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The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Messenger Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 
 
The Messenger Clerk performs, under immediate supervision, perform work of routine difficulty in the collection and delivery of documents and materials to City departments and locations throughout the City. Performs routine clerical tasks as required.  
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
 
Competencies
 
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

·     Job Expertise - Demonstrates knowledge of and experience with applicable technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. 
·     Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
·     Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
·     Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
·     Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
 

DESCRIPTION/RESPONSIBILITIES:

     Community Energy is seeking one (1) full-time Principal Office Specialist. 

     This is a fast-paced position that will allow an intense focus on organizational, writing, and editing skills. The Principal Office Specialist will be a vital resource for management, by balancing meeting schedules and appointments, tracking and editing a variety of documents, and providing a wide-range of administrative support. 

     The ideal candidate will need to rely on their advanced communication skills, positive attitude, and willingness to adapt in order to support the department. Community Energy is seeking a well-rounded individual who will enthusiastically take ownership of the following tasks:

     * Managing multiple executive calendars;

     * Independently preparing and drafting memorandums, meeting notes, and other documents;

     * Writing and editing documents, which may be technical in nature and may have tight deadlines;

     * Preparing various materials for meetings and presentations;

     * Overseeing office supply and special orders;

     * Attending and representing San José Clean Energy at outreach events;

     * Providing outstanding customer service; and

     * Other duties as assigned.

     This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

     Salary Information

     The current salary range for Principal Office Specialist is $55,473.60 - $67,433.60.

     The actual salary shall be determined by the final candidate's qualifications and experience. In addition to the starting salary, employees in the Principal Office Specialist classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose background best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response. 

    1. Do you have a high school diploma or equivalent (i.e., a General Education Development [GED] or California Proficiency Certificate) AND  three (3) years of experience in varied office clerical work?

    2. How have you obtained three years of office clerical work experience? Include the dates of employment, name of employer(s), and your main job duties.

    3. Do you have experience supporting executive calendars? Please summarize.

    4. How do you effectively manage your time when you have multiple projects with competing deadlines?

    5. Provide an example of a situation where you had to collaborate with multiple stakeholders, with different or competing views, to reach a solution.

    6. How do you provide outstanding customer service?

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. If you have questions about the duties of this position, the selection or hiring process, please contact Jeannette Mestaz-Romero at: jeannette.mestaz@sanjoseca.gov.

Please click on the Job PDF button below to view the full job announcement brochure. 

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

Midpeninsula Regional Open Space District is seeking an organized and self-motivated professional to fill our newly-created Senior Grants and Procurement Technician position. The ideal candidate is enthusiastic about open space preservation and has support experience related to grants and procurement or contracts. We are looking for an independent worker with strong writing and editing capabilities, who is detail-oriented and able to meet deadlines while managing multiple competing priorities. 

About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  This is an exciting time to be part of the District’s team!  If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position. To learn more about the District, visit our website, OpenSpace.org, and view our “Working for Midpen” video on our Jobs page. 

About the Position: This position is responsible for a variety of difficult and complex technical duties, as well as administrative and clerical support to both the Grants and Procurement functions. The Senior Grants and Procurement Technician will dually report to the Grants Program Manager and the Procurement and Contracts Specialist, with time evenly split between the two. This is an advanced journey-level classification, where you will be asked to perform detailed and technical work accurately and in a timely manner. The Grants Program and Procurement duties are described below. 

Grants Program

The purpose of the Grants Program is to identify and secure external funding and to manage a small Grantmaking Program, which provides competitive funding to external organizations. In this role, the Senior Technician will support the entirety of the grants lifecycle, from identifying funding sources, assisting with writing grant proposals and, once awarded, monitoring compliance with the grant agreement. This will include managing and tracking ongoing deadlines, collating information for grant reports and reimbursement requests, and communicating closely with other Midpen departments to gather project information. Likewise, the Senior Technician will also support processing reimbursement requests made by grantees through the Grantmaking Program. Other duties will include administrative and record-keeping functions, including meeting scheduling, invoice processing, and data management.

Procurement

The Procurement team manages full-cycle procurement and contract administration from coordination of solicitation to contract execution and closeout.  In this role, the Senior Technician will be responsible for preparing contracts and purchase orders for District departments; entering data into Midpen’s enterprise resource planning system (ERP); producing reports; record and track spending; maintain purchasing files, interact with vendors and support price and term negotiations; support and manage solicitations in bid tool; manage Procurement Sharepoint site; and perform related duties as assigned.  Support includes administrative functions, including meeting scheduling, responding to inquiries, and data management.

Work Environment:  This position is part of Administrative Services at the District’s offices in Los Altos, California: in a standard, primarily sedentary, office setting, using standard office equipment. 

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:  Equivalent to the completion of twelfth (12th) grade supplemented by  college-level coursework in accounting or finance and five (5) years of experience in the maintenance of financial and accounting records, budgeting, grants support, procurement support, or financial support experience.  Prior experience in the public sector is highly desired.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

How to Apply:  Apply online at the public sector job board, CalOpps.org.  First application review is on August 1, 2019.

The following four (4) application items are required and constitute a complete application:

(1) A fully completed CalOpps employment application

(2) Cover Letter

(3) Resume

(4) Supplemental question responses

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline: We recommend applicants be available on the following dates for panel interviews (we are unable to accommodate vacation schedules):

First Interview: August 22, 2019

Final Interview/Written Exercise at our office in Los Altos: August 29, 2019

Estimated Start Date: September

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at (650) 691-1200.

Put your passion for Open Space to work!

Working as a census worker can be a great way to make extra money while helping your community. The U.S. Census Bureau is recruiting thousands of people across the country to assist with the 2020 Census Count. In Santa Clara County, the Bureau is looking to hire over 1000 census workers for a variety of temporary jobs, including census takers (also referred to as enumerators), recruiting assistants, office staff, and supervisors. Positions offer excellent pay ($24-$33 hourly rate), flexible hours, and paid training.

Immediate positions available for Partnerships Specialist. Apply Today! Application closes on March 25, 2019. Bilingual skills are highly desirable (Spanish, Chinese, Vietnamese, Tagalog).

For more information or to apply for field positions (census takers, enumerators, address listers), visit www.2020census.gov/jobs

The City of Sunnyvale is seeking a Public Safety Senior Records Specialist responsible for performing a wide variety of general administrative, technical, and clerical records support duties in the Records Division of the Department of Public Safety, including maintenance of records and files, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff; and providing lead supervision to division staff. Graduation from high school or tested equivalent; AND
Two years of experience as a Public Safety Records Specialist I/II with the City of Sunnyvale or three years of clerical or technical experience in a related law enforcement records capacity in a criminal justice agency that would provide the required knowledge, skills and abilities is required for this position. The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and supplemental questionnaire. The position is open continuous. For complete information regarding this current opportunity, please visit: www.sunnyvale.ca.gov , click on City jobs.

Salary: $64,317.14 - $82,086.58 Annually

Please click the Job PDF below for complete details regarding this opportunity.