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The City of San Bruno is recruiting for

Building Inspector I/II

Filing Deadline:  Open Until Filled

   Building Inspector I:      $79,068 — $97,032

   Building Inspector II:      $88,704—$108,852    

The Position

The City of San Bruno Community Development Department is recruiting for a Building Inspector I/II, who will have a unique opportunity to help shape and guide the community’s future.  As the City continues to grow in population and develop within the burgeoning San Francisco Bay Area, now is an exciting time to join the San Bruno Community Development Department. Under the guidance of the Chief Building Official, the Building Inspector performs routine to complex inspections for compliance with building codes, issues corrections notices and citations, authors reports of building inspection activity, assists in administering the permitting function for commercial and residential buildings, and performs customer service for the residents of the community. The Building Inspector may also develop educational materials for the public, perform duties of a plan examiner, and represent the City at professional meetings, training sessions and other industry events.  Municipal or jurisdictional building inspection experience is highly desirable for this position.

The Department

The Community Development Department includes Planning, Building, and Code Enforcement. The Department is responsible for ensuring that new development and modifications to existing development in San Bruno are completed in compliance with City and State laws and for supporting the maintenance of safe, attractive neighborhoods and business areas through a progressive code enforcement program.

Minimum Qualifications

Graduation from high school or GED equivalent.   Possession of an AA/AS degree from an accredited college in Building Inspection or Construction Technology highly desirable, plus:

Building Inspector I:

¨ Two (2) years of experience in general construction or related fields or two (2) years of experience in municipal or jurisdictional building inspection experience, or a combination of both.

Building Inspector II:

¨ Five (5) years of experience in the capacity of Building Inspector I.

Special Requirements

Possession of and ability to maintain a valid California driver’s license.

Building Inspector I

¨ Possession of a minimum of one (1) Legacy International Conference Building Officials (ICBO) or International Code Council (ICC) Certification in Residential Building, Plumbing, Electrical or Mechanical; a combination of certificates preferred.

Building Inspector II

¨ Possession of a minimum of five (5) Legacy International Conference of Building Officials (ICBO) or International Code Council (ICC) Certifications in Building, Mechanical, Electrical, Plumbing, Combination and/or other approved certifications as determined by the Chief Building Official.

Necessary Knowledge and Skills

Applicants should possess knowledge of principles, practices and methods used in various building construction areas, including residential building, mechanical, electrical and/or plumbing; operational characteristics and use of standard equipment used in building inspection and the building trades; building and construction standards and materials; testing procedures; basic principles of mathematics; applicable federal, state and local laws, codes and regulations, including construction code manuals and specifications; standard office procedures, practices and equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; and occupational hazards and standard safety procedures.  Applicants should also posses the ability to work effectively with contractors, developers, architects, engineers, owners, and the general public; read and understand complicated plans and blueprints; communicate effectively orally and in writing; make sound decisions within established guidelines; implement, explain and apply applicable laws, codes and regulations; analyze complex issues, and develop and implement appropriate responses; facilitate appropriate corrective action from property owners regarding violations.

Excellent Benefits

· CalPERS retirement formula of 2.7% @ 55 for classic members and 2% @ 62 for new members

· Annual accruals of 10-23 vacation days based on years of service, 14.5 holidays and 12 sick days

· $500 personal and professional reimbursement annually

· Opportunity for bilingual incentive pay up to 2.5%

· Matching deferred compensation contribution up to 0.5% of salary on a biweekly basis

· Medical, dental and vision benefits provided with employee contribution

· Life insurance equal to one year’s annual salary provided at no cost

· Long-term disability insurance provided at no cost

· Home loan assistance program

· Section 125 Flexible Benefit Plan

· Tuition reimbursement

How to Apply

Interested candidates may apply online at www.calopps.org.  Candidates are encouraged to read the entire job announcement and job description prior to submitting an application.  After an initial screening of applications, those candidates that meet the minimum qualifications and meet the Department’s needs will be invited to participate further in the recruitment process.   

