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The position will be responsible for Development Engineering.  The selected candidate will work with developers and their engineers reviewing proposed development plans, issuing “will-serve” letters, determining development conditions and creating development agreements on all development projects within the City.  The engineer will insure that public improvements meet all City standards.  Experience either as a municipal development engineer or as a consultant working on development projects is desirable.  The position will be filled at one of the following levels:

Engineer II

A journey level class in the professional engineering series not requiring registration. Positions in this class are flexibly staffed and are normally filled by advancement from the lower class of Engineer I, or if filled from the outside, require prior professional level experience and possession of an Engineer-in-Training Certificate. Incumbents in this class work under general direction and perform moderately   difficult professional engineering work in engineering. Engineer IIs are normally considered to be the a continuing training status and as assigned responsibilities and breadth of knowledge increase with    experience, and registration is received, may reasonably expect to be promoted to the next higher class of Engineer II.

Engineer III

An advance journey level class in the engineering series requiring registration. Positions in the class are flexibly staffed and are normally filled by advancement from the lower class of Engineer II, or, when filled from the out-side require prior advanced professional engineering work experience. A Engineer III works under general super-vision and is expected to complete complex engineering assignments      requiring the use of judgement and initiative in developing solutions to problems, interpreting general policies, and determining work assignments.  Work in this class is distinguished from that of the Engineer II class by the greater complexity of the assignments received and by the greater independence with which an incumbent is expected to operate.

Senior Civil Engineer

Senior Civil Engineer supervises, assigns, and reviews the work of subordinate contract plan check    engineers and collaborate with our other City staff and private developers. Typical responsibilities include reviewing development applications to determine the impact of proposed developments on City infrastructure including water streets and storm drain facilities. Applications for tentative subdivision and parcel maps use permits, lot line adjustments, building permits and grading are reviewed and  conditions of approval are prepared to mitigate development impacts. The Senior Civil Engineer will represent the Public Works Department at the public hearings before the Project Review Committee, the Planning Commission and City Council.

City Clerk

MANAGEMENT ANALYST

Deadline to apply:  Apply by Monday, September 9, 2019 for first consideration

THE POSITION:

The City of San Rafael Fire Department is hiring for the position of Management Analyst – Fixed Term/Full-Time.  Under administrative direction, this position assists with business functions and related administrative support for assigned fire department related services and programs; plans, analyzes, directs, reviews and evaluates department functions and administrative activities; manages multiple contracts for services; represents the Fire Department at meetings and performs related work as required.  Fixed-Term appointments may be made for up to a three-year period.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position. 

The incumbent in this position will assist the Fire Chief and Command Staff by providing day-to-day administrative and non-safety support and will be responsible for assisting with budget development and management, financial administration and reporting, revenue allocation, purchasing, contract administration, data collection and visualization for internal and public audiences, and program and service evaluation.  This position will provide coordinated support, consultation, and services to department operations and multiple contracts for services.    

DUTIES/RESPONSIBILITIES: 

• Provides assistance with fiscal and general business activities of the department.
• Develops and implements departmental goals, objectives, policies, procedures and work standards, particularly in the areas of finance, administration, human resources, capital assets, facilities, and contract services.
• Directs the preparation and administration of department and contract budgets, financial administration and reporting, revenue allocation and recovery, and grant administration.
• Makes presentations regarding plans and programs at public meetings; acts as a liaison and represents the department in meetings with city councils, elected officials, other agencies, governments, special interest groups, and private entities; and develops community contacts.
• Reviews and evaluates the effectiveness of program and service delivery; implements improvement plans to ensure maximum efficiency within such resources.
• Plans, organizes, administers, coordinates, reviews and evaluates day-to-day activities of assigned programs, which may include those which support divisions of a technical nature.
• Confers with safety operations to identify department and community needs; and oversees customer service initiatives.
• Directs or conducts special projects and a variety of analytical and feasibility studies; leads teams and committees considering system-wide issues and plans.
• Performs other duties as assigned.

QUALIFICATIONS:

• Knowledge of principles and practices of program development and management, including design, implementation and evaluation, and resource management.
• Knowledge of principles, practices, and procedures of administrative operations, including budget development and administration, basic labor relations concepts, auditing and reconciling financial documents, and accounting and automated financial record keeping.

