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POSITION SUMMARY:

Under general direction of the Administrative Services Director, supervises and manages the activities and day-to-day operations of the Finance Division; areas of responsibility include general accounting, financial reporting, budget development and business licensing; administers short and long-range fiscal services planning activities; oversees and directs the maintenance of financial and budgetary records; prepares and analyzes financial statements and reports; responsible for investment of City surplus funds; and performs related work as required.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only):

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Plans, manages, and oversees the daily functions, operations, and activities of the Finance Division; areas of responsibility include general accounting, financial reporting, budget development and business licensing.

2. Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, recommends and administers policies and procedures.

3. Directs the preparation of, and participates in developing fiscal reports including monthly, quarterly and annual reports as well the City’s Comprehensive Annual Financial Report (CAFR) and Popular Annual financial Report (PAFR) ensuring adherence to mandated rules, regulations and professional standards.

4. Directs and participates in the development of the City-wide budget; works with departments to provide data and support for their budget development; monitors departmental budget performance and makes recommendations for adjustments as needed; and conducts on-going analysis of the City’s financial condition, reporting to, and advising, executive management on fiscal matters.

5. Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to management.

6. Develops and implements adopted finance and budget services strategic plans, policies, and standards.

7. Participates in the selection of, trains, motivates, and evaluates assigned staff; provides or coordinates staff training; works with employees on performance issues and implements discipline.

8. Oversees the development of consultant requests for proposals (RFP’s) and qualifications for professional services; evaluates proposals and recommends project award; develops, negotiates, and reviews contract terms and amendments; ensures contractor compliance with City and department standards and specifications and time and budget estimates; analyzes and resolves complex problems that may arise.

9. Provides highly complex staff assistance to the Administrative Services Director; conducts a variety of organizational and operational studies, special projects, and investigations; prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.

10. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the financial field; monitors changes in regulations that may affect business systems operations; implements policy and procedural changes after approval.

11. Attends monthly Financial Commission meetings.

12. Receives, researches, and responds to difficult and sensitive problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.

13. Performs other duties as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF:

Governmental financial accounting and reporting; governmental auditing standards; principles and practices of local government budgeting and financial administration; applicable federal, state and local laws affecting municipal finance; municipal treasury management and investment principles; modern office procedures, computers and accounting software applications; principles and procedures of financial record keeping, technical report writing and preparation of correspondence and presentations. Auditing and internal financial control processes. Principles and practices for employee supervision, including work planning, assignment, review and evaluation and training.

ABILITY TO:

1. Recommend and implement goals, objectives, and practices for providing effective fiscal management programs, projects, and services.

2. Organize, manage, implement, and maintain efficient and effective fiscal and budget programs to ensure the reliability and integrity of the City’s financial standing.

3. Manage and monitor the City’s budget process and obligations.

4. Undertake complex financial and accounting analyses, studies and projects.

5. Prepare clear, comprehensive and concise accounting, financial and statistical reports and present to Commissions and Council.

6. Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.

7. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

8. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

9. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.

10. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

11. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines.

12. Use English effectively to communicate in person, over the telephone, and in writing.

13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

EXPERIENCE AND EDUCATION:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in accounting, finance, public administration, business administration or a related field and five (5) years of progressively responsible experience in the development and administration of financial and budget programs, including three (3) years of lead or supervisory experience.

Public sector auditing experience, a CPA certification and/or a master’s degree in business or public administration is desirable and may be substituted for the required experience up to a maximum of one year.

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. COMPENSATION & BENEFITS: The salary range for this position ranges from $146,881.60 up to $178,535.50 annually. Placement within the range will be DOE.

This position is at will and the full terms and conditions of this position will be subject to an employment contract.

The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.

• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.

• Dental/Vision: City also offers a dental and vision reimbursement plan

• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate

• Flexible Spending Plan: Dependent care and health care reimbursement plan available

• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC

• Holidays: 10 annual holidays, plus one floating holiday

• Sick Leave: Allowance of 12 days annually

• Management Leave: Allowance of 40 hours each fiscal year

• The City follows a Defined 9/80 schedule with offices closed every other Friday.