Application Deadline:  Open Until Filled

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.
 

SENIOR COMMUNITY SERVICES ASSISTANT

$12.60 - $15.32/hr. (part-time, at-will, no benefits)

CURRENT OPENINGS IN THE FOLLOWING DIVISIONS:

MARKETING, CULTURAL ARTS, AND TINY TOTS

*This recruitment will establish an eligibility list that may also be used to fill future vacancies*

DEFINITION: Under supervision, perform duties in a variety of programs and will assist in planning and implementing projects, programs or activities as directed.  Work schedule is flexible and may include evenings, weekends, and holidays; will NOT exceed 28 hours a week.

DESIRED EXPERIENCE FOR THE MARKETING POSITION:

• Strong working knowledge and skillsets relating to graphic design and the necessary computer programs for both Apple and Windows platforms as well as marketing experience utilizing social media platforms.
• Strong public relations and writing skillsets necessary to effectively and accurately communicate with the community through press releases and related tasks.

DESIRED EXPERIENCE FOR THE CULTURAL ARTS POSITION:

• Knowledge of art, historical and current trends, in order to assist with implementation of Cultural Art programs.
• Possess strong customer service skills, be well organized and the ability to work in teams.

DESIRED EXPERIENCE FOR THE TINY TOT POSITION:

• Available to work Monday – Thursday, from 8:00 a.m. – 3:30 p.m.
• Ability to assist with the implementation and preparation of a comprehensive Tiny Tots program (ages 3-5), including recreational preschool lesson plans.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Assist in supervising and organizing recreation activities; Clerical support for program activities.
• Assist in monitoring program compliance with laws, rules, and regulations.
• Distribute, monitor and maintain equipment, inventory, and supplies.
• Assist with planning teams; coordinating logistics, staff and volunteer needs for events/programs.
• Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Assist with facility rentals, contracts, maintenance needs.
• May assist with research; soliciting donations/prizes; monitoring budget.
• Prepare reports and distribute program marketing materials; Operate a computer and related software.
• Provide information to public, vendors, contractors; Maintain records; operate a computer and related software.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties.  Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more.  This position requires near and far vision for reading written documents and in the observation of participants during activities.  Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE:  Two (2) years of increasingly responsible experience in recreation, sports, teaching, the arts, or community services program areas.  All positions require excellent customer service, working with the public, ability to lead staff and work with all age groups.  EDUCATION: College coursework or AA degree in related area highly preferred. Additional specialized clerical training is desirable.

LICENSES/CERTIFICATIONS: Possession of, or ability to obtain, CPR and basic first aid certifications required.  A valid CA driver’s license is required during the course of employment.

OFFICE ASSISTANT

$13.84 - $16.82/hr.

(Part-time, at-will, no benefits)

Currently there is one (1) vacancy in the Community Services Department – Fontana Expanded Learning Division

*This recruitment will establish an eligibility list that will also be used in various Departments throughout the City*

Open to the first 100 applicants OR Thursday, June 27, 2019 at 5:00PM; whichever occurs first.

DEFINITION: Under immediate supervision from higher level staff, perform a wide variety of routine clerical duties in support of an assigned department.  Work schedule will NOT exceed 28 hours per week; schedule is flexible and may include evenings, weekends, and holidays.

DESIRED EXPERIENCE:

• Effective bilingual communication skills (English/Spanish) strongly desired.
• Ability to answer multi-line phone system and direct call as requested while delivering superior customer service.
• Proficiency in Microsoft Excel in order to create, edit and update program documents and date.
• Maintain and organize office common areas, supplies, and equipment.
• Read and route incoming mail and retrieve documents and files when requested.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Type and proofread a variety of documents including general correspondence, agendas, reports, memos, statistical charts from rough draft, and verbal instructions.
• Perform a wide variety of clerical work including filing, billing, checking and recording information on records.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Copy, fax and distribute documents. Receive, sort and distribute incoming and outgoing correspondence.
• Act as a receptionist; receive callers in person or on the telephone; provide general information on departmental and City policies and procedures as required; refer calls to appropriate personnel.
• Operate a variety of office equipment including a computer; input and retrieve data and text.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform and other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision when preparing and reading written reports and other work related documents. Acute hearing is also required when providing phone and counter assistance.

