Location
Description
Program Assistant: Adults and Seniors
Salary Range: $18.52 - $30.68/hour, depending on experience.
DEFINITION
Assists in the planning, coordination, implementation, and evaluation of programs, events, and services in a designated area of Recreation Arts and Community Services. Provides highly organized and responsible administrative and programmatic support to the Program Coordinator, including assistance with internal programs, volunteer coordination, and preparation of the quarterly activity guide, etc. Recommends and coordinates the purchase of program supplies and equipment. Helps foster and maintain positive relationships within the community to enhance program offerings and engagement.
- This is a part-time, temporary, at-will, non-benefited position.
- Flexible schedule of 15-20 hours per week, including some evenings and weekends; not-to-exceed 950 hours per calendar year.
- This position is Primarily located at the Danville Senior Center with some responsibilities at various location around Town depending on program needs.
SUPERVISION RECEIVED AND EXERCISED
General supervision is received from the Program Coordinator and the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned.
ESSENTIAL JOB DUTIES
Essential duties are inclusive of, but not limited to, the following:
- Assist in the planning, coordination, implementation, and evaluation of innovative programs, events, and services for older adults.
- Provide administrative and programmatic support to the Program Coordinator and Supervisor, including internal events, volunteer programs, and special initiatives such as Buzz Sessions.
- Deliver excellent customer service by responding to inquiries, processing registrations, and assisting with facility reservations and general front desk operations at the Danville Senior Center.
- Supervise and motivate part-time staff, volunteers, and program participants to ensure a safe, inclusive, and engaging environment.
- Support the coordination and execution of community events, including the Recreation Expo, Senior Variety Show, and other department-wide initiatives.
- Assist with the preparation, proofreading, and editing of the quarterly Activity Guide, ensuring consistency with online registration systems.
- Maintain accurate records and ensure all documents, spreadsheets, and files are organized and accessible using designated systems such as SharePoint.
- Monitor facility conditions and promptly report maintenance issues using the Town’s CRM system.
- Assist with public communications and manage the Seniors' Inbox.
- Perform duties in compliance with OSHA standards, Town policies, and departmental procedures.
- Perform other related duties as assigned.
QUALIFICATIONS
Applicant must be at least 18 years old. Receive satisfactory results from a background investigation and fingerprinting. Provide written proof of a negative TB test before the appointment.
Knowledge of:
- Recreational programs, developmentally appropriate group activities, and applicable health and safety regulations.
- Record keeping practices and procedures; office practices, procedures, and equipment.
Ability to:
- Pay attention to detail and accuracy within events and programming.
- Understand and follow oral and written directions; communicate effectively, both orally and in writing, to establish and maintain effective working relationships with coworkers and members of the public.
- Build relationships and compose correspondence with outside vendors for internal programming and volunteering.
- Provide information to the public in person, by telephone, or through written correspondence where judgment, knowledge, and interpretive skills may be required.
- Effectively utilize Microsoft Office Suite.
- Must be able to provide a TB test result within the last four years, or obtain a new record.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Graduation from high school or equivalent is required, with college-level coursework completed in Recreation, Human Development, Education, or a related field preferred.
Experience:
Background in municipal parks and recreation and/or Adult and Senior Services is desirable. Supervision of part-time and/or volunteer personnel is highly desirable. Customer service experience required.
LICENSE(S) AND CERTIFICATION(S)
Possession of a valid California State Driver's License, or a license in another state with the ability to obtain a California license within 30 days of hire. First Aid and CPR/AED certification is required but may be obtained during the first 90 days of employment.
RECRUITMENT CONTACT
Gail Massagli, Recreation Program Coordinator
(925)314-3432