APPLICATION PROCEDURE:
A completed City application, cover letter and resume must be received. The recruitment will remain open until filled. The first review of applications will occur on Friday, August 2, 2019.

SELECTION PROCESS:
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process. Prior to hire, candidates will be required to successfully complete a pre-employment process, including reference checks and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER:
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LOCATION:  Silliman Center, 6800 Mowry Ave, Newark, CA 94560

THE POSITION

Under general supervision, develop, oversee, implement, and promote aquatics programs and activities. Provide leadership for aquatics programs and safety by hiring, training and supervising aquatics staff, and coordinating other related functions in order to provide high quality service in a responsible manner. Perform a variety of daily routines to difficult clerical support services and related work as required.

The duties of an individual assigned to this class will vary depending on overall department needs.  Work involves planning and implementing a variety of aquatics programs activities; office procedures and administrative functions for all age groups.  Additional maintenance and mechanical support is required in support of general aquatics operations.  Incumbents assist with special projects, provide clerical support services, and promote excellence in customer service.  Duties require the exercise of good judgment within defined parameters.  Employee’s work hours will vary to accommodate aquatics and recreation programs being offered.

This is a paraprofessional classification in the Recreation and Community Services Department.  Positions in this class typically have specialized aquatics program experience.  The Aquatics Coordinator class is distinguished from the Recreation Coordinator position by the performance of duties directly related to the aquatics programs and activities, maintenance of aquatics equipment, and specific certifications that are required.

Duties may include, but are not limited to, the following:

• Assist in organizing, scheduling, and directing aquatics activities; work effectively with staff and other service providers in planning and coordinating activities.
• Schedule, supervise, train and develop aquatics staff; make hiring and staffing recommendations; assist with scheduling conflicts and approve staff timesheets.
• Assign work, train, motivate, and evaluate assigned volunteers and other seasonal/temporary employees.
• Evaluate the full range of aquatics operations (i.e. lifeguard rotations, rule enforcement, staff performance, signage, café operations, birthday parties, group reservations); compile and analyze aquatics statistics and records; maintain records of participation, supplies, and equipment; being vigilant and aware of safety hazards.
• Perform aquatics skill audits; assure compliance with legal codes and requirements related to lifeguard procedures and emergency operations; monitor safety certificate expiration dates of lifeguard staff.
• Prepare written reports and recommendations on the basis of evaluated data and information; enter and retrieve registration and financial data; perform routine office work including computer data entry, reports, notes, document drafts, or brief instructions.
• Maintain discipline and observance of required safety precautions during activities; communicate plans, policies, and procedures to assigned workers and the general public; monitor activity in the aquatics center to prevent injuries, accidents, or drowning; effectively handle complaints.
• Develop and respond to aquatics emergencies to participate in, support, and/or coordinate responses; rescue swimmers in distress and/or danger of drowning and administer first aid; evaluate medical, rescue and training procedures and policies for quality assurance and safety functions.
• Interact with program participants, volunteers, and other workers to stimulate interest and participation in programs; attend meetings as assigned; work with special community groups; and make public presentations on water safety.
• Assist, teach, and arrange materials for lifeguard training, CPR & First Aid classes; conduct class or activity instruction such as lifeguard or teach swim lessons and water aerobics classes when needed.
• Maintain inventory for procurement of supplies, chemicals, and equipment for the aquatics center, café, and front desk; oversee the maintenance of pools, equipment, and the Silliman Center.
• Assure effective use of facilities & equipment; issue and ensure the return of recreation and other City equipment.
• Provide assistance on special projects as assigned.

The City of Live Oak, California is recruiting for an enthusiastic person to manage the typical functional areas of the City Clerk such as Agenda Management, Records Management, Elections, and Political Compliance programs of the City and any others that fall within the City Clerk’s responsibility.

