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Applications are being accepted for the position of Administrative Assistant II with the City of South San Francisco. The current vacancy is in the City Manager’s Office. An eligibility list will be established, which will be used to fill the current vacancy and any future vacancies, including in other departments, that may arise while the list is active.

APPLICATION DEADLINE:  WEDNESDAY, JUNE 24, 2026 AT 5:00 PM, OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

THE DEPARTMENT

The City Manager’s Department is responsible for the day-to-day administration of the City of South San Francisco. This includes:

• Implementing policy decisions of the City Council
• Providing leadership and strategic direction to the City’s leadership team and organization
• Ensuring that initiatives and programs align with the City’s mission and reflect the values of our community

Overall, the City Manager's Department is responsible for:

• Providing overall guidance to City operating departments
• Administration of City programs to ensure the delivery of high quality services in an efficient and cost-effective manner
• Providing oversight of major City-initiated projects
• Conducting outreach to and involving community members on issues of local concern
• Directing the annual budget process

THE POSITION

This Administrative Assistant II is an executive secretarial classification, coordinating the administrative work of the department in addition to ensuring the efficient service provision of the assigned department. Responsibilities require the frequent use of tact, discretion, and independent judgement as well as a knowledge of departmental and City activities. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties.

The Administrative Assistant II in the City Manager’s Department provides crucial administrative support to department operations, communications, volunteer coordination, and public relations. This position is responsible for coordinating office operations, handling confidential documents, and assisting with event preparation. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department. This position requires a high degree of organization, independent judgment, attention to detail, including invoice processing, budget tracking, and calendar management, and the ability to shift quickly from one task to another. 

Principal Planner | Senior Planner | Associate Planner

One (1) vacancy. Application deadline: Apply by Sunday, June 28, 2026, at 5:00 p.m., for first consideration. 

• Principal Planner: $134,700 - $163,728 annually
• Senior Planner: $116,448 - $141,552 annually
• Associate Planner: $102,912 - $125,088 annually

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $192 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

THE DEPARTMENT

In recent years, the City of San Rafael has seen an unprecedented interest in development and growth, and our department has responded with collaborative focus on creating a thriving, sustainable community that meets the needs of our diverse population. 

The Community & Economic Development Department is comprised of five divisions with a total fiscal year 2025-2026 budget of over $7 million and 24 full-time employees. 

The Community & Economic Development Department is comprised of five divisions: 

• Planning, Building, Housing & Code Enforcement Divisions: Support the City’s land use entitlement, construction and inspection permitting, housing policy, and community code compliance programs.
• Economic Development Division: Creates and maintains a thriving economic environment for businesses and residents by providing resources, primarily through the one-stop-shop “San Rafael Go” Program.

IDEAL CANDIDATE

The Community & Economic Development Department (C&ED) has 1 vacancy to be filled at either the Principal Planner, Senior Planner, or Associate Planner classification. The Planning Division plays a critical role in shaping the future of San Rafael and establishing a positive initial impression for members of the public engaging with the Community and Economic Development Department.

The ideal candidate for the Principal Planner is an experienced planning professional with deep knowledge of California land use and environmental laws, including extensive experience with the California Environmental Quality Act (CEQA) and Tribal Consultation.  This individual provides strong technical leadership over the review of development applications and is confident exercising independent authority.  The successful candidate is an effective manager who values consistency, customer service, and can clearly communicate technical requirements to staff, professionals, and the public.

The ideal candidate for the Senior Planner is a seasoned planning professional with strong technical expertise and proven project management experience.  This individual brings comprehensive knowledge of California planning and environmental laws and is skilled in overseeing the review of complex development applications including managing California Environmental Quality Act (CEQA) review and Tribal Consultation. The successful candidate is an effective project manager experienced with high conflict and litigious projects, writing and managing proposals, managing consultants, and working collaboratively with various departments. They are comfortable managing large project teams and serving as the primary point of contact for applicants, design professionals, and the public, resolving disputes and complaints with professionalism and sound judgment.  The ideal candidate communicates clearly, collaborates effectively with other City departments and outside agencies, and provides reliable advice and support to the Principal Planner and Planning Manager to ensure the efficient, compliant, and customer-focused operation of the Planning Division. 

