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ACCOUNTING SUPERVISOR

FLSA EXEMPT, NON-CIVIL SERVICE, AT-WILL

$87,888 to $106,812 Annually

  (additional 2% increase effective 7/1/18)

ACCOUNTING SUPERVISOR

Don’t miss this unique opportunity to oversee, organize and manage the operations of the Finance Division of the Hayward Area Recreation and Park District in the heart of the San Francisco Bay Area.

ABOUT THE DISTRICT

The Hayward Area Recreation and Park District, known locally as “HARD” is an independent special district created in 1944 by public vote to provide park and recreation services. The District encompasses over 100 square-miles, and serves 290,000 residents in the City of Hayward and the unincorporated communities of Ashland, Castro Valley, Cherryland, Fairview and San Lorenzo.

Today, HARD has become the largest recreation district in California with over 600 employees and 140 parks and facilities. The District provides residents with two golf courses and many beautiful facilities and parks that have received national and state recognition for their design, innovation and beauty, as well as hundreds of educational and recreational classes and programs.

Operating under the Board/Manager form of government, the five Board Members are directly elected for alternating four-year terms.  The General Manager is appointed by the Board and is responsible for carrying out the policy directions of the Board. 

In November 2016 voters of the District overwhelming passed Measure F1 to issue $250 million in General Obligation Bonds for park and facility improvements. 

ABOUT THE POSITION

The new Accounting Supervisor will have a considerable opportunity to leave a lasting impact upon the Hayward area.  Reporting to the Administrative Services Director, the Supervisor is responsible for the daily activities and administration of the Division. The Supervisor is also responsible for the District's financial, accounting, purchasing, treasury activities and provides management and the Board of Directors with effective assistance in the areas of fiscal planning and control, accounting, budgeting, and investing public funds. The Accounting Supervisor would also provide highly responsible and complex administrative assistance to the General Manager and Administrative Services Director. This is an at-will position.

ESSENTIAL JOB FUNCTIONS

• Plans, organizes and oversees multiple and critical components of the accounting and budget for the moderately complex District fiscal financial and budget system/report; develops and maintains District policy, procedures and forms for financial transactions to ensure compliance with the GASB, GAAP, GAAS, and government rules and regulations.
• Plan and direct the activities of the Finance Division; supervise and coordinate division activities with those of other departments and outside agencies and organizations.
• Acts as a primary contact with the District’s independent auditor; prepares worksheet and provides financial data or documents for auditor’s State Controller’s report and audited Financial Statements; coordinates with other departments for the annual audit; verifies auditor’s draft report and notes for accuracy; prepares MD&A and responses to audit findings of the Financial Statement; prepares and records audit adjusting entries; presents audited Financial Statements with the auditor at the Board meeting; distributes audited Financial Statements to all parties as required by law or agreements.
• Creates annual budget worksheets and narratives for department heads; compiles and assembles budget reports from all departments; prepares capital project budget, graphs, and statistical data to the budget reports; reviews and completes annual budget reports; distributes budget reports including creditors and other government agencies; prepares, uploads and maintains budget data in the Accounting system.
• Prepares and recommends monthly cash flow projections to the Assistant General Manager; oversees District fund balances and ensures that fund transfers, advances and other sound fiscal controls are applied as required; interfaces with financial institutions and the County of Alameda; works with creditors to reconcile new loan transactions; reviews escrow closing statements; prepares new loan or new capital lease amortization schedules; runs and reconciles monthly depreciation of Fixed Assets and perpetual inventories; maintains chart of accounts; etc.
• Administers Sets up Capital Project Recap spreadsheet; verifies staff posting and holds monthly meeting with capital project managers to review and forecast on capital projects expenditures and revenue and cash flow for the remaining fiscal year.  
• Supervises the work of paraprofessional level and/or clerical accounting staff in daily operating work such as accounts payable, purchase order processing, capital project cost tracking, Fixed Assets recording, income recognition, bank account and other general ledger account reconciliations, District credit card maintenance and month-end processing, purchase order encumbrance recording, and computing accounts; develops procedures for workflow; oversees and/or reconciles analyses of fund reserves, claims, receivables, donation reserves on a monthly basis.
• Administers the development of Finance goals, objectives, budget, policies and procedures to provide adequate service to District departments, employees and the public.
• Direct, oversee and participate in the development of the Division's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Keeps the Administrative Services Director properly informed of activities and issues. Prepares for and makes presentations to District staff and the Board of Directors, as necessary.
• Select, train, supervise, evaluate, and discipline full-time and part-time personnel; provide or coordinate staff training.
• Trains department staff on accounting system and with online access to obtain system reports and inquiries; assigns and rotates staff tasks on an annual basis; ensures staffs are cross-trained and are able to backup each other on daily operations; evaluates annual staff performance; participates in selection of new employees; and makes recommendations on personnel status.
• Within the Division, establish priorities and assure compliance with all applicable Federal and State laws and regulations. Manages assigned programs through coordinated leadership assuring the Division meets specifically assigned ongoing and annual operational and financial objectives.
• Participates in management discussions concerning issues and problems affecting the Administrative Services Department; may make presentations to the Board of Directors and other groups.
• Receive and review reports from staff members and take appropriate action.
• Perform related duties as assigned.

