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ABOUT THE POSITION:

Under the direction of the Information Systems Manager, the Senior Systems Analyst is the technology lead for the planning, design, development, implementation, integration and management of hardware and software applications for the City.

EXAMPLES OF DUTIES

Duties may include, but are not limited to the following:

• Assists in the planning, organizing, assigning, directing, reviews and evaluates Information Systems staff, subcontractors and activities.
   
• Assists in the development and implementation of goals, objectives, policies and procedures, and work standards of the department.
   
• Sets priorities, develops implementations plans and oversees the implementation of Information Systems projects.
   
• Maintains safe working conditions for the workforce and public.
   
• Utilize computer technology for work management, information management and communications.
   
• Confers with and provides technical assistance to members of City departments on various computer, telecommunications and other information systems matters; coordinates activities of the divisions with those of other departments and agencies.
   
• Conducts or directs studies; develops and reviews reports of findings, alternatives and recommendations; directs the maintenance, upgrades and enhancements of the City’s computer, telecommunications and information systems and prepares a variety of periodic and special reports regarding assigned responsibilities.
   
• Represents the City in meeting with representatives of governmental agencies, professional, business and community organizations and the public; handles complaints and inquiries.
   
• Works closely with other members of the City’s Management teams to provide coordinated and supportive approach to service delivery.

POSITION

The Planning Intern works under the supervision and direction of a Senior Planner within the Community Development Department.  This position will perform a variety of duties in support of the Planning Division’s operations—administrative, clerical, and customer service.

This temporary assignment is scheduled to work up to 24 hours per week, with the duration dependent on funding.  

EXAMPLES OF DUTIES

- Scan and digitize project files, and create summary tables of scanned information.  
- Work with staff to organize filing system for scanned files.
- Conduct data collection and research for various Planning projects and surveys.
- Assist with updating Planning forms and handouts.
- Research and respond to basic requests for land use and zoning information.
- Shadow public counter staff to gain customer service experience.  
- Other duties as assigned.

POSITION

Reporting to the City Engineer, this position is responsible for oversight of complicated engineering activities of major municipal public work projects and design and performance of professional engineering work.  The incumbent will assist in policy development, administrative planning, consultant contract administration, and problem resolution; performs related work as assigned.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

Essential

• Develop and implement goals, objectives, policies, procedures, and priorities for an assigned project.
• Plan, coordinate, and supervise responsible engineering work in connection with municipal public works projects; manage the design of engineering plans and specifications for the construction of streets, storm drains, parks, signals, buildings and other improvements.
• Determine priorities and work sequences necessary to achieve objectives and assign personnel in accordance with priority and need.
• Assist in preparing the operating budget; confer with and advise staff on administrative policies and procedures, and technical problems, priorities, and methods.
• Provide engineering assistance to developers, contractors, consultants, other agencies, and the general public to resolve complaints and problems and insure successful project completion.
• Prepare general correspondence, technical reports, statistical reports, and City Council agenda items.
• Represent the City at public meetings.
• Make presentation before staff, governing bodies, and to community groups.
• Develop scope of work for consultant proposals and act as project liaison for consultants; manage consultant contracts.
• Prepare or direct the preparation of grant applications, environmental assessments, legal descriptions, engineering reports and recommendations.
• Prepare recommendations regarding engineering policies, procedures and standards pertaining to assigned areas of activities.
• May serve as Acting City Engineer.

 Important:

• Perform related duties as assigned.

Physical Requirements:

The work requires a combination of the following physical requirements depending upon a given task, on a given day: 3 to 6 hours of standing; up to 3 hours of sitting, walking, bending, stooping, twisting, turning, driving, or reaching forward or overhead; up to 3 hours of lifting, carrying, pushing/pulling less than 10 lbs., face-to-face talking, verbal contact, telephone conversations or public speaking; 3 to 6 hours of finger dexterity, eye-hand coordination, light grasping, accommodation, and conversations; vision accuracy (near and far), field of vision, color vision.

