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Position:        Program Assistant II

Salary:            $25.96-$30.96/ hour

Job Type:        Part time, year round

Location:        Beresford Recreation Center, 2720 Alameda de las Pulgas

Hours:             20 hours a week, Monday – Friday, times TBD

Application:    City of San Mateo employment application is required

Closing Date:  Open until filled or upon receipt of 50 applications, whichever occurs first

THE POSITION: Looking for a rewarding position working with the community in diverse multi- cultural environment?  Do you strive to provide stellar customer service? Do you want to be part of a team committed to providing quality recreational programs to the community? The Enrichment/ Athletics Programs Section is looking for a highly motivated individual to be part of their team. The successful candidate should be customer service oriented, friendly, professional, an outstanding multi-tasker, excellent communicator, organized and an independent worker.

MINIMUM QUALIFICATIONS:

• Possess a valid State of California driver’s license.
• Ability to communicate effectively both in writing and verbally with people of diverse backgrounds.
• Ability to work in a highly independent manner, with direction from supervisor.
• Attention to detail. Ability to maintain accurate records and submit as required.
• Computer experience working with Microsoft Word and Excel.
• Successfully pass required background checks.
   

DUTIES:

• Deliver stellar customer service to both internal and external customers.
• Process patron registrations, withdrawals, credits to accounts.
• Maintain paperwork and forms related to program operations.
• Data entry and processing of vendor claims and various invoices.
• Course software data entry.
• Manage Private Music schedule and monthly billing.
• Provide administrative support with various programs as assigned such as; class enrollment rosters, order supplies and update program display cases.

HOW TO APPLY:

Applications can be found on the City of San Mateo website at www.cityofsanmateo.org or at our Recreation Centers:

• Beresford Recreation Center, 2720 Alameda de las Pulgas, 94403
• Dr Martin Luther King Jr Community Center, 725 Monte Diablo, 94401

Submit online at www.calopps.org.

Submit to Angela Sakkos at Beresford Recreation Center. Please contact Angela at 650-522-7446 with any questions.

This position is considered part time and offers no benefits.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin.

It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

City of Chowchilla 

Full-Time Account Clerk II 

$17.74 - $22.71

This is the semi-skilled level of accounting clerical series.  Employees are expected to work with a minimum of supervision on routine and regularly assigned functions.  The Account Clerk II may answer questions and assist in the training of an Account Clerk I.   Account Clerk II performs a variety of clerical, bookkeeping, accounting and administrative work in accounts payable, accounts receivable, payroll, and general finance functions; performs routine clerical, administrative and financial work by receiving payments from customers or others for payment of goods or services received; and performs related duties as required.  

The County of San Mateo Sheriff's Office is seeking a highly motivated individual with strong administrative and interpersonal skills for the position of Administrative Secretary-Confidential. 

This position will perform varied, complex and often confidential secretarial and office administrative work in support of up to three Assistant Sheriffs, and as assigned for other associated management, professional and supervisory staff.  Strong customer service, excellent oral and written communication and proofreading skills, as well as knowledge of public government and public meeting requirements are additional characteristics critical for success.

The ideal candidate will have experience in:

• Providing high-level administrative and secretarial support to executive level management.  
• Handling and maintaining extremely confidential materials and information.
• Communicating with elected officials, management, community leaders and members of the public.
• Managing multiple assignments while maintaining attention to detail.
• Utilizing excellent oral and written communication skills.
• Utilizing computer systems and applications, such as Microsoft Office suite (specifically Word, Excel and PowerPoint).
• Employing strong customer service, and effective independent problem-solving skills.
• Scheduling appointments, meetings, room reservations and catering of events.

NOTE: The eligible list generated from this recruitment may be used to fill future extra help, term, unclassified, and regular classified vacancies.