THE IDEAL CANDIDATE

The ideal candidate is a strong progressive Supervisor that has public sector experience as a dynamic leader in both the finance, accounting and analysis. This candidate must be successful at analytical accounting, audit management, cash flow management and critical thinking. The successful candidate will join a team that is focused on delivering exceptional accurate and compliant financials.

Additionally, the ideal candidate communicates effectively with elected/appointed officials, community groups, advocacy groups and various boards, commissions and committees.

EDUCATION AND EXPERIENCE

A typical way to obtain the required knowledge and abilities would be:

Experience: five years full-time increasingly responsible professional accounting, auditing, or budgeting experience gained in a public agency which included significant accounting/fiscal and supervisory duties and responsibilities.

Training: A Bachelor’s degree from an accredited college or university with major course work in accounting or a closely related field. A Master's degree and a CPA is highly desired.

License: Possession of a valid California driver’s license by date of appointment.

COMPENSATION/BENEFITS

The annual salary range for this position is $87,888 to $106,812 (salary will increase by 2% effective 7/1/18). Actual salary will be dependent on experience and qualifications. HARD offers an attractive benefits package that includes:

• Public Employees’ Retirement System 2% at 60 for new employees hired after January 1, 2013 that are already members of CalPERS; 2% at 62 for other new hires.
• Choice of three health plans for employees and their dependents, most, if not all of which is paid for by the District.
• Comprehensive dental plan for employees and their dependents that is paid for by the District.
• Vision care reimbursement benefit.
• Post-employment healthcare plan contribution of 2.5% of base salary paid by District.
• Ten working days paid vacation each year; fifteen days after five years of service; and twenty days after thirteen years of service.
• Minimum of five and up to ten days of administrative leave.
• Fourteen paid holidays a year.
• Sick leave accrued at one day per month.
• Social Security paid by District and employee.
• Long Term Disability Plan paid by District.
• Life Insurance policy ($75,000) paid by District.
• District Deferred Compensation Plan available, employee funded.
• Employee Credit Union services.
• Educational Tuition Reimbursement.
• Employee Assistance Program.
• Voluntary Flexible Spending Account for medical and child care expenses, employee funded.
• Voluntary State Disability, employee funded.

HOW TO APPLY

The final filing deadline is Monday, June 11, 2018. To be considered for this exceptional opportunity, please immediately submit a compelling cover letter, resume (including dates of employment, organization size and budget managed) and the names of six (6) work-related references directly to:

Patty Miguel

Email to: migp@haywardrec.org

Telephone:  510-881-6708

District Website: www.haywardrec.org

SELECTION PROCESS

Resumes will be screened in relation to the criteria outlined in this brochure. Candidates deemed to have the most relevant qualifications will be invited to interview with the District, tentatively scheduled for June 14th. Second round interviews will be held on June 19th. Prior to final interviews, candidates will be required to authorize verifications to be conducted including employment history, degrees obtained, and other certifications. The District anticipates making an appointment to the position following final interviews and the completion of reference and background checks to be coordinated with the successful candidate.

THE POSITION:
Please see the attached job specifications for full details about this position.

