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The City of Campbell announces a work experience opportunity in the Public Works Department

Position:  Receptionist Work Experience – Public Works Department

Salary Range: $11.000/hr; 1 to 2 days a week

Part-Time, Temporary Non-Benefited position

Schedule: Flexible days, Tuesdays and/or Thursdays

Approximately 4-10 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Public Works Department seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

•  Answers inquiries and provides information to interested parties
•  Maintains files and records and processes mail
•  Provides a high level of customer service while handling routine inquiries and requests
•  Acts as receptionist by referring calls and inquiries to the proper person or department
•  Operates a variety of office equipment including personal computer
•  Maintains effective communication and working relationships with those contacted in the course of   work
•  Follows City and Department guidelines and policies
•  Meets the public with courtesy and tact and uses appropriate telephone etiquette
•  Performs other duties as assigned

Qualifications:

•  Must be enrolled in high school grades 11 or 12
•  Proficient with Microsoft Word, Excel and PowerPoint
•  Able to complete assignments
•  Able to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to

participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the position is filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

 The City of Campbell announces a work experience opportunity for:

Position: Receptionist

Department: City Manager’s Office

Salary Range: $11.00/hr; 2 days a week minimum

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 4-10 hours per week

Closing Date: Open Until Filled 

The Position: The Campbell City Manager’s Office seeks a receptionist to assist with customer service and clerical duties under general supervision of department staff.

Responsibilities:

• Answers inquiries and provides information to interested parties
• Maintains files and records and processes mail
• Provide a high level of customer service while handling routine inquiries and requests
• Acts as receptionist by referring calls and inquiries to the proper person or department
• Operates a variety of office equipment including personal computer
• Maintain effective communication and working relationships with those contacted in the course of work
• Maintain accurate and organized program files and records
• Follow City and Department guidelines and policies
• Meet the public with courtesy and tact
• Appropriate telephone etiquette
• Perform other duties as assigned

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments
• Ability to follow oral and written instructions and communicate effectively

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The City of Campbell announces a work experience employment opportunity for:

Position: Research / Administrative Assistant

Department: Community Development Department

Salary Range: $11.00/hr, Part-Time, Temporary Non-Benefited position

Schedule: 4-10 hours per week (Mon through Fri)

Closing Date: Open Until Filled

The Position: The Campbell Community Development Department seeks a highly organized and creative assistant to help with duties as assigned under the supervision of department staff.

Responsibilities:

• Complete research assignments
• Create documents (e.g., applications, informational handouts)
• Send out code enforcement notices and update case files
• Update code enforcement calendar with tasks and follow-up dates
• Perform clerical duties (e.g., filing, answering phones, taking messages)
• Maintain accurate and organized files and records
• Follow City and Department guidelines and policies

Qualifications:

• Must be enrolled in high school grades 11 or 12
• Proficient with Microsoft Word, Excel and PowerPoint
• Ability to complete assignments in a timely manner
• Ability to follow oral and written instructions and communicate effectively with supervisor

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview. Selections will be made from the results of the interview, practical and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications will be accepted on an ongoing basis until the positions are filled. Apply online at www.calopps.org OR submit the below materials to Jennyb@cityofcampbell.com

City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER

The Police Data Specialist (PDS) position is an entry level training position in the Operations Support Services Division (O.S.S.D.) of the Police Department. Under close supervision, Police Data Specialists learn to perform specialized technical work utilizing automated law enforcement information systems that lend support to sworn personnel and other department members. Duties include complex data input and retrieval processes requiring extreme accuracy; providing services to the community; and performing related work as required. O.S.S.D. operates 24 hours per day, 7 days per week. 

The Police Department provides a six-month training program. During a one-year probationary period, incumbents complete the training program and a subsequent six months of on-the-job training. This includes but is not limited to a demonstrated proficiency of all aspects of Operations Support Services Division's responsibilities. While on probation, candidate performance is rated on a daily basis by experienced Police Data Specialists, Senior Police Data Specialists and/or other supervisors. Those who pass probation receive a pass/fail proficiency examination. Upon passing the examination, incumbents will be promoted to the position of Police Data Specialist II.  

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. For more information about Police department, OSSD unit, CLICK HERE

The workweek may consist of four workdays of 10.5 hours followed by 3 consecutive days off or five workdays of 8.5 hours followed by 2 consecutive days off. Each workday includes two paid 15 minute breaks and a 1/2 hour unpaid meal breaks. OSSD employees wear uniforms. A prorated uniform allowance of $500 per year is provided in January of each year. Trainees are expected to purchase and begin wearing their uniforms by the start of the 16th week of training. 