OPEN UNTIL FILLED

FIRST REVIEW OF APPLICATIONS: August 15, 2019

SALARY: DOE

DEFINITION
Under administrative direction of the City Manager, performs a wide variety of professional administrative, confidential duties related to the role of a Certified Municipal Clerk.

CLASS CHARACTERISTICS
The City Clerk is a mid-management position that is responsible for performing, overseeing and supervising the functional operations of the Agenda Management, Records Management, Elections, and Political Compliance programs of the City, as well as the operations of all areas within City Clerks responsibility. Works independently while using tact and discretion. This position requires a flexible schedule for evening work at two (2) regular City Council meetings per month, as well as Special City Council meetings as assigned.

EXAMPLES OF DUTIES
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

1. Prepare and distribute agendas and minutes for City Council, Planning Commission, and all committee meetings, ensuring agendas and required related notices are prepared, posted and published in accordance with applicable laws and statutes.
2. Attend City Council meetings and records all official proceedings; prepare minutes and other documentation of actions taken; direct the publication, filing, and safekeeping of all proceedings of the Council.
3. Administer democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public while adhering to the Political Reform Act, the Brown Act, and the Public Records Act.
4. File campaign statements and Statements of Economic Interests required by Council members, designated City employees and advisory body members to meet legal requirements; monitor filing of financial reporting statement for elected officials, candidates and committees as required.
5. Capture and maintain City Council, Planning Commission, and committee meeting minutes, official City records and legal documents in accordance with legal requirements; certify documents; and process and file sensitive information and legislative documents following Council meeting action, as well as noticing public meetings.
6. Maintain custody of official records and archives of the City, including ordinances, resolutions, contracts, agreements, deeds, insurance and bond certificates, and minutes; certify copies of official records as required; attest, publish and file ordinances and resolutions; execute official City documents; maintain custody of City Seal, administers and files Oaths of Office.
7. Coordinate responses to requests for City records covered under the Public Records Act.
8. Act as the liaison between the public, City Departments and Council; coordinating ceremonial and official functions/special events.
9. Coordinate and track all mandatory trainings for employees, as well as elected and appointed City officials.
10. Process, record and maintain City contracts and agreements.
11. Manage the codification of City ordinances into the municipal code.
12. Coordinate opening of City bids and certifies results of each bid.
13. Act as the Custodian of Records.
14. Perform general administrative work as required related to the duties of the City Clerk.
15. Continuously monitor and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement; directs the implementation of changes.

MINIMUM QUALIFICATIONS
Education and/or Experience:
Any combination of education, training and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the knowledge and skills required for this classification is:

Experience
Five years of progressively responsible experience performing tasks common to programs carried out by a City Clerk, with experience working in a government setting or working for boards or commissions desired.

Education/Training
Equivalent to a high school diploma supplemented by administrative support courses. An AA degree in business or a related field and a Certified Municipal Clerk is desired.

Knowledge of:
City organization and departmental relationships, programs, services and other functions; government codes, city policies and procedures, ordinances, laws and other applicable governing documents; modern office practices and procedures; and data processing methods and procedures including proficiency with software applications, and operation of standard office equipment.

Physical Demands:
Requires the ability to sit for long periods of time throughout the workday; manual dexterity and vision sufficient to operate standard office equipment for potentially long periods of time without experiencing abnormal hand, wrist or eye strain; mobility to work in a standard office environment, and use standard office equipment; hearing and speech sufficient to communicate and understand conversations, both in person and on the telephone; ability to lift objects up to 25 pounds without assistance.

Ability to:
Plan, organize, direct and monitor the activities of the City Clerk’s department, supervise and evaluate administrative support staff; engage in highly confidential and sensitive work activities which require timely action; exercise sound judgment, tact, resourcefulness and leadership in dealing with the public, City officials, commissions and committee members, outside agencies and other City departments; develop and maintain harmonious relations with superiors, supervisors, employees, other agencies and the general public; prepare correspondence and reports on various subjects in a clear and concise manner; understand and interpret a wide variety of written ordinances, laws, policies, regulations, and related documents. Independently initiate, prioritize, preform or solve problems related to deviations in work assignments in order to meet fixed or fluctuating deadlines. Communicate effectively both orally and in and establish effective working relationships within the employing department and with other departments.