EXPERIENCE:  A minimum of 1-2 years of general clerical and public contact work is required.  A combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

EDUCATION: Equivalent to the completion of the twelfth grade. Additional specialized clerical training is desirable.

Summary of Duties: Under general supervision, the Information Technologies Technician performs entry-level computer troubleshooting and repair of various computer hardware systems within the City including physical and virtual desktops and mobile devices.

Distinguishing Characteristics: This is an Entry Level position in the IT series of jobs.  Performs routine tasks regarding technical support and provides support and operational assistance, but does not set policies or procedures.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS 
Management reserves the rights to add, modify, change, or rescind the work assignments of various positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
1.    Configures, delivers, and educates employees on new and old hardware; ensures laptops, tablets, mobile devices, and other technologies are ready for deployment; provides basic training and usage instruction to ensure the end user will be productive with equipment; performs preventative maintenance.
2.    Assists in the creation of new user accounts; ensures new employees are accurately set up and added to the City Directory, help with passwords, access, and email configuration, add employee to distribution groups, and ensure user is included on equipment such as printers, scanners, and networks.
3.    Provides limited technical support to City staff and employees regarding iOS, Android device, Bluetooth issues, wifi problems, and password problems; assists with receiving, installing, set up, and deployment of computer equipment; assists police technical services with shift moves. Will escalate technical support items to the appropriate City IT staff as-needed. 
4.    Provides support, collaborates with other City Staff, offers basic configuration and guidance for various systems across the City.
5.    Serves as a computer resource for staff, provides excellent customer service, and maintains confidentiality of all information stored, processed, or accessed.
6.    Performs other duties as assigned.

Typical Decisions: The incumbent will make daily decisions regarding hardware and software, system usability, IT troubleshooting, and customer service.

Minimum Qualifications: 
Knowledge of: 
•    Windows operating systems, commands, and concepts
•    Mobile device technologies
•    Computer input and output media
•    Basic programming techniques
•    Basic computer protocols
•    Office equipment and various Information Technologies
Skill in: 
•    Operating, and troubleshooting computer hardware and software systems
•    Establishing and maintaining effective working relationships
•    Effective communication both orally and in writing
•    Utilizing software and standard office software including spreadsheets, word processing, and electronic mail
•    Customer Service skills

Education: High School Diploma or equivalent.

Experience: Six months increasingly responsible experience in operations and multi-user computing environment.

Desirable: College coursework in Computer Science, Information Technology, or equivalent and one year of increasingly responsible experience in operations or in a multi-user computing environment. 

Licenses and Certifications: State of California Driver’s License; Must past an extensive Background Check.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to forty pounds. Occasionally conditions will include out of office work at near by worksites, driving to job sites, meetings, and out of town training.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
 

Please see job flyer for more information.

Department: Police

FLSA Status: Non-exempt

The Town of Hillsborough is looking for an experienced Dispatcher/Communications Officer

GENERAL PURPOSE

CLASS CHARACTERISTICS

Communications Officer II

ESSENTIAL DUTIES AND RESPONSIBILITIES

Communications Officer II typically performs, but is not limited to, the duties noted below on a regular basis:

• Receives and handles incoming telephone and voice radio calls for police, fire, ambulance, and public works

• Secures and records information as to exact locations and circumstances using radio or other equipment to dispatch appropriate units to the emergency scene.

• Maintains radio contact with local units on assignment and directs and coordinates with staff from other agencies on a mutual-aid basis, as needed.

