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ACCOUNTING AND CUSTOMER SERVICE ASSISTANT

Part-Time Temporary (No Benefits*)

$22 to $28 per hour

(Up to 19 Hours Per Week)

The Position

The City of San Bruno is searching for a part-time temporary Accounting and Customer Service Assistant to work up to 19 hours per week. This position will be assisting the CityNet Services department with the overflow of customer service phone calls and emails, as well as entering invoices into the City’s financial payment system.

Ideal Candidate

The ideal candidate possesses a high level of attention to detail, organizational skills, ability to multi-task and handle stressful customer service interactions, problem-solving and troubleshooting capabilities.

How to Apply

Applications may be submitted online at https://www.calopps.org/san-bruno/job-20042907. The City of San Bruno utilizes a merit-based selection system. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.

What happens next?

We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable. Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job-related exercise, physical test or job simulation, phone interview, in-person or video interview(s), and/or web-based testing.

* This is a part-time/temporary/seasonal position with the City of San Bruno.  As such, employees agree to serve in an at-will capacity and understand that service with the City may be terminated at any time.  This position works a maximum of 19 hours per week and does not provide any benefits, except for paid sick leave. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, all temporary, part-time, and seasonal employees, who on or after July 1, 2015, work in California for 30 or more days within a year from the commencement of employment are entitled to paid sick leave for prescribed purposes.  Employees will accrue one hour of paid sick leave for every 30 hours worked and are entitled to use accrued sick days beginning on the 90th day of employment.  Employees may use up to 24 hours (or 3 days) of accrued sick leave in each year of employment.

The City of San Bruno is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws in its employment actions, decisions, policies and practices.  The City of San Bruno Human Resources Department will make reasonable efforts in the selection process to accommodate disabled applicants. Individuals with disabilities who would like to request an accommodation in the process must inform the Human Resources Department by the final filing date by emailing hr@sanbruno.ca.gov.

The County Manager's Office (CMO) is seeking qualified applicants for the position of Principal Management Analyst.  This is an excellent opportunity to join a committed team of hard-working, intelligent, and innovative professionals. 

Under the direction of the County Chief Financial Officer and as part of a team of three Principal Management Analysts, one Lead Management Analyst and eight Management Analysts, the Principal Management Analyst assists in the development and production of the County's $3.9 billion budget; assists with the coordination of county-wide budget monitoring and preparation of regular financial performance reports; performs fiscal and policy analysis on issues impacting County departments; leads efforts in policy development, policy compliance reviews, program reviews, countywide studies, and special projects; and makes well-informed written and oral recommendations to the County decision makers.  The Principal Management Analyst oversees the work of the Management Analysts and their assignments to department customers and may be assigned as the budget analyst for a few department customers.

The Principal Management Analyst will play a critical role in the upcoming redesign of the County’s performance management, including training department customers on the use of performance data to effectively manage programs and services; semi-annual reporting to the Board of Supervisors; the implementation of Countywide administrative/fiscal improvements; and the mechanism for providing transparency to the residents of San Mateo County. 
 
This work requires the use of independent judgment and the application of extensive knowledge of government finances, accounting, and government programs and organizations in meeting a wide variety of complex problems involving continual public, intergovernmental, and interdepartmental relations.

Experience and Education: Any combination of experience and education that would likely provide the required knowledge, skills, and abilities is qualifying.  A typical what to qualify is:

• Experience:  Two years of professional experience performing a wide variety of administrative support duties.
• Education: A master's degree from an accredited college or university with major course work in public administration, public policy, business administration, finance, or a closely related discipline is preferred.

Knowledge of:

• Advanced principles and practices of organizational analysis and human resource planning
• Basic principles and practices of the County operations and its administration and organization
• Advanced principles of financial administration, including public budgeting, forecasting, and reporting
• Local and state legislative processes and the key players within those processes
• Principles of effective leadership and group facilitation skills/methods
• Computer systems and applications as used within the Count
• Principles of personnel training, supervision and evaluation

Skill/Ability to:

