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PARKS AND FACILITIES MANAGER

Filing Deadline: 5pm on Friday, October 4, 2019

Annual Salary: $107,688 — $132,156

THE POSITION

The City of San Bruno is currently recruiting for a Parks and Facilities Manager. Under general direction of the Community Services Director, this position is a supervisory managerial position with significant field and administrative responsibility for planning and organizing activities of parks and facilities maintenance, and supervising personnel, including two field supervisors, lead maintenance workers, maintenance workers, custodians, and other staff engaged in a wide range of maintenance-related projects involving public parks, trees, buildings, and facilities. This is a Fair Labor Standards Act (FLSA) exempt position.

As a key leader in the Community Services Department, the Parks and Facilities Manager oversees two divisions: Parks and Buildings & Facilities. The Parks Division maintains the City's outdoor recreation sites, including 18 parks covering 71 acres, 12 baseball fields, 8 soccer fields, 2 football fields, and one dog park - several of which are located on 4 different school sites covering an additional 25 acres. The Buildings and Facilities Division maintains approximately 7.3 miles of street medians, approximately 7,250 trees, and 128 acres of open space. The Buildings and Facilities Division provides facility maintenance and management for 17 City facilities, including routine custodial services, maintenance and repair of building systems, fixtures and equipment, management of contracts and vendor relationships, and oversight of all construction projects such as HVAC upgrades, roof replacements, and facility improvements and renovations.

IDEAL CANDIDATE

The Community Services Department seeks a candidate who possesses strong supervisory experience coupled with hands-on maintenance experience, technical knowledge, and customer service skills. The candidate should have strong organizational and planning skills as well as sharp attention to detail.  The ideal candidate is a self-starting, independent individual capable of working in a team-oriented environment with strong leadership skills. The candidate should be knowledgeable about preventative maintenance in plumbing, electrical, HVAC, and roof repairs including formulating scopes of work for various projects. 

MINIMUM QUALIFICATIONS

Any combination of experience and education that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way would be:

· High school diploma or GED supplemented by two (2) years of college level coursework in horticulture, landscape architecture, construction, engineering, or a related field

· Three (3) years of increasingly responsible experience in parks or facilities maintenance and repair at a journey or lead level, including at least three (3) years of administrative and supervisory responsibility

SPECIAL REQUIREMENTS

· Possession of a valid California Class “C” driver's license at date of hire (possession of, or ability to obtain a Class B driver’s license, is highly desirable)

· Possession of a Qualified Applicator’s Certificate (such as categories B, C, D, and K) by date of appointment

· Possession of a Certified Arborist Certificate issued by the International Society of Arboriculture or related certification is highly desirable

KNOWLEDGE, SKILLS, AND ABILITIES

Candidate should possess knowledge of public administration and local government operations related to parks and facility operations; principles of organization, administration, budget, financial, and personnel management; project management; safety practices and procedures including occupational hazards and safety precautions; safe driving principles and practices; research techniques, methods and procedures and report presentation; computer use and techniques; considerable knowledge of materials, methods, practices, and equipment used in facility, parks and landscape maintenance and repair activities, principles of supervision, training, and performance evaluation; hazards and accepted safety precautions in the construction trades; principles and techniques of horticulture and arboriculture; municipal forestry and landscaping practices; interaction between trees and sidewalks/pathways; mitigation methods and effects of treatments; basics of concrete construction and inspection procedures. Candidates should also possess the ability to plan, organize, direct, review and supervise the work of technical, clerical and semi-skilled and skilled maintenance personnel; select, supervise, motivate, train and evaluate personnel; communicate clearly and concisely, both verbally and in writing; establish, maintain and foster positive and harmonious working relationships with those supervised and contacted in the course of work; plan, communicate; delegate and monitor a variety of concurrent projects; prepare, maintain and interpret records and reports; evaluate operations and problems, recommend and implement efficiency and productivity improvements; prepare and administer division budget including purchasing; attend public meetings to explain and promote department programs and policies; develop and administer systems, evaluate maintenance needs and problems; identify materials and resources required to solve problems; read and interpret plans and specifications, work from sketches, penciled layouts and blueprints, prepare plans for minor projects; estimate time, materials, and equipment needed to perform maintenance and repair work; hold subordinates accountable for performance and behavior; build trust and create a positive atmosphere within the department between subordinates and supervisors; follow through on assigned tasks and promises made; exercise sound judgment and discretion; make decisions and communicate the decision process and outcomes with subordinates and management team; establish a monitoring system for work accomplished, plans, goals and objectives; remain calm in difficult situations, respond politely and courteously to citizen inquiries and complaints.