Mental Requirements:

The work requires a combination of the following mental requirements depending upon a given task, on a given day: abstract variables; taking, interpreting, comprehending and following instructions; simple to complex- reading, writing, and math skills; spatial, clerical; forming, synthesizing, coordinating, analyzing, compiling, computing, copying, comparing, speaking-signaling, serving, helping, setting up, precision work, driving, manipulation, handling; performing simple, repetitive tasks to varied, complex task; generalizing; evaluating; responsibility for direction.

Work Environment:

Work is performed indoors and outdoors; slippery, uneven surfaces, using a computer and other office equipment; working alone; working around or with others.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW.

SALARY

The current salary range for this 37.5/hr. week benefitted position is $4,440 to $6,082 per month. Flexible schedule will include evenings and weekends.

DEFINITION

The Program Coordinator plans, implements and evaluates programs, events, and services in a specific area of recreation, cultural arts, and/or facilities; supervises and evaluates part-time temporary program personnel and volunteers; assists in the development and monitoring of facilities.

SUPERVISION RECEIVED AND EXERCISED

Work under general supervision of a Program Supervisor. Provide direct supervision to Program Assistants, other program personnel and volunteers.

ESSENTIAL JOB DUTIES

Plan, implement and evaluate programs, classes, events and services. Assist in recruiting, training, supervising and evaluating part-time personnel and volunteers. Recruit/orient contractual instructors; develop and monitor contractual service agreements. Prepare memos, correspondence, reports and public information in a variety of forms. Represent the Town and Recreation, Arts and Community Services Department to citizens, advisory bodies and community organizations and serve in liaison roles, as assigned. Interpret Town policies to the public. Conduct program assessments and outreach/marketing activities. Maintain accurate records and compile/report program information and other data. Prepare and monitor program revenue and expenditure budgets. Assume additional responsibilities in the absence of the Program Supervisor, as needed. Perform other duties, as assigned. Perform duties within OSHA standards.

SPECIFIC TO CULTURAL ARTS PROGRAM:

– Performing Arts

Responsible to design, maintain, repair and operate lighting, sound, and related theatrical equipment and technical systems.  Create working drawings, build and paint scenery for Town programs.  Coordinate technical requirements of scenery, props, lighting, sound and theatrical effects.   Provide logistical and technical support for community organizations. Develop and maintain facility schedule for Village Theatre.  Review and recommend purchase of theatre equipment; maintain stock of standard theatre supplies; keep equipment inventories current; maintain use logs and maintenance records; ensure theatre guidelines comply with fire codes, and other state code regulations.  Instruct staff, temporary employees, contract instructors, volunteers and community organizations in appropriate safety procedures.  Performs duties within OSHA standards.

OTHER JOB FUNCTIONS/DUTIES

Assist in preparation and management of theatre budget.  Participate in and/or support the development and implementation of department programs and town wide community special events. Perform related duties and responsibilities as assigned.  Complete special projects and tasks as assigned.  Serve on Department and/or Town-wide committees.  Use computers and other office equipment to accomplish assigned work.

Knowledge of:

Theatre terminology, design principles, theatre equipment/supplies; Audio and lighting systems operations and maintenance; Theatre equipment maintenance and repair; Theatre lighting design and implementation; Electronic technology necessary for maintaining equipment; Construction and electrical trade practices; Safety requirements for personnel and equipment; Electronic and audio principles used in theatre production; Videotape recording, special effects, projection equipment and electronic editing; Computer terminals, microcomputers, and related terminology; Scheduling theatre events to maximize use of theatre.

Ability to:

Work from and generate mechanical drawings and blueprints; design and execute artistic and technical support services for theatre events; learn the procedures, functions and requirements of assigned duties; Understand and carry out oral and written directions; Operate, troubleshoot, and do routine maintenance on theatre production equipment; lift 50 pounds; communicate effectively with Town officials, general public and the media. 

Specific to Cultural Arts Program:

– Performing Arts

Assist or instruct and supervise others in the use, maintenance, and repair of theatre equipment; establish, maintain and foster positive and harmonious working relationships with co-workers; staff and community groups; use various computer hardware and software systems and office equipment; coordinate and implement effective lighting and sound for a variety of performing art productions;

effective oral and written communication skills.

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

Two years experience in professional theatre or stage productions involving all major technical aspects, including lighting, sound, electrical equipment, set design, and fabrication; Midi, digital sound and scenic projection experience desired.