• Operates a multi-channel two-way radio, telephones, teletype, office equipment and software systems.
• Performs numerous duties simultaneously.
• Prioritizes calls for service as well as other work-related tasks such as assisting with schedule, monitoring email account or assisting with social media.
• Maintains radio logs and records other information as required.
• Maintains resource files for computer aided dispatch system.
• Serves as trainer to newly hired dispatchers on as needed basis.
• Assist with providing state-mandated training on relevant matters to other department staff, as directed.
• Oversees and performs work related to the warrant process.
• Maintains dispatch center work area and equipment in clean and working condition
• Performs related duties and responsibilities as assigned.

QUALIFICATIONS

Knowledge of:

· Standard office methods and practices

Ability to:

• Think clearly and act quickly in emergency situations.
• Gather, analyze, and evaluate information, independently assessing and disseminating the information clearly to field units

• Understand and carry out oral and written directions.
• Establish and maintain cooperative relationships with those contacted in the course of the work.
• Speak in a clear and understandable voice, using good English and proper enunciation.
• Appropriately prioritize calls for service and related tasks.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information in a manner consistent with job functions.

• Represent the Town, the department, or the organizational unit effectively in contacts with representatives of other agencies, Town departments and the public.

• Take a proactive approach to customer service issues.
• Make process improvement changes to streamline procedures.
• Work in a safe manner, following Town safety practices and procedures.
• Maintain confidentiality regarding sensitive information.

Skill in:

• Learning the operation of radio equipment and related information systems.
• Operating the computer aided dispatch system effectively.
• Entering and retrieving data from a computer with sufficient speed and accuracy to perform the assigned work.

• Type at an acceptable level of speed and accuracy to perform the duties satisfactorily,
• Performing numerous tasks properly and simultaneously, with ease.

EDUCATION AND EXPERIENCE

Education:
Equivalent to graduation from high school

Graduation from or enrollment in a POST accredited Dispatch Academy.

Experience:
Successful completion of a dispatch training academy and successful completion of the in-house training program. Time worked in another agency's dispatch center may be used in lieu of attendance at a Dispatch Academy.

License or Certificate:

Must possess and maintain a valid California Class C driver’s license and have a satisfactory driving record.

SPECIAL REQUIREMENTS

Essential duties require the following physical skills and work environment:

Physical Skills: Able to use standard office equipment, including a computer; mobility to work in a typical office setting to use standard office equipment; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and radio; lift and carry 35 pound boxes, files, and materials.

Work Environment: Work in a standard dispatch center environment.

Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; handle public information emergency situations.

The City of Campbell announces an employment opportunity for Assistant Engineer  

Open Date: Monday, June 10, 2019

Close Date: Friday, June 28, 2019 at 5:00 p.m.

Salary: $8,625.07 - 10,488.40 per month DOE

Assistant Engineer: Under direction, to perform civil and/or traffic engineering work of average difficulty in the development, design and construction, and maintenance of streets, traffic signals, street lighting, traffic control devices, drainage systems, and a variety of municipal projects and facilities; and to do related work as required.

Currently, there is a vacancy in Land Development.

Land Development: This position combines the technical knowledge of engineering with application of City planning principles. The duties include participating in the plan check, review and processing of plans for new private development projects, including residential, commercial and industrial developments.  Duties include the reviewing of street improvement plans, subdivision maps, on-site grading and drainage plans, and storm water treatment plans; assuring compliance with appropriate codes, ordinances, rules, regulations, and the Subdivision Map Act; providing customer service to the public; helping residents, owners and developers at the counter; researching project design requirements; reviewing planning and building permits; and coordinating and reviewing the work of outside consultants.  The incumbent will work collaboratively with staff in the Planning and Building Divisions of the Community Development Department.