EXCELLENT BENEFITS

· CalPERS retirement formula (2.7%@55 Classic  2%@62 PEPRA)

· Employer-subsidized medical/dental/vision/prescription plan with employee contribution

· 80 hours management leave annually with an annual option to cash out

· 10-23 vacation days annually based on years of service

· 14.5 holidays and 12 sick days annually

· $500 personal and professional reimbursement annually

· Deferred compensation matching at 0.5% of bi-weekly salary

· Tuition reimbursement

· Home loan program

· City-paid life insurance and long-term disability insurance

HOW TO APPLY

Interested candidates may apply on line at www.calopps.org. After an initial screening of applications, those candidates that meet the minimum qualifications and appear to best meet the Department’s need will be invited to participate further in the recruitment process.   

Filing Deadline: 5:00pm on Friday, October 4, 2019

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, national origin, or other applicable legally protected characteristics in its employment actions, decisions, policies and practices.  If you require special accommodations, please contact us to discuss your needs.

We invite applications for the position of:

Program Assistant II

Program Assistant II $25.96-$30.96 hourly

About this role:

The City of San Mateo Parks & Recreation Department is currently looking for a part-time per-diem Program Assistant II.  This position will be scheduled for 4 hours daily, times TBD. The Program Assistant will report directly to the Preschool and Inclusion Supervisor and work on site at Martin Luther King Jr. Community Center at 725 Monte Diablo Ave, San Mateo, CA 94403. This is a part time, non-benefited position, and is limited to 960 hours in a fiscal year.

Our Ideal Candidate:

• You are customer service oriented.
• You are an excellent communicator, friendly, and professional.
• You are an outstanding multi-tasker, organized, and an independent worker.
• You have a strong work ethic, customer service skills and works well with others.
• You have good judgment and make good decisions in a variety of situations.
• You can communicate well with your co-workers and supervisors.
   

Examples of Duties

• Deliver stellar customer service to both internal and external customers
• Payroll entry and review
• Patron registrations, questions, etc.
• Maintain waitlist as needed
• Account receivable/payable as needed for programs
• Schedule classroom tours
• Maintain paperwork and forms related to program operations
• Course software data entry
• Provide administrative support with various programs as assigned such as; class enrollment rosters, order supplies and update program display cases.

Are You Interested? Apply.

Application can be found on our website at www.cityofsanmateo.org or at our Recreation Centers:

Beresford Recreation Center, 2720 Alameda de las Pulgas, 94403

Dr. Martin Luther King Jr. Community Center, 725 Monte Diablo Ave., 94401

Submit online at www.calopps.org

Submit to Claudia Vega in person at the Dr. Martin Luther King Jr. Community Center.

Application materials will be screened on a continuous basis.

When should I submit my application materials?

Applications are accepted until either the position is filled or upon the first 40 applications received, whichever occurs first.

What is the work commitment?

This is a part-time, per diem position. The position is 20 hours/per week Monday-Friday. Times to be determined.

When will I find out if I have been selected for an interview?

Applicants will be notified via email, within two-weeks of closing date.

Fine Print The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin.  It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Redwood City invites you to apply for the casual position of Administrative Clerk.  This employment opportunity is excellent for a well-organized “people person” seeking variety and challenge. Applications received may be considered for opportunities in all City departments including an immediate opportunity in the Fire Department (on-going position where hours vary based on business need). 

