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Date Posted:            November 18, 2019

Classification:          COORDINATOR, INTERNAL BUSINESS SERVICES
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $9,470          $10,013         $10,588          $11,197         $11,842

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Internal Business Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, December 13, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Administrator, Internal Business Services, provide lead direction to the financial analysts and accounting assistants, and assist the Manager, Fiscal Services in ensuring the production and completion of specific fiscal deliverables.

Essential Job Functions:              

• Coordinate and oversee the preparation, maintenance, and auditing of a variety of financial and statistical records, statements, and reports; review and analyze financial statements, records, and reports to assure accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles; modify records, reports, and statements
• Coordinate and participate in the calculation, posting, auditing, and adjustment of journal entries; monitor, evaluate, and reconcile accounts and funds; assure accurate accounting of funds including income and expenditures; audit accounts for errors and make appropriate adjustments; reconcile various fiscal statements to assure accurate fund accounting; prepare and review journal transfers
• Oversee and participate in the input of a variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; generate a variety of computerized reports; assure accuracy of input and output data
• Prepare and maintain a variety of narrative, financial, and statistical records, reports, and files related to accounts, funds, reconciliations, and other assigned duties; assure mandated reports are submitted to appropriate personnel according to established time lines
• Serve as a technical resource and liaison to personnel, outside agencies and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies, and procedures
• Coordinate communications between personnel, governmental agencies, outside organizations, and the public to assure smooth and efficient fiscal services; assure proper and timely resolution of issues, errors, and discrepancies related to assigned accounting functions

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

     EDUCATION:  Bachelor’s degree in Accounting, Finance, or related field from an accredited college or university

     EXPERIENCE:  Four (4) years of increasingly responsible experience in payroll, budget, accounts payable, and accounts receivable

Specialized Skills and Knowledge:     

• Knowledge of preparation of financial statements and comprehensive accounting reports
• Ability to perform a variety of professional accounting duties in support of budgets, funds & accounts
• Ability to calculate, post, audit and adjust journal entries including income and expenditures
• Ability to reconcile various fiscal documents and transactions to assure accurate fund accounting
• Knowledge of preparation, review and control of assigned accounts
• Ability to review, audit, analyze, reconcile and adjust designated budgets, funds and accounts
• Knowledge of analysis of complex financial statements and reports
• Ability to prepare and analyze comprehensive financial statements and accounting reports
• Knowledge of financial and statistical record-keeping techniques
• Ability to maintain accurate financial and statistical records
• Knowledge of methods, procedures and terminology used in professional accounting & auditing work
• Ability to process, audit and assure accuracy of a variety of transactions
• Knowledge of Generally Accepted Accounting Principles
• Ability to compare numbers and detect errors efficiently
• Knowledge of general accounting, budget and business functions of a County Office
• Knowledge of budgeting practices regarding monitoring and control
• Knowledge of financial analysis and projection techniques
• Ability to analyze financial data and prepare reports, forecasts and recommendations
• Knowledge of research and statistical evaluation techniques
• Ability to identify, research, investigate, and resolve financial issues, errors and discrepancies
• Knowledge of policies and objectives of assigned programs and activities
• Ability to determine appropriate action within clearly defined guidelines
• Ability to plan and organize work; meet schedules and time lines
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Knowledge of record retrieval and storage systems
• Ability to utilize a computer to input data, maintain automated records, and generate reports
• Knowledge of operation of a computer and assigned software
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person or on the telephone
• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending the waist, kneeling or crouching to file and retrieve materials

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- January 21, 2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:    Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

Date Posted:           November 18, 2019

Classification:          PAYROLL SPECIALIST
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day; 5 days per week (Monday – Friday); 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $4,985            $5,233           $5,495            $5,770           $6,058

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Business Services Division; Internal Business Services Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065-1064

Application Deadline:          Friday, December 6, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Director, Internal Business Services, perform a variety of specialized and complex payroll accounting functions to assure certificated or classified County Office employees are paid in an accurate and timely manner; serve as a technical resource concerning assigned payroll functions and related retirement accounts and information; prepare, maintain and audit a variety of financial and statistical payroll related data, records, statements, and reports.

Essential Job Functions:              

• Perform a variety of specialized and complex payroll accounting duties to assure County Office employees are paid in an accurate and timely manner; prepare, process, and evaluate a variety of payroll related forms and records
• Prepare certificated or classified payrolls as assigned including regular, variable, manual, or supplemental payrolls; audit time sheets and other calculations against payroll reports; calculate salary adjustments, leave time, deductions, timesheet corrections and overtime pay; verify proper authorizing signatures, calculations and accuracy of payroll adjustments; assure accuracy of codes on payroll documents
• Prepare and maintain a variety of financial and statistical records, statements, and reports related to payroll, benefits, employees, garnishments, earnings, contributions, and assigned activities
• Input a variety of payroll, retirement, and employee data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets, and generate a variety of computerized reports and statements; assure accuracy of input and output data
• Serve as a technical resource regarding the payroll functions, policies, and procedures; respond to inquiries, research data and provide information concerning calculations, pay rates, taxes, leaves, and other payroll information; provide benefits information to employees including insurance coverage options, and benefits and claims procedures
• Establish and maintain detailed automated permanent records regarding County Office personnel; process and input new employee data; input and update a variety of data including appropriate union, pay rates, tax status, deductions, benefits, retirement, and other employee information
• Research, compile, prepare and revise payroll, retirement, and related accounting data; calculate, reconcile, and balance assigned payroll figures including gross salary, taxes, retirement, retroactive pay, and other payroll figures
• Assure mandated tax reports and related payments are submitted to appropriate agencies according to established time lines as assigned
• Maintain current knowledge of changes in bargaining contracts, labor laws, Education Code, and federal and State payroll regulations and changes
• Communicate with County Office administrators, personnel and various outside organizations to exchange information and resolve issues or concerns
• Issue and distribute paychecks as assigned; process or cancel direct deposit accounts as needed
• Monitor employee requirements and testing expiration dates relating to pay issuance (credential holds, tuberculosis testing, etc.)
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Graduation from high school supplemented by college-level course work in accounting or related field

