FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2020.
IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.
THE POSITION
The Human Resources Department is accepting applications for the classification of Buyer II in the Finance Department. The current opening is a limited term, benefitted and full-time position in the Purchasing division but the list may be utilized to fill future regular and full-time vacancies in the City for the duration of the list. The term length for the current vacancy is not guaranteed but cannot exceed 36 months. The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.
The City of Roseville promotes a no smoking atmosphere.
THE CITY
The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:
- Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
- Build trust: Ensure honesty and integrity to gain confidence and support of others.
- Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
- Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
- Collaborate inclusively: Build effective working partnerships, alliances, and teams.
- Make quality decisions: Make sound, timely decisions and recommendations.
- Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.
DEFINITION
To perform responsible professional duties related to the procurement of supplies, materials and professional services; to provide technical assistance to City departments regarding procurement policies and procedures; and to interact with vendors regarding pricing and terms.
DISTINGUISHING CHARACTERISTICS
This is the journey level class in the Buyer series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Purchasing Supervisor.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
- Prepare Request for Qualifications (RFQ), working collaboratively with end user for the inclusion of technical specifications; contact potential bidders and place advertisements, following City procurement policies and procedures.
- Receive, open and award bid; contact vendors; prepare City Council communication regarding bid award.
- Review Requests for Proposals (RFP) as requested by City departments; provide technical expertise and advice regarding procurement process, ensuring City procurement policies and procedures are adhered to; provide training to end users in the use of automated procurement software.
- Receive and review purchase requests and set up new vendor accounts; review vendor terms and conditions for appropriateness and prepare purchase order and service agreements.
- Receive, research and resolve issues with vendors; process change orders as necessary.
- Oversee the City’s annual open purchase order and service agreement process; coordinate with end user departments for contract adjustments and negotiate terms with vendors.
- Serve as administrator for the City’s credit card program; reset passwords, order new/replacement cards, change credit limits, disable cards and respond to fraud alerts.
- Recommend and participate in implementation and improvement of policies and procedures.
- Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
- Perform related work as required.
MINIMUM QUALIFICATIONS
Knowledge of:
- Basic accounting procedures and practices.
- Modern office equipment and procedures including use of a variety of software applications.
- Principles and practices of customer service.
- English usage, spelling, grammar and punctuation.
- Business letter writing and report preparation.
- Principles and practices of bid review.
- City policies and procedures related to the procurement of supplies, materials and professional services.
Ability to:
- Learn, interpret, apply and explain City policies and procedures related to the procurement of supplies, materials and professional services.
- On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
- On a continuous basis, sit at desk for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
- Learn to evaluate quality and price of products to judge suitability of goods and alternatives offered.
- Analyze situations carefully and adopt effective courses of action.
- Use a personal computer and a variety of software applications.
- Plan and organize workload.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Communicate clearly and concisely, both orally and in writing.
- Interpret, apply and explain City policies and procedures related to the procurement of supplies, materials and professional services.
- Respond to and assist in the resolution of inquiries and complaints related to the purchasing process.
- Develop new sources of supply.
- Principles of public sector budgeting.
- Negotiate with vendors and contractors.
- Analyze, evaluate and modify purchasing methods and procedures.
- Use independent judgment and personal initiative.
- Know, understand, interpret and explain department and program policies and procedures.
EXPERIENCE AND TRAINING
Experience:
Two years of responsible experience performing duties similar to that of a Buyer I with the City of Roseville (performing responsible professional duties related to the procurement of supplies, materials and professional services; providing technical assistance to City departments regarding procurement policies and procedures; and interacting with vendors regarding pricing and terms).
AND
Training:
A Bachelor’s degree from an accredited college or university, preferably in business administration, public administration, communications or a related field.
License or Certificate:
Possession of a valid California driver’s license by date of appointment.
SUPPLEMENTAL QUESTIONNAIRE
1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the “Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored. I understand and agree with the above instructions.
2. Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.
3. How many years of experience do you have performing responsible professional duties related to the procurement of supplies, materials and professional services; providing technical assistance to City departments regarding procurement policies and procedures; and interacting with vendors regarding pricing and terms?
- Less than 2 years
- 2-3 Years
- 3-4 Years
- 4-5 Years
- 5+ Years
4. Please list the computer programs with which you are familiar and indicate your experience level (e.g., limited, moderate, extensive). Describe specific usage of each program you have experience with, including any experience with Enterprise Resource Planning systems.
5. Please describe your experience with administering, negotiating and managing contracts.
6. Please describe your experience working in a procurement, legal, financial or accounting business environment.
7. Please describe in detail your experience in auditing records for compliance to standards or policy.
8. If available, would you be willing to work in a Limited Term capacity (regular and full-time position not to exceed 36 months)?
SELECTION PROCESS
All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.
THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.