• Knowledge of applicable federal, state and local laws, codes, regulations, and reporting requirements, including state and federal laws and regulations related to public agency construction and maintenance programs and confidentiality of patient records and personally identifiable information.
• Knowledge of grant management and compliance requirements for State and Federal grants.
• Knowledge of research methodology, policy development, report writing and basic statistical techniques. 
• Ability to recognize consequences of proposed actions and implement recommendations.
• Ability to develop, implement and interpret goals, objectives, policies, procedures, work standards and internal controls.
• Ability to plan, assign, manage, review and evaluate work of staff.
• Ability to establish and maintain effective working relationships with those contacted in the course of work, including City officials, managers, and employees; employee representatives; other governmental agencies and community.
• Ability to effectively communicate, both orally and in writing; present findings, recommendations and policies to public officials.
• Ability to represent the department in meetings with a variety of groups and individuals.
• Ability to prepare clear and concise reports, policies, procedures, correspondence and other written materials.
• Ability to analyze, interpret, apply and explain policies and procedures.
• Ability to think critically about complex and multi-dimensional issues and develop sound conclusions and solutions.
• Ability to prioritize work, coordinate multiple projects and meet critical deadlines.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.’
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

EDUCATION AND/OR EXPERIENCE/OTHER REQUIREMENTS:

Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities.  A typical way to obtain these would be:

• Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field AND
• Three (3) years of progressively responsible analytical, administrative or managerial experience.
• Municipal government experience is desirable but not necessary.
• Valid CA driver’s license.

SELECTION PROCESS:

Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting.

APPLICATION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-19905484

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant.

The SMART District is seeking a MAXIMO specialist (Railroad Information Systems Specialist) to join our Operations team! The Railroad Information Systems Specialist is responsible for all activities in support of the Operations Department Maintenance Management Information System (MMIS), MAXIMO, as well as computer systems support for the Operations Department. The Specialist works with Operations Department management to align MMIS and Operations technology solutions with business strategies. This position ensures that the MAXIMO system and all other Operations Department IT systems are working properly at all times and that all department work flows meet system requirements. This position carries two overall fields of responsibility. The first is administration of the Maintenance Management Information System (MAXIMO) and the second is providing IT support of all Operations Department systems.

The ideal candidate will be a motivated, independent person with an aptitude for creative problem solving and a solid foundation in MMIS.  

JOIN US AT SMART AND ENJOY OUR EXCELLENT COMPENSATION AND BENEFITS PACKAGE INCLUDING:

• CALPERS Pension (2% at 60 for classic members and 2% at 62 for PEPRA members).
• Voluntary Deferred Compensation with employer match of up to 2%.
• Excellent medical and dental insurance.
• Employer paid vision, life and long-term disability insurances.
• Paid holidays, vacation and sick leave.
• Complimentary SMART passes for employees.

Financial Management Analyst

Open to all applicants

Salary:  $9,430  per month to $11,463 per month

Posted: 8/12/2019 

Filing Deadline: Wednesday, 09/04/2019 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions      

Tentative Recruitment Timeline*

Event and Tentative Date

Oral Board

 Between 09/16/19 – 09/20/19

Final Interview

Between 09/23/19 – 09/30/19

* Dates are subject to change

Position Description

The District has one open, full-time position for Financial Management Analyst in the Administrative Services Division. Interested persons must submit a completed District application and supplemental questionnaire responses to the Human Resources Department no later than the filing deadline.

Definition                                                                       

Under general direction of the Finance Manager, the Financial Management Analyst is responsible for providing and responding to technical inquiries and information requests related to the financial operations and processes of the District, performs research and analysis, and complex budgeting functions including: assisting with intra-district department changes in finance processes, procedures and policies; provides training and guidance on budget preparation, monitors, reconciles, and highlights areas of concern; conducts financial, statistical, and analytical studies; prepares and assists in the preparation of budget, financial reports, and statements; treasury management functions; develops integrated revenue/expense analyses, projections, and reports; performs financial forecasting and reconciliation of fund balances; performs related duties as required. 