EXPERIENCE:  Three (3) years of payroll or clerical accounting experience.  Payroll experience strongly desired.

Specialized Skills and Knowledge:     

• Knowledge of principles and techniques involved in payroll account preparation and processing
• Knowledge of payroll and retirement system policies/procedures for certificated or classified personnel
• Ability to perform a variety of specialized and complex payroll and retirement accounting functions to assure classified or certificated County Office employees are paid in an accurate and timely manner
• Ability to meet schedules and time lines
• Knowledge of tax withholding, voluntary deductions and employee benefits
• Knowledge of employer and employee contributions and related State Teacher Retirement System (STRS) and Public Employee Retirement System (PERS) functions
• Ability to monitor, audit, adjust and reconcile payroll, retirement and other related data
• Ability to reconcile and balance assigned payroll and retirement accounts
• Knowledge of methods, procedures and terminology used in technical payroll accounting work
• Ability to perform arithmetic calculations quickly and accurately
• Knowledge of verification and processing of payroll and related records and reports
• Ability to identify and resolve payroll reporting issues, errors and discrepancies
• Knowledge of general payroll and retirement functions of a County Office
• Knowledge of preparation, review and control of assigned accounts
• Knowledge of financial and statistical record-keeping techniques
• Ability to review, process, evaluate and verify a variety of financial and statistical information
• Knowledge of preparation of comprehensive accounting reports
• Ability to assemble, organize and prepare data for records and reports
• Ability to prepare, maintain and audit a variety of financial and statistical payroll related data, records, statements and reports
• Knowledge of data control procedures and data entry operations
• Ability to compare numbers and detect errors efficiently
• Knowledge of interpersonal skills including tact, patience, and courtesy
• Ability to serve as a technical resource concerning assigned payroll functions and related retirement and benefits accounts and information
• Ability to interpret, apply and explain laws, codes, rules, regulations, policies and procedures
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of operation of a computer and assigned software
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of modern office practices, procedures, and equipment
• Ability to work independently with little direction

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard and calculator
• Hearing and speaking to exchange information
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- January 9, 2020)
3. An oral board examination (anticipated date- January 17, 2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:   Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Belmont is looking for a Temporary Accountant (3-4 month assignment) to perform a variety of professional accounting duties in support of the City's  payroll conversion from MS Dynamics GP to ADP Workforce Now.

Requirements:

A minimum of four years progressively responsible experience in payroll/human resource administration with full cycle exposure: onboarding to tax filing.

Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting or business administration

Desirable Qualifications:

Certification and special training in payroll operations and/or human capital administration.

Experience with MS Dynamics GP and/or ADP Workforce Now applications.

Applications will be accepted for this position until a sufficient number meeting our qualifications are received. Apply immediately.

$26.48/hour

Part Time Hours: Morning/Afternoon Shifts.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under general supervision, to read, record, and report readings of meters; to make customer service changes; and to do related work as assigned.

EXAMPLES OF DUTIES

On an assigned route and schedule, reads utility meters and records the reading on prepared forms; removes all debris impeding meter readings such as water, dirt, etc.; removes meter register cover, when necessary, to clean and/or replace glass so that an accurate reading may be obtained; makes customer service changes, including routine service turn-on and turn-off, and delinquent account service turn-off; answers customer questions regarding meter readings. Assists in clerical operations in billing and collecting for services; notes and reports utility conditions requiring attention.

MINIMUM QUALIFICATIONS

Knowledge of:  General office practices and procedures.

Ability to:  Learn the methods of meter reading, office procedures relating to billing for water service, and the technical operations as related to meter reading; work responsibly and without immediate supervision in assigned duties; keep simple records and make arithmetical calculations with speed and accuracy; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience:  None

Education:  Graduation from high school or equivalent.

License:  Possession of a valid Class C California Driver's License.

Physical Requirements:  An incumbent in this position is required to walk extensively, usually 3-5 miles daily; work almost exclusively outdoors under a variety of weather conditions (including rain, cold, fog, and sunshine); remove and replace meter covers weighing 5 to 50 lbs.; read on an average 300 meters daily; at each meter location may be required to bend, squat, or kneel to reach below ground level to read, clean, or remove assorted debris, dirt, or water as necessary.