Trainees are rotated through different units of OSSD and will be assigned to various shifts (Day, Swing and Midnight) and days off. New PDS's should expect to work night shifts, weekends and holidays. A shift differential of $1.50 per hour for Swing Shift and $1.75 per hour for Midnight shift is added to the base salary and compensatory time or pay will be granted for holiday work in accordance with the memorandum of agreement between the City of San Jose and the Municipal Employees Federation. 

After training, PDS's bid for assignments, shifts (day, swing or midnight) and days off every six months in order of seniority as a Police Data Specialist. Senior employees typically select preferred shifts and days off and may have the option of a five day work week and/or alternate start times available to them. New employees may work nights, weekends and holidays for several years before they attain the seniority required to bid for more desirable assignments, shifts, days off and/or start times.
 

Administrative Assistant

Current Salary:  $70,177.98 - $85,301.53 annually + CalPERS Retirement

Final Filing Date:  5:00 p.m., Tuesday, August 28, 2018

Supplemental Application Required           

The Position                                                     

The City of Cupertino is currently recruiting for Administrative Assistant. The current vacancies are in the Administrative Services, Community Development, and Public Works departments.  An eligible list will be established as a result of this process and will remain in effect for up to one year from the date established.   The eligible list may be used to fill any future Administrative Assistant vacancies.

Under general supervision, this position provides a variety of office support activities in the Department, which may include word processing, data entry and organization, telephone and counter reception, processing of invoices, record keeping, statistical and technical report preparation, and filing; provides information and assistance to the general public; and to perform related work as required.  Receives general supervision from assigned supervisory or management personnel.  Exercises no direct supervision of staff.

Incumbents at this level possess a comprehensive understanding of all departmental functions and professional activities, and provide support to professional-level staff in the completion of their duties, in addition to completing complex administrative support assignments including taking and transcribing meeting minutes and assisting in department-related projects and programs.  Adequate performance at this level requires the knowledge of departmental or office procedures and the ability to choose among alternatives in solving problems.  This class is distinguished from the Office Assistant series in that the latter provides a more limited spectrum of office support work.

Examples of Duties - Duties may include, but are not limited to, the following:

Provides administrative support to an assigned supervisor, manager, or department head in the daily management of operations.

Prepares, types and/or processes various documents requiring professional knowledge of the department’s / division’s functions, which may include but are not limited to: permits, licenses, applications, vouchers, claims, meeting agendas and minutes, correspondence, periodic reports, contracts, agreements, legal, official and/or confidential documents, bid documents, charts, graphs, etc.

Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.

Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.

Prepares, copies, collates, and distributes a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensures proper filing of copies in departmental or central files.

Organizes, coordinates, maintains, and updates departmental record systems; enters and updates information with departmental activity, files, and report summaries; retrieves information from systems as required.

Perform various accounting / bookkeeping work, which includes verifying or computing financial data, preparing billing invoices, processing accounts payable / receivable, preparing financial reports and statements, maintaining and balancing accounts, preparing bank deposits, processing payroll, etc.

Serves as meeting and/or commission/committee support including preparing agendas and informational packets, schedules the room, and taking and transcribing minutes for assigned boards, committees and commissions.

May perform various duties associated with personnel administration, which may include establishing and maintaining confidential employee records, coordinating required pre-employment testing, conducting new employee orientation and processing related paperwork.

Communicates with officials and staff of other departments and agencies to obtain and relay information and to coordinate activities.

Receives and responds to inquiries, in oral or written form, from the public or other agencies concerning department / division operations.

Performs other clerical / administrative work as required, which may include but is not limited to copying documents, filing / retrieving files, reviewing and processing mail, faxing information, answering the telephone, scheduling appointments and meetings, maintaining calendars, maintaining inventory of supplies and materials, etc.

Organizes, coordinates, and attends various meetings and training as required or appropriate.

Assists in annual budget and performance measures coordination.

Completes special projects as assigned.

Performs other duties as assigned.

The Selection Procedure

Applicants must complete an official City of Cupertino application and supplemental application and return it to Human Resources or apply online at www.calopps.org.  Final Filing Date: Tuesday, August 28, 2018 at 5:00 p.m. Failure to complete the supplemental application will disqualify the applicant from the recruitment process.  Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview.  An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established.  The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application.  Documentation of the need for accommodation must accompany the request. 