Typical Duties: Performs a variety of tasks leading to and including the implementation of municipal public works projects, programs, and services including research and development, analysis and administration, and preparing proposals and budgets; prepares engineering designs, reports, drawings, estimates, and schedules in connection with the construction and maintenance of engineering projects which may include streets, storm drains, traffic signals, street lighting, traffic control devices and related facilities; confers with supervisors during preliminary and design stages of work, and discusses technical and policy problems; makes preliminary design studies to determine the most economical and satisfactory installation for a given location; works with personnel from other City departments and public agencies, as well as from consulting firms and the public in coordinating engineering activities with related work programs; may supervise engineering personnel, consultants, and contractors; performs construction administration and inspection; and performs related duties as assigned.

Ability to: Understand, organize and implement assignments which may involve complex technical instructions; prepare accurate reports, plans, specifications, cost estimates and engineering reports; make accurate engineering computations and drawings; communicate effectively verbally and in writing; work effectively with minimal supervision; maintain effective working relationships with others including the public.

Knowledge of: Principles, practices and methods of civil or traffic engineering as applied to the design and construction of streets and related municipal facilities; computers as used in design, construction and maintenance.

Minimum Qualifications: Education and Experience: Bachelor's degree in civil or transportation engineering plus two years professional level engineering experience; OR an E.I.T. Certificate plus two years college and four years professional level engineering experience; OR a Master's degree in engineering and one year of professional level engineering experience.

Possession of: Valid California Driver's License.

Application Process: City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or at www.calopps.org.

Testing Process: Following initial screening of applications, those applicants with the most appropriate qualifications will be invited to continue in the selection process.

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email hr@cityofcampbell.com.

Information contained in this announcement is subject to change and does not constitute an expressed or implied contract. The Human Resources Office will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise the Human Resources Office of such special needs at the time of application.  The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, color, religion, sex, national origin, disability, age, sexual orientation, marital status, or medical condition.

A completed employment application must be received by the Human Resources Division no later than Friday, June 28th 2019 at 5:00 p.m. Applications may not be emailed or faxed.  Please do not substitute “see résumé” on the employment history section of the applications.  Résumés should be attached separately. Applications that do not include responses to the supplemental questionnaire will be rejected.

Sonoma County Library

Announces an Employment Opportunity 
 
 
ACCOUNTANT – ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME  
 

The Sonoma County Library is seeking a customer service oriented individual with solid communication, team building, and problem solving skills to serve as an Accountant in its Budget and Finance department.   
 
THE POSITION:  

Please see the attached job specifications for full details about this position. 
 
Under general supervision, this full-time, benefitted position provides excellent customer service, performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems and procedures; verifies financial data in the areas of payroll, benefits, and accounts receivable/payable; reconciles general ledger accounts; assists management in auditing, analyzing, and preparing financial and statistical reports and schedules; assists in preparing the Library’s annual budget; maintains liaison with Library departments and branches, providing them with budgetary and organization analysis; and performs related duties as required.  
 
TYPICAL DUTIES include, but are not limited to:  
 

• Assists with the preparation and monitoring of the Library annual budget, including monitoring expenditure of funds, analyzing departmental requests, reviewing expenditure patterns, determining fund balances, and projecting future revenues and expenditures.
• Prepares a wide variety of financial and statistical reports including quarterly payroll reports, state library reporting, year-end reporting, budgetary reports, special revenue fund reporting, grant reporting, and other legal documents.
• Assists with the preparation and monitoring of the special revenue fund, including monitoring expenditure of funds, analyzing fund requests, reviewing expenditures for accuracy, and reconciling fund balances.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
• Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Collects, assembles, analyzes and interprets data relating to division operations including policies, functions, organizational structures, forms and procedures, and equipment costing; prepares narrative and statistical reports and makes recommendations in connection with these studies.
• Coordinates, trains, and provides lead direction to staff assigned to the Budget and Finance Section; may provide lead direction and work review to Human Resources Section staff.
• Prepares operating manuals, policies and procedures, and work flow charts.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
• Performs other duties as assigned. 