This position has the responsibility for a variety of administrative support functions as needed. Typical duties include, but are not limited to: answering and directing telephone calls; providing administrative support such as filing, data entry, and preparing correspondence, updating documents, schedule meetings, processing mail, and assisting staff with projects as needed.

This Administrative Clerk position is a non-benefited casual position. This casual position will be utilized for vacation relief or work overflow on a part-time or full-time basis, the work schedule will vary (as needed) between 15 - 19 hours per week, not to exceed 1,000 hours in a fiscal year.

Please click on the PDF link below to review the complete job announcement.

The following dates are tentative and subject to change based on the needs of the City.

Final Filing Date: 5:00pm, Friday, September 20, 2019 (Supplemental Questionnaire, Résumé and Cover Letter Required in addition completing application)

Interview Date: Thursday, October 3, 2019

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check

The City of San Carlos is recruiting for two Administrative Assistant positions for the Administrative Services Department and the City Clerk’s Department. 

About the Departments

The Administrative Services Department provides overall management of the City's administrative services, executes the City's administrative policies and ensures that the City organization, including officials, management and staff receive high quality effective and efficient administrative support.  The Department is comprised of Administration/Risk Management (Workers' Compensation & General Liability), Finance Division, Human Resources Division and Information Technology Division.

The City Clerk Department provides the residents of San Carlos, City Council and staff with access to public records and ensures all facets of agenda preparation, public meetings and municipal elections are conducted according to State law. The Department is comprised of the Director of Community Relations/City Clerk and an Administrative Assistant.

About the Positions

These positions perform a variety of confidential, responsible and complex administrative, secretarial and clerical duties; coordinate and participate in office functions in support of the department's goals and objectives; provide information and assistance to employees and the public regarding departmental policies and procedures; and perform a variety of duties relative to assigned area of responsibility. 

This classification is distinguished from a Senior Administrative Clerk by the responsibility for greater participation in the administrative functions of the department, including policy determinations and a wider variety of public contacts. 

Essential Duties

• Provides responsible and highly complex administrative and secretarial support to an assigned department and department head(s); recommends improvements in workflow, procedures and use of equipment and forms.
• Screens office and telephone callers; provides front counter assistance including information to the general public regarding assigned area of responsibility; responds to and resolves complaints and requests for information on regulations, procedures, systems and precedents.
• Researches, compiles, analyzes and summarizes a variety of informational materials; assists in the design and production of technical information and handouts.
• Operates a variety of office equipment including copiers, postage machine and computer; inputs and retrieves data and text.
• Types, word processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from notes, videos, verbal instruction or prior materials. Independently composes correspondence, letters, and memoranda.
• Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammar.
• Processes all department invoices and purchases; assigns account numbers to all invoices for all departmental programs.
• Receives, sorts, opens and distributes department mail to appropriate staff as required.
• Provides support in the preparation of the assigned department budget; reviews and processes purchase requisitions and purchase orders.
• Maintains complex files and record keeping systems including data storage and retrieval systems.
• Maintains and updates the City’s internal and external websites.
• Maintains a calendar of activities, meetings and various events for the assigned department; makes travel arrangements; coordinates activities with other City departments, the public and outside agencies.
• Organizes meetings by notifying participants, making room arrangements and preparing required information materials.
• Responds to requests and inquiries from the general public and other departments; provides information within the area of assignment; resolves complaints in an efficient and timely manner.

MANAGEMENT ANALYST

Deadline to apply:  Apply by Monday, September 9, 2019 for first consideration

THE POSITION:

The City of San Rafael Fire Department is hiring for the position of Management Analyst – Fixed Term/Full-Time.  Under administrative direction, this position assists with business functions and related administrative support for assigned fire department related services and programs; plans, analyzes, directs, reviews and evaluates department functions and administrative activities; manages multiple contracts for services; represents the Fire Department at meetings and performs related work as required.  Fixed-Term appointments may be made for up to a three-year period.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position. 

The incumbent in this position will assist the Fire Chief and Command Staff by providing day-to-day administrative and non-safety support and will be responsible for assisting with budget development and management, financial administration and reporting, revenue allocation, purchasing, contract administration, data collection and visualization for internal and public audiences, and program and service evaluation.  This position will provide coordinated support, consultation, and services to department operations and multiple contracts for services.    