Education:

Bachelor's degree in Theatre Arts, Education or other related field or an equivalent combination of education and experience.

Licenses:

Possession of a valid California Driver's License or ability to obtain a California license within 30 days of hire is required.  First Aid and CPR certification is required, but may be obtained during the probationary period.

APPLICATION/SELECTION PROCEDURES

Qualified persons interested in applying for this position should submit an application online at www.CalOpps.org and attach a resume.  Closing date is June 6, 2018 at 11:00 p.m. The most qualified applicants will be invited to participate in an Assessment Center interview process. The Assessment Center is tentatively scheduled for Friday, June 22, 2018. The appointee will be selected from among those determined by the board to be the best qualified.

In accordance with the Federal Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the selection process, please contact the Human Resources Manager at 925/314-3376.

DEFINITION

To provide analytical, administrative and technical assistance by coordinating, monitoring, and reporting on a wide variety of areas related to human resources, including: recruitment, retention, employee development, benefits administration, employee engagement, wellness programs, compensation, and payroll.   To support the Human Resources Manager in carrying out employee policies, procedures, and programs that support the Town’s mission, vision and service delivery priorities. 

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from Human Resources Manager.  Supervises the part-time Clerical Assistant in the Human Resources Division.  This position may also supervise the Administrative Services Coordinator.

ESSENTIAL JOB DUTIES

Human Resources:

• Conduct new employee orientations, update new employee packets; update employee handbook, process all Personnel Action Forms for both regular and temporary employees.
• Handle confidential personnel and payroll files.
• Keep employees informed through the Human Resources internet (SharePoint)
• Track trends and developments in the areas of employee engagement, recruitment, retention and employee development.
• Coordinate onboarding efforts, including the New Employee Orientation & Tour, and Buddy Program
• Maintain the Human Resources Division web pages on the Town’s website
• Administer medical and dental enrollment forms through open enrollment/new hire/life events for employees through Benefit Bridge and the Town’s financial system, MUNIS.
• Coordinate and assist departments with recruitments including assessment centers and/or oral boards.
• Develop surveys, staff reports and presentations.
• Maintain the employee pull notices for those employees driving Town vehicles. 
• Prepare memos and correspondence for human resources matters; compile, maintain and update employee personnel.
• Performs duties within OSHA standards.
• Manage special projects as assigned.

Payroll:

• Assemble and input data pertaining to employees in MUNIS and ESS for time entry.
• Maintain statistical reports (employee information, employee verifications).
• Process payroll information on a bi-weekly basis for the Finance Division.
• Maintain all employee payroll files plus all generated monthly reports.

OTHER DUTIES

• Maintain and distribute key cards to all Town facilities.
• Serves as the Human Resources Division representative on the Town’s Wellness Committee and Employee Engagement Committee.

QUALIFICATIONS

Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Principles, methods and procedures utilized in personnel administration, particularly those related to recruitment and selection, classification and salary and benefit administration.
• Principles of payroll and accounting.
• Knowledge of Microsoft Office 365 Suite or related software.
• Knowledge of personnel laws.

Ability to:

• Type accurately at a speed of 65 words per minute.
• Understand and carry out both oral and written directions in an independent manner.
• Conduct research, prepare reports
• Organize and prioritize workload for self and others, exhibiting flexibility in changing priorities when necessary.
• Supervise employees; and serve as a coach or mentor to other positions in the organization on an as-needed basis.
• Learn and operate complex computer programs including database, spreadsheet and accounting programs.

EXPERIENCE AND EDUCATION

Experience: 

Minimum of three years full-time related professional experience or any combination of four to five years part-time related experience.  Prior HR generalist experience preferred. 

Education:

Bachelor’s degree in human resources, public administration or related field. Master’s degree in human resources, public administration or closely related field is desirable.

License:

Valid California Drivers’ License.              

TO VIEW THE JOB ANNOUNCEMENT, CLICK ‘JOB ANNOUNCEMENT URL’ BELOW.

THE POSITION

Under general supervision, provides a variety of moderate to difficult clerical support services to the Public Works Department.  This is a Full Time position (9/80 schedule: Monday-Friday with every other Friday off).

