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DEFINITION

To provide analytical, administrative and technical assistance by coordinating, monitoring, and reporting on a wide variety of areas related to human resources, including: recruitment, retention, employee development, benefits administration, employee engagement, wellness programs, compensation, and payroll.   To support the Human Resources Manager in carrying out employee policies, procedures, and programs that support the Town’s mission, vision and service delivery priorities. 

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from Human Resources Manager.  Supervises the part-time Clerical Assistant in the Human Resources Division.  This position may also supervise the Administrative Services Coordinator.

ESSENTIAL JOB DUTIES

Human Resources:

• Conduct new employee orientations, update new employee packets; update employee handbook, process all Personnel Action Forms for both regular and temporary employees.
• Handle confidential personnel and payroll files.
• Keep employees informed through the Human Resources internet (SharePoint)
• Track trends and developments in the areas of employee engagement, recruitment, retention and employee development.
• Coordinate onboarding efforts, including the New Employee Orientation & Tour, and Buddy Program
• Maintain the Human Resources Division web pages on the Town’s website
• Administer medical and dental enrollment forms through open enrollment/new hire/life events for employees through Benefit Bridge and the Town’s financial system, MUNIS.
• Coordinate and assist departments with recruitments including assessment centers and/or oral boards.
• Develop surveys, staff reports and presentations.
• Maintain the employee pull notices for those employees driving Town vehicles. 
• Prepare memos and correspondence for human resources matters; compile, maintain and update employee personnel.
• Performs duties within OSHA standards.
• Manage special projects as assigned.

Payroll:

• Assemble and input data pertaining to employees in MUNIS and ESS for time entry.
• Maintain statistical reports (employee information, employee verifications).
• Process payroll information on a bi-weekly basis for the Finance Division.
• Maintain all employee payroll files plus all generated monthly reports.

OTHER DUTIES

• Maintain and distribute key cards to all Town facilities.
• Serves as the Human Resources Division representative on the Town’s Wellness Committee and Employee Engagement Committee.

QUALIFICATIONS

Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Principles, methods and procedures utilized in personnel administration, particularly those related to recruitment and selection, classification and salary and benefit administration.
• Principles of payroll and accounting.
• Knowledge of Microsoft Office 365 Suite or related software.
• Knowledge of personnel laws.

Ability to:

• Type accurately at a speed of 65 words per minute.
• Understand and carry out both oral and written directions in an independent manner.
• Conduct research, prepare reports
• Organize and prioritize workload for self and others, exhibiting flexibility in changing priorities when necessary.
• Supervise employees; and serve as a coach or mentor to other positions in the organization on an as-needed basis.
• Learn and operate complex computer programs including database, spreadsheet and accounting programs.

EXPERIENCE AND EDUCATION

Experience: 

Minimum of three years full-time related professional experience or any combination of four to five years part-time related experience.  Prior HR generalist experience preferred. 

Education:

Bachelor’s degree in human resources, public administration or related field. Master’s degree in human resources, public administration or closely related field is desirable.

License:

Valid California Drivers’ License.              

TO VIEW THE JOB ANNOUNCEMENT, CLICK ‘JOB ANNOUNCEMENT URL’ BELOW.

THE POSITION

Under general supervision, provides a variety of moderate to difficult clerical support services to the Public Works Department.  This is a Full Time position (9/80 schedule: Monday-Friday with every other Friday off).

This is the journey level class of the Office Assistant series, fully com­petent to independently perform a variety of office support duties. All positions are charac­terized by the presence of guidelines from which to make decisions and the availability of su­pervision in non-routine circumstances. Specific duties will vary with the departmental as­signment, but all positions require incumbents to prepare reports, documents, and correspon­dence using a variety of word processing, spreadsheet, and publishing software applications. May be assigned to work on committees or special projects. This class is distinguished from the Senior Office Assistant in that the latter performs the more complex office clerical assignments and may provide lead direction or work review for assigned clerical staff and/or specialized knowledge of permit or application processes, legal requirements, or budget activities.