The ideal candidate for the Associate Planner is capable of independently processing development applications, including experience with Sign Permits, Design Review, Use Permit, Lot Line Adjustment/Merger, and Variance application types. This individual can prepare and analyze professional planning studies respond to public inquiries regarding the City’s General Plan, Zoning Code, and Subdivision Ordinance, and has experience presenting development projects before public boards and commissions. This candidate has excellent customer service skills and can navigate high conflict situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Principal Planner - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

• Plans, organizes, and directs the overall work activities of the long-range planning, current
  planning, and/or permit service programs.
• Reviews and evaluates the job performance of subordinate personnel, identifies professional
  development needs, and provides training as needed.
• Oversees the review and analysis of development proposals or planning studies, including
  participation in more complex and major projects.
• Interprets, implements, and enforces the General Plan, zoning codes, and other codes related
  to the maintenance of community standards.
• Make presentations on planning background recommendations before the Design Review
  Board, Planning Commission, City Council, community groups and organizations.
• Works with other City departments and governmental jurisdictions in coordinating the division's
  programs and projects.
• Conducts research and analysis of land use and related issues. Prepares environmental review
  documents. Prepares written reports.
• Supervises a professional and clerical planning staff.
• Produces and/or Coordinates public events, committee meetings, and community workshops.
• Assists the Director with budget preparation and manages the section’s budget.

Senior Planner - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

•  Supervises professional and/or technical staff engaged in City planning activities.
  Establishes priorities and defining processing requirements.
• Responds to questions and issues raised by the City staff, developers, contractors, architects,
  engineers, and the general public; interpret the General Plan, zoning code and related ordinances
  or City regulations.
• Conducts research and special studies.
• Coordinates projects and activities with other City departments and outside agencies.
• Manages consulting contracts for planning projects.
• Makes presentations before community groups, Boards, Commissions and/or the City Council.

Associate Planner - This list is meant to be representative, not exhaustive. CLICK HERE for the full job spec.

• Responds to inquiries from the public by providing information regarding the General Plan, the
  Zoning and Subdivisions Ordinances and statistical data.
• Receives and reviews land use permits, design review applications, zoning and General Plan
  amendments for conformance with the General Plan, Zoning, and Subdivision Ordinances and
  other requirements; and prepares staff reports recommending appropriate action.
• Conducts environmental review including preparation of initial studies and negative declarations,
  technical and administrative support on the preparation of Environmental Impact Reports and staff reports on all phases of environmental review.
• Performs detailed planning studies, research and analysis to support development of long-range
  policies and plans, as well as implementation ordinances for the City’s growth and development.
• Prepares and analyzes various professional planning studies including, but not limited to,
  demographics, traffic and historic resources.
• Prepares General Plan elements such as the Housing Element by drafting and finalizing plan
  documents; researching materials and making presentations to committees, the Planning
  Commission and the City Council.
• Prepares reports and studies and represents the department before the public, other agencies,
  and developer representatives.
• Attends and participates in meetings of the Design Review Board, Planning Commission, City Council, special committees and neighborhood groups.

CORE COMPETENCIES 

Principal Planner

• Highly familiar with California Planning Law, Environmental Quality Act and Subdivision Map Act.
• Capable of leading the long-range planning or current planning programs.
• Communicate effectively, orally and in writing.
• Supervise professional, technical and/or office support staff.
• Manage professional services budget.

Senior Planner

• Familiar with California Planning Law, Environmental Quality Act and Subdivision Map Act.
• Responds to questions and issues raised by the City staff, developers, contractors, architects.
• Manage consultant contracts.
• Coordinate the review of complex development applications.

Associate Planner

• Independently apply the City’s zoning code, subdivision ordinance and general plan.
• Respond to inquiries from the public regarding the City’s General Plan, Zoning Code, and Subdivision Ordinance.
• Capable of presenting to Planning Commission and City Council.

EDUCATION/EXPERIENCE

Principal Planner

Any combination of education and experience that demonstrates possession of the requisite

knowledges, skill and abilities.

A typical way to obtain these would be:

• AICP Certification or Masters in planning; and
• Five years municipal planning experience including two years in a lead or supervisory position.

Senior Planner

• Graduation from a recognized college or university with a Bachelor’s degree in Planning or related
• field and five years of increasingly responsible professional planning experience.
• A Master’s degree in Planning may be substituted for one year of experience.
• Public agency experience desirable.
• Excellent written and verbal communication skills required.

Associate Planner

• Bachelor’s degree from an accredited college or university with major coursework in planning, urban studies, geography or related field and three (3) years of full-time work experience at the Assistant Planner level in municipal or regional planning.
• Any combination of education, experience, and training which demonstrates possession of and
• competency in requisite knowledge and abilities may substitute for the education (degree) on a year-
• for-year basis.
• A Master’s degree in planning or a related field may substitute for one (1) year of the required work experience.