• Direct and participate in advanced administrative and operational activities related to assigned work section or program area specialty
• Coordinate critical activities with other departments, programs, and/or outside agencies
• Direct and participate in the analysis of a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations
• Interpret policies, guidelines, and procedures
• Develop recommendations and make decisions of considerable impact
• Supervise, evaluate, and train assigned personnel
• Communicate effectively both orally and in writing
• Perform complex mathematical and statistical calculations accurately
• Establish and maintain effective work relationships with those contacted in the performance of required duties
• Effectively articulate the County's position on a wide range of legislative issues before state and local legislative committees and bodies

Applications are being accepted for the position of Deputy Finance Director with the City of South San Francisco

DEADLINE TO APPLY: SEPTEMBER 25, 2020 AT 11:59 P.M.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Finance; Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT

The Finance Department provides critical financial services citywide, setting the fiscal accountability and policy controls over the use of City funds. It leads the fiscal accountability efforts and ensures the responsible and legal use of City funds through thoughtful appropriations and implementation and management of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include financial planning and analysis, risk mitigation and strategic consulting.

The City’s total adopted appropriated budget for FY2020-21, excluding transfers between funds, totals $192.8 million. With a staff of 14.5 FTEs, the Finance Department is a strategic business partner to every City department and central to City operations. 

The Department is looking for an experienced Deputy Finance Director whose duties may include:

• Supporting the biennial budget development process, including supervising and mentoring the financial analysts who support effort;
• Leading the annual audit process and ensuring the timely issuance of the CAFR;
• Spearheading the review of the City’s internal controls and providing guidance related to best practices; and
• Assisting on special projects as directed by the Director of Finance, such as an enterprise resources planning system implementation or bond issuance.

The City of Foster City seeks a seasoned and dynamic leader to serve as its next City Manager during a unique time of challenges and opportunities. The City, like all cities, is facing a period of increased financial uncertainty due to the economic fallout of COVID-19 pandemic and will have to adapt the organization to meet these challenges while still providing high level services to the community. The next City Manager will lead a young, mostly new, and highly skilled City staff in a collaborative and team-oriented fashion with a focus on mentorship and organizational development. While this is a unique moment, there are numerous opportunities for the next leader to shape the organization and move the City forward into the future.

Salary is negotiable DOQ (current maximum is $256,308)

The Process

If you are interested in pursuing this unique and exceptional career opportunity, please visit the Avery Associates Career Portal on our website at www.averyassoc.net/current-searches/ to upload your letter of interest, resume, and contact information, including email addresses for five work-related references. (We will not contact references until after an initial interview takes place.)

Bill Avery or Paul Kimura Avery Associates

3½ N. Santa Cruz Ave., Suite A

Los Gatos, CA 95030

E-mail: jobs@averyassoc.net

The final filing date for this recruitment is September 30, 2020.

If you have any questions regarding this position, please contact Bill Avery or Paul Kimura at 408.399.4424 or email: bill@averyassoc.net or paulk@averyassoc.net.

To View entire job announcement, click the link below:

The Purchasing Division of the Finance Department offers unique career development and advancement opportunities in public sector procurement and contracting. The Division is responsible for the centralized procurement of equipment, supplies, materials, IT, and non-consulting services pursuant to the City of San José Municipal Code Title 4, Chapter 4.12. The Division is also responsible for providing guidance and oversight for the procurement of consulting services which is managed by the individual City departments. 

The Purchasing Division is focused on delivering procurement and contracting services based on public procurement best practices. The team is headed by a Deputy Director, who oversees two purchasing-related workgroups. One workgroup is managed by a Program Manager who oversees a group of buyers and a staff specialist, who primarily handle tactical procurements such as low-bids, purchase orders, and p-card purchases. Another workgroup is managed by the IT & Strategic Procurement Manager who oversees a group of Senior Analysts, Analysts I/II, and the IT Buyer. 

This team is responsible for handling the City’s complex procurements (i.e., primarily Requests for Proposal) and contract activity. 

The work environment is dynamic and engaging, with procurement staff interfacing with nearly all City departments in delivering products and services. The Division offers opportunities for growth and advancement.

The Department of Finance is hiring a Senior Analyst in the Purchasing Division. The Senior Analyst is a management position that reports to the IT & Strategic Procurement Manager and is responsible for strategic procurement activities, projects, and agreements on behalf of various City departments.