ESSENTIAL DUTIES

Prepares correspondence, reports, forms and specialized documents related to the functions of the assigned department from drafts, notes, dictated tapes, or brief instruc­tions using a variety of word processing, spreadsheet, and publishing software applications; operates personal computer systems to input or retrieve data and prepare reports; proofreads and checks materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling; makes corrections as required; creates graphics and other presentation materials; prepares and updates a variety of reports, which may require the use of arithmetic calculations; maintains records and processes forms, such as payroll, purchase requisitions and other forms and computer files re­lated to the assigned department; researches, compiles and provides tracking for information and data from departmental files, records and reports; acts as receptionist and receives and screens visitors and telephone calls, takes messages and provides factual information regarding City or assigned department activities and functions; may be assigned to work on special proj­ects and committees for City-wide events or program activities; operates standard office equipment, performs such office support activities as opening and distributing mail, processing out­going mail, and ordering office supplies; and may provide backup clerical support for other clerical positions.

QUALIFICATIONS

Knowledge of:

• Standard office practices and procedures.
• Operation of a variety of word processing, spreadsheet, and publishing software appli­cations.
• Operation of standard office equipment including office computers and networks.
• Computer and paper record keeping, report preparation and filing methods.
• Correct English usage, including spelling, grammar, punctuation and standard office document formatting.
• Policies and procedures of the City and those related to the department to which as­signed.
• Basic research techniques and report writing.
• Basic business arithmetic.

Ability or Skill to:

• Perform detailed clerical work accurately.
• Perform word processing work accurately.
• Organize and maintain office files and records accurately.
• Compose correspondence from brief oral instructions or written documents utilizing appropriate formats.
• Make accurate arithmetic calculations.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment.
• Prioritize work, coordinate several activities and work projects, and meet deadlines.
• Maintain effective working relationships with those contacted in the course of the work.
• Operate an office computer and software applications in a manner appropriate to the position. Some positions may require high speed levels in word processing activities.
• Understand and carry out oral and written directions.

Experience and Training:

Any combination of education and experience equivalent to a high school diploma, G.E.D., or California High School Proficiency Examination Certification and two years of general clerical or office assistant experience.

Special Requirement: Some positions may require the possession of a California driver's li­cense.

Physical Requirements: Ability to sit for prolonged periods of time, bend, stoop, speak and hear. This class requires the use of hands and arms to operate a computer key board, grasp objects, and to reach. Employees in this class must occasionally lift and/or move up to 25 pounds.

Applications will be screened according to the qualifications outlined in this announcement. Not all applications, which may meet the minimum requirements, will proceed to the next phase of the recruitment process. The best qualified candidates will be invited to continue in the selection process, which may include an oral panel interview and/or skills testing on June 11, 2018.

We will make reasonable efforts in the selection process to accommodate persons with disabilities.  Please contact the Human Resources Department prior to the review date for accommodation requests.

After receiving a conditional offer of employment, the candidate will be required to successfully complete a fingerprinted criminal history check.  After clearance of the fingerprinted criminal history check, the applicant will be required to submit to a pre-employment medical examination. Applicants must be successful in all phases of the selection process to be considered for this position.

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States.  All new employees are required by law to sign a loyalty oath. 

All government employees are disaster service workers as defined by California Government Code Section 3100.  In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

The Police Background Investigator is a civilian position assigned to the Administrative Services Division of the Police Department.

This is a part-time regular staff position classification; hence, per the Public Employees’ Pension Reform Act of 2013 (PEPRA), Retired Annuitants are discouraged from applying, as this is NOT a position to perform work of limited duration, nor is there a definite end date to this assignment.  

HOURLY RATE

$24.06 - $28.82

THE POSITION

This City of Hayward is excited to announce its recruitment for the part-time position of Library Assistant.  Under direction from the Lead Library Assistant, the Library Assistant provides customer service and assists library users in the use of library facilities, technology and equipment.  This position also performs data entry and maintenance of simple library records, while making routine contact with the public.