All Levels

• Must possess a valid California driver’s license and have a satisfactory driving record.

                                                                                    City of Pacifica

                                                                Invites you to apply for the position of:

                                                                       ACCOUNT TECHNICIAN I / II / III
 

                                                      Account Technician I    | $72,708.00 - $88,392.00
                                                      Account Technician II   | $79,980.00 - $97,248.00
                                                      Account Technician III  | $93,336.00 - $100,512.00

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity for Financial professionals. Currently, the City is recruiting for an Account Technician to join our team. The ideal candidate will have basic experience with accounts receivable, accounts payable, payroll and strong customer service skills.

The Account Technician’s are responsible for performing a variety of technical accounting duties, including the compilation and verification of difficult, complex financial and statistical data from a wide variety of sources. The level of placement will depend on the incumbents qualifications.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.

We invite you to explore this opportunity with us. Interested candidates must submit a completed online employment application in CalOpp.org.  Resumes in lieu of a completed application will not be accepted.  Applications can be obtained online at https://www.calopps.org/city-of-pacifica.

This is a full-time benefited position that includes a comprehensive benefits package.

Facility and Sports Field Attendants work in the formal Suisun City classification of Recreation Specialist I. Starting hourly rate will depend on qualifications. This position works on average 19 hours per week.

The Department: The Recreation, Parks and Marina Department is responsible for the operations and programs of the Suisun City Marina, the Senior Center and the Joseph A. Nelson Center, including preschool, after-school programs at various sites, recreation classes and sports leagues, community events and special event rentals.

The Position: Facility and Sports Field Attendants work behind the scenes making all Recreation and Community Services excel! This job entails setting up for events and rentals, opening and closing facilities, general janitorial services, sports field preparation, working in concessions and selling food during sports games. We’re looking for highly motivated people with a customer service orientation who genuinely enjoy helping others and who are flexible problem-solvers.

Applications will be accepted electronically by Raftelis at raftelis.com 

City of Daly City, CA - Fire Chief - Raftelis

Applicants complete a brief online form and are prompted to provide a cover letter and resume.

The final filing date is June 19, 2026.

City of Pacifica

Invites you to apply for the position of:

Mechanic

FY 25 -26 Mechanic | $6,965 - $8,308 Monthly

FY 26 -27 Mechanic | $7,174 - $8,558 Monthly

FY 27 -28 Mechanic | $7,390 - $8,814 Monthly

The City of Pacifica is currently recruiting for a Mechanic to join our team in the Public Works Department.  Under general supervision, the Mechanic will make major and minor mechanical repairs on various kinds of gasoline and diesel-powered equipment.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. At the City of Pacifica, we are committed to creating an inclusive environment for all employees and residents.

DEFINITION
Under general supervision, to make major and minor mechanical repairs on various kinds of gasoline and diesel-powered equipment; and to do related work as required.

ESSENTIAL FUNCTION REQUIREMENTS
Ability to drive and possess a valid California Operator’s license for the type of equipment driven (Class B); ability to work in a variety of confined spaces and positions, and work outside in inclement weather; ability to do heavy lifting; ability to perform work that is labor intensive with considerable bending and stooping and repetitive shoulder, arm and hand motions; must have a great deal of finger dexterity; ability to distinguish color of wires; ability to read and understand written work orders and shop manuals, and communicate with various division employees, parts houses and vendors in order to obtain parts and effect repairs. Within six (6) months of hire, possess and maintain brake certification.

Basic Examples of Duties

Duties may include, but are not limited to the following:

• Inspects, diagnoses and repairs mechanical defects in automobiles, trucks, graders, rollers, and a variety of diesel and gasoline-powered equipment tears down motors and performs general overhauling; repairs transmissions, differentials, carburetors, distributors, fuel pumps, lights, steering gears, starters, alternators, universal joints, sirens, and hydraulic systems; aligns wheels, adjusts brakes; repairs auxiliary equipment such as hydraulic pumps and motors; builds specialized equipment; installs batteries, tires, wiring, automatic electronic systems, and brakes; welds and cuts with electric and acetylene; occasionally makes emergency repairs out of the shop.

The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Apply by Tuesday, June 23, 2026 at 5:00 PM

Applications will be reviewed on a rolling basis.  We reserve the right to close the recruitment before the "apply by" date if position is filled.