Responsibilities for the position may include, but are not limited to:

- Working with various City departments to prepare, issue, and oversee complex Requests for Proposals (RFPs), Requests for Information (RFls), and other solicitation methods for City funded projects, as well as federal and state funded projects

- Managing strategic and complex procurement activities, including developing specifications and facilitating the evaluation process

- Developing, negotiating, writing, and executing strategic and complex contracts

- Administering contracts, including negotiating amendments, change orders and exercising options

- Drafting and preparing Council memoranda and responses to protests

- Training and educating City staff on Citywide purchasing rules, procedures, and processes

- Assisting departments with vendor management and contract management activities as required

- Performing data and financial analysis for purchasing and contracting activities

- Clearly expressing ideas verbally and in writing

- Preparing standard and ad hoc reporting

- Supervising assigned staff

- Conducting and facilitating Request for Quotes (RFQ) and Request for Bids (RFB) and issuing Purchase Orders (POs) as assigned

- Performing other duties and special projects as requested such as vendor training, emergency preparedness, and implementing procurement and contracting process improvements.

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

COVID-19 Remote Work

Please be aware that as a result of the COVID-19 pandemic, the Senior Analyst will most likely be expected to work remotely at least some, if not all, of the time until further notice. If this is required, the Senior Analyst will be assigned a laptop by the City with all software and software access required to perform the assigned duties. The Senior Analyst be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy to be able to fully perform their responsibilities remotely in accordance with the City’s Policy Manual, Section 1.7.3 Remote Access, at https://www.sanjoseca.gov/your-government/city-manager/employee-relations/city-policy-manual.

The City of Belmont Finance Department is recruiting for the position of Deputy Finance Director (Assistant Finance Director).

Recruitment will be opened until filled. This recruitment is subject to close at any time without notice. Applicants are encouraged to apply as soon as possible. First review of applications will be August 17.

The Deputy Finance Director (Assistant Finance Director) directs, manages, supervises, and coordinates the City's day to day finance operations and activities including budget, payroll, purchasing, business licenses, accounts receivable, accounts payable, general ledger, fixed assets, financial planning and records maintenance, reporting, tax administration, and annual audit functions.  The position also coordinates activities with other divisions, departments, and outside agencies and provides highly responsible and complex administrative support to the Finance Director.  In addition, this position is responsible for treasury operations and debt management.  The position receives administrative direction from the Finance Director and exercises direct supervision over professional and technical staff.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Direct, manage, supervise, coordinate and evaluate the work of staff responsible for the City's day to day financial operations and activities including the functions of budget, payroll, purchasing, business licenses, accounts receivable, accounts payable, general ledger, grants, treasury and debt management, computer systems applications, internal control and annual audit functions.
• Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
• Participates in the maintenance of the indirect cost allocation plan and performs accounting work related to the integration of the plan with the automated financial system.
• Plan, direct, coordinate and review the work plan for accounting staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
• Oversee and participate in the development and administration of the annual operating and capital budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
• Prepare, review and evaluate a variety of financial reports and statements including general ledger, bank reconciliation, budget variances, monthly and annual reports.
• Manages, coordinates and accounts for all long-term debt, pass-through agreements, and tax rebate programs.
• Oversees all internal accounting control functions.
• Develop and implement policies, procedures and controls to ensure compliance with laws, regulations, City policies and generally accepted accounting procedures; analyze fiscal transactions and records to ensure conformity and compliance with generally accepted accounting principles, procedures, practices and City codes and ordinances.
• Research and develop new revenue opportunities, support revenue diversification through economic development, enterprise cost recovery, fee for service programs and tax enforcement.
• Review monthly journal entries; allocate investment earnings to funds; allocate other cost and expenses and review employee expense accounts.
• Oversees year-end close of City, Successor Agency, Special District, and other agencies’ books and annual audit.
• Assist independent auditors with their annual review of financial records; prepare and provide support documentation and answer questions concerning financial records and accounting practices; ensure audits are completed in a timely manner.
• Provide the financial information for and assist with the administration of debt, issuance of municipal bonds, tax and revenue anticipation notes, tax allocation bonds and other forms of debt.
• Oversees operation, implementation or deployment of finance related computer systems applications.
• Provide staff support to the Finance Director; provide accounting services to the joint ventures of the City; perform the duties of Finance Director in the absence of same.