Under general direction, develops programs to fulfill the technology learning needs of communities served; provides public-access digital literacy services through the Library’s drop in media centers and pop-up Makerspaces, organized learning opportunities and/or individual coaching; and performs related work as required.

TYPICAL TASKS include, but are not limited to:

• Responsible for all aspects of the design and implementation of digital literacy initiatives and programs to enhance information technology use and proficiency in communities served.
• Provides a framework for assisting the public in accessing, analyzing, evaluating, and participating in various electronic and media resources.
• Cultivates and maintains working relationships to build a network of digital inclusion stakeholders who might also assist with implementing unique and engaging programming for Library users and the public.
• Develops programs to assist in meeting the public’s technology learning needs and to enrich the public’s access to digital information.
• Provides one-on-one guidance and support to library customers pursuing individualized design and technology projects.
• May manage drop in media centers and provide hands on training using computer lab/studio resources.

MINIMUM QUALIFICATIONS:

Education and Experience: Graduation from a college or accredited university with a Bachelor’s degree in Education, Information Technology, or equivalent related education AND at least two (2) years of experience developing and implementing digital literacy curriculum and programs and/or teaching technology skills to adults and/or teens. Experience with providing services in multiple service outlets, in a multicultural environment, and working with volunteers is highly desirable. Demonstrated knowledge of and experience with digital sound and video editing software and applications, such as GarageBand and/or Final Cut Pro, and with digital production hardware, including video cameras, lighting, and sound mastering equipment, is highly preferred.

KNOWLEDGE & ABILITIES:

Knowledge of:

• Demonstrated effectiveness in community-based programs, including program design, implementation, and evaluation.
• Digital literacy programming and best practices.
• Teaching or instruction related to technology for people of all ages and backgrounds.
• Basic hardware and software operating principles and basic troubleshooting for computer systems to isolate problems.

Ability to:

• Operate digital video and sound production hardware, including video cameras, lighting, and sound integration/mastering equipment.
• Develop programs that prepare us for the future of educating the public in digital literacy and are strategic for replication.
• Set-up and configure technology equipment and accompanying software.
• Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.

SALARY RANGES: $66,123.20 to $82,555.20 annually plus benefits

CLOSING DATE: 5:00 pm, Tuesday, June 12, 2018

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be submitted by the final filing date.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment. The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

Distinguishing Characteristics: The Library Program/Marketing Assistant is a part time permanent position with the St. Helena Public Library.  As a part of the library’s programming team, this person will work with the outreach services librarian, the library director, and other staff to develop and implement a regular schedule of programs and events for St. Helena’s population.  This position assists in the set-up and clean-up of the library’s programs, which involves moving furniture and setting up of the sound system.  Responsibilities include assisting with services connected with programs and performing other clerical duties as assigned.  Additionally, the person in this position is responsible for assisting in coordinating the physical and virtual distribution of promotional materials and information about library programs and services to staff and to the public.  Hours may vary from 10-16 hours per week and are set at the time of appointment.  This position requires evening hours.  Candidate must be able to commit to evening shifts that match up with the library’s program schedule (currently Tuesdays and Thursdays).  Hours that are not connected with program responsibilities are flexible.

Duties and Responsibilities:

¨ Assist in obtaining and preparing all necessary promotional materials (for example newsletters and flyers).

¨ Assist in the set-up and clean-up of program space.

¨ Assist presenter(s); and ensure that the presenter(s) and audience have a pleasant experience.

¨ Assist in engaging community partners, volunteers, library users, and staff in the promotion of library programs; assisting in the physical and virtual distribution of promotional materials and information about library programs and services to the public.

¨ Identify, track and meet deadlines for providing press releases and other information to local media outlets.

¨ Identify new ways and places to post information, either electronically or in physical format.

¨ Make contacts with media and other outlets, as appropriate, to learn of marketing opportunities.

¨ Track deadlines for submitting program information to various media and online outlets.

¨ Position requires prolonged sitting, walking, kneeling, squatting and stooping in the performance of daily activities. 

¨ Ability to lift, drag and push tools and equipment up to 25 pounds is also required.