Special Requirements: Must possess a valid California driver's license. A Notary Public commission is required within one year from the date of appointment.

BUILDING PLANS EXAMINER II

SALARY:                                              $4910.15 to $6909.06 monthly (26 pay periods annually)

FINAL FILING DATE:                       Open Until Filled, with the first cutoff being Thursday, July 25, 2019.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Building Plans Examiner II in the Development Services Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform duties related to reviewing and approving building construction plans ensuring compliance with pertinent codes and ordinances; and to provide assistance to the public with respect to permit process, code application, and code interpretation

DISTINGUISHING CHARACTERISTICS

This is the full journey level class in the Building Plans Examiner series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from an assigned supervisor and may receive technical and functional supervision from the Building Inspection Supervisor.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Examine construction documents for proposed structures for completeness and conformity with all codes and ordinances including structural, mechanical, electrical and energy calculations, safety and health features, use of material, placements in the property, and setbacks.
• Correct detected defects or inadequacies; by requiring that corrections be made to meet the requirements of pertinent City codes.
• Assist building permit applicants in completing applications; assist other departments and the public with researching and finding requested construction documents; research and answer questions at front counter and via phone and email.
• Determine plan examination, permit and other fees and valuation on plans submitted.
• Explain disapprovals or modification recommendations to applicants for permits.
• Confer with architects, engineers, contractors, owners and the general public on proposed projects to resolve problems.
• Coordinate with other departments on project requirements.
• Make field investigations of structural problems, covering failures, instability, proper installation of unusual designs, materials or equipment, and other unsafe conditions; prepare reports and make recommendations on solutions.
• Develop informational handouts/checklists related to plan check requirements for public distribution.
• Build and maintain positive working relationships with co-workers, other City employees, and the public, using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

In addition to the qualifications of Plans Examiner I:

Knowledge of:

• Principles and techniques of building plan examination work.
• Principles of structural design and engineering mathematics.
• Accepted safety standards and methods of building construction for commercial, industrial, and residential buildings.
• Research methods and sources of information related to building code enforcement.

Ability to:

• Apply technical knowledge and follow proper examination techniques.
• Detect deviations from plans, regulations, and standard construction practices.
• Read and interpret complex building plans, specifications, and building codes.
• Advise on requirements for residential, commercial, and industrial buildings.
• Provide technical assistance to other building examination staff in assigned area of specialization.
• Enforce necessary regulations with firmness and tact.
• Determine whether construction systems conform to City code requirements.

EXPERIENCE AND TRAINING

Experience:

• Two years of increasingly responsible building plan examination experience similar to that of a Building Plans Examiner I with the City of Roseville, which includes at least one (1) year as an I.C.C. certified Building Plans Examiner.

Training:

• Completion of thirty units from an accredited college or university with major course work in engineering, architecture or a related field. (Note: An additional one (1) year of experience performing as an I.C.C. certified Building Plans Examiner can substitute for the thirty units from an accredited college or university.)

License or Certificate:

• Possession of a valid California driver's license by the date of appointment.
• Possession of a valid I.C.C. certificate as a Building Plans Examiner by the date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing plan checks on residential and commercial projects?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years

4. Please provide a detailed list of your certifications by the International Code Council (I.C.C.) and the International Association of Plumbing and Mechanical Officials (I.A.P.M.O.) as well as any California Specific Certifications you may hold. Please list the certification, year obtained and expiration date.

5. Please detail your experience in performing plan review on one and two family dwelling projects.

6. Please detail your experience in performing plan review for commercial projects.

7. On a typical Patio cover plan review please describe two structural details that are needed for plan approval and permit issuance.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The City of Half Moon Bay

Invites you to apply for the position of: 

Administrative Assistant

Why Consider The City of Half Moon Bay?