THE DEPARTMENT

The mission of the Library and Community Services Department is to preserve and enhance the quality of life for the Hayward community through neighborhood-oriented services, community-based problem solving, and information and resources that are relevant, accessible, and responsive to the community.  In every service provided, the goal is to transform lives and contribute to the health and success of the Hayward community.

DUTIES INCLUDE

Duties may include, but are not limited to, the following:

Deliver excellent customer service to library users, such as: greeting library visitors at library entrances and providing them with basic directional and informational assistance; issuing library cards and collecting library fines and fees; assisting library users with their library accounts; helping library users access and utilize library materials, facilities, and self-service systems; locating books and other materials for library users and/or placing requests for library materials in the library's online catalog.

Respond to general questions and inquiries from the public efficiently and professionally in person, by telephone, or online; and refer advanced requests or questions to the appropriate library staff or supervisor.

Handle and sort returned books and other library materials; set aside damaged materials for mending or withdrawal; process incoming and outgoing materials efficiently and accurately, both physically and in the library's electronic systems.

Communicate clearly, professionally and effectively with library users by telephone, in person, and/or online regarding their library accounts and other general customer service needs.

Access the appropriate databases to search for and identify books and other materials through the inter-library loan system; process incoming materials for distribution to the requesting library user; respond to requests from other libraries for outgoing inter-library loans.

Search library database records and verify entries and materials status.

Assist with planning, set-up, and execution of library programs and events.

Operate a cash register, make accurate change, prepare accurate receipts and money for deposit.

Perform basic maintenance and troubleshooting on office machines (e.g., replenishing paper and toner, clearing paper jams).

Assist library users with accessing the internet, utilizing library electronic resources, and other common computing tasks.

Perform related duties as assigned.

A complete job description and list of duties can be found at www.hayward-ca.gov

EXPERIENCE AND EDUCATION

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Previous clerical and/or customer service experience is required. Prior experience working in a library setting is preferred. Bilingual English/Spanish language skills are highly desirable.

Education: Equivalent to the completion of the twelfth grade.

Licenses and Certificates: Special assignments require possession and maintenance of a valid California Class C Driver's License.

SUPPLEMENTAL QUESTIONS

Completion of this Supplemental Questionnaire is required for your application to be considered and is an integral part of the examination process. Writing ‘see resume’ or ‘N/A’ is not a sufficient response. The rating of the supplemental questions may determine application status and/or rank on the eligible list.

1. Why do you want to work as a Library Assistant for the Hayward Public Library and what personal and/or work experience do you have that qualifies you?

2. The City of Hayward is a multicultural community.  Many of our customers speak a first language other than English. What  steps would you take to promote the library and encourage the customer to take advantage of library services and programs?

3. Customer Service applies to both the people you work with as well as the customers you serve. Describe a time you provided extraordinary customer service.

4. Please describe your level of computer proficiency, indicate any software applications you have used and for what purpose.

TO APPLY, CLICK 'JOB ANNOUNCEMENT URL' BELOW.

TO VIEW JOB FLYER, CLICK 'JOB PDF' BELOW.

The City of Albany has an immediate opening for the position of Maintenance Worker I.

Under general supervision, the Maintenance Worker I performs a variety of generalist tasks in maintaining streets; storm drainage and sewer systems; parks, landscaped areas, and grounds; buildings; and vehicles, equipment, and tools.  This is an entry-level position and is represented by the Service Employees' International Union - Local 1021.

Examples of Job Duties

Duties may include, but are not limited to the following:

• Performs sewer and storm drain maintenance including:  flushing, rodding, cleaning, and inspection. 
• Operates hand and power tools, and light and heavy construction equipment. 
• Paints traffic lanes, markers and curbs; paints by hand, and operates power paint spraying equipment. 
• Understands the fundamentals of signage.
• Operates pressure washing and steam cleaning equipment. 
• Maintains, inspects, and repairs signs and performs graffiti removal. 
• Operates sign pole installation equipment. 
• Operates power street sweeping equipment.