Distinguishing Characteristics: The Library Clerk – Bilingual (Spanish) is a part time permanent position with the St. Helena Public Library.  Under direction of the Adult Services Supervisor, this person will work such duties as checking books in/out, answering telephones, preparing library cards, collecting fees and fines, and providing reference and readers advisory services; as well as performing various functions related to the acquiring of library materials.  This person will understand and promote the variety of library services available.  Performs other related duties as required.  Hours may vary from 10-16 hours per week and are set at the time of appointment; may include day, night, and/or weekend hours.

Duties and Responsibilities:

¨ Check books in and out; issues library cards.

¨ Answer telephones and provides information.

¨ Assist patrons and explains the use of computers as well as other related equipment and software available for general use.

¨ Perform opening and/or closing procedures as directed.

¨ Provide public with information on library policies and procedures.  Assist patrons in use of library facilities, resources, and collections.

¨ Assist in the selection and maintenance of Spanish language materials at the library.

¨ Assist in helping to provide programs for Spanish speakers.

The Public Works Department is seeking a Construction Management Aide to perform inspections of private developer construction projects and City contract projects to assure conformance to project design documents and compliance City or other applicable construction standard plans and specifications. This position will interpret, apply and enforce the provisions of the City’s Standard Plans and Specifications and other applicable federal, state, and local codes, laws, regulations, specifications, standards, policies, and procedures. The Construction Management Aide will review and interpret construction plans and specifications for work related to water, recycled water, wastewater, paving, landscape, irrigation, traffic signals, street lights, signage and striping, grading, erosion and sediment control, and drainage. Additionally this position will help coordinate construction activities with contractors, public works operations and maintenance staff, property owners and the general public. This position will also assist engineering staff with construction management; provide support for progress payments and/or change orders; respond to requests for information, track working days, prepare daily reports, review for prevailing wages compliance, etc.

Two (2) Positions Available

$20.00 per hour

Full-Time (37.5 hours per week)/No Benefits

(Maximum hours worked per year not to exceed 1,000 hours)

LAST DAY TO APPLY:  Open Until Filled

THE POSITION:

The City of San Rafael is hiring for the temporary position of Parks Maintenance Worker in the Public Works Department.  This is a full time temporary position working 37.5 hours per week under general supervision.  Duties include, but are not limited to: cleaning restrooms, picking up and disposing of debris; mowing and edging turf; pruning shrubs and groundcovers, cleaning asphalt surfaces; general landscaping maintenance; and minor building maintenance and repair.

QUALIFICATIONS:

Ability to operate mowers, edgers, backpack blower, small athletic tractor and weed eaters; work flexible time; follow written and oral assignments with a minimum of supervision and work with moderate public contact.

EDUCATION AND/OR EXPERIENCE:                       

Graduation from high school or equivalent.  Must have excellent reading and communication skills; prior experience in the operation of power driven equipment or previous maintenance experience is desirable but not required.  Must be capable of heavy manual labor, including the ability to lift and carry up to 50 lbs. and be able to show proof of eligibility to work.  Must possess a valid California driver’s license.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  To file an application online, go to:  www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”. 

Please follow this link to apply:  https://www.calopps.org/san-rafael/job-18371311 

SELECTION PROCESS:

Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check. 

Vegetation Removal Crew

3-Month Temporary Assignment

Pay:  $17.19 per hour

The City of San Rafael Public Works Department is now accepting applications for the position of Vegetation Removal Crew.   Come experience a summer full of teamwork and community!  Positions are temporary/full-time.

This position will assist maintenance crews in performing general maintenance at over 12 pump and drainage channels, open space, buildings, facilities, and landscape. 

Qualifications:

• Ability to perform heavy physical work
• Ability to perform minor mechanical work
• Ability to perform general maintenance and clean up duties
• Ability to lift up to 50 pounds
• Must be 16 years old
• Must have a valid California Driver’s License and a satisfactory driving record
• Safety Boots Required
• Must be able to work 6:30 am to 3:00 pm (Monday-Friday)

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.   Please follow this link to apply: https://www.calopps.org/san-rafael/job-18371241 

Sonoma-Marin Area Rail Transit is a new passenger rail system that operates between Marin and Sonoma Counties in the Northern San Francisco Bay Area.  A 43-mile, 10 station system was opened in August 2017.  SMART is currently constructing a 2.1-mile extension from downtown San Rafael to Larkspur.  The Junior Engineer would work on this project and be exposed to many aspects of implementing a large infrastructure project that is in the construction phase.

