Executive Assistant to the Town Manager & Council

The Ideal Candidate
The successful candidate will embody:

• Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
• Exceptional Communication Skills: Clear, concise writing and confident interpersonal communication.
• Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
• Political Acumen: Understands the importance of tact, diplomacy, and relationship management.
• Commitment to Public Service: A passion for serving the community and supporting effective local government.
  Supporting Elected Officials: Experience supporting elected officials within a council manager form of government.
• Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions.

Duties and Responsibilities:

Essential responsibilities and duties may include, but are not limited to, the following: 
 

• Performs general as well as complex administrative support functions on behalf of the Town Manager and Town Council. These entail the use of independent judgment and a thorough knowledge of the Town’s policies, procedures, and organization.
• Coordinates and tracks Town Council agendas, action items, and follow up assignments to ensure timely implementation of Council direction.
• Supports executive level policy development and implementation by coordinating schedules, materials, deadlines, and interdepartmental communications related to Town Manager and Town Council priorities.
• Serves as a liaison between the Town Manager’s Office, Town Council, Town departments, the Town Attorney, and external agencies to facilitate effective governance and decision making.
• Initiates and responds to correspondence to and from the Town Manager’s Office and Council.
• Produces a variety of documents and visual aids, including letters, memos, presentations, reports, charts, and computer-aided illustrations.
• Screens telephone calls, visitors, and mail for the Town Manager, administrative staff, and Town Council, directing them to the appropriate official or department.
• Disseminates diverse, often sensitive, information to interested parties and may research appropriate inquiries.
• Arranges and maintains appointment schedules, meetings, conferences, and trips for the Town Manager, administrative staff, and Council members.
• Establishes and maintains necessary record systems, tracking long-term/tickler files, and may develop reports based on data provided by such systems.
• Attends meetings and prepares summaries, minutes, and notes. Directs the work of other clerical employees.
• Operates a variety of office and computer equipment and software. 
• May provide training and technical guidance to other staff.
• May be assigned as a Disaster Service Worker, as required.
• Performs related duties and responsibilities as required.

Minimum Qualifications:

Any combination of experience and training that would likely provide the required knowledge, skills and abilities is qualifying. 

Education: Completion of the twelfth grade or equivalent.
Experience:

• Six ( 6) years of increasingly responsible experience in clerical and secretarial work with at least two years of office management or supervisory experience, AND,
• At least two (2) years of experience providing full range administrative support to high level public officials, executive leadership, or elected officials.

Acceptable Substitution

• College-level coursework or a college degree may be substituted for up to two years of work experience on a year-to-year basis at the Town's discretion.