ABOUT THE CITY

San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.

With a population of approximately 60,000, San Rafael is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget in fiscal year 2025-2026 of approximately $193 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest assets, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

THE DEPARTMENT

The San Rafael Police Department (SRPD) is deeply committed to building a better San Rafael community – providing essential services, quality of life programs, and working to enhance community safety for everyone in San Rafael. The department works to meet these goals with approved headcount of 93 FTE and an operating budget of approximately $31 million in Fiscal Year 2025-26.

THE POSITION

The Open Space Ranger will primarily work in the open space areas of incorporated San Rafael.  The Ranger will be responsible for judiciously enforcing all laws, with particular emphasis on identifying unlawful campsites mitigating fire hazards, and coordinating with other private, city, county, and state agencies to clean up the campsites.  They will work with patrol officers, business owners, residents, and other members of the public to prevent crime, resolve problems, and solve crime.  The Ranger is responsible for keeping accurate records and must remain organized.  The Ranger will use a variety of methods to accomplish their goals, including foot patrol, bicycle patrol, 4-wheel drive truck, and the ATV.  

ESSENTIAL DUTIES AND RESPONSIBILITIES (including but not limited to): 

• Patrol designated open space areas within the City using foot, bicycle, ATV, and four-wheel drive vehicle patrols.
• Enforce federal, state, and local laws and City ordinances, with particular emphasis on open space regulations.
• Identify, investigate, and address unlawful encampments in open space areas in coordination with City, County, and State partners.
• Mitigate public safety and environmental hazards, including fire risk, illegal dumping, and resource damage.
• Mitigate fire risk through ignition reduction, coordination with Marin Wildfire Prevention Officers, and vegetation abatement for fire road access.
• Removal of ignition sources (warming fires, propane tanks, etc.) in open space.
• Conduct proactive crime prevention, enforcement, and problem-solving activities in parks and open space areas.
• Respond to calls for service related to open space areas, including quality-of-life issues, suspicious activity, and criminal behavior.
• Coordinate cleanup operations with Public Works, Parks, Fire Code Enforcement, and outside agencies.
• Engage with community members, hikers, residents, business owners, and visitors to promote safety and voluntary compliance.
• Prepare clear, accurate, and timely reports, citations, and documentation related to enforcement actions and activitIes.
• Collect evidence, conduct investigations, and follow up on criminal cases occurring in open space areas.
• Provide court testimony as required.
• Assist with emergency response operations, including search and rescue and wildfire-related incidents.
• Maintain familiarity with open space geography, access routes, and environmental sensitivities.
• Perform related duties as assigned in support of Department and City objectives.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED)
• Possession of California P.O.S.T. Basic Certificate or completion of a California P.O.S.T. approved basic academy.
• No college and/or previous experience required.
• U.S. Citizen and at least age 21.
• Valid driver's license.

Apply Immediately.

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

Resumes are not accepted in lieu of completing a City application.

ABOUT THE POSITION:
The Housing Coordinator supports the Housing and Community Development division by assisting in the formulation and implementation of the City’s affordable housing policies and programs. This position monitors the City’s inventory of affordable housing units for compliance with the applicable deed restrictions or affordability covenants, assists developers in complying with the City’s Affordable Housing Ordinance, and coordinates the funding processes for the City’s affordable housing funds. The Housing Coordinator stays current with local, state and federal housing laws and helps advance the various affordable housing policies and programs in the City’s Housing Element. This may include drafting funding agreements, reviewing scopes of work for housing rehabilitation projects, and income verification of applicants for affordable housing programs.

DEFINITION

Under the direction of the Housing and Community Development Manager, the position is responsible for the development, coordination and oversight of the City’s housing policies and programs to meet the City’s long and short-term housing goals and objectives.

EXAMPLES OF DUTIES

Identify and work with for-profit and non-profit housing development organizations in developing affordable housing projects; negotiate and monitor contracts; develop and evaluate RFP’s relating to affordable housing development; assist in developing new housing assistance programs, new housing development projects, criteria for new construction programs, and in negotiating lending agreements and contracts with financial institutions for housing programs; work on site acquisition for housing programs. Additional duties are to analyze housing project development Pro Forma; maintain a liaison relationship with the County, the State and Federal Agencies which administer housing programs; provide assistance to those individuals seeking housing assistance; monitor compliance of affordable housing projects; prepare and maintain the HUD Consolidated Plan and Annual Performance Reports; and, assist with the compiling of the Housing Element; and, performs related work as required.