Distinguishing Characteristics

The Financial Management Analyst is a professional, senior-level position of the Finance Department under the Administrative Services Division. This is a single incumbent, mid-management classification characterized by the performance of a full range of professional and technical support, consultation, and complex analysis of budgetary and financial transactions. This position exercises judgment in the interpretation and application of related laws, regulations, practices and procedures.

This position differs from the Finance Analyst by its technical and specialized knowledge in finance and budget and by the assignment of supervision over technical or professional staff and lead responsibilities, if required.  Incumbents may also be requested to act in the absence of the Finance Manager when needed.  In addition, this position will support district-wide insurance review as needed.

In addition, this position will perform district-wide insurance review to evaluate different insurance policies to determine the associated risks involved in the District’s contracts and agreements.  This includes collecting and analyzing all the necessary insurance certificates and endorsements prior to issuing purchase orders to vendors.  Experience in this area is preferred, but not necessarily required as required training will be provided. However, strong analytical and problem-solving skills are required.

Examples of Duties

Duties may include, but are not limited to the following:

• Serves as a liaison to all other departments and management by providing professional and technical expertise required to manage fiscal resources appropriately.
• Prepares and maintains a wide variety of financial records and information; ensures compliance with the Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). Regularly analyzes the District’s budget and financial information, and reports to Finance Manager areas of concern and recommended actions to address these areas of concern.
• Assists Finance Manager in assessing and processing financial transactions and managing financial operations within the District; recommends process improvements to ensure integrity and timeliness of financial transactions.
• In the absence of the Finance Manager, may assume responsibility of the Finance Manager if required.
• Coordinates and assists with the development, preparation and implementation of the two-year operating and capital budgets by performing statistical analysis of cash flow; monitoring and evaluating budgets and cash flow for appropriateness to ensure fiscal solvency and accountability.
• Assists with the annual financial and grant audit, and preparation of Comprehensive Annual Financial Report (CAFR) to comply with legal obligations of the Finance Department.
• Assists with preparation of the annual State Controller’s Financial Transaction Reports and the Statement of Indebtedness to comply with California State regulation.
• Analyzes financial system needs and identifies methods to manage information and procedures with greater efficiency and reliability. Analyzes the flow of information system data and develops internal procedures for staff to facilitate the timely and accurate entry of financial records.
• Participates in strategizing systems solutions and provides on-going technical guidance in the general use of reporting using the financial system.
• Assists with analyzing operational cash flow management, including forecasting cash needs and  daily cash management.
• Maintains effective communication with staff regarding financial matters; provides information and technical support in the development and revision of policies and regulations; assists in the development of procedures; reviews proposed contracts for adherence to District policy, state laws and regulations.
• Provides support to District staff as a fiscal advisor when necessary. May train, coordinate, and or review the work of staff and provide recommendations to the Finance Manager, if needed.
• Researches and analyzes financial data as requested by the Finance Manager; reconciles and identifies financial discrepancies; resolves financial inquiries from District staff and recommends solutions.
• Prepare, collect and update data needed to renew the District’s annual insurance policies.
• Review and evaluate insurance requirements for contracts and agreements; and
• Performs other related duties as required.

QUALIFICATIONS FOR EMPLOYMENT

Knowledge of:

•      Budgetary principles;

•      Financial accounting systems and principles and practices;

•      Applicable Federal, State, and local laws, rules, and regulations;

•      Mathematical principles;

•      Financial control practices and procedures;

•      Automated budgeting and financial systems;

•      Financial reporting methods;

•      Fund accounting principles and practices;

•      Advanced research methods and techniques, report writing, basic statistics and development of oral            presentations based on research;

•      Principles of and practices of public administration and organization applicable to public agencies;

•      Basic principles and practices related to supervision, training, and performance evaluations;

•      Proper spelling, grammar, punctuation and writing practices;

•      Public funds administration principles and practices;

•      Generally Accepted Accounting Principles (GAAP);

•      Governmental Accounting Standard Board (GASB) principles.