DUTIES/RESPONSIBILITIES: 

• Provides assistance with fiscal and general business activities of the department.
• Develops and implements departmental goals, objectives, policies, procedures and work standards, particularly in the areas of finance, administration, human resources, capital assets, facilities, and contract services.
• Directs the preparation and administration of department and contract budgets, financial administration and reporting, revenue allocation and recovery, and grant administration.
• Makes presentations regarding plans and programs at public meetings; acts as a liaison and represents the department in meetings with city councils, elected officials, other agencies, governments, special interest groups, and private entities; and develops community contacts.
• Reviews and evaluates the effectiveness of program and service delivery; implements improvement plans to ensure maximum efficiency within such resources.
• Plans, organizes, administers, coordinates, reviews and evaluates day-to-day activities of assigned programs, which may include those which support divisions of a technical nature.
• Confers with safety operations to identify department and community needs; and oversees customer service initiatives.
• Directs or conducts special projects and a variety of analytical and feasibility studies; leads teams and committees considering system-wide issues and plans.
• Performs other duties as assigned.

QUALIFICATIONS:

• Knowledge of principles and practices of program development and management, including design, implementation and evaluation, and resource management.
• Knowledge of principles, practices, and procedures of administrative operations, including budget development and administration, basic labor relations concepts, auditing and reconciling financial documents, and accounting and automated financial record keeping.

• Knowledge of applicable federal, state and local laws, codes, regulations, and reporting requirements, including state and federal laws and regulations related to public agency construction and maintenance programs and confidentiality of patient records and personally identifiable information.
• Knowledge of grant management and compliance requirements for State and Federal grants.
• Knowledge of research methodology, policy development, report writing and basic statistical techniques. 
• Ability to recognize consequences of proposed actions and implement recommendations.
• Ability to develop, implement and interpret goals, objectives, policies, procedures, work standards and internal controls.
• Ability to plan, assign, manage, review and evaluate work of staff.
• Ability to establish and maintain effective working relationships with those contacted in the course of work, including City officials, managers, and employees; employee representatives; other governmental agencies and community.
• Ability to effectively communicate, both orally and in writing; present findings, recommendations and policies to public officials.
• Ability to represent the department in meetings with a variety of groups and individuals.
• Ability to prepare clear and concise reports, policies, procedures, correspondence and other written materials.
• Ability to analyze, interpret, apply and explain policies and procedures.
• Ability to think critically about complex and multi-dimensional issues and develop sound conclusions and solutions.
• Ability to prioritize work, coordinate multiple projects and meet critical deadlines.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.’
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

EDUCATION AND/OR EXPERIENCE/OTHER REQUIREMENTS:

Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities.  A typical way to obtain these would be:

• Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field AND
• Three (3) years of progressively responsible analytical, administrative or managerial experience.
• Municipal government experience is desirable but not necessary.
• Valid CA driver’s license.

SELECTION PROCESS:

Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting.

APPLICATION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-19905484

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant.

SACRAMENTO PUBLIC LIBRARY
TSAKOPOULOS LIBRARY GALLERIA
EVENT DUTY (ON CALL POSITION) - WEEKEND HOURS (Days and Evenings)
$15.15 per hour

The Sacramento Public Library's Tsakopoulos Library Galleria is seeking candidates to fill several on-call Event Duty positions.  This position works as needed, based on events scheduled in the Tsakopoulos Library Galleria.   The Tsakopoulos Library Galleria is attached to the Sacramento Public Library's Central library (downtown) located at 828 I Street in Sacramento.

If you have at least six (6) months of experience overseeing various functions of events for a banquet, conference or other public use facility, we encourage you to apply!

The ideal candidate has excellent customer skills and experience managing events, such as weddings, proms, professional meetings, job fairs, trade shows, etc.  He/she must have the ability to interact tactfully with clients, vendors and prospects; must be able to effectively enforce health, safety and other facility policies and regulations; is adept at Microsoft Office products and is familiar with a variety of audio/visual equipment.  