It's simple: We are a dedicated team of professionals committed to providing exceptional service to our community, and we want you to join us!  You will have the opportunity to work in a beautiful community and collaborative team, meeting our City Council's mission to:

• Improve and maintain the City’s infrastructure while building a more sustainable and resilient community
• Promote the health and well-being of the community, including developing opportunities for affordable housing
• Support and sustain a business environment that contributes to economic prosperity
• Engage the community through expansive outreach and community partnerships

This is a tremendous opportunity to build and expand on the organizational and community success that has transformed the City of Half Moon Bay over the past several years. 

We are looking to hire two (2) Administrative Assistants to support our Community Development Department/front counter and Administrative Services Department.

DEFINITION

Under direction of management, preforms a variety of administrative, secretarial, and office support duties of considerable complexity. These duties require thorough knowledge of the department’s procedures and operational details. Prepares and routes all departmental invoices. Provides administrative support to management and departmental staff. Composes and prepares correspondence using considerable judgement in content and style; performs other related duties as required.

The Community Development Department/front counter The Community Development Department is responsible for long-range planning, development and subdivision review, entitlement and permit processing, building inspection services and code compliance. In providing administrative support to the Department, you will take a lead role in serving community members while supporting staff members who work on a diverse range of projects. Moreover, in this position you will be the “face” and first impression of City Hall!

The Administrative Services and Finance Department is a combination of Finance, Human resources, Risk Management and Information Technology. The department coordinates City recruitments, labor relations, benefits, payroll, accounts receivable, accounts payable and other financial and administrative functions. In this role, you will be hands on within all areas of the department, including: scheduling and organizing citywide trainings, assisting with HR compliance, assisting with financial reporting (Budget, CAFR, Audits, etc.) and many other crucial projects.

Important and Essential Duties

• Provides administrative support to the department in the daily management of operations 
• Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information
• Assists in monitoring department expenditures and purchasing activities; receives and records invoices
  and fees.
• Maintains calendar of activities, and meetings for City management; arranges meetings and makes
  appointments; assists with task prioritization; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend meetings to serve as the recording secretary
• Screens office and telephone callers; receives and routes incoming mail. Refers inquiries as appropriate.

BUILDING OFFICIAL

$9,349 - $11,474/mo. + excellent benefits

DEFINITION: Under general direction from the Community Development Director, manages, directs and coordinates the activities of the Building & Safety Division; oversees and renders interpretations of a comprehensive set of municipal building codes to ensure construction complies with applicable codes, laws and ordinances; coordinates plan check and building inspection activities with other divisions and departments; and outside agencies; represents Building & Safety on the Development Advisory Board; responds to the most difficult inquiries and complaints by the public; attends meetings and makes presentations, prepares reports, memoranda, letters and other forms of correspondence; and provides highly complex staff assistance to the Community Development Director. Exercises direct supervision over professional, technical and clerical staff.

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Recommend goals and objectives; assist in the development and implementation of policies and procedures.
• Manage, direct and organize plan check and building inspection activities; coordinate plan check and building inspection activities with other City departments, contractors and developers.
• Direct, oversee and participate in the development of the plan check building inspection work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Prepare the Division budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
• Participate in recommending the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline procedures.
• Supervise and participate in plan check and building inspection activities; evaluate the need for and develop procedures, methods and schedules.
• Provide technical and administrative assistance to the Community Development Director; develop, prepare and present reports, surveys and other administrative activities.
• Participate in professional and public meetings as required including job site and construction meetings.
• Oversee and direct Division office operations; maintain appropriate records and files; coordinate work flow.
• Assist in preparing presentations for City Council, Planning Commission, and the Design Advisory Board; assist in preparing ordinances and ordinance amendments related to building activities.
• Render interpretations of the building codes.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. The position requires near and far vision when inspecting work. Incumbents may work in all weather conditions, and may be exposed to fumes, dust and air contaminants, drive motorized vehicles and work around moving traffic.