Ability to:

•      Effectively problem solve, analyze information and present sound recommendations;

•      Perform complex mathematical and analytical calculations;

•      Prepare and maintain critical financial records;

•      Interpret and apply laws, rules, and regulations;

•      Research and resolve financial discrepancies;

•      Prepare reports and conduct presentations for a variety of audiences;

•      Communicate complex and detailed reports and information;

•      Analyze statistical and financial relationships in data;

•      Prepare budget documents;

•      Handle multiple priorities simultaneously;

•      Prioritize workload and meet critical deadlines;

•      Represent the District in meeting with other agencies and the public;

•      Provide lead direction and technical support to staff when required;

•      Exercise sound judgment within established policies and procedures;

•      Interpret and apply accounting procedures and principles;

•      Analyze complex financial information;

•      Record, analyze, verify, reconcile, and report financial transactions;

•      Work effectively with District staff and stakeholders;

•      Utilize computer technology for communication, data gathering and reporting;

•      Communicate clearly and concisely, both orally and in writing;

•      Establish and maintain effective working relationships with those contacted in the course of work;

•      Travel to off-site work locations and off-site meetings depending upon job assignment.

TRAINING AND EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and abilities would be:

•      Bachelor’s degree from an accredited college or university with major in Accounting, Economics, Finance, or closely-related field of study required,

and;

•      Four (4) to Five (5) years of related experience in budget/accounting/finance/analysis and/or any combination of education and training which demonstrates ability to perform the duties as described,

and;

•      Demonstrated increasingly responsible experience in budgetary analysis and complex accounting procedures,

and;

•      Prior successful experience working in public accounting and/or public agencies.

and;

•      One year of lead or supervisory experience in public accounting and/or public agencies is desired.

• Experience and/or familiarity with insurance requirements pertaining to contracts and agreements

        is desired.

OTHER REQUIREMENTS

Per California Government Code, Title 1, Division 4, Chapter 8, Section 3100 “all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.”

LICENSES AND/OR CERTIFICATIONS

•      Possession of or the ability to obtain an appropriate California driver’s license issued by the State         Department of Motor Vehicles and satisfactory driving record.

PHYSICAL DEMANDS AND WORKING CONDITIONS

During the course of performing job duties the employee will need the mobility to work in a standard office setting, use standard office equipment such as a personal computer, word processing and data base software, calculator, a copy and/or fax machine; enter and retrieve data from personal computers and terminals via keyboards which is often performed while sitting for extended periods of time; operate office equipment requiring repetitive arm/hand movement and/or the coordinated movement of more than one limb simultaneously. The employee frequently stands, walks, bends at neck and waist, twists at neck and waist, uses repetitive hand movement, uses simple and power grasping with both hands, uses fine manipulation of both hands and fingers, and may require use of the arms above shoulder level, climb or balance; stoop, kneel or crouch. This position requires that the employee demonstrate adequate hearing and speech to converse in person and over the telephone, and vision to read printed materials and use a computer screen. The employee is occasionally required to lift and carry short distances objects such as reams of copier paper, office supplies, files, books, printed materials and other packages weighing up to 10 to 25 pounds.

The noise level in the work environment is quiet to moderate noise. The employee is exposed to outdoor temperature, humidity, wetness and dust. The position may require the ability to work overtime and weekends as needed.

Employees who drive on District business to carry out job-related duties must possess a California driver’s license for the class of vehicle driven and meet automobile insurability requirements of the District including review of a recent DMV history. In order to drive, individuals must be physically capable of operating the vehicles and equipment safely.

To be successful in this job, an individual must be able to satisfactorily perform each of the listed duties. These duties are representative of the knowledge, skill and/or ability required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of the position. Requests for reasonable accommodation should be directed to the Human Resources Manager.

Human Resources is currently seeking to fill temporary Analyst vacancies in the Employment Division.  The positions are currently approved through June 30, 2020.

Employment Analysts are responsible for recruiting qualified applicants by developing and administering valid selection processes and for conducting classification projects such as individual position studies, new job class development and class specification revision.

This is an exciting opportunity for individuals with a passion for human resources in the public sector. The position requires strong organizational skills and the ability to build effective working relationships with all City Departments and with other key stakeholders within the City of San Jose organizational structure and to represent the City to applicants, employees and residents.  Attention to detail, a strong customer service perspective, and critical thinking skills are crucial. These positions require creative thinkers who are willing to develop and implement strategies to meet department needs.