Notes:
1.The Library does not hire temporary/on-call staff who are members of CalPERS; e.g.    
  currently working for a CalPERS employer, or have contributions or service on account
  that has not been refunded. 
 

-----------------------------------------------------------------------------------------------------------------------

BASIC FUNCTION
Set- up, monitor and break down events in the Tsakopoulos Library Galleria.

MAJOR DUTIES AND RESPONSIBLITIES
(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
•Set up furniture, microphones, conference phones; etc.;
•Put out signage;
•Greet clients,
•Connect lap-tops to projectors;
•Coordinate vendor set ups;
•Re-stock paper products in restrooms;
•Ensure vendors and clients are complying with Galleria policies;
•Assist at the end of the events with stacking chairs and putting chair covers on, setting out additional tables & chairs;
•Take notes during the events;
•Ensure caterers clean their areas and remove garbage;
•Secure the Galleria and library at the end of events;
•Respond quickly to emails and send follow-up reports, and
•Perform other related duties as assigned.

QUALIFICATIONS: 
Knowledge of:
1.Basic principles and techniques in overseeing a variety of events,;
 
Ability to:
1.Work cooperatively with others;
2.Work with vendors during event;
3.Operate a variety of audiovisual equipment, identifying event problems and handling them efficiently;
4.Communicate Galleria policies and procedures to existing and prospective clients;
5.Understand and follow oral and written instructions;
6.Ability to work independently;
7.Resolve conflicts with tact and diplomacy;
8.Read, write and communicate in English.

EXPERIENCE
 Six months experience overseeing various event functions for a banquet hall, conference center, or other public use facility. 

EDUCATION
No education required.

Other
The hours will vary between less than 10 to 40 hours in a two week pay period and are not guaranteed. This is limited to on-call assignments that do not exceed 1040 hours per year.

The on call position is scheduled a month at a time but is adjusted accordingly as events are booked and/or cancelled.  The position requires flexibility events begin as early as 7 AM and end as late as midnight. Events are scheduled seven days per week.

WORKING CONDITIONS
Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position will primarily be an indoor environment.

Physical Abilities:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to:
•Lift heavy objects up to 25 lbs;
•Lift, carry, push and/or pull items with a strength factor of medium work;
•Hear and speak to exchange information in person and on the telephone;
•See to read a variety of materials;
•Possess dexterity of hands and fingers to operate equipment;
•Stand and walk;
•Bend at the waist, kneel or crouch;
•Sit or stand for extended periods of time;
•Climb a step stool/ladder and reach above shoulders.

 

THE PROCESS

One part-time, temporary position is available now (posted August 2019). The position is open until filled; applications will be reviewed as they are received. To be considered for this opportunity, please apply online through www.calopps.org.

THE POSITION

The Facility Attendant will greet visitors to the Joan Pisani Community Center or other City facilities and serve as the first point of contact during evening and weekend activities and rentals. The ideal candidate should enjoy working with people and have an interest in serving the public.

The position will typically work on two or three weekday evenings (Mon.-Fri.), approximately 5:00-9:30 pm, two Saturdays each month (approximately 6 hours, daytime or evening), and occasional Sundays (daytime or evening); Specific work schedule to be determined, and may be variable based on the weekly recreation program schedule. A typical schedule will be about 12-15 hours per week.

Typical duties may include, but are not limited to:

• Provide friendly and professional customer service by means of greeting Community Center users, serving as main point of contact during activities and events, and maintaining a consistent presence for users at all times.
• Explain and follow City and department policies and procedures.
• May assist user group with indoor or outdoor event set up and take down of equipment and/or furniture such as tables, chairs, podiums, and A/V equipment.
• Locks and unlocks facility doors; secures buildings.
• Updates attendance sheets, tally sheets and user status sheets.
• May perform clean up duties as needed, including but not limited to: move and arrange furniture and equipment, restroom cleaning, sweeping and mopping, and garbage pick-up and removal.