MINIMUM QUALIFICATIONS

Knowledge of: Real Estate lending practices and underwriting standards, and housing development finance; as well as, knowledge and experience with housing funds and HUD’s Community Development Block Grant (CDBG) and HOME programs along with laws, regulations and funding requirements relating to State and Federal assisted housing programs.

Ability to: Prepare clear and concise written reports and recommendations, both written and oral, to the City Council, Daly City Housing Development Finance Agency, and at public meetings; maintain effective working relationships with City Council members, City Staff, the real estate development community, non-profit organizations, civic groups and the general public. Additionally, be sensitive to the housing needs of the City’s
lower-income residents, and translate knowledge into policy options for City Council and Housing Development Finance Agency programs. Interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education: Bachelor’s degree in Public Administration, Business Administration, Economics, Planning, Sociology or a related field. A Master’s degree is highly desirable.

Experience: Three years of increasingly responsible experience with housing programs, construction industry, financial institutions, real estate and local agencies is required.

License: Possession of a valid California Class C California Drivers License.

ABOUT THE POSITION:
The Circulation Manager leads the day-to-day operations and strategic direction of the Library’s Circulation Services. As a member of the Library’s management team, this role is instrumental in maintaining efficient, patron-centered service. Key responsibilities include overseeing circulation operations at the Serramonte Main Library: supervising and supporting staff, managing schedules, and ensuring a high standard of customer service. The Circulation Manager also collaborates with managers across all four Daly City library locations, contributes to committee work, supports program planning and implementation related to circulation services, and completes special projects as assigned.

DEFINITION

Under the general supervision of a Librarian II, Librarian III or Library Services Manager, this position is responsible for coordinating a library program area such as Circulation, Programming, Outreach and Marketing, or Technology Support and Training.  This is the highest level of the Library Assistant series and is distinguished from the next lower class by the higher level of responsibility, including coordinating services system-wide and training and supervising staff. 

EXAMPLES OF DUTIES

Plan and coordinate the operation of the circulation desk; perform circulation desk duties including checking materials in and out as necessary; train and supervise Library Assistants, Aides, and Pages; assist in the formulating and enforcing local library policies and procedures; may represent the City library on committees dealing with procedures for conducting cooperative library activities throughout the County; maintain the currency of policy and procedure manuals for both intra-library and inter-library activities; assure that subordinate staff operate in accordance with current policies and procedures; schedule work and maintain adequate staffing level; compile weekly timesheets and certify their accuracy; monitor job performance and prepare written evaluations; interpret library policy to patrons and subordinates; assist library patrons in locating and using library materials; answer basic reference questions referring higher level or more complicated questions to appropriate staff; identify and correct operational problems; resolve patron complaints or disputes; report in a timely fashion when problems with equipment or physical plant occur; plan and host library events; promote the library at public events; design promotional materials; plan and implement the maintenance of library computers and other technology; coordinate with third-party vendors, City, and Peninsula Library System information systems staff; troubleshoot technology malfunctions; plan and provide training on the use of technology to staff and patrons; and other related duties as required.

MINIMUM QUALIFICATIONS

Knowledge of: Public library purposes, practices, conventions, techniques, and terminology; modern office and library procedures and methods including microcomputer applications and library automation; business math; and principles of supervision.

Ability to: Exercise initiative, tact, leadership, and independent judgment; interact with and relate effectively to people of different ages, socioeconomic status, and ethnic background; maintain appropriate public service demeanor; work effectively without close supervision; make sound judgments and decisions within established guidelines; employ principles and techniques of supervision; operate and troubleshoot library equipment and contact service providers as needed; keyboard at a speed necessary for successful job performance; work with numbers and alphabet accurately; communicate clearly and effectively both orally and in writing; perform such physical tasks as lifting and moving library materials, stooping, reaching, and walking up and down stairs; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education: High school graduation or equivalent and possession of an AA degree or completion of two years (50 semester units) of college level courses. Library experience may be substituted for the required education on a year-for-year basis.

Experience: Three years of full time public library employment at the Library Assistant II level or equivalent.

License: Possession of a valid Class C California Driver's license.

WILDFIRE PROGRAM SUPPORT SPECIALIST

Professional Temp

Full-Time/Temporary/Fixed-Term/Non-Exempt

City of San Rafael Fire Department

$31.80 - $38.65 per hour

(salary dependent upon experience/qualifications)

Limited Benefits Available

APPLICATION DEADLINE:  Apply by Monday, June 15, 2026 at 5:00 p.m.