To review the complete job description, visit www.belmont.gov

As one of the largest providers of affordable housing in the Bay Area and a designated Moving To Work (MTW) agency, the award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals looking to make a difference in Silicon Valley. SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,000 units of affordable housing in Santa Clara County.

If you are looking to help solve one of the most significant problems in the Bay Area and want to be part of a collaborative, innovative organization dedicated to building a better Silicon Valley, then apply today!

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT URL' BELOW.

THE PROPERTY TAX DIVISION
The Property Tax Division of the County Controller's Office is responsible for computing tax rates based on assessed property values provided by the County Assessor, distributing property taxes to local taxing agencies and processing roll corrections and refunds. The Division also handles accounting for special districts.

The Property Tax Division Manager, under the Assistant Controller's direction, will oversee the responsibilities of the Division and the accounting services provided to the special districts. In this role, the Property Tax Division Manager will have the opportunity to work with and supervise a team of ten dedicated and experienced property tax personnel.

The Property Tax Division Manager position requires the ability to understand complex property tax law, provide this information to staff and incorporate changes into the property tax system. The ever-changing laws, rules and regulations require a keen ability to consider and solve-for the impacts the changes will make throughout the property tax system.  The person in this position should have demonstrated success is such collaborative efforts.

Duties will include, but are not limited to:

• Manage the annual calculation of debt service tax rates, annual tax levy, apportionments of all property tax dollars, and roll maintenance.
• Manage preparation and filing of periodic property tax reports.
• Address inquiries from internal and external stakeholders.
• Be responsible for maintaining compliance with State laws and regulations.
• Ensure proper accounting of property tax transactions and of jurisdictional changes.
• Determine, track, and report budget and performance measurement standards for the division.
• Possess supervisory experience which includes hiring, training, evaluating, counseling, disciplining, and assigning work to staff.
• Maintain a cross-training program for staff development that provides backup support for the functions within the unit.
• Create, establish, revise and maintain written policies, procedures, and job instructions for all aspects of the Property Tax Division process.
• Research complex technical property tax related questions or issues and apply knowledge to designing and communicating viable solutions.
• Develop and maintain controls to ensure property tax apportionments, related schedules and work papers are computed accurately and timely.
• Analyze, evaluate and coordinate system programs and formulations and make appropriate recommendations to enhance current processes.
• Consult with management, officials from other government agencies and other interested parties on policies, practices and matters related to property tax administration.
• Monitor, review, and assess implications of changes in laws and regulations.
• Provide opinions and procedures for implementation of changes in laws and regulations.
• Manage the property tax system which includes collaborating with IT personnel to develop improvements, implement design changes, and design necessary training for the user community.
• Perform related work as required.

Qualifications

Knowledge of:

• Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting.
• Advanced principles of financial forecasting and financial analysis.
• Theories, principles and practices of accounting and auditing and their application to governmental accounting.
• Generally accepted accounting principles and/or auditing standards including those specifically applicable to government agencies.
• Basic principles and practices of County-wide operations and its administration and organization.
• Advanced principles and practices of operational, financial and EDP auditing.
• Advanced principles and practices of management and organizational effectiveness.
• Principles of personnel training, supervision and evaluation.
• Relevant automated fiscal/financial information systems, applications and terminologies.
• Federal, State and local laws and regulations applicable to assigned area of responsibility as well as laws and regulations governing the financial operations of public agencies.

Skills/Ability to: 

• Plan, organize, manage, coordinate and evaluate the functions and staff of assigned division.
• Analyze and evaluate complex accounting, auditing, and/or financial problems, records and reports.
• Prepare clear and concise reports.
• Analyze, interpret, apply and explain related laws and regulations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate effectively both verbally and in writing.
• Coordinate activities with other departments, programs and/or outside agencies.
• Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
• Develop, administer and interpret policies, guidelines and procedures related to the assigned program area.
• Plan, schedule and manage large scale projects.
• Negotiate agreement between differing individuals and groups of individuals, and utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea.
• Work cooperatively with other County departments and public and private organizations.
• Perform complex mathematical and statistical calculations accurately.
• Prepare complex and detailed written reports, procedures, grant applications and contracts.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is: 

• Education: Bachelor's Degree in Business, Accounting, or Public Administration or a related field.
• Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.

Please submit applications at the link below:

https://www.governmentjobs.com/careers/milpitas/

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.