 
MINIMUM QUALIFICATIONS:  
 
Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and two (2) years of experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, and/or fiscal analysis.  
 
 
SALARY RANGE:   $33.06 – $41.30 per hour plus benefits 
 
CLOSING DATE:  5:00 PM, Wednesday, July 3, 2019 
 
APPLICATION PROCESS:    Please go to https://www.calopps.org/sonoma-county-library to apply.  
 
Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.  

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).   

TENTATIVE TESTING DATE: Thursday, July 11, 2019
 

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility. 
 

 
EMPLOYMENT INFORMATION: Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment. 
 
The list established from this recruitment may be used to fill future positions as they occur during the active status of the list. 
 

The Sonoma County Library is an Equal Opportunity Employer 
  
 

OCTOBER 2015        

FLSA: NON-EXEMPT 
 

  
ACCOUNTANT

Represented

DEFINITION 
 Under general supervision, provides excellent customer service, performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems and procedures; verifies financial data in the areas of payroll, benefits, and accounts receivable/payable; reconciles general ledger accounts; assists management in auditing, analyzing, and preparing financial and statistical reports and schedules; assists in preparing the Library’s annual budget; maintains liaison with Library departments and branches, providing them with budgetary and organization analysis; and performs related duties as required.  
 

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Division Manager, Administrative Services or other management or supervisory staff.  May provide training and lead direction to clerical or technical staff, related to technical aspects of the work.   
 

CLASS CHARACTERISTICS 
This is a journey-level class that is responsible for gathering, preparing, and analyzing data relative to budget processes, organization, and operational functions.  Incumbents perform the full range of routine and complex departmental accounting and record-keeping programs under only minimal supervision.  Responsibilities require the use of tact, discretion, and independent judgment.  Normally receives general instructions, with detailed instructions provided on complex new assignments and initiatives.  Has internal and external contact on a regular basis. Incumbents at this level work independently within established procedures and guidelines, exercising judgment and initiative.  Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal management.  This class is distinguished from Division Manager, Administrative Services in that the latter is responsible for the oversight and management of the entire Administrative Services Division, made up of the Budget and Financial Services Section, Facilities Services Section, and Human Resources Section, and is responsible for policy development and regular strategic planning with the Library Director and other members of the Library management team.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 
 

• Assists with the preparation and monitoring of the Library annual budget, including monitoring expenditure of funds, analyzing departmental requests, reviewing expenditure patterns, determining fund balances, and projecting future revenues and expenditures.
• Collects data and performs analysis of Library programs and cost estimates presented in the annual budget for various Library departments.
• Prepares a wide variety of financial and statistical reports including quarterly payroll reports, state library reporting, year-end reporting, budgetary reports, special revenue fund reporting, grant reporting, and other legal documents.
• Monitors expenditures, revenues, and budget allocations to determine the Library's financial status and prepares custom reports, graphs, and schedules as needed.
• Provides responsible professional and technical assistance in the administration and implementation of the Library's financial, auditing, and accounting programs.
• Assists with the preparation and monitoring of the special revenue fund, including monitoring expenditure of funds, analyzing fund requests, reviewing expenditures for accuracy, and reconciling fund balances.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
• Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Maintains and monitors the Library’s grant funds and ensures compliance with finance related rules and regulations governing the use of each grant.
• Analyzes and reconciles expenditure and revenue accounts, including grant accounts; reconciles grant statements and bank statements to the general ledger.
• Collects, assembles, analyzes and interprets data relating to division operations including policies, functions, organizational structures, forms and procedures, and equipment costing; prepares narrative and statistical reports and makes recommendations in connection with these studies.
• Coordinates, trains, and provides lead direction to staff assigned to the Budget and Finance Section; may provide lead direction and work review to Human Resources Section staff.
• Acts as purchasing agent/coordinator for Library system.
• Participates in and assumes responsibility for various departmental programs including financial statements, general ledger, monthly statements, and special accounting projects; conducts and prepares special studies and reports.
• Administers and maintains financial reporting systems software applications, assisting management staff in its use and report functions.
• Confers with division managers, managers, and others in order to secure necessary information.
• May be responsible for other division functions, including coordination of commercial insurance policies, maintenance of the fixed asset system, and preparation of audit schedules.
• May assist on special projects such as financial systems upgrades and implementations.  
• Prepares operating manuals, policies and procedures, and work flow charts.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
• Performs other duties as assigned. 