First Review of Applicants:  Monday, June 8, 2026

(We reserve the right to close the recruitment at anytime prior to application deadline)

This position is fully funded through the Marin Wildfire Prevention Authority (MPWA) and will directly support the mission of wildfire preparedness and mitigation, and community safety. 

This is a Limited Term|Temporary|Full-Time|Fixed Term|Non-Exempt position with limited benefits.  This position is for ONE YEAR ONLY for the period July 2026 through June 2027.  

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $193 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

THE DEPARTMENT

The San Rafael Fire Department is an all-risk fire agency with 69 highly trained operational firefighters providing services in firefighting, Advanced Life Support (ALS response, ambulance transport, technical rescue, hazardous material response, disaster response, fire prevention, and community preparedness.  We are dedicated to delivering the highest level of emergency service to our community--professional, compassionate, predictable, consistent, and sustainable.  

THE POSITION

The Wildfire Program Support Specialist provides operational, administrative, and technical support for the San Rafael Fire Department's wildfire prevention, mitigation, and community risk-reduction programs.  The Specialist will support the Wildfire Mitigation Program through the implementation of the San Rafael Wildfire Prevention and Protection Plan and Marin Wildfire Prevention Authority (MWPA) goals.  The position works closely with fire prevention staff, vegetation management personnel, contractors, community organizations, and residents to ensure efficient program delivery and high-quality customer service.  This role supports planning, data tracking, public education, defensible space evaluations, grant administration, and logistics for wildfire-related initiatives.  

ESSENTIAL DUTIES AND RESPONSIBILITIES (may include but are not limited to the following):

• Support the implementation of the San Rafael Wildfire Prevention and Protection Action Plan and Marin Wildfire Prevention Authority workplan in an inclusive and equitable manner.
• Provide various administrative support services including but not limited to inputting invoices, contracts, and purchase orders, budget tracking, meeting support and responding to resident inquiries.
• Assist in coordinating contractors, scheduling inspections, and maintaining project timelines and documentation.  
• Conduct field support tasks such as collecting site information, documenting parcel conditions, preparing inspection forms, and entering data into department databases.  
• Maintain, organize, and update program data, reports, maps, and digital records.
• Assist with grant tracking, reporting, reimbursements, and documentation requirements.
• Support development and delivery of public education materials, community outreach events, and preparedness workshops.
• Provide logistical support for equipment, supplies, signage, and daily field operations.
• Prepare written summaries, report, presentations, and correspondence for supervisors and stakeholders.
• Support the residential assistance programs via documentation, scheduling, and coordination.
• Manage the resident hotline, including phone calls, emails and third-party software to ensure residents have timely information and support.
• Helps assure residents are informed through content creation to be shared via physical and electronic forms.

KNOWLEDGE/SKILLS/ABILITIES

• Customer service principles and  public communication best practices.
• Principles of wildfire behavior, defensible space, home hardening practices, and vegetation management (training can be provided).
• Basic understanding of fire prevention, community risk-reduction, and emergency management concepts.
• Office software including word processing, spreadsheets, and databases.
• Recordkeeping, project coordination, and workflow management methods.
• Strong organizational and time management skills with the ability to balance multiple projects.
• Clear and professional verbal and written communication.
• Proficiency using computers, tablets, data-entry systems, and mapping tools.
• Ability to interpret and apply program guidelines, defensible space standards, and work instructions.
• Effective interpersonal skills for working with residents, contractors, and internal staff.
• Problem solving and attention to detail in both field and office settings.
• Work independently and also collaborate effectively with a team.
• Provide excellent customer service, sometimes in stressful or high-volume situations.
• Clearly and effectively communicate with residents to understand their concerns and help reach solutions or provide guidance.
• Develop and execute requests for proposals (bids), financial documents, and contracts.
• Learn and adapt to new technologies, databases, and program tools.
• Maintain accurate records and follow procedures consistently.
• Exercise sound judgment and communicate professionally when representing the Fire Department.

MINIMUM QUALIFICATIONS DESIRED

• Graduation from high school or equivalent and any combination of education and experience that would likely provide the required knowledge and abilities in qualifying.
• Must possess and maintain a valid California Driver’s License with a satisfactory driving record.
• A background in customer service or public service.
• Ability to speak, write, and read Spanish is desired but not necessary.