This is the journey level class of the Office Assistant series, fully com­petent to independently perform a variety of office support duties. All positions are charac­terized by the presence of guidelines from which to make decisions and the availability of su­pervision in non-routine circumstances. Specific duties will vary with the departmental as­signment, but all positions require incumbents to prepare reports, documents, and correspon­dence using a variety of word processing, spreadsheet, and publishing software applications. May be assigned to work on committees or special projects. This class is distinguished from the Senior Office Assistant in that the latter performs the more complex office clerical assignments and may provide lead direction or work review for assigned clerical staff and/or specialized knowledge of permit or application processes, legal requirements, or budget activities.

ESSENTIAL DUTIES

Prepares correspondence, reports, forms and specialized documents related to the functions of the assigned department from drafts, notes, dictated tapes, or brief instruc­tions using a variety of word processing, spreadsheet, and publishing software applications; operates personal computer systems to input or retrieve data and prepare reports; proofreads and checks materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling; makes corrections as required; creates graphics and other presentation materials; prepares and updates a variety of reports, which may require the use of arithmetic calculations; maintains records and processes forms, such as payroll, purchase requisitions and other forms and computer files re­lated to the assigned department; researches, compiles and provides tracking for information and data from departmental files, records and reports; acts as receptionist and receives and screens visitors and telephone calls, takes messages and provides factual information regarding City or assigned department activities and functions; may be assigned to work on special proj­ects and committees for City-wide events or program activities; operates standard office equipment, performs such office support activities as opening and distributing mail, processing out­going mail, and ordering office supplies; and may provide backup clerical support for other clerical positions.

QUALIFICATIONS

Knowledge of:

• Standard office practices and procedures.
• Operation of a variety of word processing, spreadsheet, and publishing software appli­cations.
• Operation of standard office equipment including office computers and networks.
• Computer and paper record keeping, report preparation and filing methods.
• Correct English usage, including spelling, grammar, punctuation and standard office document formatting.
• Policies and procedures of the City and those related to the department to which as­signed.
• Basic research techniques and report writing.
• Basic business arithmetic.

Ability or Skill to:

• Perform detailed clerical work accurately.
• Perform word processing work accurately.
• Organize and maintain office files and records accurately.
• Compose correspondence from brief oral instructions or written documents utilizing appropriate formats.
• Make accurate arithmetic calculations.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment.
• Prioritize work, coordinate several activities and work projects, and meet deadlines.
• Maintain effective working relationships with those contacted in the course of the work.
• Operate an office computer and software applications in a manner appropriate to the position. Some positions may require high speed levels in word processing activities.
• Understand and carry out oral and written directions.

Experience and Training:

Any combination of education and experience equivalent to a high school diploma, G.E.D., or California High School Proficiency Examination Certification and two years of general clerical or office assistant experience.

Special Requirement: Some positions may require the possession of a California driver's li­cense.

Physical Requirements: Ability to sit for prolonged periods of time, bend, stoop, speak and hear. This class requires the use of hands and arms to operate a computer key board, grasp objects, and to reach. Employees in this class must occasionally lift and/or move up to 25 pounds.

Applications will be screened according to the qualifications outlined in this announcement. Not all applications, which may meet the minimum requirements, will proceed to the next phase of the recruitment process. The best qualified candidates will be invited to continue in the selection process, which may include an oral panel interview and/or skills testing on June 11, 2018.

We will make reasonable efforts in the selection process to accommodate persons with disabilities.  Please contact the Human Resources Department prior to the review date for accommodation requests.

After receiving a conditional offer of employment, the candidate will be required to successfully complete a fingerprinted criminal history check.  After clearance of the fingerprinted criminal history check, the applicant will be required to submit to a pre-employment medical examination. Applicants must be successful in all phases of the selection process to be considered for this position.

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States.  All new employees are required by law to sign a loyalty oath. 

All government employees are disaster service workers as defined by California Government Code Section 3100.  In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

The Police Background Investigator is a civilian position assigned to the Administrative Services Division of the Police Department.

This is a part-time regular staff position classification; hence, per the Public Employees’ Pension Reform Act of 2013 (PEPRA), Retired Annuitants are discouraged from applying, as this is NOT a position to perform work of limited duration, nor is there a definite end date to this assignment.