QUALIFICATIONS 
 

Knowledge of:  

• Principles and practices relating to modern budget, programs and general systems management.
• Terminology and practices of financial and account document processing and record-keeping.
• General principles and practices of data processing and its applicability to accounting and municipal operations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Principles and practices of business organization and public administration.
• Record keeping principles and procedures.
• Research methodology, report writing, and basic statistics and their application.
• Business arithmetic and financial and statistical techniques.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff. 

 Ability to:  

• Collect and analyze information related to budget, administration and general management.
• Interpret and apply rules, regulations, and ordinances to ensure compliance with federal, state and local agencies.
• Analyze financial data and draw sound conclusions.
• Prepare clear, complete, and concise financial statements and reports.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• Interpret, apply, and explain the Library’s policies and procedures.
• Maintain a variety of filing, record-keeping, and tracking systems related to budget management.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

 Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: 
 
Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and two (2) years of experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, and/or fiscal analysis.  
 

Licenses and Certifications:  
None. 

PHYSICAL DEMANDS 
 Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

ENVIRONMENTAL ELEMENTS 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

WORKING CONDITIONS 
No unique or unusual working conditions apply to this position. 

This is a part-time non-benefited position.  Work schedule: Up to 29 hours per week as needed. No guaranteed minimum number of hours per week.  Hours of operation are typically Monday through Friday 7:00am-9:30pm and Saturday/Sunday from 6:30am-10:00pm.   

ESSENTIAL FUNCTIONS:

Individual will work primarily at the Cities Seal Beach Tennis Center performing duties including but not limited to; greeting and supervising members/users, handling of payments inside the Pro Shop, enforcing the rules and regulations of the Facility, opening/ closing the facility, removal of trash, restocking of supplies in kitchen and locker rooms, general court maintenance including court washing, locker room cleaning, and oversee security of the facility.

This position will periodically work facility rentals on weekends at the Cities Community Centers for various functions:  Wedding receptions, baby showers, birthday parties, etc.  It may also help assist with scorekeeping Adult Sports programs such as:  Basketball and Softball.     

EMPLOYMENT STANDARDS:

Ability to:  Communicate effectively (both written and verbally); make good decisions; push, pull, drag, lift or carry equipment/supplies up to 50 lbs., lean, stoop, twist, bend and kneel in performance of job duties. 

Experience & Training:  One year experience working for Parks and Recreation Department and general knowledge of tennis or sports is desired.

SELECTION PROCEDURE: Please visit www.CalOpps.org to submit your application on-line.  However, if you are unable to complete your application on-line a printable version of our employment application may be downloaded from our website at www.sealbeachca.gov.  Applications can also be obtained from the Human Resources Department, Seal Beach City Hall, 211 8th Street, Seal Beach, California 90740 or by calling (562) 431-2527 x1301. Faxes, emails or postmarks will not be accepted.  Appointment is subject to any or all of the following:  pre-employment medical, including substance abuse screening, fingerprint processes as well as background investigation.  If selected, incumbent will be required to submit written identification proving eligibility to work in the United States. Employees must be 18 years of age or older.  Employees assigned to facility rentals involving alcohol must be 21 years of age or older.   

Any qualified individual with a disability must provide reasonable notice to the City prior to the testing process that reasonable accommodation is required.  The City of Seal Beach is an Equal Opportunity Employer.

NOTE:  The provisions of this job announcement do not constitute an expressed or implied contract.  Any provision contained in this job announcement may be modified or revoked without notice.