EXPERIENCE AND TRAINING GUIDELINES: The incumbent must have knowledge of: organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs; principles and techniques of budget development and administration; Principles and practices or organization, administration and personnel management; California Building Standards Code and the base model codes, as well as the referenced standards; principles of structural design, engineering mathematics and building inspection;  modern methods of building construction; research methods and sources of information related to building code enforcement; pertinent Federal, State and local laws, codes and regulations; principles of supervision, training and performance evaluation; and modern office practices, procedures, methods and equipment.  EXPERIENCE: Five (5) years of increasingly responsible experience in plan check and inspection of public, commercial, industrial and residential buildings including three years of supervisory experience. EDUCATION: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in civil/structural engineering, architecture, business administration or a related field.

LICENSES/CERTIFICATIONS: Possession of, or ability to obtain, an appropriate, valid California Driver’s License. Possession of International Code Council (ICC) certification as a Building Plans Examiner or Building Inspector is required. Possession of ICC certification as a Certified Building Official or obtain within 1 year. Registration as a Civil/Structural Engineer or Licensed as an Architect with the State of California is highly desired.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

City of Half Moon Bay
Intern- Communications/ City Clerk Department

Salary: $13.00 - $25.00/hour

The City of Half Moon Bay will host an internship position with the Communications/ City Clerk Department.

About the City

The City of Half Moon Bay is a Bay Area coastal community of approximately 12,500 residents and is located 25 miles south of San Francisco. The City is governed by a five-member elected City Council and utilizes the council-manager form of government. The City Council appoints a City Manager who is responsible for the oversight of daily operations and provides leadership for the City’s programs. The City currently employs 40 full-time employees in the following departments: City Manager’s Office, Administrative Services and Finance, Community Development, Public Works and Communications/ City Clerk. The City also contracts Public Safety with San Mateo County Sheriff's Department.

The City and surrounding coastside are a thriving agricultural, fishing, tourism, and recreational destination. There is a rich culture of diverse traditions and multi-generational families who have lived in Half Moon Bay for well over 100 years. In any given neighborhood you will find farmers, high-tech entrepreneurs, and artists living together.


About the Department

The Communications/ City Clerk Department is seeking an enthusiastic, highly motivated, and innovative individual interested in sharpening their skills to learn how municipal government operations function. This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in city administration, local government, and community engagement. The successful candidate will also learn how to maintain contracts, agreements, and other legislative actions, as well as, gain knowledge on inner workings of policy and accurate record keeping. With the recent addition of the Communications Specialist, the successful candidate will have the opportunity to assist in outreach, digital media and other communications initiatives.  Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills. Some of the various projects and responsibilities may include but are not limited to:

• Assist with Records Management projects and related tasks
• Assist with Elections and District Election community meetings (planning and outreach)
• Assist with Communications projects
• Support the Communications Director/City Clerk, Deputy City Clerk and Communications Specialist on numerous interdepartmental projects

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

Education & Experience

Some completed coursework leading to an Undergraduate degree, with major in Public Administration, Business Administration, Finance, Accounting, Human Resources is desired (but not required).

Knowledge of:

• Microsoft Office software (e.g. Microsoft Excel, Outlook, Word, and PowerPoint)
• Adobe software (e.g. Adobe Acrobat, InDesign, and Photoshop)
• Local government operations

Ability to:

• Communicate effectively, orally and in writing, and work cooperatively with City staff.
• Perform analytical work and prepare clear and concise reports.
• Use tact and discretion in dealing with those contacted in the course of work.
• Plan, develop, review and complete projects in a timely manner.
• Interpret and apply administrative and departmental policies and procedures.
• Uphold the City’s organizational mission
• Present and conduct oneself with professionalism

Why Apply?

• Growth – we are committed to exposing you to a work environment that will sharpen your writing, presentation, research, analysis, and critical thinking skills.
• Training – this internship experience will provide real-world experience and training toward an entry-level professional position within a city government.
• Mentoring – the selected intern will be mentored by city staff
• Networking – access to a network of professionals in the field of local government.