Examples Of Duties:
Duties may include but are not limited to, the following:

• Receive and screen visitors and telephone calls; provide factual information which may require the interpretation and application of policies and procedures; take messages or refers the caller to the proper or alternate person.
• Research and compile a variety of informational materials from sources both inside and outside the office to which assigned.
• Open and sort mail and attach pertinent back-up materials and process outgoing mail as required.
• Type drafts and a wide variety of finished documents from notes, minutes of meetings, or printed materials; input and/or retrieve data or prepare reports using a variety of computer platforms.
• Initiate specified correspondence independently for signature by appropriate supervisory or professional staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammatical usage.
• Organize and maintain various departmental files; purge files as requested.
• Follow up on projects, transmit information, and keep informed of unit activities.
• Schedule and arrange for meetings; arrange for rooms, prepare agendas and summarize meeting results as required.
• Organize own work, set priorities and meet critical deadlines.
• May provide project direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
• Order and maintain supplies.
• Perform related duties as assigned.

QUALIFICATIONS
Education and Experience:   Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Two years of general clerical or office support experience.

Knowledge of:

• Standard office administrative and secretarial practices and procedures, including filing and business letter writing.
• The operation of common office equipment, including a word processor and personal or on-line computer.
• Policies and procedures related to the unit to which assigned.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Business arithmetic, including percentages and decimals record keeping principles and practices.

Skill/Ability to:

• Provide varied secretarial and office administrative assistance to management, supervisory and professional staff.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Use initiative and independent judgment within established guidelines.
• Establish and maintain effective working relationships.
• Compose correspondence independently or from brief instructions.
• Organize and maintain accurate records and files.
• Make arithmetic calculations with speed and accuracy.
• Operate standard office equipment, including a word processor, personal or on-line computer, and multi-line telephone equipment.

Some positions may require the ability to type at a rate of 50 words per minute.

APPLICATION/EXAMINATION
Anyone may apply. Thorough and detailed responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume or reference to a resume will not be accepted as a substitute for the required employment application and supplemental questions.

The examination process will consist of an application screening (pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%), which may include a pre-written written assessment. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: December 16 , 2019
Application Appraisal/Screening: Week of December 16, 2019
Panel Interview:  January 8 and/or January 9, 2020

To apply: https://www.governmentjobs.com/careers/Salinas

The City of Salinas is accepting applications to fill two temporary Administrative Analyst I positions in the Community Development Department. The length of assignment is estimated to last approximately one year, but is always dependent on business need and dates may change. Temporary employees may not exceed a maximum of 25 hours per week and 1,000 hours per fiscal year (from July 1 - June 30).

SPECIAL INSTRUCTIONS: All applicants must provide a copy of diploma or transcripts at the time of application or submit to the Human Resources Department. Applications are incomplete without the required document.

DEFINITION
 
Under general direction of the assigned Department Director or designee, performs professional administrative and research work in a variety of program areas in a designated department.   To manage, coordinate and oversee assigned programs in designated department.
 
DISTINGUISHING CHARACTERISTICS
 
This job class is the first level in the Administrative Analyst series of three classifications.  The Administrative Analyst functions at an entry-level management level of classification and requires knowledge of municipal organization, basic principles of program management, public administration, research methods and report presentation.  Special assignments and projects requiring varied hours and independence in judgment and advanced technical and analytical work are also assigned to positions at this level.
 
SUPERVISION RECEIVED AND EXERCISED
 
Receives limited supervision from the assigned Department Director and/or designee.  May exercise functional supervision of lower level staff and volunteers.

Essential Job Functions:

Duties may include but are not limited to the following: Performs a variety of responsible and technical administrative and analytical assignments.  Assists in formulating program policies, goals and procedures; collects and compiles relevant data supporting recommendations.  Develops and administers program budgets.  Conducts special studies and works on projects concerning City or departmental procedure or policies, programs and grants.

Reviews and analyzes recent and pending legislation affecting departmental programs.  Develops and disseminates employee and/or public information regarding assigned programs.  Acts as City representative and liaison at meetings and conferences with public agencies and community groups as assigned.  Functionally supervises lower-level staff and/or volunteers as assigned. Monitors progress and evaluates work measurements of various city programs pertaining to area of responsibility.