Actual salary shall be determined by the final candidates’ qualifications and experience.  In addition to the starting salary, employees in the Analyst I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment as an Analyst I/II, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Competencies
* The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. 
* Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
* Analytical Thinking - approaches a situation or problem by defining the problem or issue.
* Communication Skills - effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
* Computer Skills - experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
* Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
* Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
* Meeting Ethical Standards - When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values.
* Team Work & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process
* The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.
* You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 
* Please describe your direct experience in any of these areas: Human Resources generalist, candidate outreach and/or selection, candidate assessment tools, job analyses, or personnel transactions. If you do not have direct experience in any of the above areas, please describe your relevant experience and transferable skills.
* Please describe any experience with job classification development or compensation analysis, including specific examples.
* Please describe your experience in working with PeopleSoft, Taleo, or other Human Resources Information Systems.   
* You must answer all questions to be considered or your application will be deemed incomplete and withheld from further consideration.
* If you have questions about the duties of these positions, the selection or hiring processes, please contact My Truong at Myphuong.truong@sanjoseca.gov

Sonoma-Marin Area Rail Transit (SMART), the Bay Area’s newest transit system, seeks an experienced,  motivated individual who enjoys working with new equipment, creating new processes and systems, and motivating a staff to maintain and operate a first class public service to serve as our Operations Manager. Under administrative direction of the Deputy General Manager, the  Operations Manager oversees the management of the Operations Department of Sonoma-Marin Area Rail Transit District (SMART), including Vehicle Maintenance, Maintenance of Way, and Transportation Divisions. The successful candidate will manage, through subordinate managers and supervisors, all activities relating to revenue and non-revenue movement and control of rail vehicles throughout the system, the operation of stations for passenger service, operational support activities and maintenance of all District facilities. The incumbent manages the assigned program functions, processes and activities of the Department, integrates work with other divisions/departments and provides leadership in support of Department goals and the strategic direction of the District.

Sonoma-Marin Area Rail Transit (SMART), the Bay Area’s newest transit system, seeks an experienced Assistant Engineer to perform field and office engineering work in support of SMART's Train Control Systems. As Assistant Engineer for Rail Systems you will act as an assistant to the Manager of Train Control Systems by participating in the design, construction and implementation of a variety of systems engineering projects related to train control, grade crossing warning systems and networking. This is a term-limited position whose duration may vary depending upon the needs of the District's projects. This is a full-time position and is benefits eligible.

SMART is an equal opportunity employer.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, provides a variety of clerical support and customer service tasks. Performs related work as required.

EXAMPLES OF DUTIES:

• Performs a variety of clerical support and receptionist duties; data input, answers phones, directs calls, takes messages, greets public and provides general information for all Parks and Recreation Department classes, programs and events.
• Monitors all admittance to the facility, checks required credentials and charges appropriate fees.
• Calculates fees, charges and operate, balance cash register during shift.
• Monitor guests' activities in the main lobby area and enforce all rules, regulations and safety principals.
• Assists in opening and closing procedures for the Aquatics/Fitness Center.
• Handles such services as selling merchandise and vending machine refunds.
• Maintain work area in a presentable, organized fashion while also maintaining organized files and accurate records. 
• Has the ability to speak English clearly and understandably.
• Reads and follows diagrams and instruction written in English.
• Operate office equipment (including computers, scanners, calculators, printers, and copiers).
• Work independently in the absence of supervision
• Respond professionally to emergencies, provide care according to the level of training.
• Ability to communicate clearly both orally and in writing.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and which likely provides the required knowledge, skills, and abilities.
PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

The Vallejo Flood and Wastewater District invites applications for  Electrical/Instrumentation Technician.
The final filing date is August 22, 2019.

The District is seeking an Electrical/Instrumentation Technician who performs preventative maintenance, repairs, makes adjustments, overhauls, calibrates, replaces and installs new electrical, instrumentation, computerized control systems, and computer network equipment in the wastewater treatment plant, sanitary and storm pumping stations; and performs other related work as required. 

The ideal candidate will possess the following attributes:  Excellent communication and interpersonal skills; Ability to adapt or  to work or environment changes; Ability to work independently; Create a professional and positive work environment.