• Performs repairs to the exterior of buildings such as painting and gutter repair; and to interior systems, including plumbing, electrical, carpentry, floor coverings, painting, heating and air conditioning, appliances, locks, and security systems. 
• Provides emergency custodial services, pest control and graffiti removal.

• Performs mowing, weeding, trimming, pruning, cultivating, fertilizing, pest control, planting and cleaning of lawns, trees, plants and parks. 
• Cuts up and removes fallen tree branches and trees. 
• Removes and disposes of trash and litter. 
• Maintains and repairs park equipment and irrigation systems, including time clocks. 
• Operates small trucks, dump trucks, ride-on mowers, walk-behind mowing equipment, weed eaters, edgers, and similar power equipment. 
• Utilizes a variety of tools and related mechanical equipment.

• Operates, and performs basic maintenance and repair, as required.
• Performs other related generalist maintenance duties.

Minimum Requirements

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High school diploma or GED, or completion of a job or technical training program in general construction, street maintenance, grounds keeping, building trades, or a closely related field; and

• Three years of directly-related work experience; and

• Must be able to work occasional nights and weekends; and

• Must possess a valid California Class C Driver's License and a satisfactory driving record; and

• Must possess knowledge of the basic principles, methods, materials, tools, terminology, techniques, safe work practices, and problems associated with the maintenance of streets, sewers, storm drains, grounds, landscaping, buildings, vehicles and equipment. 

SPECIAL REQUIREMENTS

• The Maintenance Worker I may be exposed at times to raw sewage and associated waste matter.  In the event the State of California issues regulations requiring technical certification of sewer maintenance workers, employees in this classification will be required to obtain and maintain the technical certification required by the State.

The Ideal Candidate

• Can establish and maintain positive, cooperative working relationships with other Maintenance Workers and Public Works staff members, other City employees, contractors, and the general public.
• Has an excellent work ethic.
• Enjoys learning new techniques and exploring ways to improve efficiency; is resourceful and innovative.
• Follows safe work practices and procedures.
• Has an excellent customer service philosophy.

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula
• New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula
• This position participates in Social Security

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate
• Deferred compensation in-lieu of health insurance at Kaiser single rate for employees choosing to opt out by providing proof of outside coverage

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $20,000
• Employer paid long-term disability insurance
• Employee contributes to State Disability Insurance (SDI)

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 14 days of holiday pay per year
• 12 days of sick leave per year

Selection Process

Interested individuals are encouraged to apply online today!  Your completed application materials must detail any relevant education and experience you have.  The tentative recruitment schedule is as follows:

• Deadline to Submit Application:  May 28, 2018 at 5:00 PM
• Oral Board Interview:   June 12, 2018

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination.

The City of Albany is seeking qualified applicants for the position of Community Development Associate (Transportation Program Coordinator).  

Reporting directly to the Community Development Director, the Community Development Associate provides management of the City’s transportation planning process including: community engagement; management of consultants; preparation of staff reports to Commissions and City Council; presentations to Commissions and City Council; preparation and administration of grant programs; coordination with Public Works Department during construction of projects; and monitoring of completed projects. 

Examples of Job Duties

• Plans, coordinates, and implements recommendations to the City’s Traffic Management Plan.
• In collaboration with other colleagues in the Community Development Department staff, participates in General Plan policy and program implementation and planning application project review.
• Assists with pedestrian and bicycle trail projects, and related creek restoration projects.
• May represent the City on various commissions and committees; Works with the public and community organizations to develop and implement committee or commission policies, programs, and objectives, making a variety of presentations.
• Administers City sidewalk repair program, working in cooperation with the Public Works Division and affected property owners.
• Researches and writes grant proposals to fund transportation, trail or other related projects.
• Administers existing or new grant proposals, including ensuring that all requirements for reporting or publicity are met.
• Acts as the City’s liaison to various transportation related agencies, including but not limited to, the Alameda County Congestion Management Agency, the Metropolitan Transportation Commission, Caltrans, and AC Transit.
• Assists in continued enhancement and installation of bus shelters throughout the City.  Acts as the City’s liaison to the AC Transit bus shelter project.
• Meets with local groups and community residents on traffic and safety related issues.
• Writes staff reports and presents information to City Council.
• May direct consultants or contractors hired by the city to implement traffic management projects.
• Other related duties as assigned.

