearly and understandably; stamina to attend and participate in evening meetings as assigned; vision adequate to quickly and accurately review reports and correspondence; ability to report to work at any hour of the day or night as required by a disaster or other emergency situation.  Maintain physical condition appropriate to the performance of assigned duty and responsibilities which may include sitting for extended periods of time and operating assigned office equipment.