The purpose of the Junior Engineer position is to perform field or office engineering work of moderate
difficulty and  do related work as required. The Jr. Engineer will work on assignments that are portions of a major project that are received in general terms. The Jr. Engineer is expected to use judgment and initiative in developing and completing assigned work.

Examples of Duties
Class specifications present a descriptive list of the range, type, and level of duties performed by an
employee in the classification. Specifications are not intended to reflect all duties performed.
Some responsibilities include:
1. Prepares and designs a variety of engineering projects of moderate difficulty
such as land development, bridges, structures and hydraulics.
2. Calculates the quantity, quality, and cost of materials used in various projects.
3. Reviews engineering calculations of other engineers or technicians.
4. Prepares engineering specifications.
5. Prepares and reviews maps, deeds and legal descriptions.
6. Reviews and checks plans for the project to assure compliances, specifications
and sound engineering practices.
7. Acts as resident engineer on the construction projects including field inspections.
8. Provides cost data necessary in the budget preparation process.
9. May respond to inquiries from the public per SMART’s approval.
10. Writes correspondence and reports.

POLICE RECRUIT

$5,968 - $7,617 per month

Plus excellent benefits

Additional Pay Incentives:

            Shift Differential (3%-5%)

            Bilingual Pay (Conversational-2.5%; Full-5%; Fluent-10%)

            Uniform Allowance - $325.00 (June/December)

This is a non-sworn, civilian training classification to be used while incumbent is attending a certified P.O.S.T. Basic Police Academy.  Incumbent in this classification receives the same employee benefits as Police Officers, with the exception of being placed in the “Miscellaneous” retirement category until successful completion of a designated police academy, and as a civilian employee,

will not be covered by government code sections 4850 and 3300 through 3311.  Upon successful completion of an academy, incumbent shall be sworn as a Police Officer, placed in the safety retirement category and begin an 18-month probationary period as a Police Officer on the date of swearing in. 

Education: 

• High school graduate or its equivalent. 
• Completion of 30 semester (or equivalent quarter) units from an accredited college or university preferred. 

• Applicant must submit evidence of a P.O.S.T. Certified Academy Entrance Written Examination (aka PELLET-B) with a score equal or greater than a T-50 with the application to be considered for this recruitment.
• Applicant must submit evidence of a passing score on the P.O.S.T. Work Sample Test Battery (WSTB) physical agility test with the application to be considered for this recruitment.
• If selected, the applicant must be currently enrolled in a POST-certified Basic Police Academy prior to hiring and must remain enrolled in the police academy to maintain employment.

Physical Capabilities/Vision:

• Must be capable of performing the full range of work assigned to a Police Officer free from physical, mental or emotional restrictions, which would adversely impact job performance. 
• All vision must be corrected to 20/20.
• Must be free from color blindness and have a normal field of vision.

Hearing:

• Normal hearing acuity.

Height/Weight: 

• Weight in proportion to height, age and frame.

Age: 

• Applicant must be 21 years of age minimum by completion of Police Academy.

Citizenship: 

• California Government Code Section 1031(a) requires that Police Officers be citizens of the United States.  California Government Code Section 1031.5 requires that permanent resident aliens who desire to be employed as Police Officers be eligible for and have applied for citizenship.

License:

• Possession of a valid California driver’s license issued by the Department of Motor Vehicles.

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates must detail related education and experience on the online application since the application will be used to select candidates for testing.  The examination for this recruitment will consist of any or all of the following:  application appraisal and oral board interview examination.  NOTE:  Prior to appointment, the selected candidate must submit to and pass a P.O.S.T. approved background investigation and polygraph/CVSA examination.  On a conditional job offer, the candidate must complete and pass a pre-placement psychological and medical examination, including drug screening prior to appointment. To file an application, go to:  www.calopps.org. Select “Member Agencies”.  Select “San Rafael”.

Or, to apply, follow this link:  https://www.calopps.org/san-rafael/job-18366961