Minimum Qualifications:

Knowledge of:  Principles and practices of public administration; principles of local government organization and administration; principles and practices of training methods and concepts; principles and practices of budgeting analysis; research methods and techniques and methods of report presentation.  Federal, State, and local laws and regulations applicable to assigned programs.
 
Ability to:  learn, interpret, and implement applicable Federal, state and local laws and regulations relative to program areas of responsibility; communicate clearly, concisely and effectively, both orally and in writing; make presentations to elected officials, the public, city executives, businesses, and other agencies; establish and maintain effective working relationships with the City Council, staff, and business community and other government agencies, and with the general public; identify issues, options and projected outcomes and make recommendations; work cooperatively and tactfully with others; prepare and present written and oral reports.
 
License or Certificate:
 
Possession of a valid California (Class C) Driver's License.
 
Education and Experience:
 
An example of the education and experience which most likely demonstrates the knowledge, skills and abilities required would be any combination equivalent to graduation from an accredited four-year college with a degree in Public Administration, Business Administration, Information & Library Science, or a closely related field; and two (2) years experience performing administrative analytical duties involving program coordination in one of the following areas: community relations, law enforcement, public health, human services, recreation, or community welfare, preferably in a municipal agency.  Bilingual in Spanish and English strongly desired.

PHYSICAL AND MENTAL CHARACTERISTICS
 
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, use new technologies and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the office work environment; physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
 
 
WORKING CONDITIONS
 
Business office working environment subject to sitting at a desk or standing in front of an audience for long periods of time; bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.   Occasionally, work conditions involve directing activities of volunteers in an outdoor environment, in all weather conditions.   May work extended hours and weekends on occasion.


 

To apply: https://www.governmentjobs.com/careers/Salinas

The City of Salinas is accepting applications to fill a temporary Administrative Aide position in the Community Development Department. The length of assignment is estimated to last approximately three months, but is always dependent on business need and dates may change. Temporary employees may not exceed a maximum of 25 hours per week and 1,000 hours per fiscal year (from July 1 - June 30).

DEFINITION
 
To perform paraprofessional technical and administrative work in providing staff assistance to a Division or Program Manager.
 
SUPERVISION RECEIVED AND EXERCISED
 
Receives direction from Division Manager or other higher-level administrative personnel.  Exercises no supervision.

Essential Job Functions:

Duties may include, but are not limited to the following: Handle administrative details in assigned area of responsibility.  Provide basic research assistance in a variety of municipal administrative areas.  Maintain contacts with federal, state, and local agencies as necessary to perform assigned duties.  Prepare relevant reports as necessary including City Council reports.  Respond to general citizen inquiries and complaints.  Prepare correspondence, reports, charts, technical calculations and other materials necessary to accomplish Departmental goals.  Provide information to departments and City employees on assigned program areas.  Prepare, process, record and monitor routine administrative documents such as bonds, permits, grant deeds and legal notices.  Assist federal, state or county auditors in auditing of grant-funded projects; prepare data for auditor's review.  Process payments to contractors for projects.  Monitor expenditures for compliance with federal, state, and local grant requirements and regulations.  Maintain audit records for each grant-funded project and prepare monthly, quarterly, or semiannually financial reports and grant claims for reimbursable expenditures.  Assist in the preparation of the annual departmental operating budget; prepare budget projections as required.  Audit and analyze departmental operating expenditures for proper classification and conformance with the Council-approved budget; process adjustment when necessary.  Provide records management for assigned program areas.  Perform related duties as required.

Minimum Qualifications:

Knowledge of:
 
Federal, state, and local policies and regulations relating to assigned area of responsibility.  Proper English usage, spelling, and punctuation.  Principals of organization, standard office practices, record keeping, budgeting, and analysis.  Research methods and procedures; statistical mathematics.  Operation of standard personal computer word processing and spreadsheet programs.
 
Ability to:
 
Correctly interpret and apply governmental policy, procedures, and regulations.  Prepare concise, comprehensive, and accurate written reports and correspondence.  Collect, compile, analyze and interpret statistical data.  Establish and maintain effective working relationships with City staff, outside agency personnel, and the general public.  Promote the mission, values and standards of an effective public organization.  Effectively organize tasks, plan time, and meet deadlines.  Learn municipal budgeting and accounting methods and practices.
 