About the City

The City of Cupertino (population 60,000) is located against the foothills of the Santa Cruz Mountains at the west end of the world famous Silicon Valley.  Rich in diversity, Cupertino is committed to becoming a model multicultural community for the 21st century.  With one of the most diverse, technologically savvy, and nonpartisan populations in Northern California, Cupertino is quickly becoming a city that people like to talk about. Corporate headquarters blend with tree-shrouded residential neighborhoods that climb into the foothills of the Santa Cruz Mountain range. This is the backdrop for living and working in Cupertino, California.  Cupertino is home to many well-known high-tech companies like Apple, and offers a dynamic and exciting business climate.  Winner of numerous state and national awards for excellence, Cupertino public schools are widely acknowledged to be models of quality instruction. Cupertino is also home to De Anza College, recently named the best community college in California. Quality schools and proximity to high-tech jobs and beautiful open spaces make Cupertino a desirable location for a highly educated and culturally diverse population.

Employment Information

City employment applications may be obtained from the City of Cupertino Human Resources, 10300 Torre Ave., Cupertino, CA, by calling (408) 777-3227, or by visiting our website at www.cupertino.org. To apply online, visit www.calopps.org .  Completed City employment applications and supporting materials must be received by the City’s Human Resources no later than the final filing date.  Postmarks or late applications will not be accepted.  Applications received through fax transmission by the final filing date are acceptable only on the condition that the original application is received no later than by 5 p.m. one week following the closing date.   Applications must be filled out completely.  Failure to list work experience or stating “See Resume” in the employment history section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately.  Appointment to this position is contingent upon passing a pre-employment physical paid for by the City, a pre-employment fingerprinted criminal history records check and the ability to provide verification of authorization to work in the United States. The City of Cupertino is AN EQUAL OPPORTUNITY EMPLOYER

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract

The City of Campbell announces an employment opportunity for:

Executive Assistant

Open Date: Monday, August 13, 2018

Closes: Friday, August 24, 2018 at 5:00 p.m.

Close Date: This recruitment will close once 150 applications are received, or on Friday, August 24, 2018 at 5:00 p.m., whichever occurs first.

Salary: $6,204.69 - $7,539.61 per month

Executive Assistant:  Under general supervision, to perform responsible secretarial and administrative support duties that require substantial initiative, judgment and discretion; and to do related work as required.

Typical Duties:  Depending upon assignment, duties may include, but are not limited to, the following: Performs secretarial, administrative support and general clerical activities in support of a department head and principal staff which involve independent judgment and a thorough knowledge of department and City operations; may supervise clerical staff; establishes and maintains comprehensive records and files; makes appointments and arranges meetings; provides a variety of information to interested parties; prepares correspondence, reports and documents; tabulates a variety of data for projects, studies and budget review; monitors budgeted expenditures; prepares time sheets and other personnel data; operates a variety of office equipment including personal computers; and may assume responsibility for routine staff functions and projects. Depending on the position assignment, may prepare agendas and minutes of meetings; take and transcribe dictation; and serve as secretary to advisory boards, commissions, or committees.

Ability to: Acquire and apply a thorough knowledge of the functions and policies of the assigned department and City; deal with the public and fellow employees effectively; prepare statistical reports from available data; follow verbal and written instructions; exercise discretion and independent judgment; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department.  Depending on the position, the ability to take dictation at a rate that satisfies the needs of the department may also be required.

Knowledge of: Modern office management; word processing, spreadsheet and database software; accounting principles; correct English usage and spelling; records retention systems; and as appropriate, basic principles of supervision and budget procedures.

Minimum Qualifications:

Education and Experience: Equivalent to completion of the twelfth grade and six years of increasingly responsible staff support experience, including extensive public contact and fiscal record keeping. If required for the specific assignment, substantive stenographic experience.  

Possession of:   Valid California Driver's License may be required.

Application Process:

How to Apply:

This recruitment will close once 150 applications are received, or on Friday, August 24, 2018 at 5:00 p.m., whichever occurs first. City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or at www.calopps.org.  Applications may not be emailed or faxed. Please do not substitute “see résumé” on the employment history section of the applications.  Résumés should be attached separately.

Testing Process: Following initial screening of applications, those applicants with the most appropriate qualifications will be invited to continue in the selection process.

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email hr@cityofcampbell.com.

 Appointment:

The current vacancy is in the Public Works Department.  An eligibility list will be established and may be used to fill other Executive Assistant positions as needed.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).