Applications are being accepted for the position of Administrative Assistant II with the City of South San Francisco. The current vacancy is in the City Manager’s Office. An eligibility list will be established, which will be used to fill the current vacancy and any future vacancies, including in other departments, that may arise while the list is active.
APPLICATION DEADLINE: WEDNESDAY, JUNE 24, 2026 AT 5:00 PM, OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.
THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.
THE DEPARTMENT
The City Manager’s Department is responsible for the day-to-day administration of the City of South San Francisco. This includes:
- Implementing policy decisions of the City Council
- Providing leadership and strategic direction to the City’s leadership team and organization
- Ensuring that initiatives and programs align with the City’s mission and reflect the values of our community
Overall, the City Manager's Department is responsible for:
- Providing overall guidance to City operating departments
- Administration of City programs to ensure the delivery of high quality services in an efficient and cost-effective manner
- Providing oversight of major City-initiated projects
- Conducting outreach to and involving community members on issues of local concern
- Directing the annual budget process
THE POSITION
This Administrative Assistant II is an executive secretarial classification, coordinating the administrative work of the department in addition to ensuring the efficient service provision of the assigned department. Responsibilities require the frequent use of tact, discretion, and independent judgement as well as a knowledge of departmental and City activities. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties.
The Administrative Assistant II in the City Manager’s Department provides crucial administrative support to department operations, communications, volunteer coordination, and public relations. This position is responsible for coordinating office operations, handling confidential documents, and assisting with event preparation. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department. This position requires a high degree of organization, independent judgment, attention to detail, including invoice processing, budget tracking, and calendar management, and the ability to shift quickly from one task to another.