Education and Experience:
 
An example of the education and experience which most likely demonstrates the knowledge, skills, and abilities required would be any combination equivalent to an Associates degree (60 units) and two (2) years of paraprofessional administrative experience or four (4) years of paraprofessional administrative experience. 

PHYSICAL AND MENTAL CHARACTERISTICS
 
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
 
WORKING CONDITIONS
 
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

THE POSITION

Tri-City is looking for one (1) individual to serve as a Clinical Therapist I for the Adult Outpatient Program (AOP). The Clinical Therapist I will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community with moderate to severe behavioral health clients. The Clinical Therapist will report to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Will initiate and conduct individual, family and group counseling/psychotherapy sessions;
   
• Provide crisis intervention to mentally ill/emotionally disabled individuals, groups and families;

• Provide case management services on or offsite;

• Meet with clients for regular therapeutic interviews, guide clients in understanding of their illness and contributing personal, social and economic factors;

• Assist clients in developing realistic plans and advice clients on community resources;
   
• Maintain records of all activities relating to clients’ care and must adhere to Agency and service billing requirements, etc.

• Work on a multidisciplinary team to promote recovery;

• Other duties as assigned, etc. 

THE POSITION

Tri-City is looking for special individual to serve as a Clinical Therapist I or II for the Child & Family Clinic’s School Partnership Program. The Clinical Therapist I/II will appeal to individuals who are passionate about working with children, adolescents, young adults and their families and may have or would like experience in a school setting.  The Clinical Therapist I/II will report to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide individual, family, collateral and group therapy for children, adolescents, and youth with mental illness;
   
• Provide crisis intervention and case management as needed at the school site in Pomona, California;
   
• Conduct mental health assessments, outreach, sessions, treatment plans, provide crisis intervention as needed and complete all necessary documentation;

• Collaborate with school staff regarding student mental health needs and maintain regular contact with parents;

• Ensure that documentation is updated in Electronic Health Record (EHR) regularly;

• Screen and track school referrals, etc. & other duties as assigned.

The Office of Mayor Sam Liccardo is recruiting for a full-time Executive Assistant to the Mayor. Under the direction of the Mayor’s Administrative team, this position will provide office administrative functions and general assistance to the Mayor.

The position requires an employee with strong and effective organizational skills; ability to handle heavy scheduling and multiple assignments; excellent written and oral communications skills, and the ability to develop and maintain effective and collaborative working relationships with community members and neighborhood organizations, key stakeholders, and City staff. Candidates must be willing to work occasional evenings and weekends, and as exempt management employees, are not eligible for overtime compensation.

Employees in this classification are not members of the classified civil service and are appointed "at will."  Each appointment is for a specified period to be determined by the appointing Mayor and does not extend past the end of the elected official's or appointing authority's term.  This unclassified position requires a disclosure of outside investments, real property interest, income, and business positions.

Typical Duties

The Executive Assistant to the Mayor will be primarily responsible for the following tasks:  

Provide executive support to the Mayor, serving as primary point of contact on all matters pertaining to the Mayor.

• Complete a broad variety of administrative tasks for the Mayor, including managing an extremely active calendar; coordinating complex and detailed travel logistics; and coordinating staff meetings and offsites.
• Coordinate arrangements for the Mayor’s meetings and speaking events, working directly with public and private sector representatives and event organizers. 
• Compose and edit routine correspondence and internal communications for the Mayor.
• Communicate with concerned constituents on incoming issues and concerns addressed to the Mayor and determine appropriate response or referral.
• Provide break coverage for the office receptionist, along with fellow administrative staff.
• Work under pressure at times to handle a wide variety of activities and confidential matters with complete discretion.
• Prioritize conflicting needs and handle matters swiftly and proactively through successful completion, often with deadline pressures.
• Maintain documents in compliance with the City’s record-retention plan.
• Perform other duties, of a similar nature or level, as required.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.