Minimum Requirements

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• A Bachelor’s Degree from an accredited college or university with major coursework in urban or transportation planning or a related field; and

• At least two (2) years of professional level experience in transportation planning or urban planning (including traffic management experience), or a closely related field; and

• Must be able to work occasional nights and weekends; and

• Must possess a valid California Class C Driver's License and a satisfactory driving record.

The Ideal Candidate

• Has knowledge and experience with transportation and urban design practices and standards. Typical transportation-related projects include traffic calming, cycling and pedestrian improvements, enhancing transit service, evaluation of public parking policies, and transportation-related K-12 school safety.
• Has the ability to write clear concise staff reports that provide decision-makers with accurate technical information and thoughtful analysis of options available.
• Has experience and comfort making public presentations.
• Has an appreciation for high quality urban design.
• Has respect for, and patience with, the local decision-making process.
• Demonstrates an ability to work in a congenial fashion with a variety of colleagues across the full range of municipal government services.

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula
• New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula
• This position participates in Social Security

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate
• Deferred compensation in-lieu of health insurance at Kaiser single rate for employees choosing to opt out by providing proof of outside coverage

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $50,000
• Employer paid long-term disability insurance

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 13 days of holiday pay per year
• 12 days of sick leave per year

Selection Process

Interested individuals are encouraged to apply online today!  Your completed application materials should include your updated resume and must detail any relevant education and experience you have.  The tentative recruitment schedule is as follows:

• Deadline to Submit Application:  May 29, 2018 at 5:00 PM
• Oral Board Interview:   June 6, 2018

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination.

Climate and Sustainability Outreach Fellow - AmeriCorps

The City of Piedmont is looking for an enthusiastic Climate Fellow to assist staff in implementing climate action plans and programs that will help the city reach its sustainability and greenhouse gas emission reduction goals, as included in its recently adopted Climate Action Plan 2.0.

The Climate Fellow work will mainly focus on three areas: the first area will be geared towards assisting City staff in developing a comprehensive climate action public engagement plan to educate and work with the community (create communication materials, develop an on-line emissions tracking tool for the community with interactive GIS layers, write informational reports, help organize workshops, etc.); the second area of work is to help in the implementation of energy efficient and carbon-free measures and programs for residential buildings, transportation options in our community, as well as municipal operations and facilities (work with city staff and the community to identify programs, technologies, and services that suit Piedmont's needs and profile, look for opportunities to fund programs, etc.). The third area of focus is working updating the city-wide greenhouse gas emissions inventory to report to the Global Covenant of Mayors, of which the City is signatory. Other tasks will include building and maintaining partnerships with community groups, public agencies, service providers, and other local governments.

The position will involve working in a regular office environment, interacting with staff from the city and outside agencies and environmental groups by phone and in person, attending local meetings with a sustainability focus, working on research and data collection, and writing reports and articles for publication on the city's website, community-based group public boards, and in news outlets. Other tasks will involve identifying, and coordinating with partners, resources, services and options that best match the city’s energy profile and outreach needs.

The City of Piedmont has been able to host and partner with CivicSpark Fellows for three years; this has provided Staff with a solid knowledge base and experience to support our Climate Fellows, and provide a strong platform to help them grow professionally. The fellow will team with staff to help the City join environmental and sustainability forces in the region and to share our experience with other jurisdictions.

Bachelor's degree at minimum, preferably within environmental studies or science, Candidates with prior environmental/sustainability experience are given preference.

Monthly stipend of $2,000, and educational award of $5,915 upon completion of service. Medical benefits offered at no cost through Symetra (childcare assistance and loan deferment also available, if applicable).

To submit your application, go to Climate Corps website, climate-corps.org.

For any questions, please contact Mira Hahn at mhahn@piedmont.ca.gov or Kevin Jackson at kjackson@piedmont.ca.gov
 

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW.